SOW_19QB2000014.docx

REPAIR AND MAJOR REPAIR OF LANDING GEAR (NOSE, LH/RH/MAIN)

STATEMENT OF WORK (SOW)

70Z03819QB2000014

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates a large fleet of 101 MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

This requirement is for the test, evaluation, and repair and/or major repair of components listed in the Schedule. Work shall be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM). The OEM is Messier-Dowty, SA (Cage Code F0189). Upon receipt of the components, the Contractor shall perform a test and evaluation to determine the condition of the items. Any items found as No Fault Found (NFF), Beyond Economical Repair (BER) or Scrap must be returned to the USCG In Accordance With (IAW) paragraphs 5.5.1, 5.5.2 and 5.5.3. All other items repaired and/or overhauled shall be IAW this Statement of Work (SOW), and OEM CMM. All components are Flight Critical Aircraft Parts (FCAP) and Serial Number (S/N) tracked.

Work shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to test, repair, and/or major repair the components listed in the schedule.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

3.1.1 Corrosion Control

Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 25 July 1991, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

3.1.2 Chemical Agent

FAA Advisory Circular 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for De-painting and General Cleaning of Aircraft and Aviation Products. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents

Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.2.1 Technical Specifications

OEM CMMs and other applicable technical specifications applicable to the overhaul of the components set forth in the Schedule.

3.3 OEM Documents

Industry documents are not available from the USCG and must be obtained from the OEM.

3.4 Order of Precedence

In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

3.4.1 USCG Specifications

USCG specifications and procedures to include USCG approved design changes or engineering changes. The USCG, if applicable, will provide these.

3.4.2 OEM Specifications

OEM specifications and procedures.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

Contractor shall be either a (1) FAA Approved Repair Facility or (2) equivalent European Aviation Safety Agency (EASA), in addition to being (3) an OEM authorized repair facility for the components listed in the Schedule of Services. Components repaired or major repaired and delivered to the Government shall be certified airworthy and ready for installation on a USCG aircraft. Contractor must provide proof of an established supply chain with the OEM for those parts required to be purchased through the OEM and proof of enrollment in OEM technical publication subscription and compliance with tech publication audit requirements, if any, as set forth by the OEM with their proposal.

4.1.1 Certifications

Contractor shall provide proof of OEM repair facility and FAA or EASA certifications with submitted quote. The Contractor shall notify the Contracting Officer in writing, no later than ten (10) calendar days, when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change.

5.0 REPAIR/OVERHAUL

5.1 Repair Procedures.

5.1.1 Repair of Nose & LH/RH Main Landing Gears. A repair is classified as that which only requires landing gear external component disassembly in order to return it to RFI status. A firm fixed price for repair constitutes the initial test and evaluation, minor disassembly of external components, repair/replacement (as required) of the damaged external components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

The landing gear’s minor disassembly shall be completed IAW the OEM’s CMM in order to affect the noted discrepancy. It shall be understood that any part that is removed and classified as systematically replaced common hardware shall be replaced IAW with the OEM CMM. Additionally, the contractor shall inspect for missing or broken parts and remove any foreign matter or corrosion that is (or) not related to the specific fault.

The Firm Fixed Price shall include replacement of all systematically changed parts as required in accordance with the CMM. In addition to the following piece parts/part numbers:

LH/RH Landing Gears:

Chain (Static Discharge) (P/N 20200) Bearing Spacer (P/N 24079-000-00) Hose Hydraulic (P/N 2052-100)

Nose Landing Gears:

Swivel Shaft (P/N 18931) Complete Shaft (P/N 19005) Complete Shaft (P/N 19010) Complete Yoke (P/N 19465) Stud (P/N 19044) Ball Joint Bearing (P/N RLCE22SA1TT) Lever (P/N 1D67900) Complete Spacer (P/N 19335) Hexagonal Nut (P/N 19338) Ring Assy (P/N 19340) Yoke/Pivot Shaft (P/N 18927)

Firm fixed prices shall also include final acceptance testing and storage/packaging of the gear IAW the OEM CMM prior to delivery back to the USCG.

NOTE: If any of the above parts are not required to repair a Landing Gear, the Contractor must notify the Contracting Officer and a modification will be issued to lower the repair price.

Upon receiving the component(s), a visual and functional inspection shall be completed to confirm the specific fault for which the component(s) were dispatched as noted in the Significant Component History Report (SCHR). As noted a DD Form 1577-2/1577-3, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-Ready For Issue (RFI) item describing faults. In the event the landing gear is not tagged with the reason for removal, contact the Contracting Officer to obtain the reason for removal.

Any item requiring complete disassembly in order to be returned as RFI shall be deemed as requiring a major repair, as such all work shall be placed on hold until approved by the contracting officer.

NOTE: If it is determined during the initial test and evaluation that the landing gear does NOT need to be repaired, work shall discontinue until the Contracting Officer has been notified for approval.

5.2 Major Repair Procedures.

5.2.1 Major Repair of Nose & LH/RH Main Landing Gears. A major repair is classified as that which requires the landing gear assembly internal components to be disassembled in order to return it to RFI status. A firm fixed price for major repair constitutes the initial test and evaluation, disassembly of external and internal components, repair/replacement (as required) of the damaged external and internal components, reassembly, final acceptance test, and storage/packaging of the gear IAW the OEM CMM prior to delivery back to USCG.

The landing gear’s major repair shall be completed IAW the OEM’s CMM in order to affect the noted discrepancy. Additionally, the contractor shall inspect for missing or broken parts and remove any foreign matter or corrosion that is (or) not related to the specific fault. Firm fixed prices for major repair services shall include replacement of systematic common hardware and the following replacement parts listed in CMM:

Chain (Static Discharge) (P/N 20200) Bearing Spacer (P/N 24079-000-00) Hose Hydraulic (P/N 20529-100) Stud (P/N 19044) Ball Joint Bearing (P/N RLCE22SA1TT) Lever (P/N D67900) Complete Spacer (P/N 19335) Hexagonal Nut (P/N 19338) Ring Assy (P/N 19340) Yoke/Pivot Shaft (P/N 18927) Lower Bearing (P/N 18926) Bearing (P/N 18921-000-01) Shaft (P/Ns 19010, 19005, 18931) Yoke (P/N 19465)

If any of the above parts are not needed to major repair a Nose or Main Landing Gear, the Contractor shall notify the KO and a task order modification will be issued to lower the major repair price. Alternate replacement parts shall satisfy all form, fit, and function requirements of the original P/N and must have clear traceability back to the manufacturer. The Contractor shall provide written notification to the KO when an alternate replacement part will be used. This written notification shall identify the P/N, unit price, and the manufacturer. Additionally, the notification shall include evidence of OEM or USCG approval to use the alternate part as part of the overhaul process. Authorization to use an alternate replacement part may be provided by a modification to the applicable task order.

5.3 Failure Data Report

The Contractor shall submit a failure data report for each component. This report shall include National Stock Number (NSN), Part Number (P/N), Serial Number (S/N), nomenclature, date of repair or overhaul, purchase order number, line item number, description of the repaired or overhauled failure, the USCG’s reported failure, a listing of parts repaired or overhauled and a listing of parts replaced.

REPORT SHALL ALSO INCLUDE SERVICE BULLETINS PREVIOUSLY INCORPORATED AND SERVICE BULLETINS PERFORMED DURING COURSE OF CURRENT REPAIR. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.4 Corrosion

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional testing, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. If corrosion is discovered, disassembly shall be performed to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished IAW the CMM and FAA Advisory Circular AC 43-4A, dated 07/25/1991, Corrosion Control for Aircraft (NAVAIR 01-1A-509 Series).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the Contracting Officer. Disposition instructions via a modification to the Purchase Order will be completed and provided by the issuing office.

5.5 Test and Evaluation/NFF/BER

5.5.1 Test and Evaluation/NFF

If, after visual and functional inspections, an item is discovered to meet manufacturer’s minimum performance specifications as designated by the CMM and requires no parts or labor, the Contractor shall be allowed the firm-fixed price for Test and Evaluation Fee in the Schedule.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the purchase order and line item number(s). The purchase order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Fee by issuance of a modification to the purchase order.

The Contractor shall prepare and include a Failure Data Report as described in section 5.3, with all returned components, including the USCG’s reported failure and the fact that no fault was discovered.

5.5.2 Beyond Economical Repair Items

The contractor may request an item to be determined BER if after initial inspection of the component the contractor feels that the part requires significant repair/overhaul outside of the scope of the normal repair/overhaul procedures provided in the OEM’s CMM. The contractor’s request shall be sent to the KO for consideration. Only USCG can determine a component BER. The KO will review the request and either accept or deny the BER determination. If the KO denies the BER determination, the contractor shall repair the component back to RFI condition at the firm-fixed price rate agreed upon in the schedule. If the KO determines an item to be BER, the KO shall make a unilateral decision as to component disposition. The contractor shall return all BER items to ALC. The contractor shall not return any BER item until they have been notified by a written modification to the order. The contractor shall prepare a failure data report IAW section 5.3 in these instances. This report shall be included with the returned component. When returning items to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

Note: The USCG will make all final BER determinations.

5.5.3 Scrapped Items

When an item is determined to be scrap, the Contractor shall provide written notification to the Contracting Officer. The notification shall list the Purchase Order Number, CLIN, NSN, PN and S/N with a brief description supporting the determination. The Contracting Officer will provide disposition instructions via a Purchase Order Modification. If the part is deemed scrap, the Contractor shall be allowed the firm-fixed for Test and Evaluation Inspection Fee.

The Contractor shall prepare and include a Failure Data Report as described in section 5.3. When the determination that the assembly shall be scrapped, the part and the accompanying paperwork must be clearly marked scrap and returned to the USCG ALC for proper disposal.

5.6 Pricing Exclusions – Unusual Damage

5.6.1 General

The USCG intends that all components specified in the schedule will be shipped for the repair and/or major repair within the firm-fixed prices established in the resulting Purchase Order. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must be receive for routine repair and/or major repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as unusually damaged. Missing piece parts does not include the parts that are to be systematically changed out per the CMM; the USCG shall not be charged for these parts. All other components shall be repaired, major repaired IAW the firm fixed repair, or major repair prices established in the Schedule of Services.

5.6.2 Unusual Damage Evaluation

When a component is processed for Unusual Damage evaluation, the Contractor shall immediately notify the Contracting Officer in writing. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair and/or major repair quote listing all parts and labor cost needed to return the component to satisfactory condition that meets OEM CMM specifications. The quote shall include the Purchase Order Number, Line Item, NSN, P/N, and S/N of the component. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage evaluation.” The delivery obligation will be specified in the Purchase Order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the Purchase Order. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price. The Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair and/or major repair based on the information in the report and any other information, which may be available. Upon mutual agreement as to price and delivery a Purchase Order modification will be issued authorizing the repair or major repair at the agreed upon terms. If repair and/or major repair is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the Non-RFI item. In the event an item is return to the USCG in a Non-RFI condition, the Contractor shall be entitled only to appropriate compensation at the Test and Evaluation Fee specified in the Schedule.

5.7 Separately Priced Replacement Parts (SPRP)

The repair and major repair prices set for the purchase order include the replacement of systematic parts as well as those piece parts/part numbers listed under Para. 5.1 & 5.2 except for the separately priced replacement parts listed on the Solicitation Requirements Schedule. If the following components require replacement, contractor shall contact the Contracting Officer before proceeding with the overhaul process:

· NLG Piston Tube (P/N 18922)

· Swivel Pin (P/N 18981)

· Nose Housing Assy (P/N 18880-000-02)

· LH Housing Assy (P/N 18965-000-01)

· RH Housing Assy (P/N 18966-000-01)

· (Oleo) Piston Tube Assy (P/N 18990-000-03)

· (Oleo) LH Piston Tube Assy (P/N 18991-000-02)

· MLG Axle (P/N 19324)

· Complete Lever (P/N 18900-000-01)

· Pivot (P/N 18904)

· Complete Yoke (P/N 19100-110)

· Central Tube Assy (P/N 20595)

The Contractor shall provide written notification to the Contracting Officer within thirty (30) calendar days after receipt of the component when any of the SPRPs specified in this section are required. All replacement parts shall be new. This notification shall include a list by P/N, nomenclature and quantity of all the SPRPs required. The Contracting Officer will either provide a modification to the Purchase Order authorizing use of the SPRPs or provide disposition instructions.

The Government reserves the right to provide SPRPs as Government Furnished Material (GFM) on an as-needed basis as determined by the Contracting Officer.

5.7.1 Parts Manufacturer Approval (PMA)

PMA parts are not acceptable for this requirement.

5.8 Serviceable Parts

Parts of a component found to be in a serviceable condition because of functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW. The USCG shall not be charged over and above for missing piece parts that are to be systematically changed out per the CMM.

5.9 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for De-painting and General Cleaning of Aircraft and Aviation Products. To ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests

The Contractor shall operate with an established inspection system IAW FAA procedures for all components. Records of conformance shall be available or provided for review by the Government upon request. The Government reserves the right to conduct site visits at the Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor shall forward a copy of their current certification and Quality Assurance Manual for review.

6.2 Traceability of Parts

The items are flight critical; therefore, replacement parts used during repair and/or major repair shall be in new condition. All replacement part(s) used in the repair and/or major repair shall be: (1) approved by the OEM, or (2) approved by a FAA certified source of supply for the specific part. Only parts that have traceability to the manufacturer of those specific parts(s) shall be use. Installation of new surplus, including military new surplus, and major repair replacement parts is not permitted. Parts replaced during repair and/or major shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

6.3 Product Quality Deficiencies Report (PQDR)

Repaired and/or major repaired components found to have deficiencies (within the standard industry warranty period; one (1) year from the received date) shall be returned to the Contractor for investigation under a no-cost Warranty Repair Purchase Order and will include a Product Quality Deficiencies Report (PQDR). The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer.

6.4 Requirements for Supplier Changes

The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component listed on the schedule found to have potential cause with a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the USCG does not approve the change, the purchase order may be cancel or terminated in accordance with the FAR.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

7.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

7.1. ACMS Documentation

The ACMS used by the USCG is designed to capture, store, and report asset maintenance information. The Contractor shall comply with all USCG ACMS documentation requirements.

7.2 Component Repair Record

Repaired and/or major repaired components issued in the resulting Purchase Order are serial number tracked under USCG ACMS. This tracking provides historical records of repairs or major repairs, flight times, cycles, item location, status, and an effective method of configuration control. Components that are serial number tracked under USCG ACMS should have a blank Component Repair Record (CRR), and a current Significant Component History Report (SCHR) attached to the component at the time of receipt.

7.3 SCHR Records

The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component or determining a component BER). The SCHR for scrapped components shall be returned with the component.

7.4 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component corresponding with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

7.5 Component SCHRs

The original CRR, which includes pre-printed identification for each part, shall accompany and be returned with the part. The following areas of the CRR shall be correctly documented: Narrative summary of work performed (cannot include references to an offsite database), facility performing work, facility work order number, or date work performed. Mark “appropriate maintenance procedures” completed during repair and authorizing signature. If unsure about which “appropriate maintenance procedures” were completed contact your government representative for clarification. The government shall not accept any original CRR returned not properly completed until a properly completed CRR is received. The Contractor shall retain a copy of the CRR for ninety (90) calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

The Contractor shall provide a copy with the material and return it with the component upon completion of the overhaul.

8.0 DOCUMENTATION REQUIREMENTS

8.1 Contractor Verification of Receipt of Components

All S/N tracked items under this contract shall be inspected and accepted by the Contractor. Within five (5) working days following the receipt of component(s), the Contractor shall provide email notification of the following to the administrative personnel (the individual who provided the PO):

Date of receipt of component(s);

Confirmation of S/N(s)/PN(s);

Purchase Order and Line Items

Notification via email is required.

8.2 Airworthiness Certification for Repaired/Overhauled Equipment

The components repaired and/or major repaired under the resulting purchase order shall be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a FAA Form 8130-3 AIR WORTHINESS APPROVAL TAG or equivalent EASA

Form 1 for all components. The Contractor shall furnish a Certificate of Conformance (COC) IAW FAR 52.246-15(d) for all components. These forms shall be packaged with each component. Records of COC’s shall be made available or provided for review by the Government upon request.

9.0 SPECIAL INSTRUCTIONS

9.1 Accelerated Turn-Around-Time and Delivery

Only the KO may request and authorize an accelerated turn-around-time and delivery if needed by the Government for delivery to the USCG, ALC Receiving Department, Building 63, 1664 Weeksville Rd., Elizabeth City, NC 27909. After receiving a written request from the KO for an accelerated turn-around-time and delivery, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and delivery can be accomplished and provide a quotation for additional costs necessary for the accelerated performance. Accelerated performance shall be authorized in writing via a purchase order modification. If the Contractor accelerates turn-around-time and delivery on its own initiative in order to meet the delivery schedule established in the purchase order, the additional costs are not recoverable from the Government.

9.2 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall expedite the repaired or major repaired and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G."

In the event an AOG status occurs because of a lack of any of the components specified in the schedule, the Contractor shall be notified by the Government in writing of the AOG situation and applicable USCG Air Station and be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair and/or overhaul are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair completion. The accelerated repair and/or major repair work shall be authorized via a Purchase Order Modification in conjunction with negotiated prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station. Note: The last sentence only applies to units that are not past due the delivery date(s) on the Purchase Order.

In the event of an AOG situation, the Purchase Order and applicable Purchase Order Line Item Number shall be modify to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the applicable USCG Air Station receiving personnel can process the Material Receipt.

9.3 Aircraft Accidents and Incidents. Disposition of evidence, including Landing Gear components, involved in aircraft accidents or incidents shall be IAW current Government investigation procedures. These procedures are IAW and at the direction of the National Transportation Safety Board, whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of Actuator Cylinder Assembly failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

10.0 CONTRACT ADMINISTRATION

10.1 Delivery Schedule/Turn-Around-Time

The requested delivery schedule for the Components is ninety (90) calendar days After Receipt of Material (ARM) and all required documentation at Contractor’s facility.

Early delivery is desired if there are no extra costs to the Government. Turn-around-time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC Elizabeth City, North Carolina.

10.2 Delivery Terms

F.O.B. Destination – Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless a bilateral modification is completed.

F.O.B. Origin – Freight charges shall be a separate line item on the invoice. For payment of freight charges over $100, a copy of the freight bill from the actual shipping company shall be provided. The invoice shall match the freight invoice exactly.

10.3 Shipping Instructions

Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center 1664 Weeksville Road Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001 Purchase Order Number: TBD at time of award

Unless otherwise specified documents, reports, and correspondence shall be sent to the following address:

USCG Aviation Logistics Center (ALC) SRR Contracting, Hangar 75

1664 Weeksville Road

Elizabeth City, NC 27909-5001 Purchase Order Number: TBD at time of award

Electronic copies shall be delivered to the Purchasing Agent at Vincent.C.Pitt@uscg.mil

10.4 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be perform at destination by local receiving personnel and shall consist of count, condition, and verification that all required documentation has been provided. ALC considers components RFI upon acceptance – unless marked/documented otherwise.

10.5 Packaging and Preservation

Packaging and preservation shall follow the below instructions:

· Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

· Each individual item or unit must be individually packed in a separate box, carton, or crate. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage.

· Preservation and protection in accordance with OEM procedures shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

· Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

10.6 Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the Purchase Order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

· Nomenclature

· Serial Numbery

· National Stock Number

· Contract Number

· Purchase Order/Item Number

· Contractor’s Name and Address

10.7 Payment Instructions

All payments shall be conducted electronically IAW FAR 52.232-33. The Contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved for payment until all items listed on the invoice have been received.

10.8 Invoice Instructions

Unless otherwise specified in the Purchase Order, the Contractor shall submit invoices IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch USCG, ALC Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001 Purchase Order Number: TBD at time of award