Statement_of_Work_-_70Z03819QB2000173.docx

STATEMENT OF WORK (SOW)

SOLICITATION NUMBER: 70Z03819QB2000173

Contractor Requirements

1. This requirement is for the evaluation and/or repair of the item listed in the following table utilized on the United States Coast Guard (USCG)’s H-65 helicopter. Upon receipt of the components, the contractor shall perform a test and evaluation to determine the condition of the item.

FENESTRON

1560-14-465-1496

365A23-4003-0501

2. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be Ready for Installation (RFI) or is considered to be Beyond Economical Repair (BER) in accordance with (IAW) paragraph 11, the contractor will be allowed the firm fixed price for test and evaluation only. The contractor shall prepare a failure data report IAW paragraph 13, which shall be included with the returned component.

3. Non-RFI components shall be repaired and returned to RFI condition IAW the OEM minimum functional performance specifications. Components shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI item. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. In addition, Fenestron, S/N 038 requires an analysis report; this report shall include a strip report with pictures with cause of the de-bonding of the Carbon Box and the aluminum TGB Mounting Plate.

4. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM’s specifications or Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

5. Work under this purchase order shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this purchase order at the firm-fixed prices listed in the schedule with the exception of the following Government Furnished Material (GFM) that can be provided, if needed, at no additional charge to the Contractor:

The contractor shall perform all repairs IAW applicable OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Deviations may be acceptable to enhance the USCG maintenance process, but must be approved by the USCG prior to the repair.

6. The contractor must have access to required CMMs, repair specifications and/or test/acceptance criteria and any other required data to ensure all components are tested and repaired IAW the OEM’s current specifications and procedures. The USCG may review repair manuals and performance/test/ acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

7. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by SRR Engineering. Replacement parts shall be new and accompanied with OEM traceability. Systematically replaced part shall be included in the price of the repair and include all parts that are systematically replaced as required by the CMM for these operations. In the event that the Contractor cannot obtain any of the replacement parts called for in the repair of the components listed in the schedule for any reason, the Contracting Officer shall be notified immediately and provided with a list of the parts and quantities necessary to complete the repair. A decision will be made as to if the listed parts can be supplied by the USCG at that time. A bilateral modification to the purchase order will be completed prior to the USCG shipping the parts to the Contractor.

8. Prices do not include components that have been cannibalized or severely damaged due to mishandling or crash damage. Additionally, the H-65 helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage. The USCG will be notified of components found to have excessive corrosion which may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the contract officer prior to commencement of work.

9. Components received which indicate obvious misuse, cannibalization or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (15) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the item returned as-is, or consider the item BER.

10. After receipt of a quotation for over and above repair, the Contracting Officer may determine that an item is BER and will provide a written modification to the contractor. The USCG typically considers and item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by that number and will make all final BER determinations. The USCG will provide disposition instructions (either to scrap the item at the contractor’s facility or to return the item to ALC) for all items that are considered BER. The contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

11. The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

12. The contractor shall submit a failure data report for each repaired component. This report shall include NSN, Part Number, Serial Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

13. The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements, AS9100, or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

14. The contractor shall maintain, at a minimum, one of the following: FAA, European Aviation Safety Agency (EASA), Department of Defense (DOD), OEM, Industry Standard Certification (i.e., National Aerospace and Defense Contractors Accreditation Program (NADCAP)) and/or USCG certifications for repair of components identified in the Schedule for the entire duration of this Purchase Order. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The contractor shall also:

· Comply with the certification/documentation requirements specified herein.

· Attach certifications/documentation to the outside of the shipping container.

15. All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag AND a FAA Form 8130-3 AIRWORTHINESS APPROVAL TAG or equivalent EASA Form 1 completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

16. The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number and date of manufacture. For Production Approval Holder, a COC AND a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

17. ALC considers components ready for issue (RFI) upon acceptance. Components determined to be non-RFI upon installation may be returned to the contractor with deficiencies described in a Product Quality Deficiency Report (PQDR).

18. Contractor Verification of Receipt of Components

(a) Within five (5) working days following the receipt of component(s), the Contractor shall provide written notification of the following to the Administrative Contract Specialist.

1) Date of receipt of component(s).

2) Confirmation of S/N(s) received, as applicable.

3) Applicable task order and CLINs

Notification via email is preferred.

19. PERIODIC INVENTORY REPORTING. The USCG ALC conducts regular checks of its inventory accuracy. Inventory count checks are on a quarterly basis via random sampling. Therefore, the USCG may periodically request, in writing, that the Contractor account for USCG assets at their facility. In the event that assets on this order are chosen in the quarterly random sample, the Contractor shall physically verify the Part Number and Serial Number of the particular assets in their possession. The USCG will provide a standard inventory form for the Contractor to fill out and sign. Response to these requests should be done in one (1) business day by the Contractor, at no additional cost to the government.

Tracked Items

1. When checked the contractor shall comply with the following documentation requirements:

|X| The components to be repaired under this Purchase Order are tracked in the USCG’s Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked component(s) will be shipped to the contractor with a Significant Component History Report (SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for 90 calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the repaired component(s). The CRR records the maintenance performed on a serial number tracked component and enrolls or dis-enrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for 90 calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

2. When checked the contractor shall comply with the following documentation requirements:

|X| The components to be repaired under this Purchase Order are tracked in the USCG’s Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Significant Component History Report (SCHR): Tracked components will be shipped to the contractor with an SCHR. The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for 90 calendar days.

Component Repair Record (CRR): The Contractor shall provide a CRR with the repaired components. The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for 90 calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

Reporting Discrepancies: The Contractor shall verify the data included in the SCHR and CRR attached to the component with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

Purchase Order Requirements

1. The following table shows the required delivery for each priced line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.