Attachment I Statement of Work (Amend 1).pdf

ATTACHMENT I

STATEMENT OF WORK

VISIT, BOARD, SEARCH, AND SEIZURE (VBSS)

EQUIPMENT

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER

GB-P-BAB

Attachment I SOW

70Z02322Q92200005

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Revision Number R-0

Revision Date 15 APR 2021

1 INTRODUCTION

1.1 Scope

The scope of this requirement is the procurement of Visit, Board, Search, and Seizure (VBSS) equipment as required under Foreign Military Sales Letter of Offer and Acceptance (LOA) Case

Number GB-P-BAB for the country of Gabon. Packaging, packing, preservations, and markings in preparation for Defense Transportation System (DTS) pick up shall be required.

1.2 Background

The FMS program is part of security assistance authorized by the Arms Export Control Act

(AECA). It is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA

(classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the president formally finds that to do so will strengthen the security of the U.S. and promote world peace. This program is conducted through formal agreements between the U.S. Government (USG) and an authorized foreign purchaser. These agreements are called U.S. LOA.

Provision of these items will help the maritime safety and security services maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the USG.

2 GOVERNMENT TERMS AND APPLICABLE DOCUMENTS

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used thought out the Statement of Work (SOW).

Acronym Term

AAR After Action Report

ABYC American Boat and Yacht Council

ABS American Bureau of Shipping

AGM Absorbed Glass Mat

AOR Area of Responsibility

APACS Aircraft and Personnel Automated Clearance System

ARO After Receipt of Order

AT Acceptance Trial

AWS American Welding Society

CBL Commercial Bill of Lading

CFI/E Contractor Furnished Information/Equipment

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CLIN Contract Line Item

CONUS Continental United States

COR Contracting Officer’s Representative

COTS Commercial-Off-the Shelf

DBA Defense Base Act

DoD Department of Defense

DTC Delivery Term Code

DTS Defense Transportation System

ECL English Comprehension Level

FAR Federal Acquisition Regulation

FCG Foreign Clearance Guide

FF Freight Forwarder

FFP Firm-Fixed Price

FMS Foreign Military Sales

F.O.B Free On Board

GPS Global Positioning System

GSA General Services Administration

GFI/E Government Furnished Information/Equipment

HSAR Homeland Security Acquisition Regulation

HAZMAT Hazardous Material

IMO International Maritime Organization

IRC Invoice Routing Code

KO Contracting Officer

KS Contract Specialist

LCD Liquid Crystal Diode

LOA Letter of Offer and Acceptance

MIL-SPEC United States Military Standard

NTE Not to Exceed

MEL Master Equipment List

MSO Manufacturer’s Statement of Origin

MTBF Mean Time Between Failures

NIPO Navy International Programs Office

NAVYIPOINST Navy International Programs Office Instruction

OCONUS Outside the Continental United States

OEM Original Equipment Manufacture

POC Point of Contact

POD Port of Debarkation

POE Port of Embarkation

POP Period of Performance

PPPM Packing, Packaging, Preservation and Marking

RPM Rotations Per Minute

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SAMM Security Assistance Management Manual

SDDG Shipper’s Declaration for Dangerous Goods

SERE Survival, Evasion, Resistance, and Escape

SOW Statement of Work

UPL Ultralight Pole Ladder

U.S. United States

USCG United States Coast Guard

USG United States Government

VBSS Visit, Board, Search, and Seizure

VHF Very High Frequency

2.2 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 www.dsca.mil/samm/ESAMM/Chapter07.htm

2.2.2 Material Inspection and Receiving Report, DD Form 250, http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/

250.pdf

2.3 Appendix

The following appendix are applicable to this SOW.

2.3.1 Appendix A: Gabon (GB-P-BAB) VBSS Equipment List

3 GENERAL INFORMATION

3.1 General

The requirements of this contract shall be performed in accordance with this SOW and contract.

3.2 Delivery Schedule

The Contractor shall provide a Delivery Schedule. This schedule shall include a timeline from award through inspection and shipping preparation. This Schedule shall be incorporated into the contract upon award. The delivery schedule shall be less than or equal to 120 days after receipt of order (ARO) and shall include inspection and shipping preparation. (Deliverable)

3.3 Performance Location

The primary place of performance will be at the Contractor’s facility.

http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/qapubs/sub4155/250.pdf

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3.4 Reserved

3.5 Kick-Off Meeting

The Contractor shall attend a Kick-Off Meeting with the KO and the COR no later than five (5) business days after the start of the Period of Performance, at the KO’s discretion. The purpose of the Kick-Off Meeting, chaired by the KO, is to discuss technical and contracting objectives of the statement of work and review the Contractor's Production Schedule. The Contractor is not required to be physically present. Attendance by conference call is acceptable.

3.6 Status Meetings

The Contractor point of contact shall be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. (Deliverables as needed)

3.7 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this

SOW, the Contract, and its terms and conditions. The Contractor shall not take direction from any representative of the recipient country nor any other USCG personnel that alters the requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk.

3.8 Invoicing

When To Submit: The contractor must first:

(1) Receive a fully-executed purchase order, contract, delivery order or task order

(2) Provide the requirements, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

3.8.1 A request for payment is proper if it includes the items required by the clause at FAR

52.212-4(g) Invoice. If a request for payment does not include all the items required by the clause and the information listed below, or any information is inaccurate, then the request is not proper and shall be returned to the Contractor with a statement of the reason(s) it is not proper.

Each invoice shall at a minimum contain the following information.

a. Invoice Date

b. Invoice Number

c. Contract Number TBD

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID”

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g. Contracting Officer’s Name: Devin J. Fitzpatrick Micha Wisniewski

h. Contracting Officer’s Representative’s (COR’s) Name Ilvin Soto

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award shall be clearly labeled with “FINAL

INVOICE.”

3.8.2 Contractors shall submit proper invoices associated with this award through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

• The first email will have the IPP Logon ID and a link to the IPP application.

• A second email, which will be sent within 24 hours of the first email, contains a temporary password.

3.8.3 Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

3.8.4 Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/

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VBSS Equipment access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the

IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

3.8.5 The Contractor shall email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact. Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

3.8.6 In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-3907), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

• For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

• For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

• The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh (7th) day after the delivery date;

3.8.7 On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or mailto:IPPCustomerSupport@fiscal.treasury.gov

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• On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

• Web-based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

3.8.8 Failure to follow any of these instructions will result in invoice rejection.

3.9 Government Points of Contact

Contracting Officer

Micha Wisniewski

Email: micha.a.wisniewski@uscg.mil

Phone: 410-590-7194

Devin Fitzpatrick

Email: devin.j.fitzpatrick@uscg.mil

Phone: 202-475-3711

Contract Specialist

Collin Applewhite

Email: collin.w.applewhite@uscg.mil

Phone: 202-475-3356

Program Manager

Erin Caffrey

Email: erin.m.caffrey@uscg.mil

Phone: 202-475-5522

Philip Bonney

Email: Philip.J.Bonney@uscg.mil

Phone: 202-475-3019

Contracting Officer Representative

Ilvin Soto

Email: Ilvin.Soto2@uscg.mil

Phone: 202-495-8466

Invoice Documentation Copy Only:

Joy Rogers-Cheatham

Email: Joy.R.Rogers-Cheatham@uscg.mil

Phone: 202-475-3094 mailto:Joy.R.Rogers-Cheatham@uscg.mil

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3.9.1 In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the

Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

Shipping Documentation Copy Only:

Klara Cali (non-Government personnel)

Email: Klara.Cali@uscg.mil

Phone: 202-475-3045

3.9.1.1 In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firms is required to sign a

Non-Disclosure Agreement, confirming that any and all information received shall neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer shall obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

4.1 General. The requirements of this contract shall be performed in accordance with the this

SOW and the contract.

4.1.1 The Contractor shall source and procure the VBSS equipment listed in Attachment A, Gabon (GB-P-BAB) VBSS Equipment List, and prepare the items for shipment as per Section 5

Packaging, Shipping, and Delivery.

4.2 Equipment Substitution

The Contractor shall bear all costs associated with substituting any equipment where the reason for substitution is that the component can no longer be obtained. The substituted part shall be a form, fit, function match to the originally proposed component. The Contractor shall provide a minimum of 30 days’ notice, from date of award, of any equipment substitution. The Contractor shall submit written documentation demonstrating form, fit, and function to the KO. The KO shall approve all equipment substitutions. (Deliverable)

4.3 Inspection and Acceptance

Inspection and Acceptance shall be conducted at the contractor’s facility unless otherwise mutually agreed upon by the contractor and the USCG. The Contractor, in the presence of a

USCG representative, shall perform the inspection and document the results on a DD Form 250.

Deficiencies disclosed during inspection shall be documented on the DD Form 250. The mailto:Klara.Cali@uscg.mil

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Government’s approval of the DD Form 250, acknowledging the USG’s formal acceptance of equipment provided, shall be conducted prior to DTS shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to the DTS Shipper. (Deliverable)

4.3.1 Inspection. The Contractor shall conduct an inspection that consists of a physical examination of the equipment for compliance with the statement of work.

5. PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed in

Attachment II, Pricing Schedule. The Contractor shall maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing, Packaging Preservation, and Marking

The Contractor shall prepare the material for shipment in accordance with SAMM, § C7.8

Packaging and Marking for delivery.

5.2.1 The Contractor shall preserve, pack, and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets shall enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect materiel against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The contractor shall divide and package deliverables into batches as necessary to ensure safe transit, as well as to expedite shipping. Packaging and batches shall be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. Packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling shall include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped shall be marked appropriately according to all local, state, and Federal Government law.

5.2.4 Reserved

5.3 Marking

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The Contractor shall mark all shipments under this contract in accordance with SAMM, § C7.8.2 in addition to the following information:

Contract No. # TBD

Foreign Military Sales (FMS) Case Designator GB-P-BAB

“This shipment is authorized for export pursuant to 22 C.F.R. § 126.6(a), under

FMS case GB-P-BAB. The U.S. Government point is:

Primary Point of Contact

Erin Caffrey – Case Manager

Email: Erin.m.Caffrey@uscg.mil

Phone: (202) 475-5522

Philip Bonney – Case Manager

Email: Philip.J.Bonney@uscg.mil

Phone: (202) 475-3019

Shipping Point of Contact

Klara Cali

Email: Klara.Cali@uscg.mil

Phone: (202) 475-3045

5.4 Place of Delivery for Marking Purposes Only

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims, or prevent U.S. customs clearance.

5.5 Shipping Documentation

All commercial freight shipment tracking information and shipping documents shall be provided to the USCG POCs identified below, for forwarding to the DTS shipper and shipping coordination. These documents shall include, as applicable, DD Form 250, Packing Slip, customs clearance paperwork, HAZMAT documentation, commercial invoices, etc. The mailto:Erin.m.Caffrey@uscg.mil

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Contractor shall not be responsible for the customs clearance process, nor any fees associated with the process. (Deliverable)

5.5.1 The Contractor shall provide all documentation required to support the transfer of item from the contractor’s facility to the recipient country. This requirement includes photos of equipment, labels, and cargo material; details about shipment weights and dimensions; and available pick-up dates. The Contractor will be provided with an in-country Point of Contact

(POC) and shipping address.

5.5.2 The Contractor shall prepare and document any hazardous cargo, if applicable, in accordance with reference 2.2.1. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of

Transportation or International Maritime Organization (IMO) to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per USCG regulations. A Contractor HAZMAT certified representative shall inspect and certify hazardous cargo and the container in which it is shipped. A Shipper’s

Declaration for Dangerous Goods (SDDG) shall be completed for the HAZMAT. All shipping documents shall be provided to the Government Points of Contact.

5.6 Transportation

The Delivery Term Code (DTC) required on the LOA is seven (7); picked up from the

Contractor’s facility for DTS shipment to the county designated in the SOW. The Contractor shall prepare the items in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 (Transportation).

5.6.1 The contractor shall provide necessary characteristics (e.g., weight, dimensions) on items/shipment as required by the U.S. Government to arrange for shipping. The USG will coordinate the arrangement for onward movement to a final destination. The Contractor shall be present during the DTS pick up and transfer of custody. A copy of the DD250 shall be included with the packaging list.

5.6.2 The Contractor will not be responsible for customs clearance nor any fees associated with the process. The Contractor will be provided with the in-country POC and shipping address.

6. WARRANTY AND DOCUMENTATION

6.1 Warranty

The Contractor shall provide with the equipment any commercially available manufacturing documentation and warranties in the English language. (Deliverable)

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6.1.1 The warranty shall provide for the Government of the requesting country to submit claims to the applicable Original Equipment Manufacturers (OEM). The requesting country will contact the applicable OEM vendor directly for warranty claims or service. All warranty coverage shall be applicable for use of the vessels Outside the Continental United States

(OCONUS) by a foreign military.

6.2 OEM Documentation

The Contractor shall provide one (1) hard copy submission and one (1) electronic copy of all required documentation and manuals. All documentation shall be in the English language.

(Deliverable)

6.2.1 General Requirements for Documentation

The style of writing shall present essential information in a simple, straightforward manner.

Content shall be organized and structured so that it is easily understood by the reader. Any acronyms shall be defined the first time the abbreviation or acronym appears. Thereafter, within each section, the abbreviation or acronym can be used. Hard copy deliverables shall be provided in two versions, one paper manual and one electronic version. The Contractor may use the contents of existing U.S. Navy and USCG approved manuals if the equipment supported by that manual is identical to equipment being furnished by the Contractor. If the Contractor elects to use existing manuals, the Contractor shall examine the existing manual and compare it against the installed equipment to ensure that the manual precisely reflects the installed configuration.

7 DATA DELIVERABLE SCHEDULE

The following is a consolidated list of the contract data deliverables.

Data Deliverable

SOW

Section

Item Schedule Delivery

Method

POC

3.2 Delivery Schedule Submit with Quote and update as

needed after award

Email KO & KS

3.6 Status Meeting As needed deliverables within two

(2) business days

Phone Con KO and COR

3.8 Invoicing Upon Acceptance Email KO, KS, and

COR

4.2 Equipment Substitution As needed Email KO

4.3 DD Form 250 Upon Acceptance Email KS and COR

5.5 Shipping Documentation Upon Government Request Email KS and COR

6.1 Warranty Upon Delivery Email KS and COR

6.2 OEM Documentation Upon Delivery Email KS and COR

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(End of SOW)