UAS JPO General Aviation SOW reviewed by KO 3-2-2023.doc

PR #: 70098PR230000800

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

CG 7114 Unmanned Aerial Systems Joint Program Office San Angelo Texas Single Engine Aircraft rental for pilot proficiency/currency

1.0 GENERAL

The purpose of this contact is to provide pilots assigned to the Unmanned Aerial Systems Joint Program Office (UAS-JPO) located in San Angelo Texas with access to a single engine aircraft to accomplish currency and proficiency flights without going into temporary duty travel (TDY) from the local area.

1.1 Background

The UAS JPO currently has four Coast Guard pilots assigned to it with the potential to expand to eight as soon as FY24. It flies MQ-9 large UAS both CONUS and OCONUS ISO DHS/DOD missions. They work with Customs and Border Protection Air and Marine (CBP-AMO) pilots and sensor operators. The Federal Aviation Administration (FAA) mandates that operators of large UAS like the MQ-9 maintain pilot currency/proficiency IAW Federal Aviation Regulations (FARs). To date this has meant that Coast Guard pilots assigned to NASOC San Angelo maintain currency/profiency in Coast Guard aircraft by going TDY to Coast Guard units and maintaining mins at Coast Guard units IAW COMDT Instruction 3710(series). Moving forward CG-711 requires the pilots assigned to the UAS JPO to maintain proficiency/currency via an annual contract with a local fixed base operator (FBO). This eliminate six to nine weeks of TDY per pilot per year freeing up pilots to fly the MQ-9 more often, while saving approximately $19k in travel cost per pilot per year, and allowing Coast Guard operational units to spend more time training unit co-pilots. Furthermore, this allows the UAS-JPO to expand without being a burden on other operational units.

To remain instrument current, the regulation requires that within the preceding six (6) calendar months from the month of the flight, a person perform and log at least six (6) instrument approachs, holding procedures and tasks, and intercepting and tracking courses through the use of navigational electronic means.

The FAA doesn’t have quantitative metrics for proficiency but the requirements to maintain proficiency are far greater than what is needed for currency. It is recommended that pilots fly at least four (4) hours per month to maintain proficiency.

1.2 Scope

The contractor will provide an aircraft at the San Angelo Regional Airport for use by pilots assigned to the UAS JPO. The aircraft will be available at a minimum of 50 flight hours per pilot per year. In order to maintain proficiency/currency in a non-Coast Guard aircraft this contract is needed. The contract will provide a single engine aircraft rental. This includes all costs associated with the rental to include but not limited to fuel, delivery, and pick up of aircraft. The aircraft will need to have certain equipment installed to ensure it can provide adequate flight for instrument flight rules (IFR) IAW Federal Aviation Regulations (FARs). The aircraft will need to be available with at least 24 hours notice. In certain cases the aircraft might be down for maintenance. The contractor will do their utmost to forecast scheduled maintenance to ensure it can be planned around and will keep the aircraft in an up status by fixing unscheduled maintenance as soon as can reasonably be expected.In addition, the contract will provide a local Certified Flight Instructor (CFI) to provide Coast Guard pilot familiarization and training. None of the functions by the CFI are considered inherently governmental.

1.3 OBJECTIVE

To lease a single engine aircraft for a five (5) year period, available on demand, to maintain UAS JPO pilot proficiency/currency.

1.4 APPLICABLE DOCUMENTS

The aircraft will be needed to maintain pilot visual flight rules VFR/IFR pilot currency IAW with FARs and for pilot proficiency. FAR definitions for currency are as follows:

1. VFR currency is defined as three (3) takeoffs and landings within the preceding ninty (90) days.

2. Night VFR currency is defined as three (3) take-offs and landings to a full stop from the time between one (1) hour after sunset to one (1) hour before sunset.

3. IFR Currency is defined as within the preceding six (6) calendar months from the month of the flight, a person perform and log at least six (6) instrument approachs, holding procedures and tasks, and intercepting and tracking courses through the use of navigational electronic means.

4. Pilot procifiency relates to the ability of a pilot to safely exercise the skills associated successful flight accomplishment.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 REQUIREMENT ONE. AIRCRAFT RENTAL/LEASE

The USCG requires usage of an aircraft on an on-demand basis. Upon request by the Contracting Officer, Contracting Officer’s Representative (COR), or designated USCG point of contact, the Contractor shall provide an aircraft for a minimum of four (4) hours of flight time.

Requests for the aircraft must be fulfullied by the Contractor within twenty-four (24) hours.

2.1.1 AIRCRAFT MINIMUM SPECIFICATIONS

The aircraft provided by the contractor shall be a single engine airplane with the following specifications:

· tricycle type landing gear,

· at least 600 pounds of usable weight when full of fuel,

· an engine providing 180 hp or greater,

· transponder with ADSB installed, and

· current (within twenty-four (24) months) pitot static inspection.

In addition, navigational equipment as follows:

· Operable VOR,

· Operable ILS,

· GPS equipment necessary to do RNAV approaches IAW FARs (GARMIN 450 or better NAV equipment),

· Garmin G5 DG/HSI or greater, and

· Equipment required IAW with FARs for VFR or IFR flight in Class B airspace.

2.1.2 AIRCRAFT RECEIPT/PICK-UP

The Contractor is responsible for delivery and pick-up of the aircraft. Requests for the aircraft must be fulfullied by the Contractor within twenty-four (24) hours. The COR or USCG designated point of contact will schedule flight times, as needed. These requests can fluctatue depending on the number of pilots.

Upon completion of scheduled flight times, the Contractor must pick-up aircraft within twenty-four (24) hours. In addition, the Contractor is responsible for any maintenance and fuel for the aircraft.

2.2 TASK ONE. CFI SERVICES

The USCG wil require CFI services for some of the flights in the aircraft. Once pilots feel comfortable to fly the aircraft without the CFI they will fly by themselves or paired with another Coast Guard pilot as a safety pilot. The CFI upon request must provide the following training:

· Federal Aviation Administration (FAA) required training on the rented aircraft;

· CFI instruction in the aircraft and CFI ground instruction;

· biannual flight evaluation once UAS JPO pilots USCG aircraft check-rides have exceded one year; and

· Airplane Single Engine Commercial and Instrument rating training as needed.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide CFI’s qualified to provide instruction and biannual evaluations in the aircraft.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 KEY PERSONNEL

The Contractor shall provide a CFI who is available to provide instruction Monday-Friday at various hours to support both day and night flights IAW FAR 61 requirement outlined above.

3.4 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.1.1 FACILITY AND COMPUTER ACCESS

Trusted Associate Sponsorship System (TASS)

(a) "Contractor employee" means an employee of a firm, or an individual, under contract or subcontract to the Coast Guard to provide services who also requires one or more of the following:

· Physical access to multiple Coast Guard facilities or multiple federally controlled facilities on behalf of the Coast Guard on a recurring basis (a minimum of 2 times per week and/or 8 times per month) for a period of 6 months or more.

· Remote access, via logon, to Coast Guard network using Coast Guard-approved remote access procedures.

· Both physical access to Coast Guard facility and logical access, via logon, to Coast Guard networks on-site or remotely. Access to the Coast Guard network must require the use of a computer with Government-controlled configuration or use of Coast Guard-approved remote access procedure in accordance with the Defense Information Systems Agency (DISA) Security Technical Implementation Guide.

(b) Homeland Security Presidential Directive (HSPD)-12 mandates a Federal standard for secure and reliable forms of identification for Federal employees and contractor employees. The Common Access Card (CAC) is a personal identification card for the Department of Defense/Uniformed Services and complies with HSPD-12. The Coast Guard has instituted the CAC as its HSPD-12 compliant personal identification card for contractor and subcontractor employees who are required to access a Coast Guard, Department of Defense (DOD), or other federally-controlled computer information system and/or facility, or need public key infrastructure (PKI) authentication to perform their contractual duties. The Trusted Associate Sponsorship System (TASS) is the automated application process for obtaining a CAC.

(c) Contractor and subcontractor employees working pursuant to this contract who are required to access a Coast Guard, DOD, or other federally-controlled computer information system and/or facility, or need PKI authentication to perform their contractual duties must use TASS to obtain a CAC.

(d) The Contracting Officer Representative (COR) or Assisting Contracting Officer Representative (ACOR) is the TASS Trusted Agent (TA) and initiates contractor accounts in the TASS, approving, returning, or rejecting CAC applications (as applicable); re-verifying assigned contractors every six months; revoking contractor and employee eligibility for a CAC.

(e) The TA ensures that contractor personnel satisfy the security requirements for CAC issuance prior to creating the CAC application in TASS. Current investigative requirements must be verified according to Commandant Instruction COMDTINST 5500.18, Coast Guard Trusted Associate Sponsorship System. The initial CAC issuance requires a favorably adjudicated Tier 1 investigation (equivalent or higher) or a Tier 1 background investigation (BI) (equivalent or higher) package that has been successfully scheduled with the investigative service provider (ISP) and a FBI fingerprint check with favorable results. The TA and Sponsor or other appropriate Federal Government representative must coordinate with the unit BI Verifier (Command Security Officer /Trusted Agent Security Manager) or the U.S. Coast Guard Security (SECCEN) to confirm the appropriate investigation has been favorably adjudicated or scheduled at the ISP with favorable FBI fingerprint results.

(f) The COR or Contracting Officer provides such forms to, or requests such information from, contractor employees that may be necessary for obtaining a CAC via the TASS. The Contractor submits completed forms and information as directed by the COR or Contracting Officer. Contractors are responsible for the accuracy and completeness of the information submitted and for any liability resulting from the Government's reliance on inaccurate or incomplete information.

(g) Contractor employees who are declined via the TASS are ineligible to perform work under this contract.

(h) When an employee with a CAC is no longer performing work under this contract, the employee must return the CAC to the COR/TA or Contracting Officer on the same day the employee stops working.

(i) The contractor must insert this clause in all subcontracts when a subcontractor's employee is required to access a Coast Guard, DOD, or other federally-controlled computer information system and/or facility, or need PKI authentication to perform contractual duties.

(End of Clause)

4.2 Period of Performance

The period of performance for this contract shall be five (5) years.

4.3 PLACE OF PERFORMANCE

San Angelo regional airport.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 2200 CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 Travel

Contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than fifteen (15) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held via teleconference.

4.9 PROGRESS REPORTS

A representative of the Contractor shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The primary point of contact for the Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place via teleconference.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The USCG will provide an area to receive the aircraft. In addition, the USCG will provide general amenities (i.e. restroom, access to water fountains) to the CFI, while on government facilities.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 REJECTION OF SERVICES

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.0 DELIVERABLES

The Contractor shall begin providing at aircraft within five (5) business days of the start of the contract. CFI services shall coincide with aircraft delivery.

Upon request deliver services within twenty-four (24) hours

(End of Statement of Work) �What would be the maximum flight time per day?

LAST UPDATED: 03/2/2023

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