Draft Ultrasonic Side Scan SOW 2.13.26.docx

STATEMENT OF WORK (SOW)

FOR

Ultrasonic Side Scan Testing Services

1.0 GENERAL

1.1 BACKGROUND:

It is anticipated that the U.S. Coast Guard Yard will require Ultrasonic Side Scan Testing Services for upcoming vessels scheduled for Yard Availability. The vessel lengths vary but not limited to 327’ Barque Eagle, 270’ Medium Endurance Cutters, 225’ Seagoing Buoy Tenders, 210’ Medium Endurance Cutters, 175’ Coastal Buoy Tenders, 154’ Fast Response Cutters, 140’ Ice Breakers, 110’ and 87’ Patrol Boats, 65’ Tender/Barges and 75’ Tender/Barges.

1.2 SCOPE

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, planning, and other items and non-personal services necessary to perform Ultrasonic Side Scan Testing services as defined in this SOW except for those items specified as Government furnished property and services. The Contractor shall perform to the standards set forth in this contract. This is a non-personal services requirement to provide Ultrasonic Side Scan Testing services at the U.S. Coast Guard Shipyard, 2401 Hawkins Point Road, Baltimore, MD. Performance shall take place on vessels in dry-dock.

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with the Coast Guard Yard. Each task order issued will be based on essentially identical tasks with varying delivery schedules(s).

1.3 OBJECTIVE

The Contractor shall provide Ultrasonic Side Scan Testing Services with suitable side scan equipment to conduct a “Scanning Crawler Automated Test” of the vessel’s underwater (u/w) hull, freeboard plating, decks, tanks and other various areas for the presence of metal corrosion and deterioration.

1.4 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.4.1 PUBLICATIONS

· 29 CFR 1915- Occupational Safety and Health Standards for Shipyard Employment.

· U.S. Coast Guard Yard ISO 9001 Quality Management and ISO 14001 Environmental Management Systems certifications.

· Surface Forces Logistics Center Standard Specification 0000 (series)

· American Society for Nondestructive Testing (ASNT) CP-189 Standards for Qualification and Certification (2020)

· 29 CFR 1915- Occupational Safety and Health Standards for Shipyard Employment.

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Ultrasonic Side Scan Testing:

The Contractor shall provide Ultrasonic Side Scan Testing Services with suitable side scan equipment to conduct a “Scanning Crawler Automated Test” of the vessel’s underwater (u/w) hull, freeboard plating, decks, tanks and other various areas for the presence of metal corrosion and deterioration. Measuring thickness using multiple back wall echoes is not permitted with the automated scanner. Ensure the following:

All scanning operations shall be completed by personnel meeting the following qualifications at a minimum: American Society for Nondestructive Testing (ASNT) CP-189 ASNT Standard for Qualification and Certification (2020)

· ASNT Level III Certified Analyst shall be on site to oversee the project and evaluate all data collected.

· ASNT level II or III Analyst shall be on site to verify with a handheld gauge all areas on the hull identified as thinner than the criteria specified below. Digital thickness gauges are not permitted to accomplish this procedure.

· Must follow the ASNT Standard CP-189 (2020) for all personnel qualifications and certifications.

· The above qualified personnel shall be on site to complete corrosion inspections as needed.

2.1.1 Scanning Parameters:

The Contractor shall use the following parameters through the course of this inspection for all vessels:

· Plates where scan data indicates wastage greater than or equal to 25% of the nominal plate thickness shall be highlighted in “RED” and designated as “repair areas”.

· Plates where scan data indicating wastage between 15% to 24% of the nominal plate thickness shall be highlighted in “YELLOW”

· Plates where scan data indicating wastage less than 15% of the nominal plate thickness shall be highlighted in “GREEN.”

2.1.1.1 The Contractor shall ensure that automated scanning resolution is set to 0.5” x 0.5”

2.1.1.2 The Contractor shall measure the average paint coating thickness using 12 random readings per side of the vessels 110 feet or less and 25 random readings for vessels exceeds 110 feet in length. Subtract the average paint coating thickness from all the measurements to approximate the actual steel thickness for each point. Include results of the random readings with their approximate location on the vessel and the calculated average in the final report.

2.1.1.3 The Contractor shall make all hull markings with a paint pen.

2.1.1.4 Handheld Ultrasonic Thickness (UT) readings shall be taken to verify deteriorated metal areas found with side scan equipment. All readings shall be provided to the Contracting Officer’s Representative (COR), along with the lowest reading marked on the hull at the location of deteriorated metal.

2.1.1.5 Areas that are accessible but cannot be reached by the automated scanner shall be scanned with a handheld meter at a resolution of 2” x 2”. Areas that the automated scanner lost data due to sharp dents, rough surface, etc. shall be measured with an A-Scan thickness gauge at a resolution of 1” x 1”. Any repair areas found during the hand scan shall be marked on the ship’s hull and their approximate positions recorded on the plate drawings and report summary.

2.2 Side Scan Inspection Areas

The Contractor shall scan areas including the Decks, Port, Starboard and Transom exterior shell, but shall exclude the following:

· Areas under and within 6-inches of blocks and side blocks (areas that are accessible 6 inches from the blocks and side blocks must be scanned).

· Areas up to 6-inches around any obstacles on the hull including sea suctions, discharges, rudderposts, knuckle, bow stem, stabilizer tubes, and stern tubes as applicable.

· Any areas blocked by immovable scaffolding or other shipyard activity.

2.3 Side Scan Report

The Contractor shall submit to the COR a final written report within three (3) working days after the side scan inspection is completed. A copy of all repair areas shall be clearly marked on the provided shell plate drawing(s), to include a summary document of the same areas. Submit two hard copies of the report with two CD’s containing the electronic (raw) data.

2.3.1 This report shall be in written and electronic format and shall include the following:

· Inspection overview.

· Plate summary: the summary must be in table format with, at a minimum, a column for plate identification, repair identification, location of repair area, size of repair area, and brief description, i.e exterior pitting, hole interior corrosion.

· A separate data sheet for each plate to include a C-scan image with designated repair areas outlined in blue.

· C-Scan: A separate page for each plate with a C-Scan image of that plate only. The upper right or lower right of the page must contain the plate identification for easy retrieval. The header or footer must also contain the plate design weight, nominal thickness, criteria thickness for good/green, criteria thickness for caution/yellow, and criteria thickness for repair/red. All repair areas must be outlined in blue in the C-Scan image as they are marked on the hull. Each repair area must have a label corresponding to the label on the hull. All unusual areas on the C-Scan such as rough surface, stainless insert, etc. must be called out and noted in blue.

· Mosaic of C-Scan data overlaid on shell plate expansion U. S. Coast Guard Drawing:

· 65’ vessels: 65 WYL 1101-001, 70 CGB 0103-002

· 75’ vessels: 75 WAGL 1101-001, 68 CGB 0103-8

· 87’ vessels: 87 WPB 111-001

· 140’ vessels: 140 WTGB 111-001

· 154’ vessels: 154 WPC 111-301, 154 WPC 122-301 (Transom)

· 175’ vessels: 175 WLM 801-019

· 210’ vessels: A class 618 WMEC 111-001, 618 WMEC 111-003, 618 WMEC 111-004, B class 627 WMEC 111-001, 627 WMEC 111-003, 627 WMEC 111-004.

· 225’ vessels: 225 WLB 111-001

· 270’ vessels: A class 901 WMEC 111-001, 901 WMCE 111-002 and 901 WMEC 111-003. B class 905 WMEC 111-001, 905 WMCE 111-002 and 905 WMEC 111-003

2.4 Upon Completion

The Contractor shall conduct out-brief with U.S. Coast Guard Yard Personnel within 24 hours of completion of tasking which will include the following:

· Inspection overview.

· Explanation of findings including areas in need of repair.

2.5 Notification of Services

The Contractor shall begin the requested side scan services within 48 hours of notification. This notification will be issued in the form of a Task Order or verbal authorization by the Contracting Officer. All work will be authorized by Task Orders, detailing the location and number of services to be provided. The Government, at its discretion, may modify the Task Order to add/reduce the estimated scope of work and/or duration required.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

The Contractor shall provide a Supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Supervisor is absent shall be designated in writing to the Contracting Officer. The Supervisor or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Supervisor or alternate shall be available at all times during the Period of Performance (POP) except when the Government facility is closed for administrative reasons.

· Analyst The Analyst shall be ASNT Level III certified using the ASNT CP-189 Standard for Qualification and Certification (2020). A copy of all certifications for the analyst shall be provided to the Government with the proposal.

· Scanning Personnel Scanning personnel shall be, at a minimum, ASNT Level II certified using the ASNT CP-189 Standard for Qualification and Certification (2020). A copy of all certifications for the scanning personnel shall be provided to the Government with the proposal.

3.4 WORKMANSHIP

The contractor shall complete all work in accordance with SOW standards. The COR will inspect all work and determine if it is satisfactory.

3.5 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government Facility Commander may remove any Contractor employee from USCG facilities and bar that employee’s re-entry for misconduct or security reasons. The Contracting Officer may recommend that the Contractor remove any Contractor Employee for performance reasons, when a Contractor Employee is not performing to the requirements of this contract. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee for performance reasons.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

This IDIQ and its subsequent task/delivery orders will require regular physical access to the U.S. government installation upon a favorable background check. There is no requirement for accessing classified and sensitive information, including IT systems and networks. Security clearance is not applicable for task performance under this contract. Therefore, no CAC access will be granted to the contractor.

The Contractor shall comply with all facility security requirements, security regulations and directives as identified herein, and other security requirements cited elsewhere in the contract. (i.e., security and safety, visit request, badging credentials, escorted/unescorted, day-to-day requirements, etc.).

4.1.1 RAPIDGate SECURITY REQUIREMENTS:

Effective September 1, 2016, all contractors and subcontractors performing on this contract/task order must utilize the Vendor Management RAPIDGate Program and/or Transportation Worker Identification Credentials (TWIC) if repeat access to the CG Yard is required for seven (7) or more days annually. Vendor Management RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system. No CAC access is necessary, nor will it be granted to the contractor for this requirement.

Vendor/contractor companies that require repeat (7 or more days annually) access to the CG Yard, pay an annual company enrollment subscription to participate in the Vendor Management RAPIDGate Program and an annual employee registration subscription for each employee to participate in the program. The company enrollment fee is waived for sole proprietors. Vendor/contractor companies must be approved by a Coast Guard government sponsor at each Coast Guard, DoD, and DHS installation where their employees require access. Vendor/contractor employees who are registered undergo initial and regular personnel background vetting and are issued a single credential, which is valid for perimeter access to those Coast Guard, DoD, and DHS installations where access privileges have been granted. All company enrollments are submitted via the web at www.rapidgate.com and managed by phone or email. Initial employee registrations take place on a Program Registration web app. Security. Credentials will be available for pick-up at Building 144 [brick building adjacent to the main gate] fourteen (14) days after the employee’s initial registration. Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Your tenant sponsor is the Contracting Officer’s Representative, Jonathan Whalen, email: Jonathan.T.Whalen@uscg.mil This tenant sponsor will need a list of individual employee names and DOBs with your quotation. Any RAPIDGate program questions should be directed to: 1-877-727-4342.

4.1.2 U.S. CITIZENSHIP

Contractor employees shall possess a U.S. citizenship or lawful permanent residence in accordance with HSAR 3052.204-71, Contractor Employee Access, Alt II (July 2023) as defined in the terms and conditions for this contract and any subsequent task orders.

4.1.2 Restricted Areas

Contractor employees shall not enter restricted areas in accordance with U.S. Coast Guard Yard security regulations or policies. All vessels and office areas will be sanitized to prevent any disclosure of sensitive or classified information prior to contractor employee access.

4.2 PERIOD OF PERFORMANCE

The performance Period for this requirement includes one (1) 12-month base period and four (4) 12-month option periods.

4.2.1 Commencement of Work

Upon award of contract, the Contractor must provide these Services as directed in accordance with the prescribed Period of Performance (POP). The contractor must immediately notify the contracting officer or COR of the intended start date. The work shall be done in accordance with the specifications. No oral statements of any kind shall, in any manner or degree, modify or otherwise affect the terms of this contract. Any modification of this contract will occur in writing through the contracting officer only. All work must be completed within the Period of Performance (POP). If weather or other delays require more time, the contractor is required to notify the Contracting Officer via e-mail, or text the same day that work could not be performed.

4.3 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

4.4 HOURS OF OPERATION

The U.S. Coast Guard Yard normal working hours for 1st shift are from 7:00 A.M. to 2:30 P.M.; 2nd shift hours are 3:00 P.M to 11:30 P.M.; and, 3rd shift hours are 11:00 P.M. to 7:30 A.M. During the months of June through August the Coast Guard Yard switches to summer working hours which are as follows: 1st shift 6:00 A.M. to 2:30 P.M; 2nd shift hours are 3:00 P.M. to 11:00 P.M; and, 3rd shift hours are 11:00 P.M. to 7:00 A.M., Monday through Friday. These operating hours apply Monday through Friday, except federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government-directed facility closings. If the Contractor requests to work outside of the normal working hours identified in 4.4.1, a 24-hour written notice will be provided to the Contracting Officer.

4.5 Inclement Weather Policy

On days of inclement weather, the Contractor must call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the U.S. Coast Guard Yard is closed the contract employees should not report for that day. If there is a delayed opening the contract employees should report at the time specified in the announcement message.

4.6 Post Award Conference

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 2401 Hawkins PT RD, Baltimore, MD, 21226 or via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than (NLT) 14 business days after the Post Award Conference.

4.8 REPORTING REQUIREMENTS

Contractor personnel must report to an appropriate authority (Contacting Officer, Contracting Officer Representative) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, Contractor personnel, resources, and classified or unclassified defense information. Any contractor employee replacements shall meet all RAPIDGATE requirements.

4.9 OCCUPATIONAL SAFETY AND HEALTH STANDARDS

The Contractor will be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard. The Contractor will provide all required personnel safety equipment for their employees, including, but not limited to, safety helmet and safety glasses with side shields. All safety equipment shall meet OSHA standards.

4.10 ISO Qualifications

Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems.

4.11 EMERGENCY SERVICES

The U.S. Coast Guard Yard has 24-hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. Injuries shall be reported immediately and followed with a written report to the COR.

4.12.1 Daily Reports: Shall be submitted to the COR via e-mail that contains the following information:

A. Safety Incidents: This could include a worker showing up without proper personal protective equipment, or a potential safety hazard that does not result in injury.

B. Injuries: All injuries shall be reported within 24 hours of incident.

C. Roster and boat assignment: Provide COR with a list of personnel, the cutter they are assigned to, and the shift that they are working (First, Second or Third Shift)

D. Discipline of Personnel: Contractor shall notify government of every instance in which an employee is disciplined to include the reason why.

4.12.2 Weekely Time and Attendance Summary: Shall be submitted to the COR weekly via email

4.13 PROGRESS MEETINGS

The Project Manager must meet with the COR on a as needed progress, exchange information and resolve emergent technical problems and issues. These meetings must take place via teleconference.

5.0 GOVERNMENT FURNISHED RESOURCES

5.1 SERVICES

The Contractor can request crane service help from the Government to install roof components or other components (if required) of the containment structure, with the understanding that the Government may not be able to provide these services due to production or schedule. This will require the contractor to provide their own crane services. The Contractor must provide 24-hour notice to the Government to request material handling services.

5.2 UTILITIES

The Government may provide water, compressed air, and electricity for the Contractor as defined herein based on the availability and location within the Coast Guard Yard. The Contractor’s PM must instruct employees in utilities conservation practices. The Contractor will be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work. If Government cannot provide these services, it will be the responsibility of the contractors to provide.

5.3 COMPRESSED AIR

The Government may provide a source of compressed air (max 90psi) for Contractor machinery based on the physical location and availability within the Coast Guard Yard. The Contractor must be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources. If Government cannot provide these services, it will be the responsibility of the contractors to provide.

5.4 ELECTRICITY

The Government may provide up to 200 amps and up to 480 volts of electrical services based on the physical location and availability within the Coast Guard Yard.

5.5 SMOKING AREA

The Government will designate a smoking area if requested by contractor. Smoking is not permitted in the ship handling area, onboard any vessels, in any buildings, or outside of any designated smoking area.

6.0 CONTRACTOR FURNISHED RESOURCES:

6.1 GENERAL

The Contractor must furnish all labor, equipment and services required to perform work under this contract, other than those explicitly addressed in Section 5.0 of this Statement of Work. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the time period and quantity specified. The Contractor must provide material handling services to load and unload Contractor machinery and for the setup and use of all equipment (manlift, etc.).

6.2 SAFETY EQUIPMENT

The Contractor shall throughout the performance of this contract be in possession of fully functioning equipment and tools to complete assigned work. The following tools and equipment are required:

a. Automated Scanning Crawler (The echo to echo transducer is not authorized due to inconsistent readings and technical difficulties)

b. Handheld UT meter

The above mentioned equipment may be owned or leased by the Contractor and the demonstrated ability to own or lease the equipment must be indicated in the proposal.

6.3 Materials/Safety Equipment:

The Contractor shall, throughout the performance of this contract, furnish all training, material, equipment, and supplies necessary for contract performance, not identified as Government provided material. The Contractor shall provide all standard Personal Protection Equipment (PPE) in accordance with Occupational Safety and Health Administration (OSHA) Standard. The following list provides examples of typical equipment used: Hard Hat, appropriate eye protection, and all safety equipment, steel-toed shoes, ear plugs, and flash lights.

6.4 HARD HATS

Shall have the employee’s name, as it appears on identification card, designated on the front and the Company’s name on both sides. The lettering shall be standard commercial lettering (not hand printed), no less than ½ inch in height for the Company’s name and no less than 3 /8” in height for employee’s name. Lettering color is to be black. Other company officials visiting the work site shall wear a hard hat that is marked with the official’s name on the front and the company’s name on both sides of the hat. The area where this work is taking place always requires the use of hard hats, safety harnesses, and safety glasses. The Contractor must follow all applicable OSHA guidelines and regulations. The contractor is required to follow all CG Yard COVID safety practices.

6.4.1 Fall Protection Plan

The contractor must submit a Fall Protection Plan to the KO, COR, or Yard technical person for review at the kickoff meeting.

6.5 Yard SAFETY REQUIREMENTS:

The contractor must provide in writing a notification to the YARD Safety Officer or Fire Marshal of any action that would reduce personal egress or firefighting onboard the vessel. Some examples of qualifying actions are a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 14 business days to review deliverables and make comments. The Contractor must have 14 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

N/A

COR, Contracting Officer

Officer

LAST UPDATED: 02/13/2026 PAGE 8/17