SOW P6 SME Support 3.5.24 (1).docx

CONTRACTOR TECHNICAL SUPPORT FOR THE

COAST GUARD YARD’S PRIMAVERA P6 CONSULTING

STATEMENT OF WORK

1.0 SCOPE

The purpose of this Statement of Work is to obtain CG YARD Contractor technical support for the Depot Management System (DPOMS), which mainly utilizes Primavera P6 EPPM V21.12.18.0 or the latest edition of P6 as its Project Management tool.

2.0 BACKGROUND.

Coast Guard Yard, located in Baltimore, MD, is the Coast Guard’s only full-service shipyard. The unit maintains a highly complex portfolio of ship repair and maintenance projects, and recently transitioned to a new Depot Management System (DPOMS) that integrates Primavera P6 with timekeeping and financial systems. Coast Guard Yard has been using Primavera P6, within the DPOMS construct, to manage projects and conduct operations in the production environment for a little over a year but does not have the bandwidth or in-house expertise to leverage these tools to full potential. As a result, Coast Guard Yard needs short to midterm external, flexible capability and capacity to support continued implementation of Primavera P6 in the DPOMS environment, and would benefit greatly by having a Primavera P6 consultant on retainer.

3.0 PERFORMANCE PERIOD

The performance period for this requirement includes one base year and two option years. The base year period of this requirements contract will begin on date of award for twelve months thereafter. The first-year option period, if exercised by the Government, is a twelve-month period that will occur consecutively following the base year. The second-year option period, if exercised by the Government, is a twelve-month period that will occur consecutively following the first option period.

4.0 CONTRACTOR PERSONNEL

The Contractor shall provide personnel qualified in the Out of Box (OOB) functionality, configuration, integration, installation, testing, training, and deployment of the commercial-off-the-shelf (COTS) Oracle’s Primavera P6. Contractor must be current and proficient to the latest generation of both EPPM and Client based P6. Coast Guard Yard is currently using EPPM Version 21.12.18.0.

5.0 REQUIREMENTS.

5.0.1 Goal: Coast Guard Yard’s goal is to utilize Primavera P6 functionality to manage the Coast Guard Yard’s business. Contractor shall provide business process implementation strategies that maximize functionality in alignment with Coast Guard Yard processes.

5.0.2 General reporting requirements: The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation. Electronic files shall be capable of being opened using MS Word, MS Excel, or PDF software.

5.0.3 Primary Objectives: This statement of work is to provide support for four (4) primary objectives:

· To develop a core understanding of our business environment and operating parameters.

· To assess and evaluate Coast Guard Yard’s current implementation of Primavera P6.

· To develop recommendations for improved utilization of Primavera P6 to include all phases of Project Management (Initiation, Planning, Execution, Control & Monitoring, and Closeout).

· To assist in the development of Primavera P6 job aids and training aids.

5.0.4 SME Services:

Provide SME advisor/consultant services to assist Coast Guard Yard in the utilization of Primavera P6. Review and provide recommendations on configuration options and reporting structures, calendar functions, resources, etc.

· The contractor will work with the Coast Guard Contracting Officer’s Representative (COR). The COR will identify a project leader for each task established.

· For each task established, the COR will provide specific objectives and deliverables.

· Develop recommendations, with a business case, for executing task objectives which may include designing, training, implementing and coaching recommended improvements.

· Provide deliverables outlined in task statement.

· The contractor shall be provided with data and assistance to obtain relevant data as needed from Coast Guard information systems such as Primavera P6, process guides, desk guides and other sources.

5.0.5 Business Process Reengineering (BPR):

Provide support for improved implementation of Primavera P6 at the Coast Guard Yard in Baltimore, MD. (Example: What P6 functionality should we use and implement for Coast Guard Yard business?)

5.0.6 Training: Provide Coast Guard Yard with Primavera P6 training to enable them to create and/or utilize some of the following:

· Create detailed schedules

· Track and manage schedules to include all forms of trace logic, predecessors, successors and constraint management

· Float management

· Integrated Schedule Management (create/track/manage IMS)

· Best practices for control and monitoring assigned activities/tasks

· Forecast (Summary Schedules)

· Dashboard capabilities and reports

· Portfolio Analysis

· Earned Value Management (EVM) capabilities

· Risk feature

· “What If” scenarios

· Change Control Process

· Baseline management

5.0.7 Knowledge Transfer:

The Contractor shall provide continuous knowledge transfer for all tasks involving Primavera P6.

5.0.8 Trip Reports:

Trip reports highlighting a brief summary of all travel in support of this effort shall be provided to the Contracting Officer and COR, by electronic media not more than ten business days after conclusion of the trip. The report shall contain purpose, destination and point of contact, length of visit, findings and recommendations resulting from the trip.

5.0.9 Kick-Off Meeting:

The Contractor shall attend a one-hour Kick-Off Meeting with the Contracting Officer and the COR no later than 7 business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this order and review the Contractor's project plan. The goal of the meeting is to ensure both Contractor and Government have a level of understanding of the project details sufficient to allow product configuration to begin immediately. The Kick-Off Meeting may be held at the Government’s facility or via teleconference.

5.0.10 Project Status Meetings: Contractor personnel shall be available to meet with the COR upon request to present deliverables, discuss status, exchange information, and resolve emergent technical problems and issues. Project status meetings may take place at the Government’s facility.

6.0 SECURITY REQUIREMENTS

The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. All contractors and subcontractors performing work on this contract shall utilize the Rapid Gate program. Rapid Gate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to the Coast Guard Yard. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to the Coast Guard Yard and logical access to a DOD or DHS network or system.

All personnel shall receive visitor’s passes and clearance from the U.S. Coast Guard Yard Security Office located at the main gate. A list of personnel needing access shall be provided to the COR twenty-four (24) hours prior to requiring access. Personnel will be required to provide full name, picture ID (valid driver’s license preferred), and date of birth. A passport will be required for non-U.S. citizens. The following forms of IDs are authorized:

· CAC

· Foreign Passport containing appropriate visas

· TWIC

· Green Cards (Permanent Resident Card, I-551)

· US Passport

7.0 AUTHORIZED CALLERS

The authorized callers for this service shall be as follows:

Telephone Number

3. Wes Patrick 410-636-3419

4. Hana Wyderko 410-636-3797

8.0 DELIVERABLES

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