Revised Statement of Work - 70Z03824QB0000375.pdf

Statement of Work (SOW)

70Z03824QB0000375

1.0 SCOPE

1.1 The United States Coast Guard (USCG) Aviation Logistic Center (ALC) Short Range Recovery

(SRR) product line has a requirement for Tail Rotor Drive Shafts (TRDS) to be repaired. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and repair the components listed in the Schedule. The contractor shall provide technical support services, support product improvement efforts, and provide updates to Technical Orders.

Work under this contract shall be performed at the contractor’s facility.

2.0 Applicable Documents

2.1 Government Documents. The following specifications, standards, and handbooks of the latest revisions at the date of the original release of this specification listed below form a part of this specification to the extent specified herein.

2.1.1 Reference Documents.

a. ENG Spec H65651000.01

b. ENG Spec H65651000.02

c. ENG Spec H65651000.03

d. Maintenance Repair Operations (MRO) repair procedure

e. Certification and Qualification of Nondestructive Test Personnel, National Aerospace Standard

(NAS)-410

f. Standard Topical Outlines for Qualification of Nondestructive Testing Personnel, ANSI/ANST

CP-105

2.2 Military Standards

MIL-STD-2073-1E Department of Defense Standard Practice of Military April 2019

Packaging

2.3 Occupational Safety and Health Standards

1910.1025 Lead

1910.1026 Hexavalent Chromium

1910.1027 Cadmium

2.3.1 Copy of these standards are available at www.osha.gov

2.4 Precedence. In the event of a conflict or ambiguity, the following order of precedence among documents shall govern:

a. USCG specifications and procedures, including this Statement of Work (SOW) and referenced documents.

b. Approved MRO repair processes and specifications.

http://www.osha.gov/ http://www.osha.gov/

2.5 Section References. Within this SOW, references to a given section number shall imply reference to allow subsections. Where a group of section is referenced, such as Section 3.2.1 through 3.5, the word inclusive after Section 3.5 is implied whether or not actually stated.

3.0 REPAIR REQUIREMENTS

3.1 Repair of Drive Shafts. Contractor must have the immediate capability to handle, disassemble, and reassemble all components IAW section 2.4. Additional requirements for disassembly and reassembly must be part of the submitted quote. Additional requirements will be reviewed by USCG

SRR Engineering Department for approval. Repair procedures must be approved by USCG SRR

Engineering Department to be determined technically acceptable. Any changes to approved procedures shall be approved by USCG SRR Engineering before any changes are implemented on any article. Any inspection procedures that take place prior to repair must be detailed in the submitted repair procedures and included in the firm-fixed repair pricing for contract line items CLINs 0001, 0002, 0003, and subsequent option period CLINS.

3.1.1 Non-Ready for Issue (Non-RFI) components shall be repaired and returned to RFI condition IAW

USCG SRR Engineering approved Contractor specifications. The Contractor shall perform all repairs

IAW section 2.4. The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion approved by ALC SRR Engineering.

3.1.1.1 Any Drive Shaft will not be disassembled more than two times. Contractor will review each Significant History Report (SCHR) prior to any work performed. The contractor shall notify the Item Manager, and ship the drive shaft back to ALC, any drive shaft that has been disassembled more than two times.

3.1.2 Work under this contract shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and repair the components listed at the firm-fixed prices listed in the Schedule. The contractor shall perform all repairs IAW USCG ALC SRR Engineering approved specifications. Any deviations must be approved by USCG SRR Engineering.

3.1.3 All parts must be thoroughly cleaned IAW applicable ALC Engineering Specification or USCG

SRR Engineering approved repair procedures to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025, 1910.1026, and

1910.1027.

3.2 Test and Evaluation (T&E) / No Fault Found (NFF) / Beyond Economic Repair (BER). If, after visual and functional inspections, an item is found to meet manufacturer’s minimum performances specifications and is considered “RFI” the item shall be classified as “No Fault Found”. The Contractor will be allowed the firm fixed price for T&E/NFF/BER only identified as CLINs 0001, 0002, 0003, and subsequent Option Period CLINs in the Schedule. If the component is considered “Beyond Economical

Repair” (BER) it shall be IAW section 3.3. The parts shall be marked “RFI” or “BER” and returned to

ALC.

3.3 BER. If an item is determined BER, the Contracting Officer (KO) shall make a unilateral decision as to component disposition. The Contractor shall return all BER items to ALC. The Contractor shall not return any BER item until they have been notified by a written modification to the order. The

Contractor shall prepare a failure data report IAW section 4.2 in these instances. This report shall be included with the returned component. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence. The Contractor will be authorized the firm-fixed

T&E/NFF/BER fee established in CLINs 0001, 0002, 0003 and all respective option year CLINs.

3.4 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts effected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer’s specifications.

3.5 Certification. The Contractor shall maintain an FAA repair station rating under CFR Part 145 and

USCG certifications for the repair of components identified in the Schedule throughout the duration of the awarded contract. The Contractor shall provide immediate notification to the KO upon loss of any required certifications. The Contractor shall provide their certifications with their submitted quotes.

3.5.1 Personnel Certification. Personnel performing these Nondestructive inspections (NDI) must be certified to a minimum Level II in the appropriate method (refer to Reference b.) with training (refer to Reference Document c.). Outside USCG, commercial contracted agencies must supply proof of qualifications and certifications to USCG ALC ESD ASB NDI. For questions regarding personnel qualifications, contact ALC/ESD/NDT/I Program Manager.

3.6 Airworthiness. The Contractor shall furnish a Certificate of Conformance IAW Federal

Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984). For repairs accomplished IAW USCG approved procedures and not included in a FAA repair station authorization, each component returned after repair shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. Each repaired component repaired returned to ALC must be tagged with a DD Form 1574

Serviceable Conditional Code Tag, completed in its entirety. This form shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT IN

NONACCEPTANCE OF THE DELIVERED ITEM.

3.7 Replacement Parts. Parts of a component as per the repair IAW section 2.4 shall be replaced upon request with new GFM as per section 3.8. All other parts found to be in a serviceable condition after inspection and functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new with full traceability.

Repair of all items shall be IAW Section 2.4. The cost for parts and materials that are replaced or used systematically during repair shall be included in the fixed repair price listed in the schedule as CLINS

0001, 0002, 0003, and subsequent Option Period CLINs.

3.8 Separately Price Replacement Parts (SPRP). The contractor may designate certain high cost infrequently used parts as SPRP prior to contract award. If these parts required replacement during repair, authorization will be made by modification to the task order for use of the SPRP or provide disposition instructions as necessary. The Contractor shall notify the KO within then (10) calendar days after receipt if the component(s) when any of the SPRP specified in the Schedule are required. The Government reserves the right to provide SPRP as Government Furnished Material (GFM) on an as-needed basis. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified SPRP. SPRP, if necessary, shall be listed under CLIN 0004 and subsequent option period CLINs.

The following GFM will be issued on an as needed basis:

Nomenclature: Bearing, P/N: 704A33-651-180

Nomenclature: Sleeve, P/N: 360A34-1043-20

Nomenclature: Housing, P/N: 365A34-6225-20

The above three (3) GFM parts are not included in the Schedule of Supplies/Services under the SPRP CLIN 0004 and subsequent option period CLINS. These parts will ONLY be provided upon request via an e-mail notification to the Contracting Officer or the Administrative Contract Specialist (designated at time of contract award) when any or all are needed to complete repairs. The contractor shall not factor these parts into their repair firm-fixed price under CLINs 0001-0003 and subsequent option period

CLINS.

4.0 DOCUMENTATION

4.1 Contractor Verification of Receipt of Components

All S/N tracked items under this contract shall be inspected and accepted by the Contractor. Within ten (10) working days following the receipt of component(s), the Contractor shall provide emailed notification of the following to the Administrative Contract Specialist (designated at time of contract award):

a. Date of receipt of component(s)

b. Confirmation of serial number(s) (S/N) received; and

c. Applicable Task Order and line item number

Notification via email is required.

4.2 Failure Data Report. The Contractor shall submit a failure data report for each repaired component (including when no fault is found), which shall be attached to the packing slip and shipped with the repaired component. This report shall include National Stock Number (NSN), P/N, S/N, nomenclature, date of repair, contract number, task order number, line-item number, description of the repair failure, the Government’s reported failure, and a listing of parts replaced. The

Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. Failure to provide the failure data report will result in rejection of the assets and the components will be returned to the vendor until the proper documentation can be provided.

4.3 Replacement Parts Summary. Upon requested by the KO, the Contractor shall submit electronically a summary listing all replacement parts utilized in the repair of each component. The replacement parts listed shall include the contract number, task order number, Contractor’s work order number, component S/N, nomenclature, replacement parts listed in numerical order and quantity of each used.

4.4 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance. Tracked components will be shipped to the Contractor with a Significant Component History Report (SCHR).

4.4.1 SCHR. The SCHR records the maintenance history of S/N tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 12.1. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) working days.

4.4.2 Component Repair Report (CRR). The CRR records the maintenance performed on S/N tracked components by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to or removed from the USCG parts inventory. The Contractor is required to use the CRR provided with the component. Within five (5) working days following issuance of a Certificate of Conformance, one (1) copy of the CRR shall be emailed to the Contract Specialist administering the contract and the Item Manager. The original copy of the CRR shall be packed with the component for return to the USCG. The Contractor shall retain electronic copies of the CRRs for the life of the component. The Contractor may request that their failure data report, described in section 4.2, be accepted to fulfill the CRR requirement.

4.4.3 Service Life Limit (SLL). Each component on the schedule has a SLL that cannot be exceeded. It is the responsibility of the vendor to ensure they have the most up to date SLL hours on hand. It is imperative that the vendor keeps track of the current SLL. The vendor may contact the item manager, Heather D. O’Connor, via email at Heather.D.O’Connor@uscg.mil any time to verify the current SLL of a component. When the vendor contacts the USCG stating a component is BER due to “high time” the vendor MUST include the current SLL hours to the USCG so verification can be made that the component has hit high time.

Current SLL for each Shaft / P/N combination can be found below.

SHAFT, TAIL RTR FWD:

P/N: 365A34-6102-01 – SLL 6000 HOURS (BER for high time at 5600 hours or more)

P/N: 365A34-4510-00 – SLL 9,300 HOURS (BER for high time at 8900 hours or more)

TAIL, RTR SHAFT REAR:

P/N: 365A34-6502-02 - SLL 3,300 (BER for high time is 2900 hours or more)

P/N: 365A34-4530-00 – SLL 9,700 (BER for high time is 9100 hours or more)

SHAFT, TL TRT, CENTER:

P/N: 365A34-6202-05 – SLL 6,000 (BER for high time is 5600 hours or more)

4.5 Publication/Updates. Contractor shall use USCG ALC specifications in conjunction with approved MRO processes and specifications as per section 2.4 to repair the components identified in the

Schedule. If the Contractor determines that current approved repair procedures should be changed, a copy of the recommended changes shall be submitted to the KO for review and approval/disapproval by SRR

Engineering.

5.0 UNUSUAL DAMAGE

5.1 The USCG intends that all components specified in the schedule will be shipped for repair within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the repair procedures in section 2.4. Those components may be determined Unusually Damaged. In order to be determined Unusually Damaged, a component must be received for repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Missing piece parts

Crash damage

Acts of God

Only components meeting one or more of the above criteria may be considered Unusually Damaged.

Missing piece parts does not include the parts that are to be systematically changed out per USCG ALC specifications in conjunction with approved MRO processes and specifications as per section 2.4; the

USCG shall not be charged for these parts. All other components shall be repaired IAW the fixed repair price established in CLINs 0001-0003 of the schedule and subsequent Option period CLINs.

5.2 Unusual Damage Reporting Requirement. When a component is processed for Unusual

Damage Evaluation, the Contractor shall notify the KO is writing within fifteen (15) working days.

5.3 Unusual Damage Evaluation. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to serviceable condition that meets the repair specifications in section 2.4. The quote shall include the task order number, line-item number, NSN, P/N, and S/N of the component. The hourly labor rate shall be charted at the firm-fixed rate established in the Schedule under CLIN 0005 and subsequence Option Period CLINs. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is cover by the firm-fixed price specified under

CLINs 0001, 0002, 0003 and subsequence Option Period CLINs in the schedule.

The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the task order.

The KO shall either initiate negotiations for a firm-fixed repair price with the Contractor or if repair is not desired provide disposition instructions for the component. Authorization to proceed with repair work or disposition instructions if repair is not authorized shall be given via issuance of a task order modification.

If a component is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to the T&E fee established in the schedule of Supplies/Services under CLINs, 0001, 0002, 0003 and subsequent Option Period CLINs.

6.0 TECHNICAL SUPPORT

6.1 Technical Support. The Contractor shall maintain a permanent presence in the United States, staffed with qualified, English speaking technical support personnel. The Contractor shall provide answers to basic questions from the Government Engineers at no additional cost to the Government. The

Contractor shall provide up to ten (10) man-hours per quarter of technical support labor at no additional cost to the Government. In the event a requested task cannot be completed with then (10) man-hours per quarter, the Contractor shall immediately notify the KO and provide a preliminary estimate of the time and costs required for completion. This support shall be required throughout the contract period of performance. The Contactor will be responsible for tracking man-hours each quarter.

6.2 Technical Support Services. Upon receipt of a request for quote for a specific task, the

Contractor shall prepare and submit a quote to the KO. This quote shall include the breakdown of hours, materials, and other costs associated with performance of the task. The labor rate in the Schedule (CLIN

0006 and subsequent Option Period CLINs) for technical support services will apply. Specific deliverables will be identified on individual task orders.

6.3 Product/Engineering Changes. The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the Drive Shaft components. These may be provided to the KO for consideration and SRR Engineering approval. A quote shall also be provided that reflects the contractor’s cost and an incremental charge to be assessed each time the product change is incorporated into the component. The quote shall include a breakdown of labor hours, material and other costs. The labor rates will be as specified in CLIN 0007 and subsequent

Option Period CLINs. Authorization for the contractor to incorporate the change will be by a modification to the contract and applicable task orders. The Contractor shall not incorporate proposed product changes prior to receipt of written authorization from the KO.

6.4 Service Bulletins. The Contractor shall provide an electronic copy of all service bulletins to the KO within three (3) working days of receipt of service bulletins (or other instructions) that may affect

Government components. The KO will notify the Contractor in writing when incorporation of mandatory or optional service bulletins are required. Within thirty (30) working days following receipt of notification from the KO, the Contractor shall submit a detailed quote for incorporation of service bulletin(s). This quote shall include a listing of replacement parts and/or materials required, the time needed to affect the modification, a price breakdown of each part, and the number of labor hours required.

The Government will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the Schedule as CLIN 0008 and subsequent Option Periods CLINs.

7.0 QUALITY ASSURANCE PROVISIONS

7.1 Responsibility for Inspections and Test. The Contractor shall establish an inspection system

IAW FAA and/or DOD procedures for all components. The Government reserves the right to review the

Contractor operation and/or facilities at any time during the period of the contract.

7.2 Testing. The Contractor shall ensure that the acceptance testing required for repaired components include verification of repair of the fault for which the component was returned and other testing as required to verify RFI assets. The Contractor shall provide a copy of their Acceptance Test

Procedure (ATP) to the Government for review with their quote. Acceptance testing for repaired TRDSs shall be conducted IAW the Government reviewed ATP. The Contractor shall make available to the

Government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each TRDS Component. The ATP may be incorporated into USCG, ALC Engineering

Specifications.

7.2.1 Changes to Repair Test Procedures. The Contractor shall provide written notification to the KO no later than fifteen (15) working days following changes to applicable CG ALC repair ATPs. The

Government Reserves the right to verify that the Contractor’s procedures are adequate to ensure the delivery of RFI parts.

7.3 Quality Control System. The Contractor is required to be certified and maintain a quality system that complies with the requirements of International Organization for Standardization (ISO)

90012000 Quality Management Systems – Requirements, Aerospace Standard AS9100, or equivalent or

FAA approved Quality Assurance and Control Manual. The Contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could results in goods or services that do not conform to contractual requirements.

Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by USCG upon request. USCG reserves the right to conduct surveillance at the

Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of USCG, the Contractor shall forward a copy of their current certification and Quality Assurance

Manual for review.

7.4 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by

Government personnel for count, condition and properly completed documentation. Components determined to be non-RFI upon installation may be returned to the Contractor with a Product Quality

Deficiency Report (PQDR) for repair at no additional cost to the Government. Inspection and acceptance deficiencies may delay or cause rejection or invoice payments. Equipment found to have operational deficiencies will be reported on standard from “SF 368”, PQDR, to the Contractor for investigation. The

Contractor shall report findings of the investigation to the KO, within twenty (20) working days after receipt of the component.

7.5 PQDR. Repaired Drive Shaft units found to have deficiencies shall be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order and will include a Product Quality

Deficiencies Report (PQDR). The Contractor shall report findings of the investigation to the KO within thirty (30) calendar days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous repairs completed by the Contractor, the Contractor’s report of findings shall include a detailed quote that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor’s quote and issue a modification to the task order authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including delivery obligations shall apply to all no-cost warranty repair task orders.

7.6 Requirements for Supplier Changes.

7.6.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product, component, or repaired item found to potentially cause non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain written approval from the KO prior to the disposition of any non-conforming product or component.

7.6.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test inspection, non-conforming product and counterfeit/suspect parts processes.

7.6.3 The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location, or personnel qualifications.

Upon notification of the change, the USCG will approve or deny the changes. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event the change is not approved by the USCG, the contract or task order may be cancelled/terminated IAW the FAR 52.212-4.

7.6.4 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

8.0 SPECIAL INSTRUCTIONS

8.1 Accelerated Turn-Around-Time and Delivery. Only the KO may request and authorize an accelerated turn-around-time and delivery if needed by the Government for delivery to the USCG, ALC

Receiving Department, 1664 Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turnaround-time and delivery is needed, which the Contractor can meet, the Contractor shall be entitled to compensation for additional labor ours an expedited freight costs necessary to complete performance earlier than the turn-around-time and delivery schedule established in the Contract. After receiving a written request from the KO for an accelerated turn-around time and delivery, the Contractor shall provide a written response within one (1) business day advising if any accelerated turn-around time and delivery can be accomplished and include any additional costs necessary for the accelerated performance.

Accelerated performance may be authorized in writing via a task order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the contract task order, the additional costs are not recoverable from the Government.

8.2 Aircraft on Ground (AOG) Situations. An AOG situation necessitates a special schedule and requires accelerated repair completion and expedited delivery to the applicable USCG Air Station. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the

Contractor will be notified by the Government in email or by phone of the AOG situation and the applicable USCG Air Station and will be requested to provide a written response within twenty-four (24) hours of the request. The Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and 2) an estimate of the labor ours needed to accelerate repair completion. The accelerated repair work will be authorized via a task order modification in conjunction with mutually agreed upon prices delivery, and shipping costs reimbursement for next day delivery to the applicable USCG Air Station.

8.3 Aircraft Accidents and Incidents. Disposition of evidence, including Drive Shaft components, involved in aircraft accident or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the National Transportation Safety Board whose rules are regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of Drive Shaft failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

9.0 WARRANTY The Government may accept the Contractor’s standard commercial warranty for repairs. All assets returned under warranty shall be tested IAW Section 7.2. The warranty shall begin from the date the component is installed on the aircraft and extend for twelve (12) months after installation, unless corrosion or damage is found on the outside of the component. This warranty only covers the Contractor’s workmanship and does not include failure of GFM parts.

10.0 PERIOD OF PERFORMANCE The period of contract performance includes a one (1) one year base period and, if exercised, four (4) one-year option periods.

11.0 FREIGHT ON BOARD (FOB) POINT The preferred FOB point for shipments under this requirement is FOB Destination. Quotes submitted FOB Origin terms should include all applicable customs, duties, taxes, and shipping charges in their quotes.

12.0 SHIPPING INSTRUCTIONS

12.1 Contractor Shipments. Unless otherwise specified on individual task orders issued hereunder, deliverable items shall be shipped to the following address:

USCG ALC

1664 Weeksville Rd

Receiving Section, Building 63

Elizabeth City, NC 27909-5001

Contract Number: To be determined at time of award

Task Order Number: To be assigned at time of issuance

12.2 Packaging and Preservation. All components and parts covered under this contact shall be stored and shipped in Contractor-provided shipping containers. Any damage sustained during shipment/handling/storage of the component due to the Contractor’s improper maintenance/packaging and preservation of the container, shall be the responsibility of the Contractor. Any exposed components shall be additionally wrapped for preservation.

12.2.1 Articles shall be packed and shipped per MIL-STD-2073-1E or American Society for Testing and

Materials equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each line replaceable unit shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

12.3 Marking Instructions All shipping containers/packages shall be marked for delivery IAW the contract or task order. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information: Nomenclature

NSN

Contract Number

Task Order / Item Number

S/N

Contractors P/N

Contractor’s Name and Address

Assembly date for new components

12.3.1 All items returned as BER IAW section 3.4 shall also be clearly marked “BER”.

13.0 DELIVERY REQUIREMENTS

13.1 Delivery Schedule/Turn-Around-Time

The requested delivery schedule for the Components is ninety (90) calendar days After Receipt of

Material (ARM) and all required documentation at Contractor’s facility. The Government acknowledges that there may be delays in the delivery of components due to uncontrollable circumstances and upon request, the Government and Contractor will work together to extend the required delivery date via a bilateral modification.

Early delivery is desired if there is no extra costs to the Government. Turn-around-time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC Elizabeth City, North Carolina. Note: Early deliveries are accepted and encouraged at no additional cost to the Government.

14.0 CONTRACT ADMINISTRATION

14.1 Administration Information. This contract will be administered by USCG, ALC, SRR

Contracting Branch, Elizabeth City, NC 27909

14.2 Ordering Office. The following activity is the only unit authorized to place task orders under this contract: Contracting Officer

USCG ALC, SRR

Elizabeth City, NC 27909-5001

14.3 Contract Changes. All requests for contract changes must be submitted in writing to the KO.

Changes to the contract may be made only the written agreement of the parties via the form of a signed modification signed by the KO.

15.0 CONTRACTOR’S ADDRESS OF CORRESPONDENCE. All correspondence, except as otherwise specified, for the Contractor shall be directed to the following address:

TO BE DETERMINED AT CONTRACT AWARD

16.0 INVOICE SUBMISSION. Invoices shall be submitted IAW FAR 52.214-4 to either

ALCFiscal@uscg.mil or mailed to the designated billing office for payment as noted below. The

Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscall@uscg.mil Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Building 63

1664 Weeksville Road

Elizabeth City, NC 27909

Contract NO. (to be assigned at time of award)

Task Order NO. (to be assigned at time of issuance)

16.1 All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit invoices five (5) business days after shipment of items. The invoices will not be approved until all items have been receipted for.