190412_WI_05_225MMA_Oily_Water_Separator_Procurement_Specification.pdf

REVISION NO. 0 . CHANGE NO. - .

Specification for 225 WLB MMA

OILY WATER SEPARATOR

BOSS 107 Model #2.2-T/107YM

1.0 SCOPE

This specification describes the requirements for the procurement of an Oily Water Separator

(OWS), Recovered Energy P/N BOSS 2.2-T/107YM for the 225’ WLB Class Cutters. This specification DOES NOT include installation of the equipment by the Vendor, but DOES include on-site technical support by the Vendor to ensure that the equipment is installed and functions correctly.

Component, documentation, and technical support items covered under this Procurement

Specification are as follows:

a. Oily Water Separator Assembly

b. Technical Support

c. Onboard Repair Parts Kit

d. System Stock Parts Kit

2.0 REQUIREMENTS

The Vendor must provide all labor and material to provide a new BOSS 107 model #2.2-

T/107YM, Oily Water Separator (OWS) system, Stock Number 4330-01-F13-3461. Any materials, components, and labor sub-contracted in meeting the requirements herein are the responsibility of the Vendor.

2.1 Technical Support

2.1.1 Training

The Vendor must provide onboard training of Cutter personnel for the OWS system installed on each cutter to include (1) day of class training and (1) day of hands on training.

Training may be performed during the support of other Field Services. Training must comprise operation and maintenance of the new equipment. The training must include but not be limited to:

USCG SFLC – Oily Water Separator

REVISION: 0

a. Review of maintenance documentation

b. Review of start-up and operational procedures

c. Safety

d. Settings and adjustments

e. Checking and replacement of filters

f. Sampling and testing fluids

g. System filling

h. Interpretation of displayed sensor data

i. Emergency procedures

j. Troubleshooting

Training materials must include the onboard technical documentation provided for the new equipment plus any additional training documents which must be provided by the Vendor and included in the training.

Representatives provided under this contract shall be regularly in the business of providing training services to system users and operators. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of training services. The Contracting Officers Representative (COR) or his representative must obtain a release signature before departure of the Vendor or his representative. The

Vendor must forward a copy of the signed release document to the Contracting Officer

(KO), with a Commissioning Technical Report.

2.1.2 Field Services – Installation and Testing Assistance

For each cutter the vendor must provide (2) days of services of a field service engineer/technician to assist during set-up, testing, commissioning, light-off, and adjustment for optimum performance of the equipment and system.

Field service support will be performed at the U.S. Coast Guard Yard at Curtis Bay, Baltimore, MD.

Representatives provided under this contract shall be regularly in the business of providing installation & testing services for the OWS system. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on this or similar type systems.

The Vendor must prepare and sign a statement regarding the completion or waiver of commissioning services. The COR must obtain a release signature before departure of the

Vendor or his representative from the field service site. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning

Technical Report.

2.2 Onboard Repair Parts Kit

The Vendor shall provide a new onboard repair parts kits, Stock Number4330-01-F13-3491.

2.3 System Stock Parts

The Vendor must provide all labor and material to provide new system stock parts to include the following: NIIN #4330-015919573, Media, Separator, Coalescing; NIIN #5330-015919580, Gasket; NIIN #1377-015919283, Filter, Sediment, Cartridge STD 20”.

2.4 Workmanship

All material and components must be of first quality in every respect and of new manufacture. No used materials or components will be permitted.

Work on all critical and or load bearing parts must only be performed by properly certified craftsmen. Certificates must be made available upon request.

3.0 QUALITY ASSURANCE

3.1 General

The Vendor must maintain an inspection system which must insure that each item offered to the

Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Coast Guard.

3.2 Records

The Vendor must maintain records of all tests and inspections. The records as a minimum must indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor must provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, must be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

3.3 Calibration System

The Vendor must maintain a test equipment calibration program in compliance with

ANSI/NCSL Z540.3-2006. The program must be documented and traceable to the National

Institute of Standards (NIST).

3.4 Quality Assurance Plan

The Vendor must maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001-

2008 which must insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Contracting Officer/Quality Assurance Representative.

3.5 Tests and Inspections

The tests and inspections as defined herein are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question.

3.5.1 The Coast Guard reserves the right to witness any or all of tests performed. The Vendor must retain records of all tests and submit them to the

Contracting Officers Representative (COR). The performance of tests and the preparation of reports must follow the guidance of SNAME T&R Bulletin 3-39, Guide for Shop and Installation Tests. Factory Testing (FT)

Each complete OWS supplied must be factory tested and inspected in accordance with the manufacturers quality assurance procedures. The testing and inspection must include but not be limited to the following:

a. Operation of the complete OWS for one (1) hour

b. Operating temperature (F)

c. Factory Test Procedure flow rates (GPM) and system pressure

(PSIG) must be monitored and recorded on 10 minute intervals.

Factory Test reports, including a description of test setup and procedure, photographs from two adjacent sides, logs of times for start and finish and any measurements taken during the test, must be provided for each OWS tested.

3.6 Responsibility for Tests and Inspections

The Vendor is responsible for the performance of all test and inspection requirements as specified herein. The Vendor must provide space, personnel, and test equipment for the conduct of all inspection requirements. All testing and inspections must be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Vendor must notify the

Contracting Officer in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

3.7 Responsibility for Compliance

The tests and inspections identified herein must become part of the Vendor’s overall inspection system or quality program. The absence of any test or inspection requirement in the

Specification will not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

3.8 Failure Responsibility

3.8.1 Test Failure

If the specified item fails to pass any inspection/test the Vendor must provide a Corrective

Action Report (CAR) to document the failure and the recommended fix to the Contracting

Officer. If approved, the corrective action on the materials or processes must be taken in accordance with this Section.

3.8.2 Corrective Action Remedies

a. The Contracting Officer (KO) reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test must be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test must be continued or repeated at the option of the Contracting Officer.

d. Acceptance must be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions must be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR must include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

3.9 Test and Inspection Reports

One (1) electronic copy of any required test, inspection, or tolerance check must be sent to the

Contracting Officers Representative. A copy of any test, inspection or tolerance report must be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

4.0 PRESERVATION, PACKING, AND MARKING

a. After completion of testing and in preparation for preservation and shipping, all equipment unit internal piping, and fluid connection points must be cleaned, sealed and protected from entry of dirt and moisture.

b. The equipment unit and parts must be preserved, packaged and marked for shipping in accordance with sections 3.3-3.4 of SFLC-D-084-0481. The equipment unit and parts must be packaged suitable for shipment, temporary storage uncovered in the weather and then reshipment by the Government (within CONUS) to the installing activity.

c. The COR reserves the right to inspect or review the preservation, packaging and marking of all units, associated components, and parts, prior to release for shipment.

5.0 NOTES

N/A