Attachment 3 - Staement of Work.pdf

Attachment 3

STATEMENT OF WORK

40 CELL INDUSTRIAL BATTERY and WATERING SYSTEM

70Z03824QE0000013

1.0 General

1.1 Background

The United States Coast Guard (USCG) operates Tug Technologies MX-4 and MZ electric aircraft tow tractors at Air Stations for moving USCG aircraft and support equipment. The USCG received sixty-two (62) tow tractors over the course of three years. The USCG Air Stations have performed organic maintenance, preventive, and periodic scheduled inspections to continuously operate the tow tractors. The battery assemblies are reaching the end of their service life cycle.

2.0 Requirements

2.1 Industrial Batteries

The contractor shall provide Industrial Batteries ready for installation on Tug Technologies MX-4 and MZ electric aircraft tow tractors, serviced, and shipped to the various Air Station locations in accordance with the Delivery Schedule – Attachment 1.

2.1.1 Battery Specifications – 40 cell; 80 volt; 500 amp hour; KWH: 38.74, Dimensions: 35

11/16” x 25 5/16” x 31 7/16” w/c, Service Weight: 3,753 lbs., Cable Position: A, Cable Length: 24", Connector Type: SB350, IST 9059, 1/0 AWG.

2.1.2 As stated in 2.1.1, the current battery assembly in use by the USCG is 35-11/16” wide x 25-

5/16” deep x 31-7/16” tall. The actual TUG compartment opening is 27-1/4” x 36-11/16”. Currently there are 2 poly shims located on each side of the battery assembly. These shims keep the battery assembly from moving and coming into contact with the TUG frame. The battery assembly cannot touch the TUG frame. The USCG will consider a battery assembly that is ¼” larger or smaller than the depth or width of the current battery assembly being used. The battery assembly height cannot exceed 33 inches.

2.1.3 The contractor shall provide poly shims with each battery assembly that is larger or smaller than the dimensions specified in 2.1.2. The USCG will install the contractor provided poly shims.

2.2 Battery Watering System

The contractor shall provide a 40 Cell Battery Watering System compatible with the Industrial

Battery Assembly in section 2.1. The 40 Cell Battery Watering System shall be installed on each of the Industrial Batteries prior to the battery assembly shipment.

2.3 Spent Battery Disposal and Trade-In Values

The contractor shall recycle/dispose of reclaimed materials from the spent USCG batteries. The location for the recycling of reclaimed materials shall be at the contractor’s choosing.

2.3.1 The contractor’s total pricing for each new battery assembly includes the spent battery trade-in value (scrap value) for each USCG spent battery and the associated shipping costs from the various Air Station locations to the contractor’s desired location.

2.4 Warranty

The USCG will require the contractor will provide, at a minimum, a five (5) year warranty for the battery cells and battery performance for each of the battery assemblies. The warranty shall begin once the USCG takes delivery and acceptance of the battery assembly.

2.5 Delivery Requirements

The following table shows the required delivery for each priced Line Item listed in the schedule.

Early deliveries, when appropriate, are desired and acceptable.

Lin e

Ite m

Item Description Delivery Location Due No

Later

Than:

1 Battery Assembly USCG Aviation Logistics Center Elizabeth City, North Carolina

3/01/2024

2 Battery Assembly USCG Sector San Diego, California 3/01/2024

3 Battery Assembly USCG Air Station Township, NJ 3/01/2024

4 Battery Assembly USCG Air Station Clearwater, Florida 3/01/2024

5 Battery Assembly USCG Aviation Logistics Center Elizabeth City, North Carolina

6/3/2024

6 Battery Assembly USCG Aviation Logistics Center Elizabeth City, North Carolina

8/1/2024

7 40 Cell Watering System USCG Aviation Logistics Center Elizabeth City, North Carolina

3/01/2024

8 40 Cell Watering System USCG Sector San Diego, California 3/01/2024

9 40 Cell Watering System USCG Air Station Clearwater, Florida 3/01/2024

10 40 Cell Watering System USCG Air Station Township, NJ 3/01/2024

11 40 Cell Watering System USCG Aviation Logistics Center Elizabeth City, North Carolina

6/3/2024

12 40 Cell Watering System USCG Aviation Logistics Center Elizabeth City, North Carolina

8/1/2024

3.0 Contract Information

3.1 Period of Performance

The period of contract performance is from date of award to August 1st, 2024.

3.2 Shipping Instructions

Section 2.5 for this Purchase Order will specify where the items are to be shipped.

3.3 F.O.B. Point

All shipments under this Purchase Order are F.O.B. Destination. Prices in the contractor’s schedule include all applicable customs, duties, taxes and shipping charges for the new battery assemblies and the spent battery assembly; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the Purchase Order.

3.4 Packaging and Preservation

Packaging and preservation shall be in accordance with ASTM D3951-98 (Reapproved 2004), Standard Practices for Commercial Packing with the following additional information:

• Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land or sea.

• Each individual item or unit must be individually packed using standard pallet packaging or in a separate box, carton, or crate.

• The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one (1) year.

• Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

3.5 Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the Purchase Order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

• NSN

• Part Number

• Nomenclature

• Serial Number

• Purchase Order/Line Item Number

• Contractor’s Name and Address

3.6 Markings of Warranted Items

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty.

For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

Markings may be brief, but should include the information below:

• A brief statement that a warranty exists

• The substance of the warranty

• The duration of the warranty

• Who to notify if the supplies are found to be defective

3.7 Place of Performance

The primary place of performance will be the contractor’s facilities for battery assembly and shipment. USCG personnel will remove the spent battery, accept and install the new battery assemblies, Battery Identification Device (BID), make connections, charge, and perform operational testing. The USCG will properly package the spent battery and the contractor shall be responsible for scheduling shipment and shipping the spent battery to the desired location for recycling and disposal.

3.8 Inspection and Acceptance

Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting

Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

3.8.1 Contractors shall provide a Certificate of Conformance (COC) signed by the contractor's authorized representative in accordance with FAR 52.246-15.

4.0 Invoicing

Invoicing Instructions

Unless otherwise specified in the schedule or on individual delivery orders issues under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. A properly completed Commercial Shipping Document shall be attached to the original invoice. The contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Purchase Order no. (To be assigned at time of issuance)

4.1 The contractor shall include a copy of the COC as an attachment with each corresponding invoice.

4.2 All payments will be made electronically IAW FAR 52.232-33. The contractor may submit the invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

mailto:ALC-Fiscal@uscg.mil