2.2.1 360 Camera Synopsis Solicitation.pdf

USSS - Standard Sensitive Info

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested, and a written solicitation shall not be issued. The solicitation number is 70US0925Q70092484 and is issued as a Request for Quote (RFQ) for a 360 Camera System. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation Federal Acquisition Circular 2025-05 effective August 7, 2025. This solicitation is unrestricted (full and open) and the associated North American Industry Classification System (NAICS) code 423410. The anticipated delivery date will be 120 days from award. The Government intends to award a Firm Fixed Price contract from this solicitation.

FAR 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2023) is applicable to this solicitation.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) and the specific evaluation criteria to be included in paragraph (a) of that provision is applicable to this solicitation.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Selection of award shall be based on Lowest Price Technically Acceptable. To be technically acceptable all requirements must be met in accordance with the attached Statement of Work. All specifications must be met or exceeded.

A completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) must be included with Offeror’s proposal. If you have completed the annual representations and certifications electronically through the System for Award Management (SAM), then provide a statement as such and it shall be verified.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation shall only be available by downloading the documents at the SAM Website at https://sam.gov. By submitting a response to this solicitation, the vendor shall be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

Offeror Questions/Clarifications

All offeror questions and clarifications pursuant to this RFQ must be requested to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Aisha Collins, aisha.collins@usss.dhs.gov no later than August 21st at 12:00 PM, EDT. No additional questions and/or clarifications will be accepted after that date and time. The Government reserves the right not to provide a response for any Offeror question/clarification. If the Contracting Officer determines that a request cites an issue of significant importance, the Government shall provide a written response to all offerors.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than August 22nd at 4:00 PM. EDT.

Quote Submission Due Date

Quotes shall be submitted to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Aisha Collins at aisha.collins@usss.dhs.gov no later than August 25th at 12:00 PM, EDT. No late quotes will be accepted.

Non USSS / Personal

STATEMENT OF REQUIREMENTS

360 Degree Reconstruction Camera Purchase

1.0 Purpose:

The purpose of this Statement of Requirements is to procure a 360-degree reconstruction camera with warranty for the United States Secret Service UDF in support of Crime Scene Search Unit, which provides technical expertise and assistance in the preservation, collection and presentation of evidence from crime scenes under Secret Service jurisdiction.

2.0 Statement of Requirements

The equipment will be used to reconstruct crime scenes and shall possess the following characteristics:

360 Degree Camera Salient Characteristics:

- Auto stitching capability

- Low light capability

- Battery life 10+ hours

- Power: 110 v Ac

- Charging cables USB, USB-C

- Compatible Windows 10 or higher

- Maintenance on product

- Rugged tablet capable in all weather

- Rugged tablet software capable in all weather Performance of Camera Salient Characteristics:

- Tilt capability

- High resolution mega pixels

- Rotating tripod with tilt-indoor/outdoor use Training on software

- Presentation of product training to first time users

- Up to 15 staff and 1 IT Tech

- 15 printed manuals and 1 three ring binder

- Camera Upgrade Kit with storm case, cleaning kit, close up flash, leveling head and precision rotator Software Licensing

- Software licensing Maintenance plan -12 months

CLINs Description Quantity Unit Price Total (unit price X Quantity)

0001 360 Degree Camera

0002 1 Year Maintenance 1

0003 Software Training 1

0004 Software Licensing

TOTAL

CONTRACT

VALUE

3.0 Contract Type: The Government will award a FFP award.

4.0 Delivery Date and Place of Delivery: Delivery should take place 90 days or better from the date of award. We are available 0600-1800 Monday through Friday. Barring any holidays or government shutdowns due to inclement weather.

DELIVERY ADDRESS:

Freight Screening Facility JBAB South Gate 256 McGuire Ave, SE Washington, DC 20032

Special Instructions for Vendor:

Driver must coordinate with point of contact when departing from freight screening site and have knowledge of the final destination address prior to leaving their company. No delivery will be accepted at final destination if the screening facility seal isn’t secured to the truck’s rear cargo doors. Questions can be directed to the mail communications center at 202-610-6678 or 202-406- 5859. Trucks with multiple deliveries within the NCR, will need to go back to the screening facility for new seals for each additional delivery.

• Screening requests must be submitted by the Secret Service point of contact for a given delivery. Requests submitted by non-Secret Service personnel will not be accepted.

• Screening requests should be completed via the Direct Delivery Screening Request Form and submitted to truckscreening@usss.dhs.gov at least 24 hours in advance. This form is available from the Mail Communications Center and is also on the AOD intranet.

• Delivery vehicles must arrive at JBAB carrying only items bound for Secret Service facilities. The presence of additional cargo intended for other destinations will result in a denial of screening and will necessitate rescheduling.

• Delivery information should be entered into eAccess per current guidelines.

• Vehicles and shipments may be subject to X-ray screening, K9 searches, magnetometers, hand searches, and others. Delivery personnel are also subject to search and should carry a valid, REAL ID-compliant government-issued photo ID that matches the information entered in eAccess. Following the eAccess check, the driver will receive a placard and be directed to the SSD facility for screening. The placard must be displayed on the dashboard.

• Upon arrival at the SSD facility, the vehicle should enter through the visitor entrance (right lane) and await K9 screening. Secret Service personnel will guide drivers and occupants through the screening process.

• All compartments in delivery vehicles must be opened. Refusal or inability to do so will result in denied screening. Upon successful completion of the screening process, the vehicle will be sealed and can proceed to its final destination. The seal cannot be broken until arrival.

• Drivers should contact their Secret Service POC upon clearing screening at SSD.

• Delivery personnel must adhere to the Secret Service Prohibited Items List. Non-delivery and/or job-related items including aerosols, ammunition, animals other than service mailto:truckscreening@usss.dhs.gov https://eaccess.ssnet.usss.dhs.gov/Wrs animals, drone/UAS systems, explosives, firearms, mace/pepper spray, toy/replica firearms, weapons of any kind, and items determined to be a safety hazard, are prohibited and may be confiscated.

• Delivery personnel in violation of the prohibited items list or with active warrants may be subject to prosecution.

• If delivery personnel have been granted access to JBAB for other purposes, they must still check in with Secret Service personnel at the Visitor Center.

Final Destination:

Courtney Hammond 3070 V Street NW Washington, DC 20018

Freight Screening Facility Information Freight Screening Facility JBAB South Gate 256 McGuire Ave, SE Washington, DC 20032

Scanning Unit’s Hours of Operation:

Except for Government holidays 5:00 AM – 2:00 PM Monday – Friday. Allow sufficient time to clear base security.

Note:

1. All delivery vehicles will be subject to explosive detection dogs.

2. Drivers will be met by a uniformed officer at the site, to whom they’ll provide their bills of lading and/or any other documents pertaining to the cargo.

3. Small commercial vendors must adhere to the same standards.

• Delivery personnel should anticipate multiple screenings and may be subject to unloading all equipment from their vehicles. The Secret Service will make case-by-case assessments on the type and extent of screening.

• Delivery recipients should confer with their chain of command in any case where a determination must be made on whether or not a Uniformed Division escort from JBAB to the final destination is necessary.

• Commercial vehicles are not permitted on the Baltimore-Washington (BW) Parkway.

Delivery vehicles bound for RTC should not use the BW Parkway unless escorted.

5.0 Contractor Deliveries:

mailto:courtney.hammond@usss.dhs.gov mailto:john.panikiewsky@usss.dhs.gov

All deliveries are the contractor’s responsibility. The contractor shall coordinate the deliveries with the Contracting Officer’s Representative (COR) or Office Point of Contact (POC) prior to the delivery, specifying the date and time. The contractor shall be responsible for off and on loading equipment and materials.