70Z03024QCLEV0005 - Statement of Work.pdf

RFQ 70Z03024QCLEV0005 USCG Air Station Traverse City Snow Removal

Revised 11/14/2023 Page 1/3

STATEMENT OF WORK (SOW)

FOR

Air Station Traverse City Snow Removal Plan

1.1 BACKGROUND

In the performance of this contract, the contractor shall provide services to remove snow onboard Air Station Traverse City when snowfall accumulates more than 1 inch. This service will include holidays and weekends. A response time of 30-minute or less is necessary for search and rescue (SAR) missions, plus a 24-hour availability. In addition to snow removal the contractor shall also salt roadways to prevent the accumulation of ice.

The Point of Contact is MK1 Aaron Pratt at (951) 795-3563.

The Alternate Point of Contact is MKC Charles Osborne (810) 441-8247.

1.2 SCOPE

The scope of work to be performed includes the removal of snow from roads, parking lots, sidewalks, and the aircraft tarmac. aboard Air Station Traverse City, along with the deicing of roads, parking lots, and walkways. The period of this contract shall extend from 01DEC2023 to

01APR2024.

2.0 SPECIFIC REQUIREMENTS/TASKS

The contractor will provide the following services for snow removal:

(1) Plowing and deicing equipment suitable for the station grounds. The Air Station has areas where heavy machinery is needed to move snow.

(2) Consumables needed in order to carry out snow removal and deicing operations.

The application of de-icing salt shall be applied to all roadways and walkways (Yellow area on attached map). Salt shall not be applied to the tarmac or runways (Read area on attached map).

(3) 24-hour availability due to SAR operations. SAR operations can occur at any moment and could require immediate snow removal. In order to satisfy the need for this clause in the contract, a 30-minute or less response is necessary (see attached map for emergent snow removal area, purple area). If such event occurs when no base personnel are capable of removing snow, Air Station personnel will notify the contractor to respond to the station for snow removal.

(4) Removal of snow and deicing of 6 parking lots. The parking lots as labeled on the attached map are: Medical/Exchange, Supply, Fac Eng, Smith Hall, Pump House, and Command.

(5) Removal and deicing on all roadways associated with the above parking lots. All roadways in the yellow portion of the attached map shall be plowed and de-iced.

The green area on the attached map will be plowed by Air Station personnel and not file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

Revised 11/14/2023 Page 2/3 the contractor. The contractor can move snow to the snow piles in the green area if necessary.

(6) Snow Removal and deicing of roadway from Airport Access Road to the main gate.

The main entrance of the base to Airport Access Road will also need to be plowed and de-iced. Contractor can not place snow outside Air Station grounds onto Airport Access Road or the sides of the entrance to the Air Station. The snow from the main roadway shall be pushed to the snow pile shown on the attached map.

(7) Snow Removal and deicing of major walkways in between mission critical buildings.

There are 4 major walkways that shall be free of snow and ice. The attached map shows these walkways in orange. Fac Eng to Smith Hall, Smith Hall to Hangar, Smith Hall to Pump House Parking, and Pump House Parking to Hangar.

(8) Snow removal shall be completed prior to 0730 EST and also 1530 EST depending on the accumulation of snow. The primary snow removal time shall be 0730 EST. If snow continues to accumulate, Air Station personnel will communicate with the contractor for additional snow removal prior to 1530 EST.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

Revised 11/14/2023 Page 3/3

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract shall be 01DEC2023-01APR2024.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be Coast Guard Air Station Traverse City at 1175 Airport Access Rd, Traverse City, MI, 49686.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work prior to 0730 EST and prior to 1530 EST or as directed by Air Station personnel due to SAR mission response, Monday through Sunday including all federal holidays. Employees shall be made available 24 hours per day from 01DEC2023 to 01APR2024.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Contractor shall have 30 business days to make corrections and redeliver.