70Z03823QS0000003.pdf

70Z03823QS0000003

Airborne Executive Phone Sustainment

This is a combined synopsis/solicitation for commercial items prepared In Accordance With (IAW) the format in FAR Subpart 12.6 and Part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 70Z03823QS0000003 is issued as a Request for Proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 effective March 16, 2023. IAW FAR 6.303, the United States Coast Guard (USCG), Aviation Logistics Center (ALC) plans to award one (1) contract and negotiate only with L3 Harris Technologies Integrated Systems L.P. (Cage Code 05395) as the only known source of supply.

The applicable North American Industry Classification Standard (NAICS) Code is 334220. The small business size standard is 1,250 employees. This is an unrestricted requirement. All responsible sources may submit a proposal, which shall be considered by the agency.

It is anticipated that one (1) Firm Fixed Price, Requirements type contract consisting of one (1) one-year base period and, if exercised, four (4) one-year option periods will be awarded as a result of this synopsis/solicitation.

The following documents are attached:

Attachment 1: Schedule of Services Attachment 2: Performance Work Statement Attachment 3: Terms and Conditions Attachment 4: Wage Determination Attachment 5: Instructions to Offerors Attachment 6: Redacted J&A

NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM

THIS AGENCY.

Closing date and time for receipt of offers is June 14, 2023 at 4:30 pm ET. Anticipated award date is on or about June 23, 2023. Questions will close on June 8, 2023 at 4:30 pm ET.

E-mail quotations shall be sent to John Raynor at John.T.Raynor@uscg.mil, please indicate 70Z03823QS0000003 in the subject line.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S.

Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protest-er fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

SCEHDULE OF SERVICES

PERIOD OF PERFORMANCE: BASE PERIOD July 1, 2023-June 30, 2024

EFFECTIVE DATE OF TASK ORDER AWARD FOR ONE CALENDAR YEAR PERIOD

CLIN ITEM DESCRIPTION EST QTY

UNIT OF

ISSUE UNIT PRICE EST AMOUNT

0001 Sustainment of Airbone Executive Phone 12 MO $0.00

0002 Cyber Security Sustainment 12 MO $0.00

0003 Software Updates to CASE Laptops 4 EA $0.00

0004 Software Updates to Airbone Executive Phone 2 EA $0.00

0005 Travel TBD HR $1.00

0006 Computer Information Research Scientist 50 HR $0.00

0007 Computer Information System Manager 50 HR $0.00

0008 Software Developers, Testers, and Installers 50 HR $0.00

$0.00

Instructions: Fill in the yellow boxes only. All other numbers will automatically calculate. Use the tabs at the bottom to provide pricing for the base year through option year four. If your company has any additional charges or fees, prompt payment discounts, etc., clearly state what these are in your quotation. If you have any questions when completing this worksheet, please contact John Raynor at John.T.Raynor@uscg.mil.

NOTE: Travel will be based on actual costs, therefore the estimated cost of travel based on the expected number of trips is included in the schedule.

ESTIMATED BASE PERIOD

SCHEDULE OF SERVICES

PERIOD OF PERFORMANCE: Option Period One July 1, 2024-June 30, 2025

EFFECTIVE DATE OF TASK ORDER AWARD FOR ONE CALENDAR YEAR PERIOD

CLIN ITEM DESCRIPTION EST QTY

UNIT OF

ISSUE UNIT PRICE EST AMOUNT

1001 Sustainment of Airbone Executive Phone 12 MO $0.00

1002 Cyber Security Sustainment 12 MO $0.00

1003 Software Updates to CASE Laptops 4 EA $0.00

1004 Software Updates to Airbone Executive Phone 2 EA $0.00

1005 Travel TBD HR $1.00

1006 Computer Information Research Scientist 50 HR $0.00

1007 Computer Information System Manager 50 HR $0.00

1008 Software Developers, Testers, and Installers 50 HR $0.00

$0.00ESTIMATED OPTION PERIOD

NOTE: Travel will be based on actual costs, therefore the estimated cost of travel based on the expected number of trips is included in the schedule.

PERIOD OF PERFORMANCE: Option Period Two July 1, 2025-June 30, 2026

EFFECTIVE DATE OF TASK ORDER AWARD FOR ONE CALENDAR YEAR PERIOD

CLIN ITEM DESCRIPTION EST QTY

UNIT OF

ISSUE UNIT PRICE EST AMOUNT

2001 Sustainment of Airbone Executive Phone 12 MO $0.00

2002 Cyber Security Sustainment 12 MO $0.00

2003 Software Updates to CASE Laptops 4 EA $0.00

2004 Software Updates to Airbone Executive Phone 2 EA $0.00

2005 Travel TBD HR $1.00

2006 Computer Information Research Scientist 50 HR $0.00

2007 Computer Information System Manager 50 HR $0.00

2008 Software Developers, Testers, and Installers 50 HR $0.00

$0.00ESTIMATED OPTION PERIOD

NOTE: Travel will be based on actual costs, therefore the estimated cost of travel based on the expected number of trips is

PERIOD OF PERFORMANCE: Option Period Three July 1, 2026-June 30, 2027

EFFECTIVE DATE OF TASK ORDER AWARD FOR ONE CALENDAR YEAR PERIOD

CLIN ITEM DESCRIPTION EST QTY

UNIT OF

ISSUE UNIT PRICE EST AMOUNT

3001 Sustainment of Airbone Executive Phone 12 MO $0.00

3002 Cyber Security Sustainment 12 MO $0.00

3003 Software Updates to CASE Laptops 4 EA $0.00

3004 Software Updates to Airbone Executive Phone 2 EA $0.00

3005 Travel TBD HR $1.00

3006 Computer Information Research Scientist 50 HR $0.00

3007 Computer Information System Manager 50 HR $0.00

3008 Software Developers, Testers, and Installers 50 HR $0.00

$0.00ESTIMATED OPTION PERIOD

NOTE: Travel will be based on actual costs, therefore the estimated cost of travel based on the expected number of trips is

PERIOD OF PERFORMANCE: Option Period Four July 1, 2027-June 30, 2028

EFFECTIVE DATE OF TASK ORDER AWARD FOR ONE CALENDAR YEAR PERIOD

CLIN ITEM DESCRIPTION EST QTY

UNIT OF

ISSUE UNIT PRICE EST AMOUNT

4001 Sustainment of Airbone Executive Phone 12 MO $0.00

4002 Cyber Security Sustainment 12 MO $0.00

4003 Software Updates to CASE Laptops 4 EA $0.00

4004 Software Updates to Airbone Executive Phone 2 EA $0.00

4005 Travel TBD HR $1.00

4006 Computer Information Research Scientist 50 HR $0.00

4007 Computer Information System Manager 50 HR $0.00

4008 Software Developers, Testers, and Installers 50 HR $0.00

$0.00 $0.00

ESTIMATED OPTION PERIOD

NOTE: Travel will be based on actual costs, therefore the estimated cost of travel based on the expected number of trips is included in the schedule.

TOTAL ESTIMATED CONTRACT

Performance Work Statement Airborne Executive Phone-Enhanced Sustainment Services

PERFORMANCE WORK STATEMENT

(PWS)

Airborne Executive Phone-Enhanced (AEP) Sustainment Services

Prepared by:

United States Coast Guard (USCG), Aviation Logistics Center (ALC)

Aviation Logistics Division (ALD) 1664 Weeksville Road, Elizabeth City, NC 27909

1.0 General

1.1 Background

The United States Coast Guard (USCG) requires sustainment services for the Airborne Executive Phone-Enhanced (AEP) systems used on the Long Range Command and Control Aircraft

(LRCCA) SN5617.

1.2 Scope

The Contractor shall provide monthly sustainment services and cyber security sustainment for the AEP installed on the LRCCA SN5617. This support provides semi-annual software updates as well as telephonic troubleshooting of the system, configuration management, as well as routine and emergent AEP software and hardware updates. Additionally, the Contractor shall provide quarterly software updates to the CASE laptops.

1.3 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of the contract and is the technical liaison with the contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

1.3.1 The COR for this contract will be located at the USCG, Aviation Project’s Acquisition Center (APAC) in Elizabeth City, North Carolina unless otherwise notified in writing by the Contracting Officer.

1.3.2 The Contracting Officer is the only individual who can legally obligate the Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

1.3.3 An alternate COR may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR.

1.3.4 The COR, and alternate COR if required, will be appointed at time of contract award.

2.0 Applicable Documents

2.1 Compliance Documents

The Government documents listed below are part of this specification by reference. If the referenced documents conflict with the specification, the contents of this specification shall be considered the superseding requirement.

MIL-STD-104 Limits for Electrical Insulation Color MIL-STD-130 Identification Marking of U.S. Military

Property

MIL-STD-461 Requirements for the Control of Electromagnetic Interference Characteristics of Subsystem and Equipment

MIL-STD-464 Electromagnetic Environmental Effects Requirements for Systems

MIL-STD-704 Aircraft Electric Power Characteristics MIL-STD-882 Standard Practice for System Safety MIL-STD-889 Dissimilar Metals CNSSAM TEMPEST-1-13 Red/Black Installation Guidance Commandant Instruction (COMDTINST) M5500.13 (series)

U.S. Coast Guard Cybersecurity Manual

(FOUO)

COMDINST 5230.69 (series) Command, Control, Communication, Computer and Information Technology (C4&IT) Configuration Management Policy

Coast Guard Technical Order (CGTO)-PG- 85-00-1490

Aviation Software configuration Management Process Guide

CGTO-85-00-670-T-C3 C5I SC Configuration Management Process Guide

2.4 Availability of Documents

The contractor shall have access to all applicable documents and obtain current editions of all applicable documents for the entire life of the contract. Before obtaining copies of these documents, Contractors shall be registered in the Defense Logistics Agency’s Joint Certification Program. More information on this certification can be found at http://www.dlis.dla.mil/jcp/default/aspx. After ensuring registration, the Contractor shall complete the DHS Form 11000-6, Sensitive but Unclassified Information Non- Disclosure Agreement and return with a written request to John.T.Raynor@uscg.mil.

2.4.1 The USCG will only release these documents to United States (U.S.) businesses that have followed the above procedures. The documents will not be released to any foreign entity. If the U.S.

business plans to release these documents to any foreign entity, they shall first provide the USCG with a copy of a valid Technical Assistance Agreement (TAA) and DSP-5 authorizing release to that entity.

3.0 Tasking

3.1 AEP Sustainment Services

The Contractor shall provide personnel, supervision, and non-personal services required to perform the required AEP Sustainment Services. If the Government requires changes to any of the firm-fixed-price (FFP) requirements listed in Section 3.2, the rates will be negotiated up (for additional work) or down (for removal of tasks) and a bilateral modification will be issued.

3.2 FFP Work Requirements

The Contractor will be paid a FFP rate for the tasks listed in this section.

3.2.1 USCG Mockup Sustainment

The Contractor shall provide monthly sustaining engineering services for the USCG mockup unit in support the AEP system. This service includes, but is not limited to, the following:

Maintaining system configuration management Ad hoc technical inquiries Advice to the USCG

3.2.2 Cyber Security Sustainment

The Contractor shall provide monthly cyber security sustainment services for the AEP system.

3.2.3 Sustaining Software Support

The Contractor shall provide semiannual software updates and necessary security support.

3.2.4 Sustaining Software Support for CASE Laptops

The Contractor shall provide quarterly software updates to the USCG owned CASE laptops.

3.3 Surge Work

Surge work is typically non-recurring work within the general scope of the task order, but not included in the FFP requirements. When required, the USCG will ask the Contractor for a quotation for the additional services. Once the two (2) parties have reached an agreement, a bilateral modification for the work will be issued. Surge work may be FFP, Labor Hour, or a combination. Surge work may include specific work requirements or training required by the Government due to change in software, hardware, programs, or procedures.

3.3.1 Labor Rates

The labor rates are fully burdened hourly labor rates inclusive of all direct and indirect costs and profits. These rates will be utilized to develop the pricing for surge work. The Contractor’s proposal for surge work shall provide sufficient detail for a determination of price reasonableness by the Contracting Officer. Additional information may be required at the Contracting Officer’s discretion.

4.0 Contractor Requirements

4.1 Personnel Management

The Contractor shall accomplish the work assigned by employing and utilizing qualified personnel to perform the required services.

4.2 Point of Contact

The Contractor shall provide a Point of Contact (POC) that shall be responsible for all Contractor work performed under the PWS. This POC shall be a single POC for the Government. The POC shall be available to the COR via telephone between the hours of 0700 and 1600 Eastern Time (ET), Monday through Friday, and shall respond to all inquiries for discussion or resolution of technical problems within 48 hours of notification.

5.0 Quality

5.1 Quality Assurance Surveillance Plan (QASP)

This PWS and the QASP found in Attachment 1 details the performance standards and Acceptable Quality Levels (AQL) the Contractor is required to meet. The performance measurements are detailed in the QASP.

6.0 Reports and Meetings

6.1 Material Inspection and Receiving Report (DD-250)

Upon completion of each task order requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR a DD Form 250, Material Inspection and Receiving Report (MIRR) or an equivalent report approved by the Contracting Officer unless otherwise specified in individual task orders issued hereunder. One (1) copy of each DD Form 250 or approved equivalent shall be submitted with the invoice. The report shall include:

Task order number.

DD Form 250 or equivalent invoice number.

Line Item Number, Line Item description, quantity, unit price, and extended price.

Description of any invoice deductions.

A breakdown of travel expenses, to include all direct and indirect expenses.

Contractor travel verification for with COR’s signature prior to travel.

Receipts for all claimed travel (i.e. lodging, airfare, rental car, tolls, parking, taxi, etc.).

Privately owned vehicle (POV) mileage.

The published GSA rates at the time of travel.

6.1.1 Failure to provide the required information shall be cause for rejection of the DD-250.

6.1.2 Invoices shall not be submitted until the Material Inspection and Receiving Report (DD-

250) has been approved by the COR. The earlier the Material Inspection and Receiving Report (DD-250) is received and approved by the COR, the earlier the invoice may be submitted.

6.2 Monthly Progress Report

The Contractor shall submit a monthly progress report by the 10th day of each month to the COR and Contract Specialist. The report shall consist of the following:

Executive summary of progress on each task and deliverable to include:

o Compliance with the Schedule o Significant delays o Any issues outstanding that the Government needs to address

Summary of all Contractor travel during the reporting period.

6.3 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR as scheduled by the USCG (typically within ten (10) business days after the date of award). The purpose of the Post Award Conference is to discuss technical and contracting objectives of this contract.

6.4 Project Plan

The Contractor shall provide a draft Project Plan at the Post Award Conference for USCG review and comment. The plan, at a minimum, shall include the following:

List of all work to be performed.

Project schedule.

Description of intended results.

Role of POC How the quality of service will be maintained throughout the duration of this contract.

The final Project Plan shall be submitted to the USCG no later than five (5) business days after the Post Award Conference.

6.5 Business Continuity Plan

The Contractor shall submit a Business Continuity Plan (BCP) to the USCG no later than five (5) business days after the date of award. The BCP shall be updated on an annual basis. The BCP shall document the Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

A description of the Contractor’s emergency management procedures and policies.

A description of how the Contractor will account for their employees during an emergency.

How the Contractor will communicate with the USCG during emergencies.

A list of primary and alternate Contractor points of contact, each with a primary and alternate:

o Telephone numbers o E-mail addresses

6.5.1 Individual BCPs shall be active immediately after determining that an emergency has occurred, shall be operational within 48 hours of activation or as directed by the Government, and shall be sustainable until the emergency situation is resolved and normal conditions are restored the contract is terminated, whichever comes first. In case of a life-threatening emergency, the COR shall immediately make contact with the POC to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occur, the POC and the COR shall promptly open an effective means of communication to verify the following:

Key points of contacts (Government and contractor) Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

Essential contractor work products expected to be continued, by priority

6.5.2 The Government and POC shall make use of the resources and tools available to contracted functions to the maximum extent possible under emergency circumstances. The

Contractor shall obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately IAW the terms of this contract.

6.6 Progress Meetings

The POC shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. The meetings shall take place at the Contractor’s facility or via teleconference.

6.7 Loss or Damage of Government Property

Responsibility for loss or damage of Government Property in the contractor's facility will be IAW FAR 52.245-1. Losses or damaged property shall be reported to the USCG no later than (NLT) ten (10) business days after the event is noted. NLT thirty (30) calendar days following the contract expiration, all Government property shall be returned to the USCG, ALC Elizabeth City, NC or to other locations designated by the USCG at contractor's expense.

6.8 Subcontracting Plan & Reports

The contractor shall provide subcontracting reports IAW FAR 52.219-9. Reports are due NLT one (1) month after receipt of the intent to exercise an option letter.

6.9 Trip Reports

The contractor shall submit trip reports within ten (10) business days after completion of any travel. Trip reports, not in excess of one (1) page in length, shall include the following information:

Date of trip Air Station/Government site visited Point of Contact (POC) at site Brief description of service(s) provided Any training materials presented during the trip

6.10 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Department of Homeland Security (DHS) workstations (Microsoft Office Applications).

7.0 Property

7.1 Government Furnished Property

The Contractor shall treat any equipment provided by the Government for performance of this contract as Government-owned/Contractor-managed property. The Contractor shall ensure all audit trail exists that provides visibility to the receipt of the equipment.

8.0 Performance Metrics

8.1 Quality Assurance Surveillance Plan (QASP)

This PWS and the QASP detail the performance standards and Acceptable Quality Levels (AQL) the contractor is required to meet. Failure to meet the performance standards/AQL may result in a disincentive to the contractor. The performance measurements are detailed in the QASP.

9.0 Travel

9.1 Travel Policy

Performance under this contract may require travel by contractor personnel. If travel, domestic or foreign, is required, the contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances. The Government will reimburse the contractor for allowable travel costs incurred by the Contractor in performance of the contract IAW FAR 31.205-46.

9.1.1 The contractor shall be responsible for obtaining written approval from the COR, PRIOR to the start of any required travel, unless otherwise directed by the Contracting Officer. The COR will inform the contractor of any requirements pertaining to the trip (i.e., air or rental car, how many rental cars are authorized, travel dates, etc.). Travel completed without prior COR or Contracting Officer approval or travel that differs from what has been authorized by the COR/Contracting Officer will not be reimbursed.

9.1.2 The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and IAW good traffic management principles.

9.1.3 The travel reimbursable herein includes only that travel (commercial carrier, or private automobile or auto rental) performed from the contractor’s plant to the site of work, or specific contractor’s primary location between the sites of work, and from the site of work to the contractor’s plant. Travel performed for personal convenience (including daily travel to and from work) will not be reimbursed.

9.2 Travel Reimbursement

To be reimbursed for travel, the contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. The documentation shall include, but is not limited to, legible copies of all receipts on letterhead (such as lodging, car rental, airline tickets, parking, tolls, etc.).

*Remainder of page left intentionally blank

10.0 Deliverables

10.1 The Contractor shall develop and submit all the required deliverables as specified in this PWS and the following table.

ITEM PWS

SECTION

DELIVERABLE/EVENT DUE BY DISTRIBUTION

1 4.2 Point of Contact Award COR/Contracting Officer

2 6.1 Material Inspection and Receiving Report (DD-

250) or equivalent

As soon as the monthly Period of

Performance ends

COR/Contracting Officer and ALC

Fiscal

3 6.2 Monthly Progress Report By the 10th day of each month

COR/Contracting Officer

4 6.3 Post Award Conference Within ten

(10) business days after award

COR/Contracting Officer

5 6.4 Project Plan Draft due at Post Award Conference

Final due five

(5) business days after Post Award

Conference

COR/Contracting Officer

6 6.5 Business Continuity Plan Original due five (5) after contract award or any time changes are made.

COR

7 6.6 Progress Meetings Upon request COR 8 6.7 Loss or Damage to

Government Property Report

NLT ten (10) after damage

COR

9 6.8 Subcontracting Plan 10 6.9 Trip Reports Within ten

(10) working after the completion of the trip

COR

11 9.1 Insurance Requirement Prior to start of contract

Contracting Officer

12 13.1 Monthly Service Invoice Monthly ALC Fiscal, COR and Contracting

Officer

11.0 Contract Information

11.1 Period of Performance

The contract will consist of one (1) twelve-month base period and four (4) twelve-month option periods covering a total continuous period of five (5) years, if all option periods are exercised.

11.2 Correspondence Address

Unless otherwise specified in individual task/delivery orders, reports and other documentation listed in the PWS that cannot be provided electronically, shall be provided to the Contracting Officer (one (1) copy) at the following address:

USCG ALC

Aviation Logistics Division (ALD) Procurement Elizabeth City, NC 27909-5001 Contract: To be assigned

11.3 Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will provide email notification to the Contractor the deliverable has been accepted.

11.3.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

11.3.2 The COR will have ten (10) business days to review deliverables and make comments.

The Contractor shall have five (5) business days to make corrections and redeliver.

11.3.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

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12.0 Billing Information

12.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual task/delivery orders issued under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. Failure to submit a proper invoice may result in delay of payment or nonpayment. The contractor is HIGHLY encouraged to submit invoices electronically to D05-SMB- ALC-Fiscal-Acct@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Building 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract number: To be assigned Delivery/Task Order number: (To be assigned at time of issuance)

12.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.

13.0 Section 508 Compliance

13.1 Section 508 Requirements

Section 508 of the Rehabilitation Act (classified to 29 U.S.C 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use the information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms, and services delivered as part of the PWS that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R 1194.1 and Appendixes A, C, and D. They are also available at https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for the PWS have been determined by DHS and only the exception described herein may be applied. Any request for additional exception shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 18, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 18, 2018, or any successor publication.

13.2 Section 508 Requirements for Technology Services

1. When providing installation, configuration or integration services for ICT, the Contractor shall not reduce the original ICT item's level of Section 508 conformance prior to the services being performed.

2. When providing maintenance upgrades, substitutions, and replacements to ICT, the contractor shall not reduce the original ICT’s level of Section 508 conformance prior to upgrade, substitution or replacement. The agency reserves the right to request an Accessibility Conformance Report (ACR) for proposed upgrades, substitutions and replacements prior to acceptance. The ACR should be created using the on the Voluntary Product Accessibility Template Version 2.2 508 (or successor versions). The template can be located at https://www.itic.org/policy/accessibility/vpat.

3. When developing or modifying ICT, the Contractor is required to validate ICT deliverables for conformance to the applicable Section 508 requirements. Validation shall occur on a frequency that ensures Section 508 requirements is evaluated within each iteration and release that contains user interface functionality.

4. When modifying, installing, configuring or integrating commercially available or government-owned ICT, the Contractor shall not reduce the original ICT Item’s level of Section 508 conformance.

5. When developing or modifying software functions of ICT, the Contractor shall demonstrate conformance to the applicable Section 508 standards (including the requirements in Chapter 5 and WCAG 2.0 Level A and AA Success Criteria). When the requirements in Chapter 5 do not address one or more software functions, the Contractor shall demonstrate conformance to the Functional Performance Criteria specified in Chapter 3. The Contractor shall use a test process capable of validating conformance to all applicable Section 508 standards for software functionality delivered pursuant to this contract. The Contractor may utilize the DHS Trusted Tester Methodology for Web and Software Version 4.0 as a component of the overall test process used. This version of the test process provides partial test coverage of the Section 508 standards that apply to software. If the Contractor uses this test process, the Contractor shall address the test coverage gaps through additional test procedures. Information on the DHS Trusted Tester Methodology for Web and Software Version 4.0, including coverage against the applicable Section 508 standards for software as well as gaps that need to be addressed through other test methods, related test tools, and training is published at https://www.dhs.gov/trusted-tester.

13.3 Section 508 Deliverables

13.3.1 Section 508 Test Plans

When developing or modifying ICT pursuant to this contract, the Contractor shall provide a detailed Section 508 Conformance Test Plan. The Test Plan shall describe the scope of components that will be tested, an explanation of the test process that will be used, when testing will be conducted during the project development life cycle, who will conduct the testing, how test results will be reported, and any key assumptions.

13.3.2 Section 508 Test Results

When developing or modifying ICT pursuant to this contract, the Contractor shall provide test results in accordance with the Section 508 Requirements for Technology Services provided in this solicitation.

13.3.3 Section 508 Accessibility Conformance Reports

For each ICT item offered through this contract (including commercially available products, and solutions consisting of ICT that are developed or modified pursuant to this contract), the Offeror shall provide an Accessibility Conformance Report (ACR) to document conformance claims against the applicable Section 508 standards. The ACR shall be based on the Voluntary Product Accessibility Template Version 2.0 508 (or successor versions). The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed by following all of the instructions provided in the template, including an explanation of the validation method used as a basis for the conformance claims in the report.

Quality Assurance Surveillance Plan

Attachment 1

Prepared by:

United States Coast Guard, Aviation Logistics Center, Aviation Logistics Division

1664 Weeksville Road Elizabeth City, NC 27909

1.0 Introduction

This Quality Assurance Surveillance Plan (QASP) sets forth the procedures and guidelines the United States Coast Guard (USCG), Aviation Logistics Center (ALC), Aviation Logistics Division (ALD) will use in ensuring the required performance standards and/or acceptable quality levels (AQL) defined in the Airborne Executive Phone-Enhanced (AEP) Sustainment Services Performance Work Statement (PWS) are achieved by the Contractor.

1.1 The QASP can be changed during the contract period of performance. It is intended to be a living document that should be revised or modified as circumstances warrant. Either the Contractor or the Government may suggest changes to the QASP. Bilateral changes, via modification to the contract, may be made to the plan at any time during contract performance.

Such changes may not entitle the Contractor to equitable adjustments or to any other compensation for performance in a prior period.

2.0 Purpose

The QASP provided the USCG with ability to conduct surveillance activities of Contractor performance during the life of the contract. The QASP details how and when Contractor performance will be monitored, evaluated, and documented with regards to the PWS.

2.1 The QASP is intended to accomplish the following:

Define the role and responsibilities of participating Government officials.

Define the required Performance Standards/AQL.

Define the methods of Quality Assurance (QA) Surveillance that will be employed by the

Government in assessing the Contractor’s performance.

Define Contractor reporting requirements.

3.0 Roles and Responsibilities of Government Representatives

3.1 Contracting Officer

The Contracting Officer has full authority to enter into, administer, or terminate contracts, and made related determinations and findings on behalf of the Government. The Contracting Officer ensures performance of all necessary actions for effective contracting as well as ensures compliance with the terms of the contract and safeguards the interest of the Government in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

3.2 Contract Specialist

The Contract Specialist administers all aspects of the contract and will be the Contractor’s primary point of contact for all contract related matters. The Contract Specialist will also be responsible for the day-to-day monitoring of the Contractor’s performance in the area of contract compliance, contract administration, cost control, and review the Contracting Officer’s Representative’s (COR) assessment of the Contractor’s performance.

3.3 COR

The COR is the Contractor’s primary point of contact for all technical items related to the contract and is responsible for the administration of this surveillance plan. The COR is responsible for monitoring, assessing, and communicating the technical performance of the Contractor and assisting the Contractor.

4.0 Required Performance Standards/AQL

The Contractor shall provide all services in accordance with (IAW) the PWS. The performance standards/AQL are included in the PWS and in section 6.0 of this QASP. The AQL are structured to allow the Contractor to manage how the work is performed.

5.0 Methods of Quality Assurance (QA) Surveillance

5.1 Contractor Performance Assessment Report System (CPARS)

The Government CPARS will be utilized to document Contractor performance during the life of the contract. This report will be generated yearly or more frequently if necessary to document positive or negative performance. These reports will also become part of the electronic database ultimately consolidated under the Federal Awardee Performance and Integrity Information System (FAPIIS) for past performance evaluations for future contracts. The Contractor should understand that these reports will remain in a database for at least three (3) years and will be available to all Government agencies for source selection purposes.

5.1.1 CPARS Evaluation Areas

The CPARS will evaluate the following areas:

Quality of Product or Service – Assess the Contractor's conformance to contract requirements, specifications and standards of good workmanship (e.g. commonly accepted technical, professional, environmental, or safety and health standards).

Schedule – Assess the timeliness of the Contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g. efforts that contribute to or effect the schedule variance).

Business Relations – Assess the integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, the Contractor's history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts.

Management of Key Personnel – Assess the Contractor's performance in selecting, retaining, supporting, and replacing, when necessary, key personnel.

Subcontracting (if applicable) – Assesses if the Contractor made a good faith effort to comply with its subcontracting plan consistent with the goals and objectives, reporting and other aspects of the plan.

Any other important areas unique to the contract or that cannot be captured elsewhere, as deemed necessary by the Contracting Officer.

5.1.2 CPARS Evaluation Ratings

The evaluation ratings in CPARS are as follows:

Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the task and/or sub-task being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

Very Good – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and/or sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory – Performance meets contractual requirements. The contractual performance of the task and/or sub-task contain some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

Marginal – Performance does not meet some contractual requirements. The contractual performance of the task and/or sub-task being assessed reflect a serious problem for which the Contractor has not yet identified corrective actions. The Contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task and/or sub-task contains a serious problem(s) for which the Contractor’s actions appear or were ineffective.

5.1.3 The top two (2) ratings (Very Good and Exceptional) are only available if the Contractor exceeds the Government requirements at no additional costs to the Government. The COR will identity performance levels that may result in higher evaluation.

5.2 Performance Standards/AQL Surveillance

The COR will utilize one or more of the following methods to monitor the performance standards/AQL:

Random monitoring – a sampling method in which each unit of the population has an equal chance of being selected. This method is done to determine whether the Contractor’s performance of a particular task for a given period of time meets the performance requirement based on randomly selected samples of the task.

100% Inspection –method is an inspection where specific characteristics of every performance unit are examined and tested to determine conformance with requirements.

Periodic Inspection –Evaluates tasks selected using a methodology other than a 100% or random inspection.

5.2.1 The USCG shall use these surveillance techniques to monitor performance and review performance reports furnished by the Contractor to determine whether the performance standards/ AQLs have been met. If the Contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels. The Government will make determination regarding incentives based on performance measurement metric data and notify the Contractor of those decisions.

6.0 Performance Requirements Summary (PRS)

The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the COR.

Evaluation of the Contractor’s overall performance shall be IAW the performance standards set forth in section 6.2, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer

6.1 Incentive/Disincentive

100% achievement of the AQL established in section 6.2 during each period of performance will result in positive past performance in CPARS. No additional incentives will be authorized for achievement of the AQL. Failure to meet the AQL during a contract period may result in negative past performance rating for quality, schedule, or management in CPARS.

6.1.1 Positive past performance consists of a rating of exceptional, very good, or satisfactory.

Negative past performance consists of a rating of marginal or unsatisfactory

6.2 PRS Table

Task

Performance Objective(s)

Acceptable Quality

Level (AQL)

Method of Surveillance

Incentive / Disincentive

Complete all Required Tasks by the established deadlines.

The work shall be submitted with no technical errors or omissions.

100% Various methods as stated in section 5.2 of this QASP.

See section 6.1 of this QASP.

The work shall be submitted by the due date.

100% Various methods as stated in section 5.2 of this QASP.

See section 6.1 of this QASP.

Note 1: The Contractor will not be penalized for delays caused by the USCG.

TERMS AND CONDITIONS

Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 13.004 constitutes acceptance of all terms and conditions contained herein.

FAR Contract Clauses

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address http://acquisition.gov/far/index.html.

52.204-7 System for Award Management Oct 2018 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.242-15 Stop Work Order Aug 1989 52.245-1 Government Property Sep 2021

Alternate I (Apr 2012) 52.246-15 Certificate of Conformance Apr 1984 52.247-34 F.O.B. Destination Nov 1991 52.248-1 Value Engineering Jun 2020 52.212-4 Contract Terms and Conditions Commercial Items Oct 2018

Addendum

Quality Assurance:

This section is applicable to all orders for products that will ultimately touch USCG aircraft.

1. The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in repairs) found to potentially cause a non-conformity to the original specifications of this order. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

2. The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

3. The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

4. Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with FAR.

5. The Contractor shall retain all records in accordance with FAR 4.7 Contractor Records

Retention. The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

6. Unless otherwise specified, the Contractor shall flow down all requirements in this order to their supply chain, to include all subcontractors and suppliers.

Packaging Instructions:

1. The USCG Aviation Logistics Center (ALC) is a supply depot; therefore, material will be stored and transshipped to various users.