70Z03026QCLEV0040 - Statement of Work.pdf

STATEMENT OF WORK (SOW)

FOR

USCG STATION PORTAGE

Vehicle Security Gate Replacement

1.0 GENERAL

United States Coast Guard (USCG) Station Portage is planning to enter negotiations with a contractor. The USCG is seeking a qualified contractor to replace the existing motor vehicle security. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Portage.

1.1 BACKGROUND

The existing gate, controller, and support systems are obsolete. The outdated automatic front gate frequently malfunctions, remaining stuck open or closed, and requires significant funding to maintain and repair. Station Portage requires it replaced to enhance security, ease access, and reduce labor hours/funding expended to maintain.

1.2 SCOPE

a) The contractor shall furnish all labor, materials, and equipment as necessary to replace the gate, controller, and associated supporting equipment.

b) All materials shall be new; used materials shall not be used. Materials shall be produced by a nationally recognized manufacturer.

c) The contractor shall remove and dispose of existing front gate IAW environmental laws.

d) The contractor is responsible for scheduling any utility mapping in accordance with municipal codes before digging.

e) The contractor shall install a new 24’ wide, 7’ tall aluminum cantilever Zip Track Gate.

f) The contractor shall install 1’ of barbwire on top of the new gate.

g) The contractor shall install an Industrial grade slide gate operator.

h) The Contractor will install a new heater with thermostat for the gate controller.

i) The Contractor shall install 2 photo eye beam detectors for safety, one on entry side and one on exit side.

j) The contractor shall install a linear loop detector on the entry (inside the fence line) to allow automatic opening for exiting vehicles.

k) The contractor shall ensure new gate controller is compatible with and integrated with existing call box and remote control devices (JOBCON hard wired, and RF handheld wireless remote).

l) Provide warranty documentation for the new gate equipment, including:

- Manufacturer warranty for equipment.

- Contractor warranty for labor and installation.

m) Deliver system manuals and maintenance recommendations.

n) Ensure all work complies with local building codes, HVAC standards, and manufacturer specifications.

o) Remove all debris, old equipment, Hazardous waste, and materials from the site.

Leave the work area clean and in its original condition.

p) Provide final inspection and commissioning report.

1.3 OBJECTIVE

The goal is to replace problematic equipment and reduce repetitive repairs.

1.4 APPLICABLE DOCUMENTS

Enclosures of the front gate are attached to show current configuration and conditions contractors may expect.

2.0 SPECIFIC REQUIREMENTS/TASKS

Please.see.the.Scope.of.the.SOW

3.0 CONTRACTOR PERSONNEL

Contractor personnel will have the appropriate certifications for working on electrical systems.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 60 calendar days from the date of award. Period of performance may be adjusted to allow for weather conditions and concrete curing conditions.

4.1 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at:

U. S. Coast Guard STATION PORTAGE 22911 Chippewa Trail Dollar Bay, MI 49922

4.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0700 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.3 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish 110vac electrical power via standard receptacles. The Government will make available potable water via installed garden style water spigots.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Contractor shall have 30 business days to make corrections and redeliver.

7.3 Enclosures