SOW_-_Att1.pdf

STATEMENT OF WORK (SOW)

Attachment 1

70Z03818QE0000020

Contractor Requirements

Teardown, Test and Evaluation (TT&E)

1. The United States Coast Guard (USCG) will furnish the items and quantities specified in the following table for TT&E:

Description Quantity National Stock Number Part Number

JACK AIRCRAFT 12 1730-01-060-4329 2979-010

JACK AIRCRAFT 12 1730-00-516-2019 50J25178

JACK AIRCRAFT 12 1730-00-540-2343 53D22020

JACK AIRCRAFT 12 1730-00-516-2017 53J6268

JACK AIRCRAFT 12 1730-01-541-3186 9775-010

JACK AIRCRAFT 12 1730-01-013-4185 8704-010

JACK AIRCRAFT 12 1730-00-201-4849 CJ69J1270

2. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be Ready for Issue (RFI) or is considered to be

Beyond Economical Repair (BER), the contractor will be allowed the firm fixed price for test and evaluation only. The contractor shall prepare a failure data report in accordance with (IAW)

Section 10 in these instances. This report shall be included with the returned component. The parts shall be marked "RFI” or “BER” and returned to the Aviation Logistics Center (ALC) as is.

3. If an item can be repaired, the Contractor shall submit a quotation for the repair to the Contracting

Officer. The quotation shall be valid for thirty (30) days and shall include the following:

Description of each discrepancy found.

Number of man-hours per discipline required to complete each discrepancy.

Parts costs.

Total dollar amount for each discrepancy.

Total dollar amount for complete list of discrepancies.

Estimated repair turnaround time.

Contract number and applicable Line Item.

4. The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate or decline the contractor’s proposal. The Contracting Officer shall provide a response to the quotation within thirty (30) business days after receipt. Additional work shall not be performed until the quotation is accepted and a modification to the delivery order is provided by the Contracting Officer. The contractor will have turnaround time quoted for repair (plus the number of calendar days it takes the Contracting Officer to provide a response to the over and above quotation) to complete the repairs and return the items to the Government. In the event that a quotation is declined by the Contracting Officer, the contractor shall return the item “As-

Is”. The contractor will be authorized the firm-fixed Test and Evaluation fees established in the order for items returned “As-Is”.

Repair

1. Non-RFI jacks shall be repaired and returned to RFI condition IAW the Original Equipment

Manufacturer (OEM) minimum functional performance specifications this shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

2. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected.

Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications.

3. Work under this delivery order shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this contract at the firm-fixed prices listed in the schedule (or modification). The contractor shall perform all repairs IAW applicable

OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the USCG.

4. The contractor must have access to required CMMs, repair specifications and/or test/acceptance criteria and any other required data to ensure all components are tested and repaired IAW the

OEM’s current specifications and procedures. The USCG may review repair manuals and performance/test/acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

5. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own, nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

6. Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

7. Jacks received which indicate obvious misuse or cannibalization may dictate an exclusion from the prices specified in the contract schedule. Such jacks shall be inspected, repair costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. Once notified of a possible exclusion, the Contracting Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting

Office may approve the quote, decline the quote and have the item returned as-is, or consider the item BER.

8. The USCG typically considers an item BER when the cost to repair exceeds sixty (60) percent of the price of a new unit; however, the USCG is not bound by that number and will make all final

BER determinations. The USCG will provide disposition instructions (either to scrap the item at the contractor’s facility or to return the item to ALC) for all items that are considered BER. The contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

9. The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm-fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

10. The contractor shall submit a failure data report for each repaired jack. This report shall include

NSN, Part Number, Serial Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component.

11. The Contractor shall develop, implement and maintain an effective QC System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting purchase order performance to ensure all purchase order requirements are met. The Contractor’s QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the

Government. The QCP, minimally, shall address continuous process improvement; procedures for scheduling, conducting, and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. An electronic copy of a comprehensive written QCP shall be submitted by email to the Contracting Officer and

COR within five (5) business days of purchase order award, and within five (5) business days thereafter when changes are made to the document for approval. After acceptance of the QCP, the

Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QCP. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system.

12. ALC considers components ready for issue upon acceptance. Components determined to be non-

RFI upon installation may be returned to the contractor with deficiencies described in a Product

Quality Deficiency Report (PQDR).

Certifications

1. When checked the Contractor shall:

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number and date of manufacture. For Production Approval

Holder, a COC AND a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

Tracked Items

1. When checked the contractor shall comply with the following documentation requirements:

The components to be repaired under this contract are tracked in the USCG’s Asset

Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

2. Tracked components will be shipped to the contractor with a Significant Component History Report

(SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for 90 calendar days.

3. The Contractor shall provide a Component Repair Record (CRR) with the repaired components. The

CRR records the maintenance performed on a serial number tracked component and enrolls or dis-enrolls components from ACMS when those components are scrapped, added to, or removed from the

USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The

Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: Aviation Engineering

(AVENG) /ACMS, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component. The

Contractor shall retain a copy of each CRR for 90 calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

Contract Requirements

1. The following table shows the required delivery for each priced line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.

Line Item Item

Description

Due No Later Than:

0001 thru

Test and

Evaluation

Fifteen (15) calendar days after receipt of components

0008 Repair All items require 120-Day turn around once the evaluation has been completed. Early deliveries are accepted.

2. Items shall be shipped to the following address:

USCG Aviation Logistics Center

Receiving Section, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909-5001

Contract Number / Delivery Order Number

3. The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the order.

OR

3. The F.O.B. point for shipments under this contract is F.O.B. Origin. The shipping charges must be included as a separate line item on the invoice. For shipping charges over $100.00 an invoice from the actual shipping company must be attached to the invoice (a quote will not suffice). The amount shown on the invoice must match the amount on the freight invoice EXACTLY.

4. RFI Components shall be shipped in compliance with the applicable military standards that apply to the type of part being shipped. All shipping containers/packages shall be marked for delivery

IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

NSN

Part Number

Nomenclature

Serial Number

Contractor’s Name and Address

5. Packaging and preservation shall include the following information:

The USCG ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

Each part shall be individually packed in a separate envelope, box, carton or crate.

For bulk packages, packaging of material up to 100 each per package is acceptable.

Each individual container shall be labeled on the inside with the NSN, Part Number, Serial

Number, Quantity, Nomenclature, Contract Number, Delivery Order Number, and

Delivery Order Line Item Number.

Packing List and Certification/Documentation shall be placed on the outside of individual containers.

The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

6. Inspection and acceptance of material under this contract, to ensure that equipment is in accordance with manufacturer's specifications, shall be performed at destination by local USCG personnel and consist of count and condition only. NOTE: All serial number tracked items will be inspected and accepted by local USCG Quality Assurance personnel. Full and clear traceability must be provided with delivery of each part. If full and clear traceability is not provided, ALC will not accept delivery of the part and invoicing may not be approved for payment.

7. The contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

8. All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

mailto:ALC-Fiscal@uscg.mil