POOLPAK_Service_Contract_SOW_FY18.docx

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HVAC Poolpak Service
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70Z04218QQNE00500
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Statement of Work

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HVAC_Poolpak_Service.1449.pdf PDF
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RFQ_Solicitation__HVAC_Poolpak_Service.docx DOCX document
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POOLPAK SERVICE CONTRACT

PERIOD OF PERFORMANCE Base Year and four Option Years

1. GENERAL REQUIREMENTS:

The work consist of providing all labor, equipment, material, transportation and supervision required for preventative and corrective maintenance to all POOLPAK equipment at the gym and Goff Hall located at USCG Training Center 1 Munro Ave Cape May, NJ 08204. This shall include scheduled four (4) quarterly inspections per year and any service repairs. Each Poolpak unit shall be inspected and preventative maintenance performed in accordance with manufacturer’s specifications to keep equipment at optimum peak efficiency. The Government will notify the contractor of Poolpak failures in need of repair prior to the quarterly inspections.

The contractor shall provide Base Year and Four (4 Option Years) quotes as per Enclosure (1). The Contractor shall provide emergency service quotes based on hourly labor rate and service call fee. Materials and parts required to complete repairs for emergency requests by the Government shall be quoted at the best possible price to the Government and will be paid outside this contract. Pre-approval by the Contracting Officer (verbal or written) is required prior to commencement of emergency repairs.

***Note: All contractor personnel performing Poolpak maintenance and repair shall be certified by the manufacturer. The contractor shall provide copies of all personnel certifications to the Contracting Officer prior to contract award.

a. GYM: 2-POOLPAK Units Model SWHP220-25E

b. GOFF HALL:1-POOLPAK Unit Model SWHP80A

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence Base Year service for the period: 1 October 2017 thru 30 September 2018. The contractor shall schedule all preventive maintenance visits with the POC a minimum of 24 hours in advance. Emergency service shall be provided within 24 hours, when requested.

3. Scope of Work:

The contractor shall perform preventative and corrective maintenance to the following components of the Poolpak systems in accordance with the manufactures specifications:

a. Compressors.

b. Heat and Cool Coils.

c. Refrigerant lines and TXV valves.

d. Blowers, blower motors, belts, shivs.

e. All intake, exhaust and make-up dampers.

f. Controls.

g. Refrigerant leaks and restoration of refrigerant.

4. EMERGENCY SERVICE:

The contractor shall provide emergency services work based on hourly rate with service call fee. The contractor shall provide a budgetary estimate of material and labor prior to authorization of any repairs outside the normal preventative maintenance scope. All repairs will be authorized by the Contracting Officer prior to execution of repairs.

The contractor shall respond onsite for emergency service requests by the government within 24 hours.

5. HOURS OF SERVICE:

Support service work shall be performed during normal business hours of 7:00 a.m. to 4:30 p.m.(0700-1630) Monday- Friday.

6.DESIGNATED CONTRACTING OFFICER’S POINT OF CONTACT (POC): The designated Contracting Officer’s POC for this contract is Jerry Hatch and can be reached at (609) 898-6914 or jerry.s.hatch@uscg.mil. Inquiries concerning any phase of the scope of work before or after award shall be made to the Contracting Officer.
7.SITE VISIT: All bidders are strongly encouraged to visit the sites to verify any/all quantities before submitting bids. Contractors shall contact the POC for site visits and can be reached at 609-989-6914.
8.CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

9 AFTER AWARD OF THE CONTRACT: The Contractor must immediately notify the Contracting Officer’s POC representative of his intended start date. The work shall be done in accordance with the specification.

10.ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.
11.WORKMANSHIP: All work shall be accomplished with the best standard practices and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.
12.PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws.
14.CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.
15.WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the Contracting Officer’s POC Representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.
16.UPON COMPLETION OF WORK: Contact the Contracting Officer’s POC Representative to arrange for inspection/acceptance of work.
17.IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The Contractor shall provide a detailed list of all employees to the POC Representative two (2) days prior to commencing work. The employee list shall contain the employee’s full name, date, place of birth, current address, and last four (4) of SSN. Coast Guard Unit’s EPO will be given a copy of the employee list. Each Contractor-provided vehicle or towed trailer shall show the Contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on Government property shall be maintained in a good state of repair.
18.SAFETY REQUIREMENTS: The Contractor shall conform to all state and local safety requirements and those of each Coast Guard Unit. The Contractor and their employees shall become familiar with and obey all regulations including fire, traffic, and security regulations. There will be no smoking in Coast Guard Buildings. No underage visitors authorized onsite. Employees and suppliers only, no dependents, minors, or anyone else not directly associated with the ongoing work are authorized onsite. No pets or animals of any kind allowed on worksite. The exception being service animals for the visually or hearing impaired. Documentation will be required for the animal to remain on site.

1. Responsibilities:

a. All Contractors working on TRACEN Cape May shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the TRACEN Cape May Safety Officer, Jonathan Trainor (at) (609) 898-6950 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: A fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of their information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

2. Rights:

a. Every employee working on Coast Guard property has the right to a safe and healthy work place. The Contractor has the responsibility and right to stop unsafe work. POC’s and the Coast Guard Unit Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

19. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All Contractors working on TRACEN Cape May shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist Chris Hajduk (at) (609) 898-6889, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on TRACEN Cape May Some examples of qualifying activities are: any activity that could result in a spill, discharge into a waterway, or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a Contractor are required to be disposed of by that Contractor. Disposal must be in accordance with federal, state, and local guidelines.

Enclosure (1) Base and Option Year Quote Spread Sheet

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