SPC-HWX_II_RFI_II_SOW.pdf

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

Department of Homeland Security (DHS)

United States Coast Guard (USCG)

Special Purpose Craft – Heavy Weather

Second Generation

(SPC-HWX II)

Second Request for Information

(RFI)

STATEMENT OF WORK

30 AUG 2023

Revision ORIG

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II i

Table of Contents Section - 0 [ORIG] STATEMENT OF WORK

040 [ORIG] PROGRAM MANAGEMENT

040-1 [Orig] General

040-2 [Orig] Meetings

040-3 [Orig] Contract Data Requirements

040-4 [Orig] Data Exchange

040-6 [Orig] Integrated Master Schedule (IMS)

040-7 [Orig] Integrated Baseline Review (IBR)

041 [ORIG] CONFIGURATION MANAGEMENT (CM)

041-1 [Orig] General

041-2 [Orig] Configuration Status Accounting (CSA)

041-3 [Orig] Configuration Baseline Definitions

041-4 [Orig] Physical Configuration Audit (PCA)

041-5 [Orig] Configuration Control

041-6 [Orig] Diminishing Manufacturing Sources/Material Shortages (DMSMS) and Obsolescence

042 [ORIG] WARRANTY

042-1 [Orig] General

042-2 [Orig] Warranty Management

045 [ORIG] CARE OF SPC HWX II DURING CONSTRUCTION

045-1 [Orig] General

045-2 [Orig] Physical Protection

045-3 [Orig] Protection of Machinery, Equipment, and Material

045-4 [Orig] Protection of the SPC-HWX II During Construction and Trials

045-5 [Orig] Launching, Docking, and Undocking

045-6 [Orig] Fire, Flooding, and Destructive Weather Plans

068 [ORIG] INTEGRATION AND ENGINEERING

068-1 [Orig] General

068-2 [Orig] Design and Development Plan

068-3 [Orig] Design Reviews

077 [ORIG] PRODUCTION SAFETY AND ACCIDENT PREVENTION

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II ii

077-1 [Orig] General

080 [ORIG] INTERIM CONTRACTOR LOGISTICS SUPPORT (ICLS) REQUIREMENTS

(INCOMPLETE)

080-1 [Orig] General

080-2 [Orig] ICLS during Operational Testing (OT)

083 [ORIG] SUPPLY SUPPORT (INCOMPLETE)

083-1 [Orig] General

083-2 [Orig] Maintenance Requirements

083-3 [Orig] Master Equipment Configuration List (MECL)

083-4 [Orig] Serial Number Report (SNR)

083-5 [Orig] List of Special Tools and Test Equipment

083-6 [Orig] System Insurance Stock

083-7 [Orig] Engineering Data For Provisioning (EDFP)

083-8 [Orig] Long Lead-Time Materials (LLTM)

084 [ORIG] PACKAGING, HANDLING, and STORAGE

084-1 [Orig] General

084-2 [Orig] Packaging

085 [ORIG] TECHNICAL DATA PACKAGE (TDP) REQUIREMENTS

085-1 [Orig] General

085-2 [Orig] Drawing Number Assignment Report (DNAR)

085-3 [Orig] Product Drawings

085-4 [Orig] Supplemental Requirements for Drawings

085-5 [Orig] List of Product Drawings

085-6 [Orig] 3-Dimentionsal Technical Data Package (3D TDP)

085-7 [Orig] Calculations

085-8 [Orig] Supplemental Requirements for Calculation

086 [ORIG] TECHNICAL MANUALS AND PUBLICATIONS

086-1 [Orig] General

086-2 [Orig] OEM Technical Manuals

086-3 [Orig] Technical Publications

089 [ORIG] CREW FAMILIARIZATION (FAM)

089-1 [Orig] General

090 [ORIG] Quality Management (Incomplete)

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II iii

090-1 [Orig] General

092 [ORIG] ACCEPTANCE TESTING (AT)

092-1 [Orig] General

092-2 [Orig] Administration and Conduct

092-3 [Orig] Test Documentation

092-4 [Orig] Underway Operations

092-5 [Orig] Minimum Testing On All Boats

096 [ORIG] WEIGHT CONTROL AND WEIGHT REPORTS

096-1 [Orig] General

096-2 [Orig] Weight Control Plan

097 [ORIG] ONE TIME TESTS (OTTs)

097-1 [Orig] General

097-2 [Orig] Post Construction Inspection (PCI)

097-3 [Orig] Inclining Experiment

097-4 [Orig] Intact Condition Self-Righting Test

097-5 [Orig] Propulsion System and Genset Inversion Test

097-6 [Orig] Speed, Power, and Fuel Consumption Characteristics Test

097-7 [Orig] Steering Characteristics

097-8 [Orig] Bollard Pull Test

097-9 [Orig] Noise Test

097-10 [Orig] Lighting Survey

097-11 [Orig] Radiation Hazard (RADHAZ) and Electronic Interference / Compatibility (EMC/EMI) Survey

098 [ORIG] MOCKUPS

098-1 [Orig] General

098-2 [Orig] Mockup Requirements

098-3 [Orig] Mockup Materials

099 [ORIG] DISPLAY MODEL (INCOMPLETE)

099-1 [Orig] General

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II iv

RECORD OF CONTRACT CHANGES

Version Date Purpose

Orig. 01 SEP 2023 RFI

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

SECTION - 0 [ORIG] STATEMENT OF WORK

040 [ORIG] PROGRAM MANAGEMENT

040-1 [Orig] General

040-1.1 [Orig] This Statement of Work (SOW) and the associated Specification establishes requirements for the design, fabrication, construction, testing, delivery, logistic support, and technical documentation for the boat.

040-1.2 [Orig] The Contractor shall manage the entire work effort to design, fabricate, construct, test, deliver and support the boat including the boat, logistics, and technical documentation, meeting the requirements of the SOW and the Specification. The requirements of the SOW and Specification apply to each boat, unless otherwise indicated.

040-2 [Orig] Meetings

040-2.1 [Orig] General: The Contractor shall host meetings or be present at USCG meetings as required throughout the contract. For all formal meetings, the Contractor shall provide agendas and minutes unless stated otherwise in the SOW. Agendas shall be submitted by the Contractor five business days before the meeting. The Contractor shall prepare and finalize the minutes for all meetings with input from USCG.

040-2.2 [Orig] Routine Status Meetings: The Contractor shall conduct routine status meetings with the USCG to review and discuss contract administration and technical issues. Meetings shall be MS Teams video/phone conferences.

Routine status meetings shall occur at the request of either the Contractor or the USCG, but not more frequently than weekly, or less frequently than monthly, unless otherwise agreed to by the Contracting Officer.

040-2.3 [Orig] Formal Meetings: The Contractor or the Contracting Officer may request formal, in-house meetings to be hosted at their facility. Meetings shall be requested by providing the Contractor or Contracting Officer notice at least 30 calendar days in advance or as otherwise agreed to by the Contracting Officer.

040-2.4 [Orig] Identified Formal Meetings:

040-2.4.1 [Orig] Post Award Conference

040-2.4.1.1 [Orig] The Post Award Conference serves as a kick-off meeting for the Contract.

040-2.4.1.2 [Orig] The Post Award Conference shall be led by the Contractor and include a review of deliverables, warranty terms and conditions, contractor logistics and supply support, the Design and Development Plan, and any questions, concerns, or clarifications the Contractor or USCG has with the Specification or Statement of Work.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

040-2.4.1.3 [Orig] The Preliminary Design Review (PDR) shall be held during the Post Award Conference and marks the beginning of Phase 1:

Design.

040-2.4.1.4 [Orig] The conference shall be scheduled for no more than 3 days and to occur within 30 days after contract award at a location agreed upon by both parties.

040-2.4.2 [Orig] Detailed Design Reviews

040-2.4.3 [Orig] Mockup Reviews

040-2.4.4 [Orig] Post-OT&E Design Reviews

The intent of a Post-OT&E Design Review would be to review any required modifications resulting from OT&E and to determine the best way to roll them into the first boat and follow-on boats.

040-2.4.5 [Orig] Integrated Baseline Reviews

040-3 [Orig] Contract Data Requirements

040-3.1 [Orig] Background: Throughout this contract, the Contractor is required to develop, prepare, and submit data as a contract deliverable in support of the boat. Where the type of data, the frequency of submission, and the format in which the data shall be prepared is straightforward, the data requirements are often simply called out within the text of the contract. Where the data requirements may not be as straightforward, this contract makes use of Contract Data Requirement Lists (CDRLs), which are based on the general DD Form 1423, to describe the characteristics of the data deliverable in a consistent, systematic way.

040-3.2 [Orig] General: The Contractor shall develop, prepare, and submit data in accordance with the instructions in the contract, including the CDRLs and associated Data Item Descriptions (DIDs).

040-3.3 [Orig] CDRL Description: Not all elements of the general DD Form 1423 are used in this contract. For the sake of consistency with the DD Form 1423, however, elements used in this contract retain the same block number as found in the DD Form 1423, though in some cases the name of the block has changed to improve readability for those not familiar with the DD Form 1423. For this contract, CDRLs are composed of the following elements:

040-3.3.1 [Orig] Block 1 (BLK01) of the CDRL identifies the CDRL number, made up of a three-digit ESWBS code most closely reflecting the subject of the requirement, followed by a three-digit sequence number.

040-3.3.2 [Orig] Block 2 is not used.

040-3.3.3 [Orig] Block 3 (BLK03) of the CDRL identifies title of the CDRL, as it is referred to in this contract.

040-3.3.4 [Orig] Block 4 (BLK04) of the CDRL identifies the DIDs associated with the CDRL. The DID, as tailored by Block 16 or elsewhere in the contract, provides the content and format for the data deliverables.

More than one DID may apply to a single CDRL, and a single DID may

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II be applied in more than one CDRL, though often will be tailored differently for each application.

040-3.3.5 [Orig] Block 5 (BLK05) of the CDRL identifies the relevant contract section(s) that invoke the CDRL.

040-3.3.6 [Orig] Block 6 is not used.

040-3.3.7 [Orig] Block 7 (BLK07) of the CDRL identifies the location for performance of USCG inspection and acceptance using the following codes:

[Orig] Table 040-1: DD Form 1423 Block 7

CODE INSPECTION ACCEPTANCE

SS Source (DD Form 250)* Source (DD Form 250)*

DD Destination (DD Form 250) Destination (DD Form 250)

SD Source (DD Form 250)* Destination (DD Form 250)

DS Destination (DD Form 250) Source (DD Form 250)*

LT Letter of Transmittal only **

NO No inspection or acceptance required

XX Inspection and acceptance requirements specified else-where in contract

* Source indicates USCG inspection performed at the Contractor’s facility.

** For electronic transmittal, an e-mail constitutes transmission

040-3.3.8 [Orig] Block 8 (BLK08) of the CDRL identifies whether or not the deliverable requires Contracting Officer’s acceptance before the submission is considered final.

040-3.3.8.1 [Orig] An A indicates that written acceptance from the Contracting Officer or his or her designated representative is required prior to publication and distribution of the final deliverable. The use of N/A or a null entry in Block 8 does not forfeit or otherwise affect the USCG’s right to consider unacceptable any submission of data that does not comply with the contract requirements.

040-3.3.8.2 [Orig] The Contractor shall provide quality control to ensure submittals are complete and accurate and shall not rely on USCG review comments to ensure the technical accuracy of data.

040-3.3.8.3 [Orig] On all submissions prior to USCG acceptance, the Contractor shall clearly indicate that the submission is draft or preliminary and has not been accepted.

040-3.3.8.4 [Orig] The time period for USCG review, identified in the Contract Data Requirements List, commences at USCG acknowledgment of receipt of the data by the COR or Contracting Officer.

040-3.3.8.5 [Orig] The USCG response to a draft or preliminary submission that requires acceptance will generally fall into one of three categories:

Accepted, Accepted with Comments, or Returned with Comments.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

040-3.3.8.5.1 [Orig] Accepted: The submittal is accepted and requires no further changes to the data content. The Contractor shall prepare the final deliverable in accordance with SOW Section 040-3.3.8.6.

040-3.3.8.5.2 [Orig] Accepted with comments: The submittal is accepted subject to resolution of issues raised by review comments. If all issues can be successfully resolved without further USCG interaction, the Contractor shall make the appropriate changes and distribute the final deliverable. In the event the Contractor disagrees with the intent of the review comments or does not understand or is unable to comply with or resolve issues raised, the Contractor shall follow the requirements of SOW Section 040-3.3.8.5.3.

040-3.3.8.5.3 [Orig] Returned with comments: The submittal is not accepted. The Contractor shall make the necessary changes to address the comments and resubmit. In the event the Contractor does not understand or is unable to comply with or resolve issues raised, the Contractor shall resubmit the deliverable with correspondence explaining the reasons that the issues cannot be resolved and proposed suitable alternatives with supporting rationale.

040-3.3.8.6 [Orig] On accepted final submissions, the Contractor shall clearly indicate that the submission is final and note the date of USCG acceptance. A revision block shall be on the cover page with the accepted final submission revision noted as “—“ (Example: SPC- HWX II General Plan, Rev. –). Accepted final submissions are required to be submitted within the timeframe specified in Block 13 and shall be distributed in accordance with Block 14.

040-3.3.9 [Orig] Block 9 (BLK09) is not used and is reserved.

040-3.3.10 [Orig] Block 10 (BLK10) of the CDRL identifies the frequency of the deliverable requirement. If the deliverable is of a recurring type, it shall be submitted providing data reflecting the end of the reporting period identified unless otherwise indicated in Blocks 12, 13, or 16.

Deliverables are due, delivered to the Contracting Officer (KO) or accepted digitally on or before the due date listed in block 12, 13, and or

16. The frequency codes are as follows:

[Orig] Table 040-2: DD Form 1423 Block 10

CODE FREQUENCY

ANNLY Annually

ASREQ As Required. See Block 16.

DAILY Daily

MTHLY Monthly

ONE/R Once, and any time revisions are made.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

WEKLY Weekly

040-3.3.11 [Orig] Block 11 is not used.

040-3.3.12 [Orig] Block 12 of the CDRL identifies the required date of the first submission, in days relative to one of the milestones as shown in Table 040-3, below. Draft or partial submissions, if required, will be identified in Block 16. USCG response time will generally be stated in Block 16.

If USCG response time is not stated in Block 16, assume 30 days. The identifying codes are as follows:

[Orig] Table 040-3: DD Form 1423 Block 12

CODE MILESTONE

ASREQ As Required. See Block 16.

DAC Days after contract award

DA#### Days after delivery order with CLIN ####

DAIBR Days after Integrated Baseline Review (IBR)

DBIBR Days before Integrated Baseline Review (IBR)

DAp-PCB Days after preliminary-Product Configuration Baseline

DAPCB Days after Product Configuration Baseline

DAPAT Days after preliminary acceptance trials (PAT)

DBPAT Days before preliminary acceptance trials (PAT)

DBSPC Days before delivery of a boat

DASPC Days after delivery of a boat

DASPCP Days after delivery of the first boat designated as full-rate production

(FRP)

DARC Days after receipt of comments

DATC Days after test completion

DAEC Days after event complete

040-3.3.13 [Orig] Block 13 (BLK13) of the CDRL identifies the required date of subsequent submissions, relative to the milestones identified by the codes listed above. Block 13 is not used for deliverables that do not require acceptance in Block 8. Draft or partial submissions, if required, will be identified in Block 16. USCG response time will generally be stated in Block 16. If USCG response time is not stated in Block 16, assume 30 days.

040-3.3.14 [Orig] Block 14 (BLK14) of the CDRL identifies the distribution of the deliverable.

040-3.3.14.1 [Orig] Electronic distribution: One electronic copy of each submission is always required. Electronic copies shall be the source files delivered via the data exchange with e-mail notification

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II to the COR upon posting. The source files shall be submitted in formats compatible (i.e., exportable to without compatible issue) with the USCG Workstation, or as agreed to by the USCG. All files provided shall be unlock and without restriction. Portable Document Format (.pdf) file format is generally unacceptable except for cover letters bearing a signature.

040-3.3.14.1.1 [Orig] Current USCG workstation operating systems software include:

040-3.3.14.1.1.1 [Orig] Microsoft Windows 11

040-3.3.14.1.1.2 [Orig] Microsoft Office 365

040-3.3.14.1.2 [Orig] Other compatible formats include:

040-3.3.14.1.2.1 [Orig] SimCenter FEMAP 2019.1

040-3.3.14.1.2.2 [Orig] AUTODESK AutoCAD 2020

040-3.3.14.2 [Orig] Block 15 (BLK 15) of the CDRL identifies Hard Copy distribution if required. The Contractor shall distribute hard copies of preliminary, draft, and final deliverables per the distribution requirements in Block 14 and in the quantities identified in Block 15.

Hard copy means paper, CD-ROM, DVD, or the like; as appropriate for the deliverable or as otherwise identified in the contract. Hard copies shall be sent by traceable means to the appropriate address, identified by the following codes:

[Orig] Table 040-4: Hard Copy Distribution Address

CODE ADDRESS

Boat Provide a copy with the boat at delivery.

CG-9123 For US Mail delivery:

Commandant (CG-9123)

Attn: Contracting Officer – SPC-HWX II

U.S. Coast Guard Headquarters

2703 Martin Luther King Jr Ave SE

Washington, DC 20593-7800

040-3.3.15 [Orig] Block 16 (BLK16) in the CDRL provides additional requirements and amplifying instructions for any other block.

040-3.4 [Orig] Cover Format

040-3.4.1 [Orig] Each submittal shall have a cover sheet. The cover sheet shall provide the following information unless otherwise specified in Block 16 or the DID:

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

040-3.4.2 [Orig] A revision and date block: A letter, starting with A, and date shall be included to reflect the revision of any previously accepted document.

The cover sheet may provide a brief explanation of the reason for the change or a more detailed discussion may be included in the content of the submittal.

040-3.4.3 [Orig] The Contract number, Contract Line Item Number (CLIN), and subtitle of Block 03 shall be included. When multiple submissions are made under the same subtitle, a subtier title shall be included to further identify the content.

040-3.4.4 [Orig] Submittals requiring acceptance shall state: "This document requires USCG acceptance." If acceptance has been granted, the accepted version shall state: "This document has been reviewed and accepted by the USCG."

040-3.4.5 [Orig] Incremental submittals and documents regarding recurring meetings or events shall identify the specific increment/event date (if not otherwise identified in the subtitle).

040-3.4.6 [Orig] The front matter of all digital submittals shall contain the same information as the hard-copy submittals above.

040-3.5 [Orig] Transmittal

040-3.5.1 [Orig] Each submittal shall have a letter of transmittal.

040-3.5.2 [Orig] Letter of Transmittal shall be limited to one page. If additional space is necessary for information that cannot be incorporated into the data submittal, enclosures to the transmittal document may be appropriate. At minimum, the following information shall be included on each letter of transmittal:

040-3.5.2.1 [Orig] Contractor’s name and date

040-3.5.2.2 [Orig] Contract number, CLIN, and subtitle

040-3.5.2.3 [Orig] Occurrence for the specific CLIN (for example, 1st, 2nd, 3rd, etc.)

040-3.5.2.4 [Orig] References to prior correspondence relating to the CLIN being submitted and, as appropriate, related CLINs with a brief explanation of the relationship;

040-3.5.2.5 [Orig] Any pertinent information not included in the text of the submittal that may relate to impending change action or resolution of design issues (such as "Update may/will be required pending resolution of ECP.")

040-3.5.2.6 [Orig] If not stated elsewhere, indication of whether the submittal is partial, complete, or resubmitted to reflect revisions

040-3.5.2.7 [Orig] CDRL requiring acceptance by the USCG, potential scheduling impact that could affect the work effort if USCG response is untimely

040-3.5.2.8 [Orig] Subtier titles and related identification numbers may be provided as an enclosure in the event of multiple submissions under the same CLIN

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

040-3.5.2.9 [Orig] Distribution and quantity of copies being sent (Block 14 and 15 of the CDRL).

040-4 [Orig] Data Exchange

040-4.1 [Orig] All data, drawings and/or information submitted by the Contractor to the USCG shall be soft (digital) copies, unless otherwise outlined in the Statement of Work, Specification, or CDRL to require hard copies to the

USCG.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

040-6 [Orig] Integrated Master Schedule (IMS)

040-6.1 [Orig] The Contractor shall develop and maintain an event-driven, Integrated Master Schedule (IMS). The IMS shall be used as a primary planning and tracking tool and show critical development milestone events and accomplishments for the prime and major subcontractors through the end of the contract performance period.

040-6.2 [Orig] Data submission schedule

040-6.3 [Orig] Meetings and project reviews

040-6.4 [Orig] Schedule of required dates for materials

040-6.5 [Orig] Major milestones, including opening of the second production facility (if applicable)

040-6.6 [Orig] Project phases

040-6.7 [Orig] The IMS shall reflect the baseline start/finish dates as well as the actual start/finish dates.

040-6.7.1 Delivery of the first boat will be XX (to be determined) months after contract award and issuing of the first delivery order.

040-6.7.2 Delivery of follow-on boats shall be specified in the delivery order, following contract award.

040-6.8 [Orig] The Contractor is responsible to ensure that all contractually required deliverables are provided to the USCG in an acceptable condition.

040-6.9 [Orig] In the event that the acceptance due date falls on a weekend, federal holiday, or Government closure, then the boat is due for acceptance on the next regular workday.

040-7 [Orig] Integrated Baseline Review (IBR)

040-7.1 [Orig] The Contractor shall host an Integrated Baseline Review (IBR) periodically to go over the current delivery order and deliverables. IBRs shall be hosted by the Contractor and the Contractor’s facility.

040-7.2 [Orig] IBRs shall be hosted in response to events, or at least annually, and held in conjunction with other meetings. Events that require IBRs include: a request by the Contractor, orders that include a new production of boats, or an order or contract change that significantly alters the rate of production.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

041 [ORIG] CONFIGURATION MANAGEMENT (CM)

041-1 [Orig] General

041-1.1 [Orig] The Contractor shall be responsible for developing, documenting, and managing configuration.

041-2 [Orig] Configuration Status Accounting (CSA)

041-2.1 [Orig] The contractor shall provide CSA as a means of creating a process to create and organize the knowledge base necessary to perform CM.

041-2.2 [Orig] The Contractor is responsible for CSA through the establishment of the Product Configuration Baseline (PCB). After the establishment of the PCB, CSA and management of the PCB will be transferred to the USCG.

041-2.3 [Orig] CSA activities shall meet the intent of Section 7 of MIL-HDBK- 61B(series) and the CSA program shall address the tasks identified Figure 8 of MIL-HDBK-61B(series). The CSA system shall be accessible, viewable, and maintainable by the USCG through a standard USCG workstation.

041-2.4 [Orig] CSA shall:

041-2.4.1 [Orig] Identify the approved baseline and its associated technical documentation.

041-2.4.2 [Orig] Record and report implementation status of authorized changes for:

041-2.4.2.1 [Orig] Technical documentation

041-2.4.2.2 [Orig] Effectivity in production

041-2.4.2.3 [Orig] Implementation on boats already accept by the USCG

041-2.4.3 [Orig] Report status of results of configuration audits

041-2.4.4 [Orig] Track resolution and final disposition of identified discrepancies

041-3 [Orig] Configuration Baseline Definitions

041-3.1 [Orig] General: A configuration baseline is a fixed reference configuration established by defining and recording the approved configuration documentation for a system or CI at a milestone event or specified time.

041-3.2 [Orig] Functional Configuration Baseline (FCB)

041-3.2.1 [Orig] The Functional Configuration Baseline (FCB) consists of the boat’s technical, mission, operational (including availability) and functional requirements, interoperability and interface characteristics, and design constraints as contained in the Specification at contract award including those specific items or capabilities that the contractor offered and were incorporated into the contract.

041-3.2.2 [Orig] USCG will provide the contractor with the FCB in the form of the Specification.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

041-3.4 [Orig] The Allocated Configuration Baseline (ACB)

041-3.4.1 [Orig] The Allocated Configuration Baseline (ACB) is the contractor’s proposal/preliminary design that formally breaks down the functional requirements identified in the FCB into more detailed functional requirements and interface characteristics.

041-3.5 [Orig] The Development Configuration Baseline (DCB)

041-3.5.1 [Orig] The Development Configuration Baseline (DCB) represents the USCG-accepted “build to” technical data package for the first boat. The DCB is the responsibility of the contractor and may be established in phases as a result of a series of detailed design reviews (DDRs). When the USCG has accepted a deliverable, its contents become part of the DCB. The DCB is established when all deliverables associated with the DDR have been accepted.

041-3.6 [Orig] Preliminary Product Configuration Baseline (p-PCB)

041-3.6.1 [Orig] A preliminary Product Configuration Baseline (p-PCB) is established by the contractor upon USCG-acceptance of the technical data package that represents the configuration of the first boat.

041-3.7 [Orig] Product Configuration Baseline (PCB)

041-3.7.1 [Orig] The PCB is established upon adjudication of the Physical Configuration Audit (PCA). The PCB consists of the complete technical data package required in Section 085. The USCG will notify the Contractor once the PCB has been established.

041-3.7.2 [Orig] Once established, the PCB is under USCG control the Contractor shall not change or modify the configuration on any boat in production or any boat already in service without approval from the USCG. This includes change or modification during the completion of warranty work.

041-4 [Orig] Physical Configuration Audit (PCA)

041-4.1 [Orig] The USCG will conduct a PCA on a production-representative boat to verify conformance with the product drawings.

041-4.2 [Orig] The boat for the PCA will be designated by the USCG and will have all changes identified during OT&E incorporated.

041-4.3 [Orig] The product drawings used for the PCA will have been submitted to the USCG in accordance with Specification Section 085 and reflect any changes incorporated into production as a result of OT&E. The Contractor shall provide one hard copy set at PCA.

041-4.4 [Orig] The USCG will conduct an audit at the Contractor’s facility for the designated SPC-HWX-II after acceptance. The physical boat will be compared to each product drawing and each product drawing will be compared to the physical boat to validate that documented details match.

Any discrepancies between the physical boat and the product drawings will be documented in a USCG-generated PCA report.

041-4.5 [Orig] The PCA is scheduled to take no more than two weeks to complete.

A Contractor representative is invited, but not required to attend. Contractor

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II attendance and participation facilitates communication and potentially expedites resolution.

041-4.6 [Orig] The Contractor shall review the report and shall propose a resolution for each discrepancy. Resolution may be in the form of:

041-4.6.1 [Orig] The drawings are correct and the boats, including those already accepted, those in production, and the PCA boat, shall be corrected.

041-4.6.2 [Orig] The boat is correct, and the product drawings need to be revised

041-4.7 [Orig] The Contractor shall prepare a PCA Resolution Report that shall identify a corrective action for each discrepancy to include anticipated dates when the actions will be completed.

041-5 [Orig] Configuration Control

041-5.1 [Orig] Engineering Change Proposal (ECP) - The Contractor can propose changes to the contract requirements, address DMSMS/obsolete, or change to the design after the delivery of the first boat by submitting a DD Form 1692 supplied as Government Furnished Information (GFI). The Contractor shall request an ECP number from the USCG prior to submission of the

ECP.

041-5.2 [Orig] ECPs shall describe the proposed change and the need for the change in sufficient detail for the USCG to ascertain if it meets the contract requirements. The ECP shall:

041-5.2.1 [Orig] Identify “Effectivity (identify the first boat in production this change will be implemented on)”

041-5.2.2 [Orig] Provide a recommendation on back fit for previously accepted boats. This includes providing kits that contain all parts necessary to complete the engineering change.

041-5.2.3 [Orig] Identify all approved configuration and technical documentation that will require revision by listing them in block 16, “Documents Affected,” of DD Form 1692.

041-6 [Orig] Diminishing Manufacturing Sources/Material Shortages (DMSMS) and Obsolescence

041-6.1 [Orig] The Contractor shall be responsible for addressing DMSMS and obsolescence throughout the life of the contract. If DMSMS/obsolescence concerns appear to affect the boat, the Contractor shall inform the USCG as soon as the Contractor becomes aware of the issue.

041-6.2 [Orig] The Contractor shall be responsible to provide recommended solutions to the USCG which may include, but not limited to alternate vendors, new sources of supply, or substitute parts.

041-6.3 [Orig] The Contractor shall bear all costs associated with revising technical documentation and substituting any Configuration Item (CI) when the reason for substitution is that the component is DMSMS/obsolete. All delivered configuration and technical documentation shall be revised at the Contractor’s expense to document the configuration.

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041-6.4 [Orig] For USCG specified parts, SOW Section 041-6.3 does not apply. The Contractor shall provide recommended solutions consistent with SOW Section 041-6.2.

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042 [ORIG] WARRANTY

042-1 [Orig] General

042-1.1 [Orig] The Contractor shall provide a warranty program that covers all labor, material, parts, shipping, and marine chemist certifications required to effect warranty repairs. The Contractor shall follow USCG policy for gas free certification and marine chemist requirements.

042-1.2 [Orig] The workmanship, performance, and operation of each boat and all installed systems shall be warranted by the Contractor against any defects or failures, when used for their intended purposes, for a period from acceptance as shown below:

042-1.2.1 [Orig] Two years of “stem-to-stern”, like “bumper-to-bumper”, total boat warranty that includes all equipment, material, and components;

042-1.2.2 [Orig] The lessor of three years or 1800 hours on propulsion systems;

042-1.2.3 [Orig] Three years on navigation and communication electronics; and

042-1.2.4 [Orig] Five years on material and structural workmanship for hull, decks, other structures, and fuel tank.

042-1.3 [Orig] Contractor shall acknowledge warranty claims with a proposed resolution and timeline within 48 hours of notification.

042-1.4 [Orig] Unless otherwise approved by the USCG, all warranty claims shall be resolved within 20 days of submission.

042-1.5 [Orig] For any warranty claims not expected to be resolved within 20 days of submission, the Contractor shall submit a Warranty Repair Plan prior to the 20-day point that identifies steps, scope, and schedule for resolution.

042-1.6 [Orig] For warranty work the Contractor shall cover all costs to complete the warranty repair. This includes any travel required to CONUS locations.

042-1.7 [Orig] If correction of defects during the warranty period requires a configuration change before the PCB has been set, the Contractor shall inform the USCG of the change with a recommendation for implementation on all delivered boats and boats in production. If the change is identified after the PCB has been set, the Contractor shall notify and submit an ECP to the USCG for approval.

042-1.8 [Orig] Warranties shall not be voided if trained USCG personnel effect repairs to meet mission requirements.

042-1.9 [Orig] All commercial component warranties that exceed the warranty terms herein shall be passed through to the USCG. Warranties that are passed through to the USCG shall be managed and monitored by the Contractor.

042-2 [Orig] Warranty Management

042-2.1 [Orig] The Contractor shall use the Fleet Management Information System (FMIS), or its successor system, to communicate warranty information and to coordinate warranty efforts. The following information should be captured in the FMIS either by the USCG or the Contractor:

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042-2.1.1 [Orig] Initial data (Contractor) with delivery of First Boat

042-2.1.1.1 [Orig] Component breakdown (known as the Master Equipment Configuration List)

042-2.1.1.2 [Orig] Draft technical manuals

042-2.1.2 [Orig] Pre-delivery input (Contractor)

042-2.1.2.1 [Orig] Hull number

042-2.1.2.2 [Orig] Serial numbers of installed component from the Serial Number Report

042-2.1.3 [Orig] Date claim submitted (USCG);

042-2.1.4 [Orig] Date of remediation (USCG);

042-2.1.5 [Orig] Parts affected (USCG – expanded by Contractor if resolution warrants);

042-2.1.6 [Orig] Nature of casualty (USCG);

042-2.1.7 [Orig] Actions taken (USCG and Contractor);

042-2.1.8 [Orig] Intended action (Contractor);

042-2.1.9 [Orig] USCG hull number (USCG);

042-2.1.10 [Orig] USCG unit (USCG); and, 042-2.1.11 [Orig] Engine hours (USCG).

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045 [ORIG] CARE OF SPC HWX II DURING CONSTRUCTION

045-1 [Orig] General

045-1.1 [Orig] The boat shall be maintained in a generally clean condition to prevent deterioration or contamination of equipment, machinery, and materials. This shall include routine cleaning and removal of items such as dust, dirt, insects, other pests, related materials (nests, excrement, etc.), other foreign material, and prevention of buildup of condensation that may subject the boat to damage.

045-1.2 [Orig] The boat and adjacent areas shall be maintained in a trash-free condition. For the purposes of this requirement, an adjacent area is defined as any area in which the absence of a neat, orderly, and trash-free condition could constitute a danger to the boat or, during tests and trials, could bring discredit upon the USCG. All waste shall be removed from each boat as often as necessary to ensure a clean and safe working environment, and at least once each workday.

045-1.3 [Orig] Equipment, prefabricated parts, Government-furnished equipment (GFE), and all other items that are stored in warehouses, on piers, or elsewhere during construction of the boat, shall be kept clean and protected from the environment and vermin while stored. All such items shall be thoroughly examined for and ridded of vermin before being installed or stowed aboard the boat.

045-1.4 [Orig] Unless otherwise specified, preservatives or protective covers applied by manufacturers shall be left intact (or replaced if deteriorated, damaged, or removed) until installation of the machinery or equipment on the boat. If removal of the preservative or protective cover is necessary for testing the machinery or equipment prior to installation, the contractor shall preserve and protect the machinery or equipment, in accordance with the manufacturer's instructions, until installed.

045-1.5 [Orig] Preservatives or protective covers on working parts shall be thoroughly removed prior to operation of machinery or equipment.

045-1.6 [Orig] Where USCG drawings are reference, the drawings are reference for guidance.

045-2 [Orig] Physical Protection

045-2.1 [Orig] The Contractor shall provide physical protection and access control for the boat and its associated components until acceptance by the USCG.

045-3 [Orig] Protection of Machinery, Equipment, and Material

045-3.1 [Orig] The Contractor shall be responsible for the care of all machinery and equipment, whether furnished by the Contractor or by the USCG. A thorough cleaning shall be performed on any equipment, prior to energizing, which may have been subjected to foreign-matter intrusion.

045-3.2 [Orig] The Contractor shall ensure that all machinery, equipment, and materials are protected during hull blasting evolutions to prevent contamination or unintended damage.

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045-4 [Orig] Protection of the SPC-HWX II During Construction and Trials

045-4.1 [Orig] The Contractor shall maintain and protect the boat and its structure, equipment, outfit, etc., throughout construction, testing, trials, and delivery until the USCG has accepted the boat.

045-4.2 [Orig] The Contractor shall furnish and install all protective coverings to seal off and protect all non-affected boat components, equipment, and spaces in the vicinity of the work area against contamination during the performance of work.

045-4.3 [Orig] Upon completion of work, the Contractor shall remove all installed protective measures, inspect for the presence of contamination, and clean all contaminated equipment, components, and spaces.

045-4.4 [Orig] All parts of the boat shall be maintained in an undamaged condition during the entire period the boat is in the Contractor's possession, including while at a commercial facility during test and trials. The Contractor shall act as necessary to prevent abnormal wear and damage to the boat and to prevent corrosion or other environmental deterioration during construction, testing, trials, and delivery.

045-4.5 [Orig] While the boat is in the Contractor's possession, the Contractor is responsible for implementing policies and procedures for safeguarding the boat and all its material and equipment from damage due to wind, fire, freezing, high temperature, water, and UV exposure.

045-4.6 [Orig] Temporary covers shall be provided and used during construction to:

045-4.6.1 [Orig] Protect flooring, machinery, and other equipment requiring protection that is installed aboard the boat.

045-4.6.2 [Orig] Protect equipment requiring protection from the weather as recommended by the manufacturer .

045-4.6.3 [Orig] Cover over openings in the boat to protect the interior against damage due to weather.

045-4.7 [Orig] Flammable liquids shall not be stored on the boat during construction.

Any flammable liquids used during the regular workday shall be removed from the boat at the end of their use and properly stowed.

045-4.8 [Orig] The Contractor shall use fireproof or fire-resistant covers to prevent damage or possible ignition of equipment or materials due to falling sparks or other potential sources of fire.

045-4.9 [Orig] Machinery in engineering spaces shall not be operated without functioning fire-suppression protection provided by either the boat’s installed systems or equivalent portable systems.

045-4.10 [Orig] During the construction process the Contractor shall protect the boat from damage due to components containing mercury (e.g., florescent lights, thermostats, electrical test equipment, etc.)

045-4.11 [Orig] If the boat is grounded or involved in a collision or allision, the Contractor shall immediately have the boat hauled from the water and blocked on shore for inspection, unless otherwise agreed to by the

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Contracting Officer. The Contractor shall submit an incident report, detailing the incident and any damage found or expected.

045-4.12 [Orig] Proper hydraulic fluid levels, replace filters, lubricate moving parts, and protect wire rope as required by the technical manuals and manufacturers’ recommendations for the equipment shall be maintained.

045-4.13 [Orig] Inspect and clean the hull and propellers of marine growth no more than thirty (30) days prior to delivery or acceptance by the Coast Guard.

045-5 [Orig] Launching, Docking, and Undocking

045-5.1 [Orig] The Contractor shall properly launch and recovery the boat. The Contractor shall be responsible for the safe launching of the boat and its condition of stability when waterborne.

045-5.2 [Orig] The Contractor shall submit documentation of its launch and recovery facility certification to the Contracting Officer and/or COR for approval.

Launching/docking certification facility shall be based on third-party inspection and certification.

045-5.3 [Orig] Should there be any evidence that the boat has been damaged during launching, the Contractor shall immediately have the boat hauled from the water and blocked on shore for inspection, unless otherwise agreed to by the Contracting Officer and/or COR. The Contractor shall submit a damage report, detailing the incident and any damaged found or expected.

045-5.4 [Orig] Cathodic protection of the boat's hull and appendages shall be provided when the boat is waterborne.

045-6 [Orig] Fire, Flooding, and Destructive Weather Plans

045-6.1 [Orig] The Contractor shall develop, implement, and maintain fire, flooding, and destructive weather plans for all facilities where boats are located when in the Contractor possession, including any subcontractor sites. The Contractor shall submit these plans for USCG acceptance.

USCG Special Purpose Craft – Heavy Weather Second Generation (SPC-HWX II) Request for Information (RFI) II

068 [ORIG] INTEGRATION AND ENGINEERING

068-1 [Orig] General

068-1.1 [Orig] The Contractor shall provide Integration and Engineering to design and produce boats that meet all requirements identified in the Contract.

068-1.2 [Orig] Integration and Engineering consists of three phases:

068-1.2.1 [Orig] Phase 1: Design - begins at contract award and concludes at completion of the Critical Design Review (CDR).

068-1.2.2 [Orig] Phase 2: Development - begins at completion of CDR and concludes at USCG acceptance of the first boat.

068-1.2.3 [Orig] Phase 3: Production – begins after USCG completion of Operational Test and Evaluation and includes production of all follow-on boats incorporating any changes resulting from operational test and evaluation.

068-1.3 [Orig] The Contractor shall identify when Long Lead Time Material (LLTM) will need to be ordered by the Contractor to support construction of the first boat in accordance with SOW Section 040-6.8.1.

068-1.4 [Orig] The Contractor shall identify a Release for Production milestone during or at the conclusion of Phase 1 to request authorization for production of the first boat in accordance with SOW Section 040-6.8.1.

068-2 [Orig] Design and Development Plan

068-2.1 [Orig] The Contractor shall develop a Design and Development Plan (DDP) identifying all design, development, construction, and test efforts and reviews in Phase 1 and Phase 2 of Integration and Engineering.

068-2.2 [Orig] The DDP shall identify and sequence a series of design reviews, mockup reviews, and construction inspections that represent an incremental approach to design and production of the first boat.

068-2.3 [Orig] Each DDP activity or review shall identify the specific Specification sections to be covered during the review.

068-2.4 [Orig] The DDP shall include entrance and exit criteria describing technical data content and clearly showing the planned delivery schedule of the associated technical data, manuals, and deliverables associated with each Design Review.

068-2.5 [Orig] The DDP shall at a minimum specifically identify and address these design work elements:

068-2.5.1 [Orig] General arrangement

068-2.5.2 [Orig] Hull structure and scantling

068-2.5.3 [Orig] Propulsion system, including resistance and powering

068-2.5.4 [Orig] Seaworthiness, including intact, damage, and self-righting

068-2.5.5 [Orig] Electrical power generation, storage, and distribution system

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068-2.5.6 [Orig] Interior lighting system

068-2.5.7 [Orig] Exterior lighting system

068-2.5.8 [Orig] Open bridge arrangement and seating

068-2.5.9 [Orig] Enclosed bridge arrangement and seating

068-2.5.10 [Orig] Machinery space(s) arrangement

068-2.5.11 [Orig] Heating, ventilation, and air conditioning

068-2.5.12 [Orig] Mast and antenna configuration

068-2.5.13 [Orig] Fire detection and suppression system

068-2.5.14 [Orig] Electronics, communications, and navigation systems

068-2.5.15 [Orig] Propulsion controls, steering system, bow thruster, and autopilot

068-2.5.16 [Orig] Aft deck arrangement and towing tackle equipment and configuration

068-2.5.17 [Orig] Anchor handling and mooring system

068-2.5.18 [Orig] Survivors’ compartment

068-2.5.19 [Orig] Crew rest area, hotel services, berth, and habitability

068-3 [Orig] Design Reviews

068-3.1 [Orig] General

068-3.1.1 [Orig] A series of Design Reviews will be held to allow the USCG to review the technical documentation to confirm contract compliance and requirements traceability in support of establishing the Developmental Configuration Baseline (DCB). There shall be a total of six to twelve Design Reviews throughout both phases of Design and Development.

068-3.1.2 [Orig] Design Reviews shall include the Preliminary Design Review (PDR), Detailed Design Reviews (DDRs), Critical Design Review (CDR), Production Readiness Review (PRR), Test Readiness Review (TRR), Mockup Reviews, and Construction Inspections. Reviews may be combined.

068-3.1.3 [Orig] Design Reviews shall be held in person at the Contractor’s facility or at an alternate location as agreed to by both parties, and shall have a video teleconference for additional off-site USCG representation.

068-3.1.4 [Orig] The Contractor shall report on weight and centers of gravity trends and limits at each review.

068-3.2 [Orig] Preliminary Design Review (PDR)

068-3.2.1 [Orig] The Preliminary Design Review shall be the first Design Review.

068-3.2.2 [Orig] The PDR shall include an overview of the entire boat design intended for development as well as a briefing of the DDP.

068-3.2.3 [Orig] The PDR shall be held in conjunction with the Post Award Conference.

068-3.3 [Orig] Detailed Design Reviews (DDRs)

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068-3.3.1 [Orig] DDRs are Design Reviews conducted during Phase 1 of Design and Development, concentrate on a specific topic, area, or function of the boat, and will be designated numerically (e.g., DDR-1, DDR-2, etc.).

068-3.3.2 [Orig] DDRs may be conducted in a manner that best communicates the relevant information and may be held in person at a facility provided by the Contractor, via computer conference, or a combination of the two.

068-3.3.3 [Orig] Each DDR shall have approximately equal USCG review effort.

068-3.4 [Orig] Critical Design Review (CDR)

068-3.4.1 [Orig] The Critical Design Review (CDR) shall encompass a comprehensive review of the entire boat design as intended for construction and shall establish the DCB.

068-3.4.2 [Orig] The CDR shall be held at the conclusion of Phase 1 to establish acceptance of all design/development deliverables.

068-3.4.3 [Orig] Outstanding design concerns from any DDR shall be resolved prior to completion of CDR and establishment of DCB.

068-3.5 [Orig] Production Readiness Reviews (PRRs)

068-3.5.1 [Orig] Production Readiness Reviews (PRRs) will assess the design maturity for transition to production of the first boat.

068-3.5.2 [Orig] Completion of a PRR is required prior to beginning production of the first boat.

068-3.5.3 [Orig] Limited release for production may be authorized by interim PRRs.

068-3.5.3.1 [Orig] A PRR may be identified to authorize purchase of LLTM.

068-3.6 [Orig] Mockups Reviews

068-3.6.1 [Orig] General. Mockup Reviews afford the opportunity to the USCG to visualize and interact with the proposed configuration of certain spaces, check for contract compliance, and validate requirements prior to construction of the first boat.

068-3.6.2 [Orig] During a Mockup Review, the Contractor shall

068-3.6.2.1 [Orig] Make provisions for and support the review effort;

068-3.6.2.2 [Orig] Make personnel available to resolve questions and to demonstrate equipment operation, maintenance accessibility, and removal and installation; and

068-3.6.2.3 [Orig] Collect consolidated feedback from USCG participants.

068-3.7…