Lawn_Maintenance_SKW__SOW_FY19.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Sector Key West

SPECIFICATIONS

FOR

Lawn Maintenance for USCG Sector Key West, FL

Location: United States Coast Guard Sector Key West

I. Continuity of Facilities Operation: Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 7:30am to 3:30pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officer’s Representative (COR). All federal holidays are observed at this installation. There may be times when the contractor may need to perform work other than normal operations such as military exercises or weather emergencies. If such cases arise, the contractor shall work with the COR and reschedule to accomplish the scope of the contract. The COR will make all efforts possible to inform the contractors of such changes and make other arrangements.

II. Notification of Start and Completion of Work: The Contractor shall notify Coast Guard one week prior to start of work.

III. Coast Guard Contracting Officer’s Representative:

Contact the following Coast Guard representative to coordinate all landscaping efforts aboard Coast Guard Facilities:

SKC Shikeiyunda Savain Shikeiyunda.T.Savain@uscg.mil, (305) 292-8871 CWO Joseph Dunick Joseph.w.dunick@uscg.mil, (305) 292-7532

IV. Contractor Furnished Equipment and Tools: All equipment for this contract shall be furnished by the contractor and meet all applicable safety requirements as required by local, state, and federal law. The COR may inspect the contractors equipment and/or tools at any time and direct the discontinuing use unsafe equipment/tools where at that the time the contractor must provide alternate methods to complete all work in scope.

V. Recycling and Disposal of Refuse: Minor refuse, excess or waste resulting from the lawn maintenance may be disposed of in base dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk items not authorized to be placed in a dumpster shall be disposed of by the contractor.

VI. Inspection: The Contracting Officer’s Representative has the right to reject substandard performance as per the scope specifications and request corrections from the contractor. Only the Contracting Officer or the Contracting Officer’s Representative may accept work performed by the contractor.

VII. Operations and Storage: The contractor is to take whatever steps necessary to ensure that there materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments. The contractor is responsible for the protection of existing structures, utilities, and work. Any damage shall be repaired at the contractor’s expense.

VIII. Contractor Identification: The contractor and subcontractor personnel shall wear company identification at all times.

IX. Existing Utilities: The Contractor shall field verify all utility locations before commencing work. This shall include, but not be limited to irrigations systems and sprinkler head. The contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

X: Regulations while onboard Coast Guard Sector Key West:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flag pole & maintain silence and all vehicles & equipment will halt during these brief events.

2. There are five designated smoking areas on base as designated by signs. No smoking is permitted anywhere else on base.

3. Traffic Regulations:

a) 10 mph speed limit

b) No use of cell phones is permitted while driving vehicles or operating heavy machinery

c) All personnel shall obey all marked traffic signals and stop signs.

4. Absolutely no firearms or weapons of any kind are allowed onboard Sector Key West.

5. Only American citizens and permanent resident aliens are allowed onboard Sector Key West which resides at Naval Station Trumbo. Absolutely no foreign nationals are permitted on the premises.

6. The contractor will need to gain commercial vehicle access to the Main gate of Naval Station Trumbo where Sector Key West resides by enrolling in the U.S. Navy mandated RAPIDGate program. This program allows company vehicles to access the installation without having to be subjected to continual vehicle inspections and security screenings. To enroll in this program contractor must call 1-877-727-4342 to receive further instructions or email <info@rapidgate.com>. See figure (2).

7. Contractors are welcome to utilize the restroom on the 1st deck of Building 48 providing they are clean and do not track mud, dirt or any other debris into the restrooms.

8. Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions shall include closing a removing all loose materials, tools and equipment from exposed locations, and removing equipment and other temporary work.

9. No person other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders.

10. All contractor vehicles, equipment and gear onboard Coast Guard/Navy properties are subject to search at all times. Additionally, due to security and operational needs, the contractors is subject to orders to evacuate the property at any time.

11. Due to the compact and dense nature of operations & support functions ongoing on board Sector Key West all efforts within reason to minimize the size and footprint of the contractor’s laydown area shall be taken. Contractors shall carpool as much as possible to minimize the number of vehicles needing parking on Base. At a minimum, the ratio of contractors to contractor vehicles shall be no less than 2:1.

12. All piers on Sector Key West are load restricted. If the contractor needs to bring heavy equipment (e.g. forklifts, man-lifts, or other equipment heavier than standard sedans) closer than 40’ to any pier on base to complete their project the contractor shall submit a Request for Information (RFI) to the COR.

XI: SCOPE OF WORK: Contractor shall provide all labor, transportation, materials, supervision and equipment necessary to complete the following ground maintenance noted below:

Landscaping of Sector Key West Grounds

1. All work in this contract shall be completed in onboard Sector Key West in Key West, FL

2. Grass Cutting

(a) Grass shall be cut on approximately 6 acres of improved ground as specified in figure (1). This shall be accomplished once a week, every Friday.

(b) All grass shall be cut around every structure including around designated parking areas.

(c) The contractor MUST contact the Contracting Officer’s Representative if there are vehicles or other obstructions that would hinder areas being serviced.

Trimming and Edging

(a) The Contractor shall perform edging along all sidewalks, driveways, curbs and other paved surfaces including concrete slabs and/or pads in figure (1). Edging shall be performed weekly every Friday during the performance period.

2. Weed Control

(a) The Contractor shall perform weed control to prevent encroachment of weeds into surrounding manicured areas. All exposed wild vegetation shall be removed from cracks, sidewalks, driveways, and curbs within or adjacent to maintenance areas weekly every Friday.

(b) All areas in figure (1) where grass was not purposely laid will be cleared of wild foliage (weeds) as needed by manual or chemical application to maintain a neat and orderly appearance. This includes but not limited to around all structures, trees, shrubs, fences, posts, fire hydrants, and parking bumper blocks. Contractor shall ensure all local, state, and federal laws are adhered to if chemical herbicides are utilized. The method of applications, frequencies and dates of application shall be submitted to the COR.

3. Pruning of Trees, Shrubs, and Hedges

(a) The Contractor shall trim all trees, shrubs, and hedges as needed to maintain a continual neat appearance in both improved and semi-improved areas as specified in figure (1) weekly every Friday.

(b) For the safety of personnel and structures all trees, shrubs, and hedges shall at all times have a clearance of 6 inches away from all buildings, utilities and power cables.

(c) Yard waste includes but is not limited to palm fronds, branches grass clippings, leaves, coconuts and any other foliage residing in figure (1) shall be disposed of by the contractor on the day the yard waste was generated.

(d) The Contractor is responsible for a general patrol of the grounds upon the completion of the maintenance activity to remove and dispose of all natural debris to include tree limbs, dry brush, branches, palm fronds and coconuts.

4. Fertilization and Soil Additives

(a) The Contractor shall apply fertilizer to all cultivated vegetation as needed to promote proper health, growth and color and maintain a healthy appearance.

XII: Period of Performance: The period of performance for this contract will be from October 1st, 2018 through September 30th, 2019.

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