70Z03024QCLEV0138 - Supplies Requirements.pdf

70Z03024QCLEV0138 - SUPPLIES REQUIREMENTS

Office of Policy and Oversight

December 2013

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

(input to Section B) 71109PR240000080

Please fill in the following table with a description of the item, quantity and unit:

Item No. Supplies/Services Quantity Unit Unit

Price

Amount

001 Project Manager 16 Hr $79.00 $1,264.00

002 Project Manager

(OT)

0 Hr $118.50 $0

003 Supervisor 40 Hr $68.00 $2,720.00

004 Supervisor (OT) 20 Hr $102.00 $2,040.00

005 Recovery Technician

(x2)

80 Hr $47.00 $3,760.00

006 Recovery Technician

(OT x2)

40 Hr $70.50 $2,820.00

007 Personnel and Utility

Transport Type II =

Pickup, 1 Ton or less

2 Wk $610.00 $1,220.00

008 Protective Clothing, Tyvek Suit

15 Ea $20.00 $300.00

009 Disposable Gloves

Nitrile

2 Box $20.00 $40.00

010 Disposable Gloves

Leather

15 Pr $3.50 $52.50

011 Mileage Rate for 2024 1200 Per

Mile

$0.50 $600.00

012 Per Diem for 2024:

Per Man/Per Day

15 Ea $60.00 $900.00

013 Hotel: Per Man/Per

Day

12 Ea $185.00 $2,220.00

014 Telehandler (Rental) 1 Wk $1,500.0

$1,500.00

015 Custom Fit Box Lid

(Aluminum)

1 Ea $800.00 $800.00

016 DOT Trailer

Maintenance

(subcontracted)

- TBD $--- $---

017 DOT Trailer

Inspection

(subcontracted)

1 Ea $1,000.0

$1,000.00

018 Develop Inspection &

Maintenance SOP

1 Ea $1,500.0

$1,500.00

Total Amount $22,736.50

Please provide a response to the additional questions below:

1. Will you accept any substitutions for this item(s)?

No

2. Do you require a Brand Name item? If so, please provide a Brand Name justification.

N/A

SECTION C - DESCRIPTIONS/SPECIFICATIONS

(input to Section C)

Include the descriptions or specifications for the line items/supplies you list in Section B.

1. Do you have any warranty requirements? If so, provide type and length of time.

2. Do you require any training for this item(s)?

Yes – Subcontracted DOT Inspector must be licensed to inspect 40ft-trailer. Offerors must have specific equipment knowledge/know-how to complete required maintenance in accordance with manufacturer recommendations.

SECTION D – PACKAGING AND MARKING

(input to Section D)

Do you require any special packaging and marking other than standard practices for commercial packaging? If so, please provide packaging, packing, preservation and marking requirements.

SECTION E – INSPECTION AND ACCEPTANCE

(input to Section E)

Please include inspection, test, acceptance, quality assurance, and reliability requirements.

INSPECTION AND ACCEPTANCE TERMS:

Supplies will be inspected/accepted at: D9 DRAT Representative will be on-site with contractors performing maintenance of USCG D9 owned oil spill response equipment and trailers. All inspections will occur during the same week, which is TBD based on contractor availability.

Item No. Inspect At Inspect By Accept At Accept By

Also provide responses to the following questions, as applicable:

1. Who from the Government will inspect the supplies (services)?

D9 DRAT Representative will be present to inspect Contractor performance.

2. Provide the Government’s proposed inspection method for the supplies.

Varies by equipment manufacturer methods & specifications.

3. Provide the Government’s criteria for assessing whether the supplies meet the requirements stated in Section C.

N/A – Requirements will be met through manufacturer SOP’s and technical guidance.

4. If the Government intends to test supplies, please provide the Government’s proposed test methods.

Varies by equipment manufacturer methods & specifications.

SECTION F - DELIVERIES OR PERFORMANCE

PERIOD OF PERFORMANCE

(input to Section F)

Enter the length of the base period. Include a number and units (examples: 8 months;

3 years)

Duration of base period: Annually (1 Year)___________________________

Enter the number of option periods.

Number of options: _1_______________________________

SECTION F – DELIVERIES OR PERFORMANCE

(input to Section F) continued

Please specify the requirements for time, place, and method of delivery or performance.

Delivery Information

Item No. Delivery Date Quantity Ship To Address POC

001-018 _60___ days after award

Address: Camp Rd.

Telephone Number: 216-213-0843

FOB: Destination: Camp, Grayling, MI 49738

Daniel Wiltse

/ Scott Binko

(USCG D9

DRAT)

All services 001-018 to be performed within a

1-week period between

23 & 27 September

2024.

1. What is your desired delivery schedule?

23-27 September 2024.

2. What is your required delivery schedule?

23-37 September 2024.

3. Do you require express delivery options?

N/A – Services to be scheduled based on Contractor availability.

4. Please specify the location for delivery.

Michigan Army National Guard – Camp Grayling Joint Maneuver Training Center -

Camp Rd. Camp Grayling, MI 49738

5. Does your delivery location require specific hours for deliveries?

Yes – Normal Business Hours Mon-Fri / as restricted by and coordinated with Camp

Grayling Staff

6. Does your delivery location require specific security requirements? Ex., Nebraska

Avenue Complex (NAC) requires completion of DHS Form 11000-13 Visitor Process

Information.

Yes – Base access for Contractors to be coordinated with Camp Grayling POC.

7. Identify and define required, measurable performance metrics.

Contractor must be able to competently perform all requirements, as listed in the Scope of Work, to satisfy all manufacturer maintenance requirements, DOT requirements, and meet all metrics applicable to USCG equipment SOPs.

SECTION G – CONTRACT ADMINISTRATION DATA

(input to Section G)

Please include any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form.

1. Please provide the location and contact information for the payment office that is to receive the Contractor’s invoices.

D9 DRAT (Project POC’s) with copies sent to Base Cleveland.

2. Please provide the name, title, telephone and email address of the individual who should receive copies of the invoice for approval.

If needed, please contact Daniel Wiltse at 216-213-0843, daniel.p.wiltse@uscg.mil for approval of contractor invoices that require review.

3. Please provide the name, title, telephone number and email address of the:

a. Contracting Officer’s Technical Representative

b. Program/Project Manager – Scott Binko

c. Technical point of contact – Daniel Wiltse d.

4. Please provide a copy of the certification and training documentation for each individual nominated to be a COTR on the contract.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

(input to Section H)

Please include a clear statement of any special contract requirements that are not included in Section

I., Contract Clauses, or in other sections of the solicitation. N/A

1. Are there any 508 compliance requirements? N/A

2. Is there a requirement for a facility clearance? If so, what level? Yes – Minimal clearance

(escort required) that is pre-coordinated between USCG D9 DRAT personnel & Camp

Grayling Staff.

3. Will contractor require access to information classified “Confidential”, “Secret,” or “Top

Secret.”? No

4. If IDIQ, provide information on minimum contract guarantee and maximum contract value.

Maximum contract value depends on the contractor bids to complete the requested services.

5. Please provide the following information for each Key Personnel position that is required.

Contractor proposals will be required to identify the individuals assigned to each key personnel position.

Key Personnel Position #1:

Title: Project Manager____________________________________________

Required General Experience: Necessary to complete the requested tasks in accordance with

USCG SOP’s and manufacturer requirements for maintenance of equipment.

Required Minimum Education or Certification (if any) N/A____________________________

Functional Responsibility: Management of subordinate personnel, understanding of applicable SOP’s, development of documents, cost control, bid completion, generation of invoices (responsible for overall financial control of project), overall oversight of performed maintenance and alignment of all additional services identified during inspection of the equipment.

Key Personnel Position #2:

Title: Supervisor / Field Supervisor____________________________________________

Required Minimum Education or Certification (if any) N/A____________________________

Functional Responsibility: Management and field oversight of subordinate personnel, understanding of applicable SOP’s, knowledge of and ability to inspect USCG owned oil spill response equipment & trailer systems, ability to identify deficiencies with equipment in accordance with applicable equipment manuals and manufacturer recommendations, ability to perform required maintenance to the specifications of the equipment manufacturer, and oversight of all additional services subcontractors/subcontracted supplies/rentals utilized during inspection and maintenance of the spill response equipment and trailer systems.

Key Personnel Position #3:

Title: Recovery Technician____________________________________________

Required Minimum Education or Certification (if any) N/A____________________________

Functional Responsibility: Assist and follow direction of Field Supervisor & Project

Manager to inspect and maintenance oil spill response equipment and applicable trailer systems.

SECTION I – CONTRACT CLAUSES

(input to Section I)

1. Provide information to complete minimum and maximum order. See FAR Clause 52.216-19.

Order Limitations.

As prescribed in 16.506(b), insert a clause substantially the same as follows:

Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (1) Job, the Government is not obligated to purchase, nor is the

Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of _____________ [insert dollar figure or quantity];

(2) Any order for a combination of items in excess of ______________ [insert dollar figure or quantity]; or

(3) A series of orders from the same ordering office within _____________ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-

21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within _____ days after issuance, with written notice stating the

Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

SECTION J – LIST OF ATTACHMENTS

(input to Section J) https://www.acquisition.gov/far/16.506#FAR_16_506 https://www.acquisition.gov/far/52.216-21#FAR_52_216_21 https://www.acquisition.gov/far/52.216-21#FAR_52_216_21

List the documents, exhibits, or other items that will be attached to the solicitation in order to provide Offerors with background and awareness. Addresses (URLs) of websites may also be listed. There is no limit to the number that may be listed.

Document # Document Name

1 Oil Spill Response Photograph & Brief Slide

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

(input to Section L)

Please provide a response to the following:

1. Provide instructions that offerors are required to follow in preparing their proposals, this includes specific information that the proposals should contain. For example, description of offerors’ product/supplies, technical literature, supporting documentation, drafts of contract report deliverables, etc.

Proposals should contain a detailed Scope of Work, list of estimated costs for all

Labor/Equipment/Supplies/Subcontracts/Rentals needed to complete requested essential tasks & maintenance of equipment, as well as documenting and reporting all findings/additional needs. The costs should be cohesive/in accordance with manufacturer technical maintenance recommendations for all equipment on site & the trailer systems.

Supporting documentation may be requested on an as-needed basis.

2. Do you require any samples, testing, scheduling of functional demonstrations or oral presentations of the products/supplies as part of the source selection process? If so, provide specific instructions that offerors need to follow and any additional information about proposal submission.

Offerors must provide detailed Scope of Work with bid that describes how essential tasks are to be completed (in accordance with manufacturer recommendations).

3. Do you require a particular format for proposal submission? Provide any page number limitations or formatting requirements for the proposal.

4. Is there any other information or instructions not required elsewhere in the solicitation that you would like to provide to the offeror?

5. Will alternative proposals be considered? (yes/no)

No

SECTION M – EVALUATION FACTORS FOR AWARD

(input to Section M)

Please provide a response to the following:

1. Identify all significant factors and their relative order of importance that need to be considered in awarding the contract. Also provide an explanation of how proposals will be evaluated against each factor to determine whether an offeror is capable of meeting the

Government’s requirements.

A. Cost – Costs will be evaluated by position hourly rates, costs of services/rentals/subcontracts, and equipment/supplies needed to complete require maintenance.

B. Capability – Capability will be evaluated based on the contractor’s ability to effectively deliver the required maintenance in accordance with the manufacturer

SOP. The Contractor will need all appropriate testing materials and supplies at the time of the inspection/maintenance. Additionally, inspections for trailer systems need to be in accordance with DOT policy.

2. Do you require a single contract award or multiple contract awards as a result of this solicitation?

Multiple contract awards. The initial contract is for general inspections and routine maintenance. Identified shortfalls and equipment failures will warrant future action/needs and is expected.

3. Will contractor support be utilized to assist in the evaluation of proposals; if so, in what capacity?

Contractors must familiarize themselves with the maintenance requirements of the equipment on-site and coordinate those requirements with USCG D9 DRAT. As subject matter experts (SME’s), USCG D9 DRAT assumes the contractor is capable of developing

(scheduled) maintenance plans in accordance with the individual equipment’s manufacturer recommendations, and executing the requirements of those plans, completing routine maintenance and as-needed repairs to oil spill response equipment. An in-depth knowledge of the equipment and trailers is necessary to provide an accurate bid for services. Review with USCG D9 DRAT as needed.