Glazier Services - Request for Information.pdf

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UNITED STATES SECRET SERVICE

REQUEST FOR INFORMATION (RFI)

Glazier Services

Release Date:

February 11, 2025

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Contents

1.0 General Information

2.0 Contracting Office Address ..................................................... Error! Bookmark not defined.

3.0 Purpose ..................................................................................... Error! Bookmark not defined.

4.0 Description ............................................................................... Error! Bookmark not defined.

5.0 Background .............................................................................. Error! Bookmark not defined.

6.0 RFI Objectives and General Requirements .............................. Error! Bookmark not defined.

6.1 Objectives

6.2 General Requirements

6.3 Questions……….……………………….…………...………………………………………6

7.0 Acquisition Strategy

8.0 Inquiries

9.0 Responses

9.1 Response Format

9.2 Response Content

9.3 Response Deadline and Submission Location

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1.0 General Information

Document Type: Request for Information Posted Date: February 11, 2025 Response Date: February 25, 2025 Procurement History: This is a new requirement.

2.0 Contracting Office Address

Taylor Haire Contract Specialist taylor.haire@usss.dhs.gov

Jade Gaston Contracting Officer jade.gaston@usss.dhs.gov

N.B.: Responses to the RFI are to be submitted electronically. See Paragraph 9.0, below.

3.0 Purpose

This is a Request for Information (RFI) only. This RFI is being conducted pursuant to the Federal Acquisition Regulation (FAR) Subpart 15.201(e). No contract will be awarded from this announcement and no reimbursement will be made for any costs associated with providing information submitted in response to this RFI; all costs associated with responding to this RFI will be solely at the responding party’s expense.

This RFI is issued solely for informational and planning purposes; it does not constitute a Request for Proposal (RFP) or any obligation on the part of the Government. Responses to this notice are not offers and cannot be accepted by the U.S Government to form a binding contract. The USSS is not at this time seeking proposals, nor will it accept unsolicited proposals. The Government will utilize the information provided only to develop the acquisition strategy for a possible future requirement. Failure to respond to this requirement does not preclude participation in the anticipated RFP (if issued).

Please be advised that all submissions become Government property and will not be returned. It is the responsibility of the interested parties to monitor the SAM.gov site for additional information pertaining to this RFI.

4.0 Background

The United States Secret Service (USSS) provides protection to designated protectees. One aspect to the way a protective site is setup is ballistic countermeasures. The USSS utilizes various types of ballistic armor in that endeavor. Certain types of this armor require extensive logistics, personnel, and heavy equipment to be placed properly.

The purpose of this RFI is to procure a five-year Blanket Purchase Agreement (BPA) capable of allowing the USSS to have readily available resources to install ballistic amor anywhere in the United States including Alaska, Hawaii, and all U. S. Territories and Protectorates.

mailto:melissa.chabot@usss.dhs.gov mailto:jade.gaston@usss.dhs.gov

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5.0 Scope / Purpose & Objective

The overarching objectives of the support described in this document are to:

• Facilitate the acquisition of personnel and equipment to place various armor systems.

• Ensure that security operations supporting the range of protective missions described above are executed on schedule, within budget, and in accordance with technical requirements.

The contractor shall provide properly trained personnel and appropriate equipment to set-up and breakdown, at the designated site, all government provided ballistic armor. This can be accomplished either directly by the contractor or by a sub-contractor that the primary contractor has screened and vetted for capabilities. The contractor must have the capability, capacity, and proven experience to successfully handle glass panels weighing up to 1100lbs. The contractor must be able to provide these services anywhere within the United States, including Alaska, Hawaii, and all U. S. Territories and Protectorates.

The contractor will be provided as much advance notice as possible but must be able to execute with less than 12 hours’ notice. The contractor must also be aware of, and establish rapport with, local (city/state) labor unions to increase the likelihood of securing appropriately credentialed/certified craftsmen capable of executing the setup and removal of the armor assets, often on short, critical, time-sensitive timelines.

6.0 Security Requirements

The clearance level for this contract is unclassified. However, all personnel working under this contract must be U.S. citizens. This includes both the prime and subcontracted personnel. All contractor personnel involved, including on-site support, will undergo a security background check by the USSS. The contractor shall provide only personnel who can successfully pass the background investigation. The contractor is required to provide the following information about its employees and, subcontractors who may have direct or indirect access to information provided by the USSS:

1) Employee’s full name.

2) Employee’s date and place of birth.

3) Employee’s race and sex.

4) Employee’s social security number.

The USSS will conduct a background check of all named personnel. The results of these checks will be used solely by the USSS in evaluating personnel.

Contractor employees shall undergo a favorable Suitability Assessment as determined by the USSS’s Security Management Division’s, Clearance and Access Branch (SMD-CAB) prior to performing any work within USSS’s controlled access facilities, or on USSS’s information technology systems.

Additional Suitability Assessments will be required for continued work requirements as determined by SMD-CAB, but no less than once every two years.

When work performance requirements exceed Non-Sensitive standards; additional Suitability Assessment reviews will be required prior to access being granted, specifically;

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• Contractor employees who provide support in Low Risk positions must have undergone a minimum of a Tier 1/NACI (National Agency Check and Inquiries) level background investigation within the last 10 years; or otherwise be the subject of a favorable USSS controlled Tier 1/NACI background investigation.

The USSS Contracting Officer’s Representative (COR) or their USSS designee is responsible for determining the contract employee’s position description level as being either Non-Sensitive, Low Risk, Moderate Risk, or High Risk. The COR or their designee will also make the determination when contract employees require access to USSS controlled Information Technology systems, unless otherwise stipulated within the Statement of Work.

The contractor shall submit to the COR the following completed documentation for each contract employee requiring access to USSS’s controlled access facilities, in order to satisfy initial and/or recurring (as requested by the COR) Suitability Assessments:

• SSF 3237: US Secret Service Facility Access Request

• SSF 4024: US Secret Service Non-disclosure Agreement

• SSF 3030A: Financial Disclosure/Credit Release

For sensitivity positions determined as Low Risk, Moderate Risk, or High Risk; or, for positions that require access to USSS controlled Information Technology systems, the contractor shall submit to the COR (only when requested) the following completed form:

• SF 85P: Questionnaire for Public Trust Positions All non-classified USSS information is considered “Sensitive But Unclassified (SBU)” and must be protected as such. Any USSS information that is to be taken off-site must be approved in advance by the USSS COR and the Contracting Officer.

7.0 Period of Performance / Delivery

Timeline of Installation of Ballistic Armor Assets – It is expected that for most protective sites, no later than 24 hours before the start of the event. This could result in work being conducted at very late night or early morning hours any day of the week, including holidays. Specific instructions regarding the timeline will be provided in individual task orders.

Timeline for Removal – All assets must be removed immediately at the end of the event. This could result in work being conducted at very late night or early morning hours any day of the week, including holidays. Specific instructions regarding the timeline will be provided in individual task orders.

8.0 Place of Performance

The installation of various types of ballistic armor can take place anywhere in the United States, including Alaska, Hawaii and any U. S. Territory or Protectorate. All travel related to performance under this contract shall be in accordance with (IAW) the Federal Travel Regulations. The contractor may be required to participate in planning meetings and walk-throughs at event location(s) once the locations are identified.

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9.0 Contract Type

The Government anticipates awarding a five (5) year, Blanket Purchase Agreement (BPA) contract.

10.0 Government-Furnished Property

The USSS will provide access to the following Government-owned property for use by the contractor for the period of performance. The contractor is required to coordinate directly with the COR and the USSS team regarding the logistics arrangements of Government-owned property to include: removal from delivery vehicles, placement to the designated spot, re-loading of delivery vehicles, and inspection of materials. Ballistic Armor of various types, including but not limited to glass, steel, and polymers.

11.0 Travel

The contractor may travel to event sites both for early planning meetings and walk-throughs in addition to being on-site for the event itself. If the contractor is utilizing a known local sub-contractor travel will not be required. This time will vary depending on the requirements of an event but most likely span 2-3 days.

Travel will be reimbursed IAW the Federal Travel Regulations. Travel shall be approved by the COR before the contractor incurs expenses. The contractor shall provide documentation supporting its travel expenses with invoices.

12.0 Requirements

The contractor shall fulfill the following requirements:

• The contractor shall provide properly trained and experienced personnel in handling glass and the use of glass moving equipment and any heavy equipment required for glass installation.

• Work with the USSS to install various ballistic armor in accordance with USSS established requirements. See enclosures

• Participate in planning walk-throughs at site venues with USSS if required.

• Deliver, within 72 hours of trip completion, a report detailing the installation and any travel or extraordinary costs.

13.0 Deliverables

A. Periodic Status Meetings - The contractor shall attend and participate in periodic status meetings with designated USSS personnel. These meetings shall include the Contracting Officer, COR, and other designated USSS personnel. The contractor shall prepare status input and provide any necessary documents for all meeting attendees. The contractor shall discuss at a minimum, the periodic status report submitted and any outstanding issues.

B. Periodic Status Report – At times agreed upon between the USSS and the contractor, the contractor shall provide periodic status reports with updates regarding meeting schedule, price, and requirements targets.

C. After Action Report – For each installation, the contractor shall submit a detailed after action report which shall include:

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• General Installation Information – A snapshot of the installation in terms of number of systems, scope, and operations.

• Final Event Invoice – As a part of the final report, the contractor shall include the final invoice that covers all costs.

• Lessons Learned – Information on what worked well and what could be improved.

• Recommendations – The contractor’s recommendations for future events to improve planning, coordination, ordering, price, etc. The contractor shall deliver this report 45 days after the end of the event. The contractor shall participate in an after-action meeting with USSS personnel.

14.0 Documentation Ownership

The USSS shall retain ownership of all event drawings, plans, CADs, and other materials developed during the contract.

A contract is not being solicited nor awarded from this announcement; however, in the event the Government proceeds toward a solicitation/award, one firm fixed price contract would be most likely.

Responses may include potential firm fixed price CLIN structures for use in a possible RFP.

15.0 Inquiries

All questions regarding this RFI must be submitted, in writing via email to Jade Gaston at jade.gaston@usss.dhs.gov and Taylor Haire at taylor.haire@usss.dhs.gov by February 17, 2025 at 1:00pm ET. Questions will be posted no later than 72 hours from the inquiry submission deadline date.

16.0 Responses

Response Format

***ALL RESPONSES ARE TO BE UNCLASSIFIED. DO NOT PROVIDE CLASSIFIED

INFORMATION IN A RESPONSE TO THIS RFI. ***

Vendor responses should not exceed fifteen (15) pages and shall be submitted in a PDF file type. The format for the RFI responses is described below:

The Cover Page shall contain:

• Company name, address, and primary point-of-contact information for questions on submittal.

• A brief description of your company.

• Dun & Bradstreet (DUNS) number

• Contact information (telephone, e-mail, website address)

• Cage Code.

• Primary NAICS Code.

• Federal Supply Schedule (FSS) Contract Number or DHS Strategic Sourcing Vehicle Contract

Number, if applicable.

mailto:taylor.haire@usss.dhs.gov

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• If designated as a small business, please provide more information below:

Response Content

1. Introduction: Provide a brief description of existing capability to perform the requirements or provide proposed Performance Work Statement (PWS) language for the services and/or any proposed solution. In the event your company chooses to provide information subject to inclusion in a future RFP PES, clearly identify those portions and provide any appropriate authorizations for release of that portion of information within any subsequent RFP PWS issued by the USSS, exclusive of any proprietary markings.

2. Technical Capability: The respondent’s technical ability shall describe the services and/or any product solution(s) or dataset for the areas described in Paragraph 6.0 of this RFI. To help the Government with its gathering of market research, the responses should include an overall description of the proposed services and/or any product solution(s) and provide technical data and a demonstrated ability for those areas identified. The descriptions should include lead time/schedule information for delivery of services and/or product(s). Interested parties should provide information on their ability to use existing assets if available, and they should discuss their ability to procure, customize/configure, maintain, and/or provide technical support for the resources needed to provide the proposed services and/or product(s). Interested parties should also describe potential technical benefits of their proposed services and/or product solution(s) in terms of existing technologies or resources within industry, and they should address potential improvements/enhancements/cost efficiencies of specific approaches. Interested parties should provide any other relevant supporting documentation demonstrating capabilities.

N.B.: Proprietary information and/or trade secrets, if any, must be clearly marked on all materials.

All information received that is marked Proprietary will be handled accordingly.

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.

RESPONSE

Small Business? (FAR 19.102) □ YES □ NO

Small Disadvantaged small business? (FAR 19.304)

□ YES □ NO

Service-Disabled small business? (FAR 19.14) □ YES □ NO

8(a) small disadvantaged small business? (FAR 19.8) □ YES □ NO

HUBZone small business? (FAR 19.13) □ YES □ NO

Woman-Owned Small Business? (FAR 19.15) □ YES □ NO

Involved in a mentor and/or protégé program? □ YES □ NO

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Response Deadline and Submission Location

Responses to this RFI must be received no later than February 25, 2025 at 1:00pm Easter Standard Time and must be emailed to taylor.haire@usss.dhs.gov and jade.gaston@usss.dhs.gov.

mailto:taylor.haire@usss.dhs.gov