J&A_RENTAL_TRAILERS_(1).doc

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

21-19-419QWF004

PROJECT/TASK NUMBER

FCSMA

ESTIMATED AMOUNT (OVER $2,500 FOR SERVICES, $3,500 FOR SUPPLIES, BUT NOT EXCEEDING $150,000)

$XXXXX

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRE, AND THE INTENDED USE

TWO (2) EACH TRAILER RENTAL FOR BFC YORKTOWN. TRAILERS ARE AIR CONTROLLED AND ARE UTILIZED FOR PERSONNEL AS OFFICE SPACE AND EQUIPMENT STORAGE.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

Trailers currently in place have been on contract with ModSpace since 2007. There are no unique characteristics that prevent other vendors from providing the rental services.

Current trailers are installed, wired with electricity and network, furniture is installed inside them to complete the office space they are being utilized for. In order for another vendor to provide trailers, current trailers must be emptied and returned to original state, uninstalled from the current locations and removed from base. Then new trailers must be delivered, installed, re-wired, and furniture and equipment re-installed.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES There will be costs to pick-up trailers from ModSpace, and costs to have new vendor deliver new trailers. Also, the time and manpower required to return the trailers to original state will be excessive and will be required to set up new trailers. This would also cause unnecessary displacement of personnel and equipment.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

N/A

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED

Purchasing the trailers instead of renting/leasing would be suggested. An attempt was made to contact the manager to inquire about purchasing the current trailers in order to acquire ownership of trailers instead of leasing on contract. Due to time, it is currently not feasible to continue with that endeavor.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER

JUAN A. SOTO

7578562564

DATE

09/17/2018