Attachment_2_-_Statement_of_Work_(SOW).pdf

Attachment II

STATEMENT OF WORK (SOW)

AIRCRAFT PAINTER SERVICES

70Z03820QK0000001

1.0 General

1.1 Background

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), performs Depot Level Maintenance on five (5) USCG airframes and other Government aircraft including complete painting of all airframes as well as all associated aircraft components. This work includes support of manufacturing as well as completion of 6000 series work orders for Product Line Logistical Support Cells that support Programmed Depot Maintenance (PDM) and USCG Air Stations with aircraft piece parts, components, and special requests.

1.2 Scope

The Contractor shall provide the required Aircraft Painting Services and all support required to meet the requirements listed in this Statement of Work (SOW) at the ALC, which includes the Heavy Maintenance Facility (HMF). The efforts to be accomplished under this contract are scalable in nature to include other tasks and services within scope, as required. All tasks shall be specific to the operation of Government aircraft and/or ALC industrial product lines.

1.2.1 Required Services

These required services include, but are not limited to:

Skill Estimated Number of Positions

Aircraft Painting 9

1.2.2 The USCG will continuously monitor its needs to ensure the proper number of positions and mix of skills are being acquired. In the event that the USCG requires changes to either the skill mix or the number of positions, the Contracting Officer will notify the Contractor and negotiate the changes.

1.3 Contracting Officer’s Representative (COR)

The COR is responsible for the technical administration of the contract and is the technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes that affect the contract price, delivery schedule, period of performance or other terms or conditions.

1.3.1 The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

1.3.2 An alternate COR may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR.

2.0 Applicable Documents

2.1 Government Documents

The Contractor shall be expected to perform the requirements of this contract in accordance with the following:

Aviation Logistic Center Instruction (ALCINST) 13600.1 Series (Aviation Tool Control Program)

ALCINST 13020.8 Series (Foreign Object Damage Control Program) ALCINST 5224.20 Series (Waste and Recycling Management) ALCINST 5224.21 Series (Hazardous Materials Management) ALCINST 5224.22 Series (Spill Prevention and Emergency Response) ALCINST 6280.1 Series (Tobacco Policy) ALCINST 13023.2 Series (Maintenance Procedures Cards (MPCs)) ALCINST M5100.48 Series (ALC Safety and Environmental Health Manual) ALCINST 13600.1 Series (Aviation Tool Control Program) AFTO 1-1-8 (Air Force Technical Order) D51005.2 HH-65 MPC Aircraft Interim Paint D51005.3 HH-65 MPC Final Paint Aircraft Exterior D51100.1 H-60 MPC Aircraft Final Paint D51100.2 H-60 MPC Aircraft Interim Paint ALCES GEN 13081.8 Series (USCG Aircraft Painting: Materials, Preparation, and

Procedures) HH-60J/MH-60T – Paint Drawing 975-2 HH-65C – Paint Drawing 965-28 HU-25 – Paint Drawing 925-139 HC-130H – Paint Drawing 300-14-2 HC-130J – Paint Drawing 405-7-1 HC-130H – Paint Drawing 385-122-1 (1959 Paint Scheme) HC-130H – Paint Drawing 400-511-7 (Flight Deck Paint Drawing)

2.1.1 Attached Government Documents

The following documents are provided as attachments to the solicitation:

Attachment 1 – Standard Operating Procedures (SOP) Painting and Stripping Shop Attachment 2 - ALCINST M5100.48 Series (ALC Safety and Environmental Health

Manual) Attachment 3 – Industrial Operations Division (IOD) Weekly Production Sheet

(For Reference Only) Attachment 4 – USCG, ALC, IOD Overtime Request Form Attachment 5 – Safety/Environmental Training Attendance Sheet Attachment 6 – Yearly Government Provided Safety and Environmental Training

2.1.2 Federal Aviation Administration (FAA) Advisory Circular (AC) 43-4A, dated 25 July 1991, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

2.2 Availability of Documents

The documents listed in section 2.1 are available upon request by the Contracting Officer. To obtain documents, the contractor must first be registered in the Defense Logistics Agency’s Joint Certification Program. More information on this certification can be found at http://www.dlis.dla.mil/jcp/Default.aspx.

2.2.1 The USCG will only release these documents to United States (U.S.) businesses that have followed the above procedures. The documents will not be released to any foreign entity. If the U.S. business plans to release these documents to any foreign entity, they shall first provide the USCG with a copy of a valid Technical Assistance Agreement (TAA) and DSP-5 authorizing release to that entity.

2.3 Order of Precedence

In the event of conflicts between Original Equipment Manufacturer (OEM) specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

1. USCG specifications and procedures

2. OEM specifications and procedures.

3.0 Contractor -Services to be provided

3.1 Primary Tasking

The primary tasking of this position will be conducting Painting Services for the PDM process.

This includes all aircraft and aircraft parts as required. The Contractor shall provide the personnel required to complete the Painting Services. The Aircraft Paint Services required for each position are listed in section 4.0. When all aspects of the primary tasking have been completed, and prior to the start of another project, the Contractor employees may be required to perform other painting services throughout ALC commensurate with their skill level.

3.2 Personnel Management

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with the appropriate combination of education, training, and experience, as defined in section 4.0 Contracted Aircraft Paint Services. The Contractor shall be responsible for the employment, training, guidance, and supervision of qualified personnel to accomplish the contract. Contractor personnel found not to meet qualifications or performance standards shall be removed from performing under the contract.

3.3 Training

Any training required by the Contractor for Contractor employees held during normal working hours will be at the Contractor’s expense and limited to one (1) hour per month. However, a minimum of 50% of the workforce shall not be absent for training at any given time. Additional required training, not on Government time, for Contractor employees may be conducted off site at the Contractor’s expense. Training occurring during normal working hours shall be pre-approved through the COR and shall not exceed twelve (12) hours per year. The Contractor shall not bill the Government for employee time spent training or for the training itself.

3.3.1 Training of Contractor employees in subjects unique to the Government which is necessary for employees to function in their assigned working environment are required during the performance of this contract. This training shall be approved by the COR. This time will be considered part of the normal workday.

3.4 Minimum Experience

The Contractor shall be fully proficient at the required services as defined in section 4.1.1 and

4.1.2 at the time of contract award and shall maintain full proficiency for the life of the contract.

The Contractor shall accomplish the assigned tasking by employing and utilizing qualified personnel with the appropriate combination of education, training, and experience as outlined under section 4.0.

3.5 Contractor Personnel Qualifications

All services provided under this contract shall be supervised by Contractor employees fully qualified in the relevant profession, trade or field, and holding any licenses required by law.

3.5.1 The contractor shall provide personnel with the following minimum capability:

Ability to read, write, speak and understand English fluently.

Shall be citizens of the U.S..

3.6 Records

The Contractor shall maintain records for all personnel hired under this contract as well as all sampling/testing required and any other pertinent records applicable to the Aircraft Painting Services contract.

3.6.1 At a minimum, the Contractor shall maintain records that support the personnel hired met the minimum qualifications of the position. These records shall be made available to the Contracting Officer or designee upon request.

3.6.2 The Contractor shall provide a list of names of all employees to the Contracting Officer and the COR prior to the contract start date. The list shall be updated and resubmitted as changes occur.

3.6.3 The Contractor shall maintain records of the Medical Surveillance Program IAW section 10.1.3.

3.6.4 The Contractor shall maintain records of all Industrial Hygiene Assessment reports IAW section 10.1.4.

3.6.5 The Contractor shall maintain Safety Audit Records IAW section 10.3.

3.6.6 The Contractor shall maintain all records pertaining to employee training (ie environmental, safety and any other applicable training).

3.6.7 The Contractor shall maintain any and all applicable documents pertinent to this contract.

4.0 Contracted Aircraft Paint Services

4.1 Aircraft Paint Services

The Contractor shall provide the following services in accordance with (IAW) Air Force Technical Order (AFTO) 1-1-8 and all USCG documents and drawings listed in section 2.0. The aircraft painters’ services shall include, but are not limited to the following:

Prepare surfaces and apply coating techniques that will ensure surfaces have a smooth-textured and decorative appearance and meet thickness and level requirements.

Apply various epoxy primers, lacquers, enamels, and polyurethanes using conventional and air-assisted spray.

Make and apply stencils for lettering and decoration.

Inspect small parts and remove all foreign material that would interfere with good paint adhesion.

Perform any surface preparatory treatment required.

Seal all holes and seams with the proper sealant or glazing compound as required.

Read and interpret blueprints, maintenance manuals, maintenance procedure cards, service bulletins, technical data, engineering data, and other specifications to determine feasibility and method of preparing and painting aircraft and aircraft components.

Cleaning of surface in preparation of sealing, masking, stripping, sanding, priming, applying design layout, including preparing stencils, lettering blocks, decals, and insignias.

Perform other aircraft painter services as required.

4.1.1 Aircraft Painter Qualifications

Aircraft painters shall be capable of spraying high solids, single stage polyurethane topcoats to aircraft as well as aircraft parts without runs, sags, and orange-peel.

Capabilities shall also include the skills to properly prepare aircraft surfaces for prime and paint applications. The aircraft painter applies acquired skills in all phases of aircraft painting while maintaining compliance with all USCG safety, federal, state and local regulations.

The aircraft painter shall possess the ability to work as a team member as well as individually to accomplish production goals, have a strong quality orientation, attention to detail and shall be able to prioritize workload to maintain schedules on assigned projects.

Qualified aircraft painters shall have a comprehensive knowledge of aircraft painting tools. This includes but is not limited to the following painted related tools:

Sanders All types of paint guns Paint prep application tools

The aircraft painters shall be enrolled in a contractor’s Respiratory Protection Program in accordance with 29 CFR 1910.134 and medically cleared to use ALC provided forced air hood respirators. The aircraft painter shall be determined medically suitable IAW 29 CFR 1910.134.

The aircraft painter shall be able to work any shift, able to climb ladders, stairs, work in small-restricted areas, and lift up to forty (40) pounds.

4.1.2 Assessment

The Government will administer a painter assessment test prior to performance of work under the contract for any aircraft painters required during performance of this contract to ensure the aircraft painter possesses the qualifications required as stated in section 4.1.1.

The assessment test will consist of spraying high solids, single stage polyurethane topcoat to a test panel provided by the USCG using a High Volume Low Pressure (HVLP) spray gun.

This assessment will be evaluated as pass or fail. The Government Point of Contact (POC) will notify the contractor of the results of this test no later than close of business the day the test is administered. If the assessment is failed, the person will be removed from consideration for the position.

4.1.2.1 Assessment Criteria

The test panel will already be prepped for topcoat application and will be assessed per the below criteria;

Runs ------------------------ not to exceed zero Sags ------------------------ not to exceed zero Mil Thickness ------------- shall be between 1.7 and 2.3 mils

5.0 Removal or Replacement of Personnel

5.1 Removing Contractor Employees for Misconduct/Non-Performance/Security Reasons The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from performance of the contract for misconduct, non-performance, or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any direction to remove an employee.

5.1.1 The Government also has the right to request removal or replacement of Contractor personnel for any other reason not stated herein, provided that the Contracting Officer has given written notice to the Contractor a minimum of thirty (30) calendar days prior to the effective date, unless the removal is for violation of a policy or regulation that makes immediate removal necessary

5.2 Replacement of Personnel

The Contractor will be permitted a break in services rendered for a period not to exceed fourteen

(14) calendar days, whether the requirement for removal or replacement of personnel is at the request of the Government or the Contractor. Replacements, transfers, and reassignments of Contractor personnel are deemed to be at the convenience of the Contractor when:

Replacement of Contractor personnel is required because of voluntary or involuntary termination of employment with the Contractor.

Contractor personnel are incapacitated due to injury or illness for a period in excess of thirty (30) days, or the death of Contractor personnel.

Replacement or transfer of Contractor personnel is initiated at the request of the Contractor.

Replacement or transfer of Contractor personnel is required due to termination of the contract for default.

All cost associated with hiring, replacing, terminating, transferring or reassigning employees is the responsibility of the Contractor.

5.2.1 Upon request, the Contractor shall submit resumes for replacement individuals whenever a change in personnel occurs, in order to verify the replacement meets the required qualifications. The Contracting Officer will review all resumes and the Contracting Officer will provide notice to the Contractor as to whether or not a resume is considered to meet the required qualifications. If a resume does not meet the required qualifications, the Contractor shall provide a replacement resume.

5.3 Evaluation of Requirements upon Removal of Personnel

In the event that personnel are removed by either the Government or the Contractor, the USCG will evaluate the position and make a determination on whether or not a need still exists for that position. In the event that the USCG decides not to replace the position at that time, the USCG will inform the Contractor in writing. If there is a need to fill the position at a later date, the Contractor will be notified and the procedures for replacement of personnel will be applicable.

5.4 Proposal of Contractor Employees Previously Removed

Contractor shall request approval from the Contracting Officer, in writing prior to proposing an employee for on-site performance under this contract, any potential Contractor employee that has previously been removed from any Government Contract at the direction or request of the Contracting agency. The request shall include an explanation for the previous removal(s), Contractor's plan to mitigate risk of future removal if approved, unique experience/qualifications of proposed employee, and demonstration of benefit to the Government of granting approval.

6.0 Quality

6.1 Contractor’s Quality Control

The Contractor is required to maintain a documented quality management system. Upon request of the Government, the Contractor(s) shall forward a copy of their current Quality Management Manual for review.

7.0 Contractor Requirements

7.1 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

7.1.1 The contract employees will be issued a Government Identification (ID) badge as part of the orientation process. The Government ID badge shall be returned to the COR upon employee dismissal or completion/termination of the contract. Failure to return Government ID may result in non-payment of the final invoice for that employee. Contractor personnel shall wear the Government ID badge at all times when performing work under this contract at a Government site. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement, i.e., when considered a FOD hazard.

7.2 Utilizing Electronic Mail (E-mail)

When Contractor personnel send E-mail as part of their contract performance or related contract matters, they shall include their first and last name, E-mail address, and the name of their employer. Contractors that have access to Government email and other on-line systems shall have user IDs that call attention to their special status (by indicating Contractor (CTR), or the company name, for example, after their given name in the user ID on the system). The use of E-mail is for bona fide business only. In the event of violation of this provision, the USCG will take appropriate action IAW section 5.0.

7.2.1 The COR, or designee, shall ensure that accounts established in Government E-mail systems for prime or subcontractor personnel shall identify individuals as Contractor personnel in the address book display and on the individual’s E-mail. Detailed properties for the account shall include the name of the individual’s employer and the name of the customer for the contract. The USCG’s information assurance security officer that established the account shall be notified immediately when a Contractor employee is no longer performing duties that require an account in the Government E-mail system.

7.2.2 Contractor personnel and their subcontractors attending meetings, or working in situations (telephone conversations, electronic correspondence, or correspondence related to the

Contractor) where their actions could be construed as official Government acts shall identify themselves as a Contractor and provide the name of their employer.

7.3 Conflict of Interest

The Contractor shall not employ any person who is an employee of the U.S. Government if the employment would appear to cause a conflict of interest. The Contractor shall not employ on a full or part time basis an employee of the USCG, uniformed or civilian, without the express written consent of the Contracting Officer.

7.4 Supervision, Direction, or Control

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly manage the work or assignment as coordinated through the COR.

7.4.1 Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed herein. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract.

7.4.2 The Government will not exercise supervision or control over Contractor employees in the performance of services under this contract. The Contractor shall not supervise, direct, or control the activities of Government personnel or the employees of any other Contractor, except any subcontractor employed by the Contractor on this contract/order.

7.4.3 In performance of this contract, the Contractor’s management responsibilities include, but are not limited to the following:

Ensure employees understand the work to be performed on orders to which they are assigned.

Ensure employees know their management chain and exhibit professional conduct to perform in the best interest of the Government.

Ensure employees adhere to applicable laws and regulations governing Contractor performance and relationships with the Government.

Ensure contract employees do not create actual or apparent personal service relationships.

Ensure high quality results are achieved through task performance.

7.4.4 The Contractor shall be responsible for the actions of its personnel and its subcontractors.

The Contractor shall be responsible for daily oversight of all Contractor personnel and for managing work performance on all tasks and projects on this contract directly relating to Aircraft Painting Services. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management and control of the resources to be assigned to the contract. The Contractor shall provide frequent interaction and communication with members at all levels of the organization. The Contractor shall maintain continuity between the Contracting Officer and the designated COR and the Contractor’s business office.

7.5 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all USCG Commandant, ALC and local base regulations, instructions, directives, orders, policies and special procedures.

7.6 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco (to include electronic cigarettes) in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility over which the USCG has custody and control where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALCINST 6280.1 (series). Contractors may only use tobacco products in designated smoking areas during authorized break and lunch periods and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner, which prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.0.

7.7 Vehicle Registration

The Contractor shall ensure all Contractor-provided vehicles used in performance of this contract and Contractor employees’ vehicles to be driven on the installation, to include motorcycles, are registered with the USCG Base Support Unit (BSU), Command Security Office in conformance with local procedures in effect at the time of registration.

7.8 Parking and Traffic Control

The Contractor and its employees shall abide by installation parking regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to state and federal driving regulations and any applicable USCG regulations.

7.9 Insurance Requirements

IAW Federal Acquisition Regulation (FAR) 52.228-5 incorporated herein entitled “Insurance- Work on a Government Installation”, the Contractor and each Subcontractor performing work under this contract on a Government installation shall be required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance and shall furnish a certificate thereof (executed by an officer or employee of the insurer authorized to execute such certificates) to the Contracting Officer prior to award of contract. The certificate(s) shall contain an expiration date and an endorsement stating that, “Any cancellation or material change in the coverage adversely affecting the Government’s interest shall not be effective unless the insurer or the Contractor gives advance written notice of cancellation or change to the Contracting Officer”.

a. Workers compensation and employer’s liability. Contractor shall comply with applicable Federal and State Workman’s Compensation laws IAW the State(s) where the work is to be performed on a Government installation and shall provide for at least $100,000 employer’s liability coverage, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

b. General liability. General liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $500,000 per occurrence.

c. Automobile liability. Automobile liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $200,000 per person and $500,000 per occurrence and $20,000 per occurrence for property damage.

7.10 Financial and Criminal Background Checks(s)

Contractor employees that will perform work at a Government facility and those who will have access to AMMIS or other USCG systems shall have a Financial and Criminal Background check. These employees are required to complete the following steps prior to commencement of performance:

Have an investigation completed at a National Agency Check with Inquiries (NACI) level or higher and obtain fingerprints.

Complete an e-QIP online SF-85 form.

Complete Form OF-306, Declaration for Federal Employment.

Complete Department of Homeland Security (DHS) Credit Release Form DHS 11000-9.

Complete and pass Information System Security (ISS) Training and sign the Automated

Information Systems (AIS) User Acknowledge Form. By signing this agreement, the individual will be acknowledging their responsibility to properly use and safeguard all USCG information technology resources and related information.

7.10.1 Contractor Access

The Contractor shall only access those areas of USCG information technology resources (e.g.

computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, internet sites) explicitly stated in this contract and/or approved by the COR in writing as necessary for performance of work under this contract. Any attempts by Contractor personnel to gain access to any information technology resources not explicitly authorized by the COR is strictly prohibited. In the event of violation of this provision, employees may be subject to the immediate removal IAW section 5.0. Contractor access to USCG networks from a remote location is a temporary privilege for the mutual convenience it offers while the Contractor performs business for the USCG. It is not a right, a guarantee, a condition of the contract, nor is it Government Furnished Equipment (GFE). Contractor access will be terminated for unauthorized use. The Contractor agrees to hold the USCG harmless and the Contractor will not request additional time or money under the contract for delay resulting from unauthorized use.

7.10.2 ISS – Contractor Background Checks

In order to obtain a Government computer account and Government issued Common Access Card (CAC), the Contractor employee shall have an investigation completed at a NACI level or higher. In addition to a NACI, the following investigations will meet or exceed the USCG's requirements:

Single Scope Background Investigation (SSBI).

Single Scope Background Investigation - Periodic Reinvestigation (SSBI-PR).

Phased Periodic Reinvestigation (PPR) (equivalent to an SSBI-PR).

Access NACI (ANACI.)

National Agency Check with Local Agency and Credit Checks (NACLC).

Periodic Reinvestigation-Secret (PRS).

Periodic Reinvestigation (PRI).

Minimum Background Investigation (MBI).

Limited Background Investigation (LBI).

Background Investigation (BI).

Child Care NACI (CNACI).

7.10.3 Previous Investigations

If the Contractor employee has had one (1) of the previously mentioned investigations completed with no negative findings, then this shall be verified by the Contractor on company letterhead and emailed to ALC-ContractorBI@uscg.mil with the subject line "Background Check Verification". A template for this document is available from the Contracting Officer. If the Contractor employee does not have a previous investigation that meets the criteria listed above, then the following shall be completed:

7.10.4 Initiating New Background Checks

Send an email to ALC-ContractorBI@uscg.mil with the subject line "Initiate Background Check". The body of the email shall contain the following information:

a) SSN

b) Full Name, First, Middle and Last

c) Applicant's Email Address

d) Contractor Program Manager Email Address

e) Date of Birth

f) City of birth

g) County of birth

h) State of birth

i) Country of birth

j) Contract Number

k) Contract Expiration Date

7.10.4.1 This information will be used to set up an account for the applicant in the Office of Personnel Management's (OPM) e-QIP system. E-QIP is an online system used to submit required information for background checks. Once the account has been set up, an email will be sent to the applicant's address, which will contain a link to the e-QIP system. The applicant will then need to go to this link and follow the prompts to complete an online SF-85 form. The e-QIP link is available via the internet and can be accessed anywhere a normal website is accessed.

Once the applicant has completed the online form, they will be directed to print two (2) signature sheets. These signature sheets shall be printed and signed by the applicant and submitted to ALC as explained in section 7.11.7.

7.10.5 Obtain Fingerprints

The applicant shall be fingerprinted at one (1) of the following locations:

Elizabeth City USCG, Building 45. This office will only conduct fingerprints on Wednesdays between 0800 and 1130. The applicant will need to provide their driver's license or a Government issued identification (ID). The fingerprints will be electronically submitted to the USCG Security Center.

USCG Security Center, 1441 Crossways Blvd. Suite 102, Chesapeake, VA. Fingerprints are conducted Tuesdays and Thursdays between 0900 and 1500. The applicant will need to provide an ID as described above. The fingerprints will be electronically submitted to the USCG Security Center.

Local Sheriff’s Office. The applicant will need to provide an ID as described above and will need to inform the deputy that the fingerprints are being conducted for a USCG security background check. The applicant will need to request two (2) copies of their fingerprints which will be provided to them on FD-258 fingerprint cards. These cards shall be submitted to ALC as explained in section 7.10.7.

7.10.6 Required Forms

The following required forms shall be completed:

Form OF-306, Declaration for Federal Employment. Only blocks 1, 8, 9, 10, 11, 12, 13, 16 and 17a need to be completed.

DHS Credit Release Form (DHS 11000-9).

7.10.7 Submitting Required Documentation

Once these steps have been completed, the two (2) signature sheets, OF-306 and the DHS 11000- 9 may be scanned and emailed to ALC-ContractorBI@uscg.mil with the subject line "Completed Security Package". These documents cannot be combined into one (1) attachment. They should be scanned and attached as four (4) separate documents. The fingerprint cards cannot be accepted as a scanned document. If the applicant obtained their fingerprints at the Sheriff's Office, the fingerprint cards shall be delivered to the Standards and Security Branch in the Information Systems Division (ISD), Building 63, ALC.

7.10.8 Final Steps

After the required documents have been received, the USCG will compile them in e-QIP and submit them to the USCG Security Center. At this point, no further action can take place to process the computer account and CAC until ALC receives a favorable fingerprint report back from the USCG Security Center. The expected wait time is three (3) to four (4) weeks.

7.10.8.1 When the USCG receives notification of a favorable fingerprint check, notification will be provided to the Contractor’s Program Manager and the applicant will be requested to report to the Standards and Security Branch in ISD, Building 63, ALC. The applicant will then be required to complete and pass ISS Training and sign the AIS User Acknowledge Form. The ISS Training will be made available to the applicant on workstations located in the Standards and Security office area at ALC. For Contractor employees not physically located at ALC, the COR will coordinate with the Standards and Security Branch to determine how to complete the required briefing and ISS training. Once the applicant has successfully completed the ISS training and signed the AIS form, a request will be submitted to the USCG’s Centralized Service Desk St.

Louis, Missouri to request the applicant's computer account be created. The process shall also be completed before a Government CAC is issued.

8.0 Reports and Meetings

8.1 Daily Production Sheet

Each aircraft painter will be required to complete a daily production sheet and submit to the Paint Shop Supervisor at the end of each shift. The daily production sheets will assist in producing records for industrial time.

8.2 Material Inspection and Receiving Report (DD-250)

Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR a DD-250, Material Inspection and Receiving Report (MIRR). One (1) copy of each DD-250 MIRR shall be submitted and shall include:

The contract number.

DD-250 or equivalent invoice number.

The description of the product or service, including contract line item number (CLIN), quantity furnished/shipped, and unit/extended price.

Copy of all employees time sheets.

8.2.1 Invoices are optional and can be in addition to the DD-250 MIRR, however, the invoice shall not be submitted until the DD-250 MIRR has been approved by the COR. The earlier the DD-250 MIRR is received and approved by the COR, the earlier the invoice may be submitted.

8.3 Status Meetings

Upon request, the Contractor shall be available to meet with the Contracting Officer or the COR to discuss technical problems, personnel issues, or any work/contract matter requiring attention.

The COR shall determine if the meetings will be at a Government facility or via telephone.

9.0 Property

9.1 Government Furnished Property

The Government will furnish all facilities, tooling, equipment, information, documentation, data, and specifications required for the performance of this contract as specified in this section. All items will be provided to the Contractor at no charge. The use of all property is authorized only for official Government business and shall only be used in the performance of this contract. The

Contractor shall return the property to the Government in the same condition as received, normal wear and tear excepted.

9.1.1 Workspaces

The Government will provide suitable workspace (including hanger and desk space), adequate furniture, consumables, and reasonable access to telephone and facsimile transmission service for the technical representative at no cost to the Contractor provided that:

The Contractor employee uses the telephone and facsimile long distance services for bonafide business only.

The workspace and office furniture used by the Contractor employees sustains only damages attributed to normal wear and tear.

If damages are sustained that are determined to exceed the limits that exceed normal wear and tear, the Contracting Officer will submit a report to the Contractor. The Contractor shall reimburse the Government for replacement costs of the office furniture and/or repair of the workspace.

9.1.2 Equipment and Tools

The USCG will provide all tooling and equipment required during the performance of this contract. All equipment shall be maintained by the Contractor employees IAW with all applicable instructions and procedures. When using Government tools at the Government facility, the Contractor shall follow Aviation Tool Control Program, ALCINST 13600.1 (series).

In the event that equipment is maliciously damaged, or a tool is lost or stolen, the Contracting Officer will notify the Contractor and provide a cost estimate of what the replacement of the property or tool will cost. The Contractor shall reimburse the Government for the cost of the replacement of the equipment or tool.

9.2 Discrepancy Reports

The Contractor shall immediately report inadequacies or defective Government furnished property and equipment on a Discrepancy Report. The Contractor shall notify the COR upon loss, destruction of, or damage to, Government furnished property and equipment provided under this contract. The Contractor shall take all reasonable action to protect Government furnished property and equipment from further damage by separating the damaged and undamaged Government furnished property and equipment, and furnish to the Contracting Officer and the COR a statement identifying:

The Lost, Destroyed, or Damaged Government property.

The time and origin of the loss, destruction, or damage.

All known items in commingled (mingle, blend) property of which the Government property is a part.

An estimate for the replacement value.

The insurance if any, covering any part of such commingled property.

9.2.1 The Contractor shall provide a report summarizing all Discrepancy Reports for the previous month by the 15th of each month.

9.3 Reimbursement for Damages

Reimbursement for damages to work spaces, equipment or the cost of replacement tools will be at the cost for the Government to replace/repair the item at the time of damage. The method of reimbursement will be mutually agreed upon by the parties. Typical methods include reduction of cost from the invoice, a check provided by the Contractor to the ALC Accounting Office, or the replacement of the item by the Contractor.

9.4 Damage to Contractor Supplies, Materials, Equipment and Property The Government will not be responsible in any way for damages to the Contractor’s supplies, materials, equipment and property or to Contractor or employees’ personal belongings that are caused by improper packaging and shipping procedures, fire, weather, theft, accident, or other disaster/misfortune.

10.0 Safety

10.1 Requirements

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational Safety and Health Administration (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. The Government is NOT responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor. Contractor safety records shall be available upon request by the Contracting Officer.

At the end of each period of performance, a formal annual review/meeting will be conducted to reflect all safety/Industrial Hygienist (IH)/Environmental Hygienist (EH) requirements and all other deliverables as stated in section 11.0 and throughout this SOW. The feedback generated as a result of this review/meeting will be reflected on the contractors annual performance review.

10.1.1 Personal Protective Equipment (PPE)

The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The USCG will NOT provide contractors with safety shoes, prescription eyewear, or any other personal protective equipment (PPE) other than foam ear protection, disposable gloves, Tyvek suits, coveralls, and forced air hood respirators. The PPE supplied is the same quality used by the Government employee aircraft painters. The Contractor is solely responsible for ensuring all PPE utilized by its employees meets all OSHA requirements and fully protects its employees. The

USCG will not be responsible for equipment malfunctions or equipment that does not provide necessary protection.

10.1.2 Respiratory Protection Program

The contractor shall maintain a Respiratory Protection Program IAW 29 CFR 1910.134 and provide medical evaluations to clear the contractor employees to use a respirator (the USCG- ALC paint shop currently uses forced air hood respirators). The contractor shall also ensure all contractor employees are enrolled in a medical monitoring program IAW 29 CFR 1910.1026(k).

10.1.3 Medical Surveillance Program

The contractor shall have its employees enrolled in a Medical Surveillance Program IAW 29 CFR 1910.134 for those exposed to hazards exceeding OSHA occupational exposure limits and have them undergo annual medical exams, as appropriate. The contractor shall provide evidence annually, that the exposed employees are enrolled in a Medical Surveillance Program.

10.1.4 Industrial Hygiene Assessment

The Contractor shall conduct routine and recurring surveillance utilizing a certified industrial hygienist to ensure all applicable safety requirements are met. These routine and recurring surveillances can occur as often as quarterly. For more accurate results, all testing shall be conducted during the primer application of an interim aircraft. No later than ten (10) business days after the commencement of work, the Contractor shall conduct the first industrial hygiene assessment. The initial assessment and any assessments thereafter, shall be approved by the COR prior to any sampling/testing. Throughout the duration of the contract, the Contractor shall provide copies of all industrial hygiene sampling records, conducted at the appropriate intervals, for hazards exceeding OSHA occupational exposure limits. These include, but are not limited to hazardous exposures involving: noise, chemicals, radiation, biological, and thermal hazards, as applicable.

10.2 Site Safety and Health Plan (SSHP)

The Contractor shall maintain and implement a Site Safety and Health Plan (SSHP) that encompasses all federal, state and local laws including but not limited to OSHA (Public Law 91-

596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable.

10.2.1 The SSHP is a comprehensive document containing all OSHA written programs, records, hazard assessments, and sampling results applicable to the hazards involved with the work being performed. utilized to make determinations for use of PPE, or inclusion of employees into medical surveillance resulting from hazardous exposures. The SSHP must include documented hazard assessments and sampling results, as applicable, for any hazard requiring PPE as well as any applicable training. Any modifications to the SSHP after submitting at the time of solicitation shall be made available to the Contracting Officer.

All Contractor employees shall be trained in all required OSHA topics/ALC instructions and be qualified to perform their duties within ten (10) business of the start of the period of performance. Contractor safety and environmental training records shall be available upon request by the Contracting Officer and submitted annually (see Attachment 6). Note: These training records are updated annually. The Contractor shall request an updated copy from the Contracting Officer each calendar year. The Government Provided Training in no way relieves the Contractor of providing their employees any additional training that is applicable to this contract. In the event that the incumbent employees have already been trained in the government safety and environmental training as indicated in Attachment 6 for that calendar, no initial required Government provided training would be required, as stated in section 10.5.

10.3 Safety Audit

The Contractor shall conduct and keep records of annual audits to ensure all applicable safety requirements are enforced, and that all hazardous processes, conditions, or tasks involving contract employees have been assessed, documented, and the appropriate PPE has been prescribed. Administrative controls shall be assessed as results of these audits.

Non-conformance with this requirement could cause a delay in contract performance. The Contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

Contractor’s Safety Point of Contact (to be filled out by Contractor):

Name Phone Number Email

10.4 Mishap Notification/Reporting

The Contractor shall follow the procedures IAW the Homeland Security Acquisition Regulation (HSAR) 3052.223-90 Accident and Fire Reporting (USCG) for Mishap Notification/Reporting.

10.5 Government-Provided Safety and Environmental Training

All Contractor employees are subject to up to sixteen (16) hours of mandatory safety training onsite annually. Training will be on the jobsite in 1-2 hour increments or if time permits, the annual safety and environmental training will be held and completed in one (1) to two (2) business day. This training in no way relieves the Contractor from developing and maintaining a safety program in accordance with regulations. The Contractor shall be responsible for the safety of its employees. The required annual environmental training and safety training for contractors is located on the ALC portal, Safety and Environmental Health Office (SEHO), SEHO Training, SEHO Training Plan 2019 and subsequent years. The current year (CY) training for both Safety and Environmental is included in Attachment 6. Each year the Contractor shall request the CY training from the Contracting Officer or COR and keep records of these trainings on Attachment 5- Safety/Environmental Training Attendance Sheet.

10.6 Environmental Hazards

The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked as regulated areas. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards. While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000.

10.7 Safety Laws and Regulations

The Contractor shall be knowledgeable of and meet or exceed compliance with all applicable Federal and State laws and regulations; and certain local laws and ordinances regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

10.8 Environmental Compliance

10.8.1 The Contractor is solely responsible for the compliance of its employees with all federal, state and local laws, regulations and policies including, but not limited to, Title 40 CFR Protection of Environment, Title 15A North Carolina Administrative Code Environmental Quality, any ALC Instructions (including ALCINST 5224.20 Waste and Recycling Management, 5224.21 Hazardous Materials Management and 5224.22 Spill Prevention and Emergency Response), Standard Operating Procedures (SOPs), Process Guides and Base Elizabeth City (host command) environmental plans and permits, as applicable to job function(s).

10.8.2 Within ten (10) business…