Attachment 4 - Statement of Work - 70Z03820RB2000001.pdf

Attachment 4

REPAIR AND MAJOR REPAIR OF LANDING GEAR (LH/RH/NOSE)

STATEMENT OF WORK (SOW)

70Z03820RB20000001

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates a large fleet of 101 MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

This requirement is for the test, evaluation, and repair/major repair of landing gear (LH/RH/Nose). Work shall be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM).

The OEM is Safran Landing Systems (Cage Code F0189). Upon receipt of the components, the Contractor shall perform a test and evaluation to determine the condition of the items. Any items found as No Fault Found

(NFF), Beyond Economical Repair (BER) or Scrap must be returned to the USCG (IAW) paragraphs 5.6.1,

5.6.2 and 5.6.3. All other items repaired shall be IAW this Statement of Work (SOW), and OEM CMM. All components are Flight Critical Aircraft Parts (FCAP) and Serial Number (S/N) tracked.

Work shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to test, repair/major repair the components listed in this contract.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 25 July 1991, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents

Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and

1910.1027 (Cadmium).

3.3 Technical Specifications

OEM CMMs and other applicable technical specifications applicable to the repair of the components set forth in the Schedule.

3.4 OEM Documents

Industry documents are not available from the USCG and must be obtained from the OEM.

3.5 Order of Precedence

The USCG specifications and procedures has precedence over the OEM Specifications and procedures.

http://www.faa.gov/

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4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

The contractor shall be either an FAA Approved Repair Facility or a European Aviation Safety Agency (EASA) approved repair facility, in addition to being an OEM authorized repair facility, for the components listed in the Schedule of Services. Components repaired and delivered to the Government shall be certified airworthy and ready for installation on a USCG aircraft.

4.2 Certifications

The Contractor shall maintain all certifications throughout the duration of the contract. The Contractor shall notify the Contracting Officer in writing, no later than ten (10) calendar days after any change, when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change.

5.0 REPAIR/MAJOR REPAIR

5.1 Repair Procedures

5.1.1 Repair

A repair is defined as one which only requires landing gear external component disassembly in order to return it to Ready For Issue (RFI) status. A firm fixed price for repair constitutes the initial test and evaluation, minor disassembly of external components, repair/replacement (as required) of the damaged external components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

The landing gear’s minor disassembly shall be completed IAW the OEM’s CMM in order to correct the discrepancy of the landing gear. Additionally, the contractor shall inspect for missing or broken parts and remove any foreign matter or corrosion whether or not related to the specific fault.

The Firm Fixed Price shall include replacement of all systematically changed parts as required IAW the

CMM. The following are replacement part numbers for each component and as outlined in the schedule:

LH/RH Landing Gears:

Chain (Static Discharge) (Part Number (P/N) 20200) Bearing Spacer (P/N 24079-000-00)

Hose Hydraulic (P/N 2052-100)

Nose Landing Gears:

Swivel Shaft (P/N 18931) Complete Shaft (P/N 19005)

Complete Shaft (P/N 19010) Complete Yoke (P/N 19465)

Stud (P/N 19044)

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Ball Joint Bearing (P/N RLCE22SA1TT) Lever (P/N 1D67900)

Complete Spacer (P/N 19335) Hexagonal Nut (P/N 19338)

Ring Assy (P/N 19340) Yoke/Pivot Shaft (P/N 18927)

Firm fixed prices shall also include final acceptance testing and storage/packaging of the gear IAW the OEM CMM prior to delivery back to the USCG.

NOTE: If any of the above parts are not required to repair a Landing Gear, the Contractor must notify the Contracting Officer and a modification wil1 be issued to lower the repair price.

Once the component(s) are received, a visual and functional inspection will be completed to confirm the specific fault for which the component(s) are dispatched, as noted in the Significant Component History Report (SCHR).

As noted, a DD Form 1577-2/1577-3, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item, describing faults. In the event the landing gear is not tagged with the reason for removal, contact the Contracting Officer to obtain the reason for removal.

Any item requiring complete disassembly in order to be returned as RFI shall be deemed as requiring a major repair, as such all work shall be placed on hold until approved by the Contracting Officer.

NOTE: If it is determined during the initial test and evaluation that the landing gear does NOT need to be repaired, work shall discontinue until the Contracting Officer has been notified for approval.

5.2 Major Repair Procedures

5.2.1 Major Repair

A major repair is defined as one which requires the landing gear assembly internal components to be disassembled in order to return it to RFI status. A firm fixed price for major repair constitutes the initial test and evaluation, disassembly of external and internal components, repair/replacement (as required) of the damaged external and internal components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

The landing gear’s major repair shall be completed IAW the OEM’s CMM in order to correct the discrepancy of the landing gear. Additionally, the contractor shall inspect for missing or broken parts and remove any foreign matter or corrosion whether or not related to the specific fault. Firm fixed prices for major repair services shall include replacement of systematic common hardware and the following replacement parts listed in CMM:

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Lower Bearing (P/N 18926) Bearing (P/N 18921-000-01)

Complete Shaft (P/Ns 19010, 19005, 18931) Complete Yoke (P/N 19465)

NOTE: If any of the above parts are not needed to major repair a Landing Gear, the Contractor must notify the Contracting Officer and a task order modification will be issued to lower the major repair price.

Alternate replacement parts must have clear traceability back to the manufacturer by OEM certification and meet all OEM requirements. The Contractor shall provide written notification to the Contracting Officer when an alternate replacement part will be used. This written notification shall identify the P/N, unit price, the manufacturer, and shall include evidence of OEM or USCG approval to use the alternate part as part of the repair process. Authorization to use an alternate replacement part will be provided by a modification to the applicable task order.

5.3 Failure Data Report

The Contractor shall submit a failure data report for each repaired component. This report shall include National

Stock Number (NSN), P/N, S/N, nomenclature, date of repair, contract number, task order number, line item number, description of the repair failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced.

REPORT SHALL ALSO INCLUDE SERVICE BULLETINS PREVIOUSLY INCORPORATED AND

SERVICE BULLETINS PERFORMED DURING COURSE OF CURRENT REPAIR. The Contractor’s in-house work order may be use to satisfy this requirement if it includes the information requested above. This report shall be attach to the packing slip and shipped with the repaired component.

5.4 Corrosion

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. If corrosion is discovered, the part(s) affected shall be disassembled to the extent necessary to remove corrosion if it will not impair efficiency or safe operation of the part, or replace the part(s). Corrosion removal and treatment of affected areas shall be accomplished IAW the CMM and FAA Advisory Circular AC 43-4A, dated 07/25/1991, Corrosion Control for Aircraft (NAVAIR 01-1A-509 Series).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the Contracting Officer. Disposition instructions via a modification to the Task Order will be completed and provided by the issuing office.

5.5 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs and OEM specifications to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being

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returned to the Aviation Logistics Center (ALC). ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health

Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

5.6 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER)

5.6.1 Test and Evaluation/No Fault Found

The firm-fixed price Test and Evaluation/No Fault Found Fee, in the Schedule, will be granted if, after visual and functional inspections, an item is discovered to meet manufacturer’s minimum performance specifications as designated by the CMM, and requires no parts or labor.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a modification to the task order.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3, with all returned components, including the USCG’s reported failure and the fact that no fault was discover.

5.6.2 Beyond Economical Repair (BER) Items

When an item is proposed to be BER, the Contractor shall provide written notification to the Contracting Officer. The notification shall list the Task Order Number, Line Item, NSN, PN and S/N with a brief description supporting the determination. The Contracting Officer will provide disposition instructions via a Task Order Modification. If the part is deemed BER, the Contractor will be granted the firm-fixed price Test and Evaluation Inspection Fee.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a modification to the task order.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3. When the determination that the assembly shall be BER, the part and the accompanying paperwork must be clearly marked BER and returned to the USCG ALC for proper disposition.

Note: The USCG typically considers an item BER when the cost to repair exceeds 65 percent of the price of a new unit; however, the USCG is not bound by this percentage and will make all final BER determination.

5.6.3 Scrap Items

When an item is determined to be scrap, the Contractor shall provide written notification to the Contracting

Officer. The notification shall list the Task Order Number, CLIN, NSN, PN and S/N with a

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brief description supporting the determination. The Contracting Officer will provide disposition instructions via a Task Order Modification. If the part is deemed scrap, the Contractor will be granted the firm-fixed price Test and Evaluation Inspection Fee.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a modification to the task order.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3. When the determination that the assembly shall be scrap, the part and the accompanying paperwork must be clearly marked scrap and returned to the USCG ALC for proper disposal.

5.7 Pricing Exclusions – Unusual Damage

5.7.1 General

The USCG intends that all components specified in the schedule will be shipped for the repair/major repair within the firm-fixed prices established in the Schedule of Services. Occasionally, components may be received in a condition outside the confines of the CMM. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must be received for routine repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse

Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as unusually damaged.

Missing piece parts are not considered unusually damaged parts. If components are received with missing piece parts the USCG shall not be charged for the piece parts that are to be systematically changed out per the CMM (parts listed in Section 5.1.1 and 5.2.1). All other components shall be repaired/major repaired IAW the firm fixed repair/major repair prices established in the Schedule of Services.

5.7.2 Unusual Damage Evaluation

The Contractor shall immediately notify the Contracting Officer, in writing, when a component is processed for an Unusual Damage Evaluation. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor cost needed to return the component to satisfactory condition that meets OEM CMM specifications. The repair quote shall include the Task Order Number, Line Item, NSN, P/N, and S/N of the component. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the Task Order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the

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modification under the original delivery date specified on the Task Order. The firm-fixed price includes the work involved in the teardown and inspection process, and shall not be included as part of the repair quote.

The Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on the information in the report and any other information, which may be available. Upon mutual agreement as to price and delivery, a Task Order modification will be issued authorizing the repair or major repair at the agreed upon terms. If repair/major repair is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the Non-RFI item. In the event an item is returned to the USCG in a Non-RFI condition, the Contractor shall be entitled only to appropriate compensation at the Test and Evaluation Fee specified in the Schedule of Services.

5.8 Separately Priced Replacement Parts (SPRP)

The repair and major repair prices, specified in the Schedule of Services, include the replacement of systematic parts as well as those piece parts/part numbers listed in Section 5.1.1 & 5.2.1. These parts do not include the

SPRPs listed on the Solicitation Requirements Schedule. The following is a list of the SPRPs:

NLG Piston Tube (P/N 18922)

Swivel Pin (P/N 18981) Nose Housing Assy (P/N 18880-000-02)

LH Housing Assy (P/N 18965-000-01) RH Housing Assy (P/N 18966-000-01) (Oleo) Piston Tube Assy (P/N 18990-000-03)

(Oleo) LH Piston Tube Assy (P/N 18991-000-02) MLG Axle (P/N 19324)

Complete Lever (P/N 18900-000-01) Pivot (P/N 18904) Complete Yoke (P/N 19100-110)

Central Tube Assy (P/N 20595)

If the SPRPs require replacement, the contractor shall contact the Contracting Officer before proceeding with the repair/major repair process. The Contractor shall provide written notification to the Contracting Officer within thirty-(30) calendar days, after receipt of the component, when any of the SPRPs, specified in the solicitation schedule, are required. All replacement parts shall be new. This notification shall include a list by part number, nomenclature and quantity of all the separately priced replacement parts required. The Contracting

Officer will either provide a modification to the task order authorizing use of the separately priced replacement parts or provide disposition instructions.

The Government reserves the right to provide separately priced replacement parts as Government Furnished Material (GFM) on an as-needed basis as determined by the Contracting Officer.

5.8.1 Parts Manufacturer Approval (PMA)

PMA parts are not acceptable for this requirement. The OEM does not authorized PMA parts.

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5.9 Technical Support Services

The Contractor shall provide answers to basic questions from Government engineers at no additional cost to the Government. Upon receipt of a request for a proposal for a specific task, the Contractor shall prepare and submit a proposal to the Contracting Officer. This proposal shall include a breakdown of hours, materials and other costs associated with performance of the task. For technical services, the labor rate shall be at the Firm- Fixed Labor Rates in CLIN 0008 and subsequent option period CLINS for each contract period of performance.

Specific deliverables will be identified on individual task orders.

5.10 Product Improvements/Engineering Changes

The Contractor may develop designs and/or processes to improve the reliability, maintainability, or operational performance of the components being repaired and/or overhauled. These shall be provided to the USCG Contracting Officer for consideration and approval via the Engineering Change Proposal Form (DD Form

1692). Each time the Product Improvement Package (PIP)/Engineering Change Proposal (ECP) is incorporated into the component, a proposal shall be provided that reflects the incremental charge to be assessed.

The proposal shall include a breakdown of labor hours, material, and other costs. Upon agreement of the price for incorporation of the change, authority and price changes shall be incorporated into the contract via a contract modification or task order modification. The Contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer. The labor rate shall be at the Firm-Fixed Labor Rates in CLIN 0009 and subsequent option period CLINs for each contract period of performance.

5.11 Service Bulletins

The Contractor shall notify the Contracting Officer in writing when incorporation of a service bulletin is required no later than thirty (30) calendar days following receipt of the service bulletin notification. The proposal shall contain a list of materials with associated prices, the number of labor hours required, turn-around time needed to effect the Service Bulletin, and any impact on the contract delivery schedule. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the change, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate a service bulletin prior to receipt of written authorization from the Contracting Officer. The labor rate shall be at the Firm-Fixed Labor Rates in CLIN 0010 and subsequent option period CLINs for each contract period of performance for the component.

5.12 Serviceable Parts

Parts of a component found to be in a serviceable condition after functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW. Replacement parts shall be new. The cost for parts that are replaced

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systematically during the repair/major repair shall be included in the fixed repair/major repair price listed in the schedule as contract line item numbers (CLINs) 0001-0006 and subsequent Option Period CLINs.

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests

The Contractor shall operate with an established inspection system IAW FAA procedures for all components.

Records of conformance shall be available or provided for review by the Government upon request. The

Government reserves the right to conduct site visits at the Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.2 Traceability of Parts

The items are flight critical; therefore, replacement parts used during repair/major repair shall be in new condition. All replacement part(s) used in the repair/major repair shall be: (1) approved by the OEM, or (2) approved by a FAA certified source of supply for the specific part. Only parts that have traceability to the manufacturer of those specific parts(s) shall be used. Installation of new surplus, including military new surplus replacement parts is not permitted. Parts replaced during repair/major repair shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

6.3 Product Quality Deficiencies Report (PQDR)

Repaired components found to have deficiencies (within the standard industry warranty period; one (1) year from the received date) shall be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order and will include a Product Quality Deficiencies Report (PQDR). The Contractor shall report findings of the investigation within fifteen (15) calendar days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous repairs completed by the

Contractor, the Contractor’s report of findings shall include a detailed quote that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The Contracting Officer will either initiate negotiations for the work or accept the Contractor’s quote and issue a modification to the task order authorizing and incorporating pricing for the repair work.

6.4 Requirements for Supplier Changes

The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component, listed on the schedule, found to have the potential to cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

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The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, material, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the USCG does not approve the change, the contract or task order may be cancelled or terminated IAW the FAR.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all suppliers and subcontractors, if any.

7.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

7.1. ACMS Documentation

The ACMS used by the USCG is design to capture, store, and report asset maintenance information. The Contractor shall comply with all USCG ACMS documentation requirements.

7.2 Component Repair Record

Components to be repaired under this contract are serial number tracked under USCG ACMS. This tracking provides historical records of repairs/major repairs flight times, cycles, item location, status, and an effective method of configuration control. Contractors should ensure components that are serial number tracked under USCG ACMS, have a blank Component Repair Record (CRR), and a current SCHR attached to the component at the time of receipt.

7.3 SCHR Records

The records the maintenance history of the serial number tracked components. The SCHR is maintained by ACMS once the CRR is returned with the component. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component.

7.4 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component corresponding with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

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7.5 Component SCHRs

The original CRR, which includes pre-printed identification for each part, shall be returned with the part. The following areas of the CRR shall be correctly documented: Narrative summary of work performed (cannot include references to an offsite database), facility performing work, facility work order number, or date work performed. Mark “appropriate maintenance procedures” for procedures completed during repair with authorized signature. If unsure, about which “appropriate maintenance procedures” were completed, contact your Contracting Officer for clarification. The government shall not accept any original CRR returned that is not properly completed. The Contractor shall retain a copy of the CRR for ninety-(90) calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

The Contractor shall provide a copy returned with the component upon completion of the repair.

8.0 DOCUMENTATION REQUIREMENTS

8.1 Contractor Verification of Receipt of Components

All S/N tracked items under this contract shall be inspected and accepted by the Contractor. Within five (5) working days following the receipt of component(s), the Contractor shall provide an emailed notification of the following to the Administrative Contract Specialist (designated at time of contract award):

Date of receipt of component(s);

Confirmation of S/N(s)/PN(s);

Applicable Task Order and line item number

8.2 Reports

The Contractor shall provide Failure Data Reports as specified in section 5.3.

The Contractor shall provide ACMS reports as specified in section 7.1.

8.3 Airworthiness Certification for Repaired Equipment

The components repaired under this contract shall be airworthy and suitable for installation on USCG aircraft.

The Contractor shall furnish a Certificate of Conformance IAW Federal Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984) and a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA Form 8130-3, EASA Form 1, or DOD equivalent. These forms shall be packaged with each component. Records of COC’s shall be made available or provide for review by the

Government upon request. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL RESULT

IN NON-ACCEPTANCE OF THE DELIVERED ITEM.

9.0 SPECIAL INSTRUCTIONS

9.1 Accelerated Turn-Around-Time and Delivery

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Only the Contracting Officer may request and authorize an accelerated turn-around-time and delivery if needed by the Government for delivery to the USCG, ALC Receiving Department, Building 63, 1664 Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turn-around-time and delivery is required, which the

Contractor can meet, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turn-around-time and delivery schedule established in the task order. After receiving a written request from the Contracting Officer for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and delivery can be accomplish and include any additional costs necessary for the accelerated performance. Accelerated performance may be authorized in writing via a task order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the task order, the additional costs are not recoverable from the

Government.

In the event a direct ship of a component to an Air Station is needed, the Task Order and applicable Task Order Line Item Number shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the applicable USCG Air Station receiving personnel can process the Material Receipt.

9.2 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall expedite the repair and initiate shipment within seven (7) calendar days or less. Material shall be ship by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "AOG."

In the event an AOG status occurs, because of a lack of any of the components specified in the schedule, the

Contractor may be notify by the Government, in writing, of the AOG situation and applicable USCG Air Station, and be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition, that includes the USCG items in-house for repair/major repair that are closest to completion under normal working conditions, and 2) an estimate of the labor hours needed to accelerate repair completion. The accelerated repair/major repair work shall be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, overtime pay, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station. Note:

The last sentence only applies to units that are not past due the delivery date(s) on the Task Order.

In the event of an AOG situation, the Task Order and applicable Task Order Line Item Number shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the applicable USCG Air Station receiving personnel can process the Material Receipt.

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9.3 Aircraft Accidents and Incidents

Disposition of evidence, including Landing Gear components, involved in aircraft accidents or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the

National Transportation Safety Board, whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the Contracting Officer. Investigations of Landing Gear failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

10.0 CONTRACT ADMINISTRATION

10.1 Delivery Schedule/Turn-Around-Time

The requested delivery schedule for the Components is ninety (90) calendar days After Receipt of Material

(ARM) and all required documentation at Contractor’s facility.

Early delivery is desired if there is no extra costs to the Government. Turn-around-time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC Elizabeth City, North Carolina.

10.2 F.O.B. Point

Delivery terms shall be F.o.b. Destination from Contractor facility to USCG ALC, Elizabeth City, NC under routine conditions. Prices in the Schedule shall include all applicable customs, duty, and shipping charges.

“AOG” urgent requirements may be F.o.b. Origin, if a modification is complete and Freight Prepaid where shipping costs are reimbursable. Shipping costs over $100 shall be accompanied by a copy of the freight bill and annotated on the invoice shall be as a separate charge.

10.3 Period of Performance

The period of performance includes a one-year base period and four (4) one-year option periods, if exercised.

10.4 Shipping Instructions

Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center

1664 Weeksville Road Receiving Section, Bldg 63

Elizabeth City, NC 27909-5001

Mark for: Contract Number: (To be assigned at time of award)

Task Order Number: (To be assigned at time of issuance)

Unless otherwise specified documents, reports, and correspondence shall be sent to the following address:

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USCG Aviation Logistics Center (ALC) SRR Contracting, Hangar 75

1664 Weeksville Road Elizabeth City, NC 27909-5001

Mark for: Contract Number: (To be assigned at time of award)

Task Order Number: (To be assigned at time of issuance)

Electronic copies shall be sent to the Administrative Contract Specialist (designated at time of contract award).

10.5 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local receiving personnel and shall consist of count, condition and verification that all required documentation has been provided. ALC will evaluate components as RFI, upon acceptance.

10.6 Packaging and Preservation

Packaging and preservation shall include the following information:

Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

Each individual item or unit must be individually pack in a separate box, carton, or crate. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage.

Preservation and protection IAW OEM procedures shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

10.7 Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the task order. All components, which require special care during packing, handling or shipping shall be identify and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be render illegible when opened.

Nomenclature Serial Number National Stock Number

Contract Number Task Order/Item Number Contractor’s Name and Address

STATEMENT OF WORK (SOW)

10.8 Contract changes

All requests for contract changes must be submitted in writing to the Contracting Officer. Changes to the contract may be made only by written agreement of the parties via the form of a contract modification signed by the Contracting Officer.