Statement_of_Work_-_70Z03818RB2000005.docx

REPAIR AND/OR OVERHAUL OF SERIES AND TRIM/FEEL ACTUATORS

STATEMENT OF WORK (SOW)

70Z03818RB2000005

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates a large fleet of 101 MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

This requirement is for the test, evaluation, and repair and/or overhaul of components listed in the Schedule. Work shall be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM). The OEM is Safran (Cage Code F6151). Upon receipt of the components, the Contractor shall perform a test and evaluation to determine the condition of the items. Any items found as No Fault Found (NFF) or Beyond Economical Repair (BER) shall be returned to the USCG In Accordance With (IAW) paragraphs 5.5.1 and 5.5.2. All other items shall be repaired and/or overhauled IAW this Statement of Work (SOW), and OEM CMM. All components are Flight Critical Aircraft Parts (FCAP) and Serial Number (SN) tracked.

Work shall be performed at the Contractor’s facility. The Contractor shall provide all necessary replacement parts, materials, labor, tooling, test equipment and facilities to test, repair and/or overhaul the components listed in this contract in accordance with the CMM.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

3.1.1 Corrosion Control

Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 25 July 1991, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

3.1.2 Chemical Agent

FAA Advisory Circular 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents

Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.2.1 Technical Specifications

OEM CMMs and other applicable technical specifications applicable to the repair and overhaul of the components set forth in the Schedule.

3.3 Availability of Documents

The Contractor must have access to all applicable documents and obtain current editions of all applicable documents for the entire life of the contract. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

Contractor shall be either a (1) FAA Approved Repair Facility or (2) equivalent European Aviation Safety Agency (EASA), and (3) an OEM authorized Repair facility for the components listed in the Schedule of Services. Components repaired and/or overhauled and delivered to the Government shall be certified airworthy and ready for installation on a USCG aircraft. Contractor must provide proof of an established supply chain with the OEM for those parts required to be purchased through the OEM and proof of enrollment in OEM technical publication subscription and compliance with tech publication audit requirements, if any, as set forth by the OEM with their proposal.

4.1.1 Certifications

Contractor shall provide copies of all certifications (e.g. FAA Repair Station Certificate, EASA Part 145 certificate equivalent, OEM’s authorized repair station certification, Certification from the OEM to repair Safran parts) with their proposal. The Contractor shall notify the Contracting Officer in writing, no later than ten (10) calendar days, when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change. The contractor shall maintain FAA or equivalent certification for repair/overhaul of components identified in the Schedule for the entire duration of this contract. The contractor shall provide immediate written notification to the Contracting Officer upon loss of required FAA or equivalent certification.

4.2 Subcontractor Qualifications

Subcontracting shall be limited to Contractors certified by the FAA or EASA equivalent and OEM. Documentation shall be provided to the Government upon request to support the subcontractor’s qualifications and there can be no change in sub-contractors without the Contracting Officer’s written approval. Contractors and sub-contractors shall have access to OEM authorized replacement parts. If subcontractors are used, the Contractor must be able to provide current proof of compliance with OEM CMM specifications for the work being accomplished by the subcontractor.

5.0 REPAIR/OVERHAUL

5.1 Repair

Components shall be repaired and/or overhauled for the specific fault for which they were returned. A DD Form 1577-2 Unserviceable (Reparable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each non-RFI item describing faults. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. The USCG shall not be charged for missing piece parts that are to be systematically changed out per the CMM.

This requirement is for the test, evaluation, and repair and/or overhaul of components listed in the Schedule. Work shall be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM). During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished in accordance with manufacturer’s specifications. If not addressed in the manufacturer’s specifications, the contractor shall utilize FAA procedures as specified in 3.1.1.

5.2 Overhaul

Non-RFI components shall be overhauled when Time-Since –Overhaul (TSO) is equal to or greater than 90% of the scheduled Time-Between-Overhaul (TBO) recommended by the OEM. If the contractor determines that a component sent for repair and/or overhaul requires overhaul, the contractor shall immediately provide written notification to the Contracting Officer prior to proceeding. In no case shall the price on the order be exceeded without written authorization from the contracting Officer. Documentation requirements specified for repair and/or overhauled components also apply to overhauled components. Overhaul shall be done as specified by the OEM’s most current component maintenance/overhaul manual. The overhaul shall include any repair/overhaul necessary to return the asset to a serviceable condition.

5.2.1 3000 Hour Overhaul – 90% = 2,700 hours or greater

5.2.2 6000 Hour Overhaul – 90% = 5,400 hours or greater

5.3 Failure Data Report

The Contractor shall submit a failure data report for each overhauled component. This report shall include National Stock Number (NSN), Part Number (P/N), Serial Number (S/N), nomenclature, date of repair or overhaul, contract number, task order number, line item number, description of the repaired or overhauled failure, the USCG’s reported failure, a listing of parts repaired or overhauled and a listing of parts replaced.

REPORT SHALL ALSO INCLUDE SERVICE BULLETINS PREVIOUSLY INCORPORATED AND SERVICE BULLETINS PERFORMED DURING COURSE OF CURRENT REPAIR. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

5.4 Corrosion

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished IAW the CMM and FAA Advisory Circular AC 43-4A, dated 07/25/1991, Corrosion Control for Aircraft (NavAir 01-1A-509 Series).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the Contracting Officer. Disposition instructions shall be provided via modification to the applicable Task Order.

5.5 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER)

5.5.1 Test and Evaluation/No Fault Found

If, after visual and functional inspections, an item is found to meet manufacturer’s minimum performance specifications as designated by the CMM and requires no parts or labor, the Contractor shall be allowed the firm-fixed price in Contract Line Item Numbers (CLINs) 0001-0002 and subsequent option period CLINs of the Schedule for Test and Evaluation Inspection Fee.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a task order modification.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3, with all returned components, including the USCG’s reported failure and the fact that no fault was found.

5.5.2 Beyond Economical Repair (BER) Items

The Contracting Officer shall make a unilateral decision if an item is BER. The Contracting Officer will provide component disposition instructions via a Task Order Modification. If the part is deemed BER, the Contractor shall still provide the cost to repair so the USCG can make an informative decision. The Contractor shall be allowed the firm-fixed price in CLINs 0001-0002 and subsequent option period CLINs of the Schedule for Test and Evaluation Inspection Fee. The Contractor shall return all BER items to ALC. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence. The Contractor shall not return any BER item until they have been notified by a written modification to the order.

The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable task order and line item number(s). The task order and applicable line item number(s) will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee by issuance of a task order modification.

The Contractor shall prepare and include a Failure Data Report as described in paragraph 5.3. When the determination that the assembly shall be BER, the part and the accompanying paperwork must be clearly marked BER and returned to the USCG ALC for proper disposal.

5.6 Pricing Exclusions – Unusual Damage

5.6.1 General

The USCG intends that all components specified in the schedule will be shipped for the repair and/or overhaul within the firm-fixed prices established in the resulting contract. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component must be received for routine repair and/or overhaul and upon evaluation any one of the following conditions are discovered:

Obvious misuse Missing piece parts Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as Unusually Damaged. Missing piece parts does not include the parts that are to be systematically changed out per the CMM; the USCG shall not be charged for these parts. All other components shall be repaired and/or overhauled IAW the fixed repair or overhaul prices established in the Schedule of Services.

5.6.2 Unusual Damage Evaluation

When a component is processed for Unusual Damage Evaluation, the Contractor shall immediately notify the Contracting Officer in writing. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair or overhaul proposal listing all parts and labor needed to return the component to satisfactory condition that meets OEM CMM specifications. The proposal shall include the Task Order Number, CLIN, NSN, P/N, and S/N of the component. The hourly labor rate shall be charged at the firm-fixed composite hourly labor rate established in the Schedule of Services under CLIN 0004 and subsequent CLINs for each contract period of performance. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the Task Order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the Task Order. The proposal shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified under CLINs 0001-0002 and subsequent CLINs for each contract period of performance. The Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair or overhaul based on the information in the report and any other information which may be available. Upon mutual agreement as to price and delivery a Task Order modification will be issued authorizing the repair or overhaul at the agreed upon terms. If repair or overhaul is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the Non-RFI item. In the event an item is returned to the USCG in a Non-RFI condition, the Contractor shall be entitled only to appropriate compensation at the Test and Evaluation Fee specified in the Schedule of Services under CLINs 0001-0002 and subsequent CLINs under each contract period of performance.

5.7 Technical Support Services

5.7.1 Upon receipt of a request for a proposal for a specific task, the Contractor shall prepare and submit a proposal to the Contracting Officer. This proposal shall include a breakdown of hours, materials and other costs associated with performance of the task. The labor rate in the Schedule (CLIN 0005 and subsequent option period CLINS) for technical support services will apply. Specific deliverables will be identified on individual task orders.

5.8 Product Improvements/Engineering Changes

The Contractor may develop designs and/or processes that shall improve the reliability, maintainability, or operational performance of the components being repaired and/or overhauled. These shall be provided to the USCG Contracting Officer for consideration and approval via the Engineering Change Proposal Form (DD Form 1692). A proposal shall also be provided that reflects an incremental charge to be assessed each time the Product Improvement Package (PIP)/Engineering Change Proposal (ECP) is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. Upon agreement of the price for incorporation of the change, authority and price changes shall be incorporated into the contract via a contract modification or task order modification. The Contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer. The labor rate shall be at the Firm-Fixed Labor Rates in CLIN 0006 and subsequent CLINs for each contract period of performance.

5.9 Service Bulletins

The Contractor shall notify the Contracting Officer in writing when incorporation of a service bulletin is required no later than thirty (30) calendar days following receipt of the service bulletin notification. The proposal shall contain a list of materials with associated prices, the number of labor hours required, turn-around time needed to effect the Service Bulletin, and any impact on the contract delivery schedule. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the change, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate a service bulletin prior to receipt of written authorization from the Contracting Officer. The labor rate shall be at the Firm-Fixed Labor Rates in CLIN 0007 and subsequent CLINs for each contract period of performance for the component.

5.10 Separately Priced Replacement Parts (SPRP)

The repair/overhaul prices set forth in this contract include all replacement parts except those separately priced replacement parts identified in individual line items. The contractor shall provide written notification to the Contracting Officer within ten (10) business days after receipt of the component when any of the separately priced replacement parts specified in the Schedule are required. All replacement parts shall be new (unless the contractor is authorized to utilize a serviceable rotary actuator, P/N 6062-150/151; CLIN 0003). This notification shall include a list (by part number, nomenclature and quantity) of all separately priced replacement parts required. The Contracting Officer will either issue a modification to the Delivery Order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

The Government reserves the right to provide separately priced replacement parts as Government Furnished Material (GFM) on an as-needed basis as determined by the Contracting Officer.

5.11 Serviceable Parts

Serviceable parts are defined as a part or subassembly that has been previously used, but has been reconditioned, repair/overhauled, or overhauled so that it is completely functional and ready for use and has the same life expectancy as a new part. Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW. The USCG shall not be charged for missing piece parts that are to be systematically changed out per the CMM. The contractor shall notify the Contracting Officer if a serviceable part is requested to be used.

5.12 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests

The Contractor shall operate with an established inspection system IAW FAA procedures for all components. Records of conformance shall be made available or provided for review by the Government upon request. The Government reserves the right to conduct site visits at the Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.2 Traceability of Parts

The items are flight critical; therefore, replacement parts used during repair or overhaul shall be in new condition. All replacement part(s) used in the repair or overhaul shall be: (1) approved by the OEM, or (2) approved by a FAA certified source of supply for the specific part. Only parts that have traceability to the manufacturer of those specific parts(s) or alternate part(s) shall be used. Alternate parts shall satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly.

Installation of new surplus, including military new surplus, and overhauled replacement parts is not permitted. Parts replaced during repair or overhaul shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

6.3 Product Quality Deficiencies Report (PQDR)

Repaired or overhauled components found to have deficiencies (within the standard industry warranty period; one (1) year from the received date) shall be returned to the Contractor for investigation under a no-cost Warranty Repair Task order and will include a Product Quality Deficiencies Report (PQDR). The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer.

6.4 Requirements for Supplier Changes

The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component listed on the schedule found to potentially cause non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with the FAR.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

6.5 Warranty

The Government may accept the Contractor’s standard commercial warranty for repairs and overhauls. All assets returned under warranty shall be tested IAW OEM CMM repair procedures. The warranty shall begin from the date the component is installed on the aircraft and extend for twelve (12) months after installation, unless corrosion or damage is found on the outside of the component.

6.6 Preliminary Inspection

All parts repaired/overhauled under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft.

6.7 Final Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local Quality Assurance personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with a PQDR for repair/overhaul at no additional cost to the USCG.

6.8 Certification

The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

7.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

7.1. ACMS Documentation

The ACMS used by the USCG is designed to capture, store, and report asset maintenance information. The Contractor shall comply with all USCG ACMS documentation requirements.

7.2 Component Repair Record

Components to be repaired and/or overhauled in this schedule are serial number tracked under USCG ACMS. This tracking provides historical records of repairs or overhauls, flight times, cycles, item location, status, and an effective method of configuration control. Components that are serial number tracked under USCG ACMS should, at the time of receipt, have a blank Component Repair Record (CRR), and a current Significant Component History Report (SCHR) attached to the component.

7.3 SCHR Records

The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component.

7.4 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component corresponding with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

7.5 Component SCHRs

The original CRR, which includes pre-printed identification for each part, shall be supplied with the part and shall be returned with the part. The following areas of the CRR shall be correctly documented: Narrative summary of work performed (cannot include references to an offsite database), facility performing work, facility work order number, or date work performed. Mark “appropriate maintenance procedures” completed during repair and authorizing signature. If unsure about which “appropriate maintenance procedures” were completed contact your government representative for clarification. Any original CRR returned not properly completed shall not be accepted by the government until a properly completed CRR is received. The Contractor shall retain a copy of the CRR for ninety (90) calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

The Contractor shall provide a copy with the material and is to be returned with the component upon completion of the overhaul.

8.0 DOCUMENTATION REQUIREMENTS

8.1 Contractor Verification of Receipt of Components

All S/N tracked items under this contract shall be inspected and accepted by the Contractor. Within five (5) working days following the receipt of component(s), the Contractor shall provide emailed notification of the following to the Administrative Contract Specialist (designated at contract award) and Inventory Manager (designated at contract award):

· Date of receipt of component(s);

· Confirmation of SN(s)/PN(s);

· Applicable task order and CLINS

Notification via email is required.

8.2 Monthly Reports

The Contractor shall submit a Monthly Report to (a person designated at contract award) that includes equipment received for repair and/or overhaul for the current week, equipment received for repair or overhaul during previous months and is still in process and equipment shipped/delivered during the report period. The

Monthly Report shall be submitted every first of the month (or the following business day in the event of a holiday or plant shutdown) and shall include the Contract Number, Task Order Number(s), CLINs, Item Name, PN, NSN, Date equipment was received at the Contractor’s facility, and estimated delivery date and/or updated status. Electronic submissions compatible with Microsoft Office is acceptable. Notification via email is required.

8.3 Airworthiness Certification for Repaired/Overhauled Equipment

The components repaired and/or overhauled under the provisions of this contract shall be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 8130-3 AIR WORTHINESS APPROVAL TAG or equivalent EASA Form 1 for all components. The Contractor shall furnish a Certificate of Conformance (COC) IAW FAR 52.246-15(d) for all components. These forms shall be packaged with each component. Records of COC’s shall be made available or provided for review by the Government upon request.

9.0 SPECIAL INSTRUCTIONS

9.1 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall expedite the repair or overhaul and initiate shipment within seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. Air Freight "next day delivery". The shipping container shall be marked on the outside in highly visible lettering "A.O.G."

In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor may be notified by the Government in writing of the AOG situation and applicable USCG Air Station and shall be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair or overhaul are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair or overhaul completion. The accelerated repair or overhaul work shall be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, overtime pay, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station. Note. The last sentence only applies to units that are not past due per the original delivery date(s) on the individually task order(s).

In the event of an AOG situation, the Task Order and applicable Task Order Line Item Number shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

10.0 CONTRACT ADMINISTRATION

10.1 Delivery Schedule/Turn-Around-Time

The required delivery schedule for the Components is 120 calendar days After Receipt of Material (ARM) and all required documentation at Contractor’s facility.

Early delivery is desired if there are no extra costs to the Government. Turn-around-time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC Elizabeth City, North Carolina.

10.2 Incoterms

The preferred Incoterm for shipments under this requirement is FOB Destination. Quotes submitting FOB Origin terms should include all applicable customs, duties, taxes, and shipping charges in their quote.

10.3 Period of Performance

The ordering period includes a one-year base period and four (4) one-year option periods, if exercised.

10.4 Shipping Instructions

Deliverable items shall be shipped to the following address:

USCG Aviation Logistics Center 1664 Weeksville Road Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001

Mark for: Contract Number: (To be assigned at time of issuance) Task Order Number: (To be assigned at time of issuance)

Unless otherwise specified documents, reports, and correspondence shall be submitted to the following address:

USCG Aviation Logistics Center (ALC) SRR Contracting, Hangar 75 1664 Weeksville Road Elizabeth City, NC 27909-5001

Mark for: Contract Number: (To be assigned at time of issuance) Task Order Number: (To be assigned at time of issuance)

Electronic copies shall be sent to the Administrative Contract Specialist (designated at time of award).

10.5 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local receiving personnel and shall consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance.

10.6 Packaging and Preservation

Packaging and preservation shall include the following information:

· Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

· Each individual item or unit must be individually packed in a separate box, carton, or crate. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage.

· Preservation and protection in accordance with OEM procedures shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

· Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

10.7 Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the task order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

· Nomenclature

· Serial Number

· National Stock Number

· Contract Number

· Task Order/Item Number

· Contractor’s Name and Address

10.8 Payment Instructions

All payments shall be made electronically IAW FAR 52.232-33. The Contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items listed on the invoice have been receipted.

10.9 Invoice Instructions

Unless otherwise specified in the schedule or on Task Orders issues under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch USCG, ALC Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001 Contract Number: (To be assigned at time of issuance) Task Order Number: (To be assigned at time of issuance)

11.0 SERVICE CONTRACT LABOR STANDARDS

11.1 Service Contract Labor Standards Compliance and Place(s) of Performance

Services shall be performed at the Contractor operated facility and the Contractor shall provide all tools, equipment, personnel and other resources necessary for contract performance. It is anticipated the resulting contract will incorporate the Service Contract Labor Standards. The applicable Department of Labor Wage Determination for the place of performance will be incorporated and made a material part of the resulting contract. The Contractor shall then be required to pay its employees the prevailing wages and benefits issued by the Department of Labor in the form of Wage Determinations during performance of the resulting contract.

At this time the place of performance is unknown. As required by FAR 22.1009-2 the following possible place of performance has been identified with the applicable Wage Determination:

· Tarrant County, TX Wage Determination 2015-5231, Rev. No. 9, dated 01/10/2018

Wage Determinations are available on-line at http://www.wdol.gov at no cost to the public. Potential offerors can immediately obtain Wage Determinations for their locality. The Department of Labor’s (DOL) Wage Determinations Online website link for frequently asked questions is http://www.wdol.gov/faqs.aspx . The DOL website also provides assistance in choosing the applicable wage determination and provides automatic notifications for updates and/or changes to changes to wage determinations.

Wand Hour Division Publication 1313 Notice to Employees Working on Government Contracts will be included in the resulting contract. The Contractor shall be required to post this Notice along with a copy of the Wage Determination in a prominent, accessible place in the worksite before contract performance begins. This publication advises employees of the compensation (wages and fringe benefits) required to be paid or furnished under the Act and satisfies the notice requirements in section (g) of the clause at 52.222-41, Service Contract Labor Standards. Failure to comply with this requirement is a violation of section (2)(a)(4) of the Act and of the resulting contract.

Additional class of employees: In accordance with FAR 52.222-41 Service Contract Labor Standards, section (c)(2)(i) the Contractor shall be required to classify any class of service employee which is not listed in the wage determination and which is to be employed under the contract. The conforming procedure shall be initiated by the Contractor prior to the performance of contract work by the unlisted class of employee.