70Z03326Q2019000009_NB Fuel Cache Cleaning and Inspection - SOW.pdf

SCOPE OF WORK

U.S. COAST GUARD

AIR STATION PORT ANGELES

Aboveground Fuel Storage Tank Cleaning and Inspection

SECTION 1 – GENERAL INFORMATION

1.1 BACKGROUND

The United States Coast Guard (USCG) Air Station Port Angeles has a critical operational requirement to maintain its aviation and fuel support capabilities throughout its Area of Responsibility (AOR). To support sustained operations, Air Station Port Angeles maintains a remote 2,000-gallon aboveground Jet- A fuel storage tank and associated pump/filter filtration system located at USCG Station Neah Bay, WA.

To ensure continuous mission readiness, environmental compliance, and structural integrity, this critical fueling infrastructure must undergo mandatory cleaning and comprehensive inspection. This acquisition seeks specialized contractor services to perform the required cleaning and inspection of the tank and its filtration components to ensure compliance with industry standards and to identify any mechanical, structural, or safety issues needing repair necessary to restore the system to fully certified operational status.

1.2 SCOPE

The scope of this effort includes the vacuuming of residual fuel, internal washing, waste disposal (fuel/water mix and sludge), and a comprehensive inspection compliant with STI-SP001, ATA 103 recommendations, and NFPA 407 standards. Additionally, the contractor shall install a new alarm box and clock gauge. This procurement ensures the system remains in compliance with federal SPCC regulations (40 CFR 112) and local fire codes.

1.2.2 Primary Point of Contact/Technical Representative:

Name: Brandon Wallace Phone: (571) 608-8983 Email: Brandon.E.Wallace2@uscg.mil

1.2.3 Alternate Point of Contact:

Name: Michael Sterrett Phone: (571) 613-3880 Email: Michael.p.sterrett@uscg.mil

SECTION 2 – SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL

The contractor shall provide all labor, materials, specialized equipment, transportation, and technical expertise necessary to perform a comprehensive tank cleaning, confined space entry, and certified STI- SP001 internal and external inspection of the existing aboveground fuel storage tank located at USCG Station Neah Bay, WA.

2.2 TASKS

• The contractor shall strictly adhere to all Lockout/Tagout (LOTO) procedures prior to opening the tank.

• The contractor shall provide fully certified personnel and equipment to perform confined space entry for the purpose of inspection and cleaning.

• The contractor shall vacuum all residual fuel from the tank prior to cleaning.

• The contractor shall internally wash the fuel storage tank to prepare it for a certified internal inspection.

• The contractor shall haul and lawfully dispose of all generated fuel/water mixtures, sludge/solids, and other wastes.

• Complete comprehensive STI-SP001 and ATA 103 Inspection

• The contractor shall perform an inspection to identify any items needing maintenance or repair prior to failure, including but not limited to:

o Vessel Integrity & Biological Contamination: Inspect the storage tank for structural integrity and any signs of microbial or fungal growth.

o Internal Coating: Inspect the tank's internal coating after the cleaning process has occurred.

o Venting & Electrical: Inspect all vents to ensure proper operation and function. Inspect all electrical systems, tank grounding, and bonding.

o Piping & Hardware: Inspect all pumps, piping, valves, impact valves, pressure relief valves, and solenoids.

o Structural Components: Inspect all tank supports, foundations, and anchors.

o Corrosion & Leak Detection: Inspect existing corrosion protection systems. Check the interstitial space for water or the existence of fuel. Perform applicable leak tests and test gauges to ensure proper operation.

o Overfill Protection: Inspect, note, and test (where possible) the overfill prevention valve.

• The contractor shall install an MR918S-1100AA Alarm Box and 918 Clock Gauge while on site

(excluding any electrical work).

• The contractor shall replace all filters.

• Contractor to provide new manway lid gasket prior to conducting work.

• Contractor to provide any applicable reports.

2.3 CONTROL AND DISPOSAL OF WASTES

With the exception of materials specifically indicated or specified to be salvaged for reuse or turned over to the Government, all wastes and materials become the contractor’s property and shall be removed from the job site in accordance with all local, state, and federal environmental regulations. (Note: Disposal costs are to be billed per gallon generated).

2.4 SAFETY

During the execution of this contract, the Contractor shall conform to all federal, state, and local safety rules, regulations, and policies. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work, ensuring the absolute safety of contractor personnel, Coast Guard personnel, and station property.

2.5 OPERATIONS AND STORAGE FACILITITES

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the onsite representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

SECTION 3 – CONTRACTOR PERSONNEL

3.1 CONTRACTOR EMPLOYEES

The contractor must not employ persons for work on this contract if such employee is considered by the Contracting Officer to be a potential threat to the health, safety, and security, general well –being, or operational mission of the installation and its population. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U.S. Coast Guard unless such person seeks and receives approval according to U.S. Coast Guard regulations.

3.2 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, and name. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the technical representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

SECTION 4 – OTHER APPLICALBE CONDITIONS

4.1 PLACE OF PERFORMANCE:

USCG Station Neah Bay 31 Coast Guard Dr.

Neah Bay, WA

4.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1600 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.2.1 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 4.3 above, the contractor must request same in writing.

Submit written request to the government Point of Contact a minimum of 24 hours before the requested adjusted work schedule.

4.3 INVOICING

Invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Action to take instructions will be provided upon award.

SECTION 5— GOVERNMENT FURNISHED RESOURCES

The Government will provide basic facilities and utilities for the off-site contractor to use in performing work under this contract. The government will ensure the above ground fuel storage tank is as empty as possible prior to contractor arrival. The government will provide the 918 Clock Gauge, and the government will provide replacement filters. The government will provide an electrician to perform final wiring and conduit installation for alarm box.

SECTION 6— CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in section 5.