Scope_Of_Work_for_Linen_Service_for_BASE_AlamedaFY20.docx

Statement of Work for Linen Service for BASE Alameda

The US Coast Guard BASE Alameda wishes to establish a base year with 4 option year Service Maintenance Agreement for Commercial Linen Service.

LOCATION:

The requested service will take place on USCG BASE Alameda, Coast Guard Island, Alameda, CA 94501 with three pick up/ drop off points. The pickup/drop points are:

(1) Medical, BLDG 1

(2) Child Development Center, BLDG 2

(3) Barracks, BLDG 24/26 All articles to be laundered are Coast Guard owned property.

SCHEDULING:

Pick up/drop off shall be scheduled on Tuesday and Friday during normal business hours. Normal business hours are 8am to 3pm with the exceptions of federal holidays; the pickup/drop off will be the next business day. The contractor is not required to provide service on Federal Holidays except in emergency situations.

For the linen that is picked up on Tuesday it shall be dropped off on Friday. For the linen picked up on Friday it shall be dropped off on the following Tuesday. The incoming/outgoing linen will be counted by the contractor and the government point of contacts. If there is a discrepancy in the count, the contractor shall notify the location of the items and the reason for the discrepancy.

DAMAGED OR MISSING ITEMS:

Damaged (ripped/torn) or excessively stained linen discovered by the contractor, shall be packaged separately and marked “Unsalvageable” to ensure accountability before returning to the Government. The contractor shall return the unsalvageable items to the unit POC the next delivery date. If the contractor caused the damage or lost an item(s), the damaged/destroyed and/or lost item(s) shall be replaced with an identical or like item at the contractor’s expense within 10 business days of discovery. These replacement items shall be bundled separately and clearly marked “Replacement Items”. If any damaged/destroyed or lost item(s) are not replaced within 10 business days, the contractor shall reimburse the Government.

RE-PERFORMANCE:

If linen is not properly cleaned, they shall be re-cleaned at no additional cost to the government. Item(s) found by the Government of an unsatisfactory condition shall be identified by the unit POC to the contractor's representative at the next scheduled pick-up day.

CLEANING:

All linens shall be laundered in accordance with standard commercial and industry practices. Contractor shall deliver clean, finished, packaged linen. All clean items are to be protected from contamination and soiling during transit. Clean Linen shall be processed, packaged and protected from contamination by wrapping in impervious plastic wrap in accordance with facility infection control standards and best practices. All medical scrubs, smocks, and lab coats shall be pressed and on hangers when returned. All other items shall be folded and bound.

LICENSES AND PERMITS:

The contractor shall obtain any necessary licenses and permits for complying with all applicable Federal, State, and local laws, codes and regulations in connection with performance as stated in this Statement of Work. Personnel operating motor vehicles shall possess a valid state driver’s license. The contractor shall be liable for all personnel injuries and equipment damage that result from their negligence or failure to follow safety/health guidelines. The contractor shall take proper safety and health precautions to protect work, the workers, the public, and the property of others.

SAFETY:

The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor shall provide all personal protective clothing and equipment for contractor employees.

ESTIMATED QUANTITIES AND LOCATIONS:

Pricing shall be done on a per item basis. All items below are estimates and quantities may vary from week to week.

Barracks:

Point of contact: SK1 Anthony Garcia, 510-437-4368

Medical:

Point of contact: HSC Mary Zepeda 510-437-3624 60 to 70 items a week

Child Development Center:

Point of contact: Melissa Proctor 510-437-2743

PERIOD OF PERFORMANCE:

INVOICING:

Vendor shall invoice monthly in arrears with actual costs incurred during the invoice period. The USCG will pay monthly Net 30 from receipt of a proper invoice. It is critical that invoice quantities, units, and pricing be in accordance with those quoted and included in the purchase order (contract).