JA Shockwave Seats and Seat Parts Redacted.pdf

SOLE SOURCE JUSTIFICATION

For Certain Commercial Items for Procurements Exceeding the Simplified

Acquisition Threshold pursuant to FAR Subpart 13.5, Including Brand Name

Solicitation 70Z04021Q58200B00

Pursuant to the authority of 41 U.S.C. 1901 as implemented by Federal Acquisition Regulation

(FAR) Subpart 13.501 and consistent with the content requirements FAR 6.303-2, the following facts and rationale support this justification.

1. Agency and Contracting Activity.

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Surface

Forces Logistics Center (SFLC), Small Boat Product Line (SBPL), and Contract &

Procurement Division 3 (C&P3) located at 2401 Hawkins Point Road, Baltimore, MD 21226.

2. Nature and/or Description of the Action being Approved.

(a) Nature of the action: USCG intends to procure on a brand name basis

(b) Name and address of the contractor:

Original Equipment Manufacturer:

Professional Components Ltd.

2074 Henry Avenue

Sidney, BC V8L 5Y1

(250) 656-6165

Authorized Distributor:

Maurer Marine, Inc.

873 W. 17th St

Costa Mesa, CA 92627

949-645-7673

(c) Type of action: Firm-Fixed-Price Requirements Type Contract

(d) Estimated total value (including options):

CLIN Description Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4

Armrest, Cushion P/N

SW-01860 $86.10 $88.68 $91.34 $94.08 $96.91

Pivot Boss, Single P/N

SW-04187 $71.10 $73.23 $75.43 $77.69 $80.02

Ride Control Valve

P/N SW-03712 $174.20 $179.43 $184.81 $190.35 $196.06

Pivot Boss, Single P/N

SW-02449 $69.00 $71.07 $73.20 $75.40 $77.66

Armrest Chair, Ship

P/N SW-04955 $1,019.35 $1,049.93 $1,081.43 $1,113.87 $1,1147.29

Armrest Chair, Ship

P/N SW-04943 $1,019.35 $1,049.93 $1,081.43 $1,113.87 $1,1147.29

Cushion Upholstery Cover

P/N SW-02959 $104.56 $107.70 $110.93 $114.26 $117.68

Port Kidney Bolster

P/N SW-02216 $58.80 $60.56 $62.38 $64.25 $66.18

Stbd Kidney Bolster

P/N SW-02220 $58.80 $60.56 $62.38 $64.25 $66.18

Headrest

P/N SW-02963 $162.43 $167.30 $172.32 $177.49 $182.82

Backrest Cushion P/N

SW-03150 $109.10 $112.37 $115.74 $119.22 $122.79

Stowable Sling Seat

P/N SW-03178 $930.00 $957.90 $986.64 $1,016.24 $1,046.72

Shock Absorber

P/N SW-00005 $549.86 $566.36 $583.35 $600.85 $618.87

Spring

P/N SW-00167-00 $119.22 $122.80 $126.48 $130.27 $134.18

Manifold, Hydraulic

P/N SW-03049 $1,013.63 $1,044.04 $1,075.36 $1,107.62 $1,140.85

Armrest, Chair, P/N SW-01398 $66.50 $68.50 $70.55 $72.67 $74.85

Belt, Vehicular Safety

P/N SW-00774 $235.72 $242.79 $250.08 $257.58.15 $265.30

Deck Track Pull P/N

SW-00319 $62.00 $63.86 $65.78 $67.75 $69.78

Folding Foot Rest P/N

SW-02440 $408.60 $420.86 $433.48 $446.49 $459.88

Armrest Set Narrow

P/N SW-03392 $1,277.86 $1,316.20 $1,355.68 $1,396.35 $1,438.24

Cup Holder Assy P/N

SW-01202 $29.90 $30.80 $31.72 $32.67 $33.65

Seat Marine

P/N SWP-1070 $4,123.55 $4,247.26 $4,374.67 $4,505.91 $4,641.09

Mount Assy Deck

P/N SW-02312 $339.94 $350.14 $360.64 $371.46 $382.61

Grab Rail Assy

P/N SW-03252 $192.80 $198.58 $204.54 $210.68 $217.00

Jump Seat Backrest

P/N SW-00720 $171.49 $176.63 $181.93 $187.39 $193.01

Seat Belt Assy

P/N SW-03484 $174.39 $179.62 $185.01 $190.56 $196.28

Pump, High Pressure

P/N SW-01983 $53.00 $54.59 $56.23 $57.91 $59.65

Spring Gas

P/N SW-01158 $119.10 $122.67 $126.35 $130.14 $134.05

Parts Kit, Inflatable Boat

P/N SW-02837 $4.16 $4.28 $4.41 $4.55 $4.68

Upholstery, Seat

P/N SW-00721 $58.29 $60.04 $61.84 $63.70 $65.61

Seat Marine

P/N SW-1069 $5,503.31 $5,668.41 $5,838.46 $6,013.62 $6,194.02

Cover, Storage Box

P/N SW-02350 $61.32 $63.16 $65.05 $67.01 $69.02

Footrest Assy

P/N SW-02417 $804.83 $828.97 $853.84 $879.46 $905.84

Frame, Seat, Vehicular

P/N SW-00483 $770.00 $793.10 $816.89 $841.40 $866.64

Washer, Flat

P/N SW-00208-00 $29.50 $30.39 $31.30 $32.34 $33.20

Bracket Set, Angle

P/N SW-01708 $284.10 $292.62 301.40 $310.44 $319.76

Hinge, Butt

P/N SW-01098 $127.36 $131.18 $135.12 $139.17 $143.34

Bushing, Sleeve

P/N SW-00209-1 $2.57 $2.65 $2.73 $2.81 $2.89

Stanchion, Handrail

P/N SW-00239 $158.25 $163.00 $167.89 $172.92 $178.11

Seat, Marine

P/N SWP-1066 $5,138.83 $5,292.99 $5,451.78 $5,615.34 $5,783.80

Footrest, Vehicular

P/N SW-00204-02 $290.34 $299.05 $308.02 $317.26 $326.78

Shock Absorber, S1Fox Float

P/N SW-02084 $539.57 $555.76 $572.43 $589.60 $607.29

Seat Belt Assy

P/N SW-01091 $245.24 $252.60 260.18 267.98 276.02

Seat Belt Assy TPIV

P/N SW-01092 $315.32 $324.78 $334.52 $344.56 $354.90

Seat Bottom

P/N SW-01309 $550.99 $567.52 $584.55 $602.08 $620.14

Seat Back

P/N SW-01310 $537.50 $553.63 $570.23 $587.34 $604.96

Foot Peg Assy

P/N SW-00231-00 $566.78 $583.78 $601.30 $619.34 $637.92

G-Pro Seat Base Assy

P/N SW-01699 $498.74 $513.70 $529.11 $544.99 $561.34

Jump Seat Backrest

P/N SW-01078 $177.23 $182.55 $188.02 $193.66 $199.47

Mount Deck Offset

P/N SW-03277 $592.29 $610.26 $628.57 $647.43 $666.85

Footrest Assy

P/N SW-03290 $860.48 $886.29 $912.88 $940.27 $968.48

Hatch Assy

P/N SW-02322 $141.00 $145.23 $149.59 $154.07 $158.70

Seat Belt Assy

P/N SW-02998 $253.83 $261.44 $269.29 $277.37 $285.69

Light Assy, Deck P/N

SW-03368 $301.05 $310.08 $319.38 $328.97 $338.83

Handrail Assy

P/N SW-03373 $285.00 $293.55 $302.36 $311.43 $320.77

Shock Absorber

P/N SW-02263 $558.61 $575.37 592.63 $610.41 $628.72

Upholstery Seat

P/N SW-02124 $132.94 $136.93 $141.04 $145.27 $149.63

Roller Carriage

P/N SW-00004 $21.73 $22.38 $23.05 $23.74 $24.46

Seat Belt Assy

P/N SW-02641 $167.12 $172.13 $177.30 $182.62 $188.10

G-Pro Back Cushion

P/N SW-01789 $522.89 $538.58 $554.73 $571.38 $588.52

Washer, Flat

P/N SW-00237-00 $29.50 $30.39 $31.30 $32.24 $33.20

Footrest

P/N SW-00232-02 $37.50 $38.63 $39.78 $40.98 $42.21

Bracket Angle

P/N SW-00139 $248.75 $256.21 $263.90 $271.82 $279.97

Spring, Helical Compression

P/N FA-1/8X5/8-

SpringPin-SS $1.02 $1.05 $1.08 $1.11 $1.15

Washer, Flat

P/N SW-00563-00 $29.50 $30.39 $31.30 $32.24 $33.20

Suspension Module

P/N SW-00001 $$5,328.00 $5,487.84 $5,652.48 $5,822.05 $5,996.71

Cover, Access

P/N SW-00007-01 $148.50 $152.96 $157.54 $162.27 $167.14

Frame, Seat, Vehicular

P/N SW-00224 $264.87 $272.82 $281.00 $289.43 $298.11

Custom Seat, Vehicular

P/N SW-00242-00 $178.92 $184.29 $189.82 $195.51 $201.38

Pull, Ball, Lock

P/N SW-00320 $13.50 $13.91 $14.32 $14.75 $15.19

Pull. Knob, Lock

P/N SW-00322 $20.24 $20.85 $21.47 $22.12 $22.78

Footrest Pad

P/N SW-02010 $15.75 $16.22 $16.71 $17.21 $17.73

Belt, Vehicular Safety

P/N SW-02023 $316.20 $325.69 $335.46 $345.52 $355.89

Float Ext Res Kit

P/N SW-02560-S3 $144.13 $148.45 $152.91 $157.49 $162.22

Hose Metallic

P/N SW-04733 $82.34 $84.81 $87.35 $89.98 $92.67

Coupling, Hose

P/N SW-03214 $41.50 $42.75 $44.03 $45.35 $46.71

Cup Holder Assy

P/N SW-01085 $34.25 $35.28 $36.34 $37.43 $38.55

Bolt, Machine

P/N FA-M5X25-AS-

CS-SS-TL $.25 $.26 $.27 $.27 $.28

Bolt, Machine

P/N FA-M5X30-AS-

CS-SS-TL $.27 $.28 $.29 $.30 $.30

Belt, Vehicular Safety

P/N SW-01958 $293.20 $302.00 $311.06 $320.39 $330.00

Aft Jump Seat Cushion

P/N SW-00064 $495.63 $510.50 $525.81 $541.59 $557.84

Armrest, Chair, Ship

P/N SW-03406 $233.70 $240.71 $247.93 $255.37 $263.03

Armrest, Chair, Ship

P/N SW-03407 $233.70 $240.71 $247.93 $255.37 $263.03

Base Year $502,827.27

Option Year 1 $517,912.09

Option Year 2 $533,449.45

Option Year 3 $549,452.93

Option Year 4 $565,936.52

Total: $2,669,578.26

The Independent Government Estimate (IGE) is derived from current material pricing and previous acquisition history. Actual pricing data was extracted from NESSS using previous contracts and current Simplified Acquisition Procedures (SAP) acquisitions.

To adjust for inflation over the option years and account for market volatility due to

COVID-19, a 3% escalation factor was applied. This escalation factor is composed of

Consumer Price Index rate with added adjustment to account for economy and market volatility due to COVID-19.

(e) Type of funding: Operations and Support funds

(f) Year of funding: Fiscal Year 2021

(g) Solicitation number: 70Z04021S58200B00

(h) Background information about the requirement: The USCG, SFLC, SBPL, has an ongoing requirement on a brand name basis for the supply of Original

Equipment Manufacturer (OEM), Professional Components Ltd., Shockwave

Seating Systems seats and seat parts which conform to the exact form, fit and function of equipment installed on the: 23’ Cutter Boat-Over The Horizon

(CB-OTH), 24’ Special Purpose Craft-Shallow Water (SPC-SW), 26’ Cutter

Boat-Over The Horizon IV (CB-OTH IV), 26’ Trailerable Aids To Navigation

Boat (TANB), 29’ Response Boat Small (RB-S) Generation II, 35’ Long

Range Interceptor (LRI II), and Coast Guard small boats. The required seating and seat parts have been previously acquired as one-time purchases under the

Simplified Acquisition Threshold (SAT).

3. Description of Supplies/Services.

The contract will provide parts required for replacement, corrective maintenance and upkeep of

Shockwave Seating systems. Multiple small boat platforms utilize these seating systems to include: 23’ Cutter Boat-Over The Horizon (CB-OTH), 24’ Special Purpose Craft-Shallow

Water (SPC-SW), 26’ Cutter Boat-Over The Horizon IV (CB-OTH IV), 26’ Trailerable Aids To

Navigation Boat (TANB), 29’ Response Boat Small (RB-S) Generation II, 35’ Long Range

Interceptor, (LRI II), and Coast Guard small boats. The vendor will provide new, genuine OEM parts that will be preserved, packaged and marked. No aftermarket, gray-market or refurbished parts are permitted.

4. Identification of Statutory Authority Permitting Other Than Full and Open Competition.

The statutory authority of 41 U.S.C. 1901 permitting other than full and open competition as implemented by Federal Acquisition Regulation (FAR) Subpart 13.501, Simplified Procedures for Certain Commercial Items.

5. Identification of Exception to the Buy American Act. Not applicable.

6. Demonstration that the Proposed Contractor’s Unique Qualifications or the Nature of the

Acquisition Require Use of the Authority Cited.

This is a brand name requirement for the Shockwave seats and associated parts. The Shockwave seat is an integrated part of multiple Small Boat platforms, with mounting points for the chair specific to the design of each small boat hull. The Shockwave seats are a moving part on which require maintenance and replacement parts when damaged or rendered inoperable. This contract will provide parts required for replacement, corrective maintenance and upkeep of Shockwave

Seating systems. Because the Shockwave chair is the proprietary commercial design of

Professional Components Ltd., the USCG does not possess the form, fit, and function data to support a competitive solicitation for non-OEM replacement parts, nor is the USCG aware of any alternative third-party compatible parts.

The Shockwave seats and seat parts’ are integrated into the platform. Replacement of each

Shockwave chair due to a defective part would likely require engineering changes to several small boats on various platforms, creating repetitive costs for new suspension chairs as well as significant time to test the redesign, approve any such changes, and implement those changes on each platform. In order to prevent the replacement of the entire chair system, the replacement and corrective maintenance of the Shockwave seat and associated seat parts ensures the chair system longevity and continuous mission support.

Based on market research, the only companies that can satisfy this requirement are Professional

Components Ltd. or their authorized distributors.

7. Description of Efforts Made to Ensure that Offers are Solicited from as Many Potential

Sources as is Practicable.

In an effort to identify alternative sources, a Sources Sought Notice (SSN), 70Z04021S58200B00, was posted on the betaSAM on November 3, 2020, inviting industry to demonstrate capability in providing the seats and seat parts required for Coast Guard small boat platforms. The notice provided possible sources 14 calendar days to respond and provide their capability to supply these parts. A response was received by the OEM Professional Components on November 16, 2020, demonstrating capability to provide seats and seat parts. On November 24, 2020, an email was sent to authorized distributors and one capable response was received from Maurer Marine, Inc. Follow up phone calls to other authorized distributors with active SAM registrations went unanswered.

8. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable.

The Contracting Officer anticipates that the cost to the Government will be fair and reasonable based on prior acquisition history of seats and seat parts and price analysis in comparison with the

Independent Government Cost Estimate. Additionally, the offeror may be required to submit Data

Other than Certified Cost or Pricing Data (FAR 15.403-3) to support price negotiations, if deemed necessary by the Contracting Officer.

9. Description of Market Research.

Market research, as prescribed in FAR Part 10, was conducted by the Contracting Officer’s

Representative (COR), Contracting Specialist and Contracting Officer from June 2020 through

November 2020 in an effort to identify alternative sources that can provide replacement parts.

Specifically, an extensive Internet search was conducted in order to locate price and availability of parts, distributors were contacted for estimates and availability of parts and several Government databases were reviewed for availability. The seats and seat parts are not available on GSA. Based on the response to the SSN and emails and phone calls sent and made to authorized distributors, there has not been any parts proposed other than the OEM. Market research has indicated that these

OEM brand parts can only be procured from the OEM or one of their distributors, Maurer Marine.

10. Any Other Facts Supporting the Use of Other Than Full and Open Competition.

None.

11. A Listing of the Sources, if Any, that Expressed, in Writing, an Interest in the Acquisition.

The OEM, Professional Components, responded to the SSN on November 16, 2020, demonstrating capability to provide seats and seat parts. On November 24, 2020, an email was sent to authorized distributors and one capable response was received from Maurer Marine. Both are small businesses with satisfactory past performance ratings.

12. A Statement of the Actions, if Any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services Required.

A request to the vendor on November 3, 2020 to inquire if the data rights to these parts were available for sale and at what price. Professional Components LTD responded on November 3, 2020, that the data rights would be remaining proprietary and are not offered for sale. Although the Coast Guard does not currently own the required drawings, specifications, etc., to evaluate other than OEM parts, the Government will make all attempts such as reverse engineering, continue to try and procure data rights, or a redesign of the bolt configuration on the USCG small boats that currently utilize these chairs, in an effort to increase competition.