J_A_70Z03818DM0000002_Pilbara.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER

DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION

MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER.

WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS

THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS

THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH

AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY

DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR

REQUISITION NUMBER

8073-MC02

PROJECT/TASK NUMBER

ISD

ESTIMATED AMOUNT (OVER $3,000

BUT NOT EXCEEDING $150,000)

$46,804.00

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRE, AND THE INTENDED

USE

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Information Systems

Division (ISD) has a requirement on a sole source basis, to procure the subscription renewal of the

Analytical Cost Engine (ACE) modeling software, any applicable upgrades, system server support, and consultant services for the Activity Based Costing (ABC) software. The period of performance is for one (1) base year and four (4) Option Years from 21 June 2018 through 20 June 2023.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE,

Historical data shows that the ABC software program has been in use since 2008. This program uses the ACE modeling software. This software was installed at ALC and is proprietary software of

Pilbara Group, Inc. Renewal of the ACE software is necessary to ensure users of this software continue to receive necessary and timely support, and (if needed) maintenance of the system.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE

THE SUPPLIES OR SERVICES:

The ABC program uses the ACE modeling software and is currently being used to track real time costs for the various divisions at ALC. Pilbara Group, Inc. has maintained their status as the only source qualified to fulfill this requirement in that they own the proprietary data required See Attached e-mail from Pilbara Group). This software applications is not available from any other vendor.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER

INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS

NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Pilbara Group, Inc. is the sole proprietor of the ACE Modeling Software and they own the exclusive data rights. This requirement is a renewal of an existing system already in place in support of the

ABC software. It would not be economically feasible at this time to solicit other vendors for another program which would replace a program in place since 2008.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

As stated above, the Pilbara Group, Inc. will not sell the proprietary data rights for this program, which has limited the USCG’s ability to provide adequate technical description to potential new sources. Therefore, it is difficult to take steps to foster competition as the software is proprietary to

Pilbara Group, Inc.

SIGNATURE AND TITLE OF

CUSTOMER

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Angela Mizelle-Griffin

CODE

TELEPHONE

NUMBER

DATE

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SIGNATURE OF CONTRACTING

OFFICER

Lakndflkja;lsdfj;lasd

Catrina M. McDonald

CODE

TELEPHONE

NUMBER

DATE

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For orders placed under FSS – prepare sole source justifications using FAR Part 6.303-2 and cite the authority of Section 201 of the Federal Property and Administrative Services Act of

1949 (40 U.S.C. 501).