70Z03024PCLEV0125 - SOW.pdf

Solicitation 70Z03024QCLEV0125 USCG Air Station Detroit

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STATEMENT OF WORK (SOW)

FOR

Fire Suppression Inspection 2024 at USCG AIRSTA Detroit

1.0 GENERAL

1.1 BACKGROUND

This document establishes the scope of work for the Annual Fire Suppression Inspection and

Testing for calendar year 2024 at USCG AIRSTA Detroit located at 1461 N. Perimeter Rd, Selfridge ANGB, Michigan.

Local POC:

EMC Alex Karjala

PH: 603-852-0384

Email: Alexander.E.Karjala@uscg.mil

LT Kyla Hughley

PH: 908-839-3352

Email: Kyla.M.Hughley@uscg.mil

1.2 SCOPE

The awarded contractor will conduct an Annual Fire suppression inspection and testing. This will include: (8) Buildings, (6) Wet Sprinkler Systems to include HEF and Deluge, (1) Dry Chemical

System and Paint Booth, (2) HEF samples and testing (the system is not aligned due to current regulations but a sample test must be conducted), (3) Deluge systems, (2) Fire Pumps, (6) Alarm panel systems including all attached components.

1.3 APPLICABLE DOCUMENTS

Selfridge ANGB requires all contractors to have a valid driver’s license, up to date car registration/insurance on hand in vehicle, and no outstanding warrants (all contractors are subject to a vehicle inspection before entering).

2.0 SPECIFIC REQUIREMENTS/TASKS

1. Contractors will conduct a site visit to effectively construct a parts list, determine labor hours, and identify any work not listed.

2. Inspection/Testing of Wet Sprinkler systems to include any fire department connections, backflow preventers, all system components, and HEF sample testing:

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a. Admin building

b. Maintenance Hangar (has wet system, deluge/HEF system)

c. Operations Hangar (has wet system, deluge/HEF system)

d. Fire Pump Building

e. Fuel Barn (Deluge)

3. Inspection/Testing of Dry Chemical system with associated Paint booth to include testing of all components associated with the system and repair of minor discrepancies such as fusible links located in the Paint Shop/GSE building.

4. Inspection/Testing of Fire Pumps (2) to include proper waterflow testing of the pumps.

5. Inspection/Testing of all Fire Alarm panels and their attached components, to include replacement of minor discrepancies such as any faulty photo/smoke detectors, pull handle stations, and ground faults in the following buildings:

a. Facilities Engineering Building

b. Operations Hangar

c. Maintenance Hangar

d. Paint Shop/GSE Building

e. Admin Building

f. Fuel Barn

3.0 CONTRACTOR PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contract Specialist F(KS) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at

Government facilities. The Contractor shall ensure Contractor employees present a professional

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appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 PERIOD OF PERFORMANCE

Contractor will have 02 days to complete the inspection, and an additional day for fire pump testing if needing a subcontractor for the testing.

This contract must be executed within 2 months of receiving award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the

United States Coast Guard at AIR STATION DETROIT 1461 N. Perimeter Rd., SELFRIDGE

ANGB, Mt. Clemens, MI, 48045

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0745 and 1545 EST, Monday through Friday (except Federal holidays). However, there may be occasions when

Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

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The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in

SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The KS will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the KS will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1

The KS will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the KS of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2

The Contractor shall have 01 business days to make corrections and redeliver.

8.0 INVOICING PROCEDURES

Invoices shall be submitted to Invoice Processing Platform.

8.1 Invoice Processing Platform (IPP)

For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury's Financial

Management Service. The service is available free of charge to all Federal agencies and their suppliers.

8.2 Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency: If your company is already registered to use IPP, you will not be required to re-register, and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. If you are not enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-

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SMBFSMSVendorSupport@uscg.mil. You will not be able to "sign up" for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

8.3 IPP Training and Support

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the

IPP team questions about the IPP application. IPP Customer Support is available to assist system users: · Toll-free number: 866-973-3131 · Email address:

IPPCustomerSupport@fiscal.treasury.gov · Hours of operation: Monday through Friday

(excluding bank holidays) from 8:00 am - 6:00 pm E