70Z02318RAHH00400_Floor_board_RFP_Final_19DEC2017.pdf

United States Coast Guard MH-65E Service Life Extension Project (SLEP) Floor Panels

Request for Proposal (RFP) No. 70Z02318RAHH00400

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

CONTRACT LINE ITEM NUMBERS (CLINs)

The Government intends to obligate CLINs 00001 – CLIN 00004 upon contract award. All Option Year (OY) CLINs, if exercised, will be in accordance with the terms and conditions of the contract.

BASE YEAR CLINs CLIN Description Part # QTY Unit Price Total Price

0001 Left (LH) Floor Panel

16 $ $ 0002 Right (RH) Floor Panel

0003 Center Floor Panel

0004 Warranty

TOTAL BASE YEAR PRICE $

OPTION YEAR 1 CLINs

CLIN Description Part # Est.

QTY Unit Price Total Price

1001 Left (LH) Floor Panel

22 $ $ 1002 Right (RH) Floor Panel

1003 Center Floor Panel

1004 Warranty

TOTAL OPTION YEAR 1 PRICE $

OPTION YEAR 2 CLINs

CLIN Description Part # Est.

QTY Unit Price Total Price

2001 Left (LH) Floor Panel

2002 Right (RH) Floor Panel

2003 Center Floor Panel

2004 Warranty

TOTAL OPTION YEAR 2 PRICE $

U.S. Coast Guard | MH-65E SLEP Floor Panels Solicitation No. 70Z02318RAHH00400

OPTION YEAR 3 CLINs

3001 Left (LH) Floor Panel

3002 Right (RH) Floor Panel

3003 Center Floor Panel

3004 Warranty

TOTAL OPTION YEAR 3 PRICE $

OPTION YEAR 4 CLINs

4001 Left (LH) Floor Panel

4002 Right (RH) Floor Panel

4003 Center Floor Panel

4004 Left (LH) Floor Panel

2 $ $

4005 Right (RH) Floor Panel

4006 Center Floor Panel

4007 Warranty

TOTAL OPTION YEAR 4 PRICE $

U.S. Coast Guard | MH-65 SLEP Floor Panels

STATEMENT OF WORK

SEE 70Z02318RAHH00400 ATTACHMENT A – SOW

PLACE OF DELIVERY

The final destination for all parts shall be shipped and delivered to the following address

USCG ALC

Receiving Section, Building 63 Elizabeth City, NC 27909-5001 Mark For: Contract Number: 70Z02318DAHH00400

DELIVERY SCHEDULE

The Government anticipates a five (5) year FFP indefinite delivery indefinite quantity (IDIQ) contract.

BASE YEAR: Award – 12 months.

OPTION YEAR 1: 12 months after expiration of Base Period.

OPTION YEAR 2 : 12 months after expiration of Option Year 1

OPTION YEAR 3: 12 months after expiration of Option Year 2

OPTION YEAR 4: 12 months after expiration of Option Year 3

Actual dates will be determined based on award date. The contract term, including the exercise of all options, may not extend beyond five (5) years.

Delivery shall occur as follows:

Contractor shall deliver 1 QTY of each part from each CLIN per the applicable contract year.

If GFE is not utilized, 365 days after contract award. Every 17 days thereafter, the Vendor shall deliver 1 QTY of each part from CLINs 00001 – 00003 until full delivery is complete for that period.

If GFE is utilized, 80 days after GFE is received. GFE will be supplied approximately every 17 days.

Serialization: The contractor shall assign and permanently attach Serial numbers in accordance with FAA/DOD (MIL DTL 18307H) approved procedures.

WARRANTY

The Contractor shall propose a warranty to be no less than 12 months from installation of the floor panels.

The Government anticipates installation will occur 30 days from material receipt based on required delivery schedule. Warranty details shall be included in the contractor’s proposal.

PACKAGING AND MARKING

All components received under this contract shall be stored and shipped in Contractor provided shipping containers. Any damage sustained during shipment/handling/storage of the components due to Contractor’s improper maintenance/packaging and preservation of the container, shall be the responsibility of the Contractor.

Articles shall be packed and shipped per MIL-STD-2073-1 or ASMT equivalent, in a manner that will accommodate shipping environments normally encountered within the commercial distribution system and ensure safe transportation at the lowest rate to the point of delivery. Each LRU shall have its own shipping container. Packaging material shall not consist of popcorn, shredded paper, Styrofoam of any type, or peanut packaging. All shipping containers/packages shall be marked for delivery in accordance with the contract. All parts and assemblies, which require special care during packing, handling or shipping shall be identified and marked appropriately. A copy of the packing slip shall be affixed to the exterior of the package or shipping container and shall contain the following information:

Nomenclature National Stock Number Contract Number

The following data is desired:

Serial Number Contractors Part Number Contractor’s Name and Address Assembly date for new components

CONTRACT ADMINISTRATION DATA

PAYMENT ADDRESS

Pursuant to the requirements of FAR 52.204-7, payment shall be made in accordance with the address established in the Contractor’s Central Registration.

AUTHORITY OF GOVERNMENT PERSONNEL

(a) The Contracting Officer (KO) is the only person authorized to approve changes in any of the requirements under this contract. In any event, no individual has the authority to issue any direction under this contract, either technical or otherwise, which constitutes a change to the terms, conditions, price, or delivery schedule of this contract.

(b) The Contract Specialist (KS) is authorized to approve invoices, accept data deliverables and to sign routine contract administration documentation.

(c) The Contracting Officer’s Representative (COR) is responsible for monitoring the performance of work under this contract. Under no circumstances, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the KO prior to completion of the contract.

(d) The COR may give technical direction to the Contractor that fills in details, requires pursuit of certain lines of inquiry, or otherwise serves to facilitate the Contractor’s compliance with the contract. To be valid, technical direction by the COR must be consistent with the general scope of the work set forth in this contract.

The following individuals are the Contracting Officer (KO), Contract Specialist (KS) and the Contracting Officer’s Representative (COR) who will be administering the contract:

Contracting Officer (KO):

Susan Ferralli

Phone: 202-475-3703 Email: Susan.Ferralli@uscg.mil

Contract Specialist (KS):

Benjamin Simmons

Phone: 202-475-3426, Email: Benjamin.Simmons@uscg.mil

Contracting Officer’s Representative (COR):

CWO Andrew Pate Phone: (252) 334-5415 Email: Andrew.J.Pate@uscg.mil

INVOICING REQUIREMENTS

(a) Invoices shall be submitted upon Government receipt of delivery. The Contractor shall follow the proper invoicing procedures outlined in the Federal Acquisition Regulation (FAR)

32.905 titled “Payment Documentation and Process.” Failure to follow these procedures could result in delay of payment or rejection of the invoice.

(b) In addition to the procedures set forth above, the Contractor shall provide the following information on all invoices:

(1) Contract number, CLIN number, invoice number, amount to be paid (with breakdown of quantity and unit price), and any reduction due to late shipment, if applicable.

(2) In addition to the requirements of clause 52.232-25 Prompt Payment clause, the requisition number found in block six of SF 33 must be included on an invoice.

(c) Any additional information requested for verification of completion of the task shall be provided upon request at no cost to the Government. The Government reserves the right to reject any invoice without the required information.

mailto:Susan.Ferralli@uscg.mil mailto:Benjamin.Simmons@uscg.mil mailto:Michael.V.Mauro@uscg.mil

PAYMENT AND INVOICE INFORMATION

1. The Government will make payment in accordance with FAR 52.232-33, Payment by Electronic Transfer-Central Contractor Registration (May 1999).

2. The U.S. Coast Guard requires the Contractor to submit certain information to the U.S.

Coast Guard Finance Center in order to facilitate EFT payment for deliveries or performance under this contract. Accordingly, prior to submitting the first invoice for payment, the contractor shall complete the EFT/ACH Vendor Payment Enrollment Form, available at the website:

http://www.fincen.uscg.mil/secure/enrollment_form.htm.

The form may be completed online or faxed to the U.S. Coast Guard Finance Center following the online instructions. Failure to submit the EFT/ACH Vendor Payment Enrollment Form to the above mentioned address as soon as possible after award may result in nonpayment of invoices.

ADDRESS OF CORRESPONDENCE

All contract correspondence shall be forwarded to the Contracting Officer at the following address:

COMMANDANT (CG-9127)

ATTN: SUSAN FERRALLI

U.S. COAST GUARD STOP 7828

2703 MARTIN LUTHER KING JR AVE SE

WASHINGTON DC 20593-7828

E-MAIL: SUSAN.FERRALLI@USCG.MIL

ACCOUNTING AND APPROPRIATION DATA

RESERVED

CONTRACTOR REPRESENTATIVES AUTHORIZED TO SIGN DOCUMENTS

Upon execution of the contract, the Contractor shall provide a list to the Contracting Officer which identifies the Contractor representative(s) authorized to sign written communications and/or make obligations on behalf of the Contractor. The list shall specifically contain the following:

(a) Name of the individual authorized to sign Contractor-generated technical data and Contractor management type documentation; and,

(b) Type of documentation each individual is authorized to sign.

(c) Upon addition or deletion of one or more names, the list shall be revised accordingly and the updated list shall be provided to the Contracting Officer.

CONTRACT CLAUSES

SEE 70Z02318RAHH00400 ATTACHMENT B – CONTRACT CLAUSES

http://www.fincen.uscg.mil/secure/enrollment_form.htm mailto:SUSAN.FERRALLI@USCG.MIL

PROPOSAL INSTRUCTIONS, PREPARATION and SUBMISSION

This acquisition is conducted using Federal Acquisition Regulation (FAR) Part 12 – Acquisition of Commercial Items and FAR Part 15 – Contracting by Negotiation under the NAICS 336413, “Other Aircraft Parts and Auxiliary Equipment.” The Government intends to award one (1) Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract using Lowest Price Technically Acceptable (LPTA) evaluation procedures.

All questions and/or requests for clarification concerning this solicitation shall be submitted electronically no later than 1100 EST Wednesday, 24 January 2018. All answers will be sent out in an Excel sheet to all Offerors as soon as possible. All questions and answers will be stripped of any identifying company information.

The proposal shall be submitted no later than (NLT) 1100 EST Thursday, 15 February 2018. Proposals shall be submitted electronically (using WinZip software) via e-mail to the Contracting Officer, Ms.

Susan Ferralli at Susan.Ferralli@uscg.mil and Contract Specialist, Mr. Benjamin Simmons at Benjamin.Simmons@uscg.mil. Please include the solicitation number in the subject line. A WINZIP password shall be submitted under separate e-mail by the submission deadline. There is no character length or mixed case requirement imposed on the password. Please note that the size of each e-mail shall be five (5) megabytes or less. It is the offeror’s responsibility to ensure that all elements of the proposal arrive in a timely fashion. Proposals missing and/or untimely delivered proposals risk rejection by the Contracting Officer.

The proposal shall be valid 120 days from the date specified for receipt of offer.

The proposal shall be written in Arial font with a font size of 11 with single spacing on 8.5 X 11 – size pages. A small font size of 8 or higher is acceptable for charts, graphs, and captions. The proposal shall be provided in a Microsoft format (readable by Microsoft Office 2007) or in PDF. The sole exception is for the pricing information which is to be provided in Microsoft Excel format (readable by Microsoft Office 2007).

The proposal shall contain only the following contents: 1) Technical and 2) Price.

Technical – The Offeror shall include capability information that demonstrates the Offeror’s understanding of and capability to perform the requirements set forth in the SOW. The Offeror shall include sufficient product literature information to verify the items meet all specification and airworthiness certification requirements. The Offeror shall also include a full description of the warranty coverage and delivery schedule in this section of their proposal. The technical sections shall not exceed twenty (20) pages, exclusive of the cover letter, contact information sheet and table of contents. The Contact Information sheet shall include the company’s Data Universal Numbering System (DUNS) number, Commercial and Government Entity (CAGE) code and points of contacts (POCs).

Price – The Offeror shall provide sufficient price information in Microsoft Excel. Pricing shall be completed for each item, CLIN and year. Formulas and functions must not be converted to values or text and all cells shall be unlocked and presented so as to facilitate the Government determination that the price estimate has been constructed with generally acceptable mathematical assumptions and calculations can be replicated by the Government using Excel 2007.

mailto:Susan.Ferralli@uscg.mil mailto:Benjamin.Simmons@uscg.mil

Note: Offerors are not required or requested to submit past performance references. The Government will use public and Government-restricted sources (i.e. PPIRS) to evaluate past performance for relevancy related to similar work.

EVALUATION

The Government reserves the right to award without discussions. The proposal will be evaluated on technical capability, price and past performance. The Government plans to award a single award IDIQ contract in accordance with FAR Part 12 and FAR Part 15. Award will be made using LPTA selection process. Award may be made on initial offers. Therefore, each proposal should contain the offeror’s best terms from a technical and price standpoint. The LPTA process will proceed as follows:

1) Proposals may be removed from consideration for any of the following reasons:

a. Proposals that are not received by the proposal due date.

b. Proposals that fail to follow instructions

c. Proposals that fail to submit any required documentation

d. Proposals that have language inconsistent with the terms and conditions set forth in the solicitation

2) Proposals will be reviewed by price from lowest to highest.

3) The Government will then review Factor 1 (Technical capability), Factor 2 (Past Performance) of the lowest priced proposal. If the review finds that Factors 1 and 2 of the lowest priced proposal are acceptable, then that proposal represents best value to the Government and the technical evaluation process stops. Contingent upon a subsequent determination of price reasonableness and of contractor responsibility by the Contracting Officer, an award will be made to the offeror without further consideration of any other offerors. If the lowest priced offer is determined not to be acceptable for any reason, then the next lowest priced offer will receive an evaluation as described above. The process will continue (in order by price) until a proposal from a responsible contractor is determined to be acceptable and priced fairly and reasonably.

4) Using this procedure, the Government might not evaluate all offers.

Each Factor will be evaluated as follows:

Factor 1: Technical capability to meet the Government’s requirement. Technical capability will be rated on an “acceptable” or “unacceptable” basis as follows:

• Acceptable – Proposal clearly meets the minimum requirements of the solicitation as follows:

offeror demonstrates capability to perform requirements in solicitation; items meet all specifications and airworthiness certification requirements; warranty coverage and delivery schedule meet stated requirements.

• Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2: Past Performance. Past Performance will be evaluated on an “acceptable” or “unacceptable” basis as follows:

• Acceptable – Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the Offeror’s performance is unknown (see note below).

• Unacceptable – Based on the offeror’s record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance which is considered “neutral.” In the context of acceptability/unacceptability, "neutral" shall be considered "acceptable."

Price: Price analysis will be conducted in accordance with FAR 15.4 to determine reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price. Proposals will be evaluated based upon the total proposed price. The evaluated price will be the unit price proposed multiplied by the specified unit. The sum of all CLINs (base year and Options) will represent the total evaluated price. Offeror’s are advised that the evaluation of options shall not obligate the government to exercise such options.