Full_Face_Oxygen_Mask_SOW.docx

HC-144 OXYGEN MASK REPAIR AND OVERHAUL

STATEMENT OF WORK

1.0 BACKROUND

The U.S. Coast Guard (USCG) currently operates eighteen (18) HC-144 aircrafts manufactured by Airbus Defense and Space Inc. These aircraft are used differently from general aviation as HC-144 missions frequently operate in salt laden environments. The EROS Full Face Quick Donning Oxygen Mask P/N MF20-514 are installed in HC-144 aircrafts and are manufactured by INTERTECHNIQUE Plaisir, France. The oxygen mask Serial Number (S/N) is tracked under the USCG Asset Computerized Maintenance System (ACMS). This tracking system provides a history record of repair, overhaul, maintenance, item location and status.

2.0 OBJECTIVE

2.1 The USCG’s objective is to obtain the services of a Federal Aviation Administration (FAA) part 145 certificated repair center to repair and overhaul HC-144 oxygen masks and provide complete Ready for Issue (RFI) masks certified as airworthy by an FAA 8130-3 or EASA-1 airworthiness document.

2.2 Repair and overhaul of oxygen masks shall include the sub-assembly which includes regulator assemblies RMC Series, dust cover and hoses. The USCG has placed all oxygen mask parts on condition to be replaced as necessary with the exception of regulator assembly RMC series.

The USCG anticipates two (2) levels of service, Level I – Repair and Level II – Overhaul. The offeror may propose additional levels of repair, if required. The offeror is responsible for functions to perform the services requested. This includes, but not limited to, manuals, tools, fixtures, test equipment, materials, parts, engineering services, management, and maintenance, preservation, packing and shipping necessary to repair and overhaul the HC-144 oxygen masks and sub-assemblies. In addition, oxygen mask sub-assembly Dust Cover P/N 59447-00 and Hoses P/N DTS Series must be installed for both repair and overhaul levels of service.

The offeror responsibilities to the USCG ACMS consist of ensuring the significant component history corresponds with the component, and that all OEM Service Bulletins and USCG Time Compliance Technical Orders (TCTO’s) remain incorporated upon completion of work. TCTO’s will be provided by the USCG Medium Range Surveillance (MRS) Technical Services branch, through the USCG Contracting Officer, to the contractor providing the repair/overhaul service for the oxygen mask.

2.2.1 Level I – REPAIR: Is considered test/inspect/return to service as necessary. This work consists on inspection, failure analysis, defective part(s) replacement if necessary, and test in accordance with (IAW) section 2 of the applicable CMM to meet the OEM functional return to service requirements. Repair does not zero the Time Since Overhaul (TSO), component Time Since New (TSN) continues for Oxygen Masks repaired. Hard copy of the Acceptance Test Data sheet is a required delivery with all repairs.

2.2.2 Level II – OVERHAUL: Is considered over and above Level I – Repair scope and will consist of complete teardown, inspection, rework, assembly, and testing in accordance with (IAW) section 2, and Special Procedures of the applicable CMM of components to OEM original or overhaul specifications. Overhaul includes as required, the incorporation of applicable Service Bulletins, modifications, configuration changes, and the replacement parts as necessary to satisfy OEM restoration interval and life cycle limited requirements. This work will include Regulator Assembly RMC Series having reached 70 percent (70%) or greater of the “High Time” OEM restoration interval of six (6) years. Overhaul zeros the component Time Since Overhaul (TSO), effectively restarts restoration intervals and OEM component life cycle limits, if applicable. Component Time Since New (TSN) is what time continues on after an overhaul. Hard copy of the Acceptance Test Data sheet is a required delivery with all overhauls.

2.3 The offeror shall have access to current Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM), revisions, Service Bulletins, modifications, amendments and drawings. U.S. Coast Guard does not own, nor can provide this data.

2.3.1 The offeror shall identify and provide a list of the current status of all OEM CMM, revisions, Service Bulletins, modifications, amendments, and other specifications applicable to the Repair and Overhaul of U.S. Coast Guard HC144 Oxygen Masks and sub-assemblies.

2.4 All Repaired and Overhauled HC144 Oxygen Masks shall be returned to service Ready for Issue (RFI) condition with Certificate of Conformance (COC) if repaired by the OEM, or Federal Aviation Administration (FAA) Form 8130-3 if repaired by an FAA part 145 certificated repair facility.

2.5 Parts Manufacturer Approval (PMA)

2.5.1 PMA parts may be authorized on a case by case basis after review of technical documentation and approval by Coast Guard Engineering Officer.

2.5.2 The contractor shall submit a complete technical package to the Coast Guard contracting officer showing that the PMA part meets or exceeds the original OEM specifications. This information will be treated as proprietary information; the Coast Guard will not release this information to other sources outside of the Government.

3.0 APPLICABLE DOCUMENTATION

3.1 The following Technical Specifications are applicable for each type of Oxygen Mask:

3.1.1 HC-144 OEM Component maintenance Manual CMM 35-13-60, REV 12 (dated 14 November 2014)

3.2 Data Availability:

3.2.1 OEM manuals, Service Bulletins and specifications are proprietary and cannot be provided by the USCG.

3.2.2 U.S. Coast Guard specific TCTOs can be acquired through the Freedom of Information Act (FOIA). Submit a written request to:

Commanding Officer Attn: ALC FOIA Officer United States Coast Guard Aviation Logistics Center Elizabeth City, NC 27909

4.0 SERVICE BULLETINS

All service bulletins if not previously accomplished, shall be identified to the Contracting Officer. The contractor is responsible for obtaining service bulletins. Upon receipt of an oxygen mask requiring incorporation of such service bulletins, the contractor shall prepare a firm-fixed-price proposal IAW instructions listed below. Service bulletins created and incorporated during performance of this requirement may create new part number configurations, which supersede the previous configuration. In cases where the old configuration cannot be modified to the new, the new part number shall be added to the contract, by written modification. The contractor shall notify and request disposition instructions from the Contracting Officer for superseded parts, which have been removed and replaced by new part number configurations.

Upon receipt of notification from the Contracting Officer that a service bulletin is required, the Contractor shall submit, within thirty (30) calendar days after receipt of the notification, a firm-fixed-price proposal for an incremental charge to be assessed each time the service bulletin is incorporated in a component. The proposal shall contain a breakdown of material and labor costs including hours, labor categories, labor rates, and applicable mark ups. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the repair facility if said service bulletin has not already been incorporated. When service bulletin incorporation changes the Contract Line Item Number (CLIN) part number, the new part number shall be added to the Contract, by written modification. The same procedures apply if removal of service bulletins is required.

5.0 GOVERNMENT FURNISHED PROPERTY

5.1 P/N MF20-514, MASK OXYGEN-FULL FACE

5.2 BEYOND ECONOMICAL REPAIR: When the cost of returning the component to serviceable condition, exceeds the current replacement cost of that component; or when the component cannot be repaired due to damage or wear beyond the material properties, characteristic, or specifications of the item, the Contractor shall contact the USCG Contracting Officer, in writing, via e-mail, with specific rational for the Beyond Economical Repair (BER) Condition. The rational shall include and provide; nomenclature, NSN, part number, serial number, contract number, delivery order number, and CLIN along with a cost breakdown of additional parts and labor as would be necessary to actually repair the component to serviceable status. Once a component is determined to be BER, no further repair work on that component will be performed and the component in question will be placed in a bonded storage room for safekeeping until written authorization to proceed or other disposition instructions are received from the USGC Contracting Officer.

5.3 MISSING COMPONENTS: Within ten (10) working days after receipt and inspection of the component, the Contractor shall notify the USCG Contracting Officer in writing of any missing parts or sub-assemblies required for final inspection and acceptance. The USCG Contracting Officer shall then have thirty (30) calendar days to provide formal disposition instructions to the Contractor.

5.4 CANNIBALIZING COMPONENTS: Upon receiving components exhibiting cannibalization, the Contractor will notify the USCG Contracting Officer, in writing and in detail, within ten (10) working days and discontinue all work on that component until receipt of written authorization from the USCG Contracting Officer. The USCG Contracting Officer reserves the right to appoint a Coast Guard Representative who shall witness the remaining teardown and the inspection of the component. A letter of notification and Teardown Inspection Report (TIR) may be submitted to the Contracting Officer for disposition. The Coast Guard reserves the right to provide Government Furnished Property (GFP) to replace parts or hardware identified as missing or cannibalized.

5.5 ESTIMATED QUANTITY: Failure of the Government to furnish any of the line items in the amounts or quantities described as "estimated" or "maximum" will not entitle the contractor to any equitable adjustment in price.

6.0 DELIVERY SCHEDULE

6.1 The Government desires delivery for CLIN 0001, Level 1 repair within 30 days after receipt of material at the repair facility and Requires Delivery for CLIN 2, Level 2 repair/overhaul within 120 days after receipt of material at the repair facility.

6.2 Early Delivery: The contractor is requested to ship items completed prior to the required delivery date, if no additional charges occur to the Government.

7.0 INSPECTION AND ACCEPTANCE

7.1 Notwithstanding any requirement for specific inspections to be performed solely by the Government, the Contractor will perform all inspections, tests, and checks as required to substantiate that the supplies and services provided under the contract conform to the latest drawings, specifications, CMMs, and contract requirements listed herein.

7.2 The USCG reserves the right to invoke Defense Contract Management Agency (DCMA) requirements as it deems necessary.

7.3 Final inspection and acceptance will be performed by ALC quality assurance personnel for quantity, condition, and compliance with the contract statement of work.

7.4 ENVIRONMENTAL REQUIREMENTS.

All parts will be thoroughly cleaned IAW applicable Component Maintenance Manuals to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC.

8.0 MARKING/PACKING/PRESERVATION

The offeror shall comply with ASTM D 3951-10 (Reapproved Feb 2014), Commercial Packaging, Shipping and Storage Procedures. Packaging, packing, and preservation shall be in accordance with best commercial practices to enable shipment to destination and transshipment to U.S. Coast Guard units without repackaging or incurring damage during shipment and handling. Equipment shall be individually packaged and labeled. Packaging material shall not consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, or decay during warehouse storage