2.2.1 SOR - Field Emission SEM_9.16.2024.pdf

STATEMENT OF REQUIREMENTS (SOR)

Field Emission Scanning Electron Microscope

Part 1

GENERAL INFORMATION

1. INTRODUCTION: The United States Secret Service (USSS) Criminal Investigative Division (CID) provides forensic analysis of documents, including U.S. currency. The mission is to safeguard the U.S.

economy by authenticating U.S. currency and performing physical, optical, and chemical examinations on counterfeit U.S. currency. This is a supply contract to provide one Field Emission Scanning Electron Microscope for the examination of U.S. currency.

1.1 Background: The Counterfeit Forensic Section (CFS) needs to procure one (1) Field Emission Scanning Electron Microscope and Energy Dispersive Spectrometer.

1.2 Objective: The contractor shall provide one (1) Field Emission Scanning Electron Microscope brand name or equivalent to the CID at the USSS Headquarters building located at 950 H Street, NW, Washington, DC 20223. The contractor is delivering to a secure location; therefore, the delivery vehicle will need to undergo screening at a separate location in DC prior to delivery. The contractor shall provide the instrument, equipment and necessary parts in a timely and safe manner, to include moving the instrument from the loading dock to the 5th floor of the USSS Headquarters building and installation in a laboratory space close to an elevator bay. The contractor shall also provide a minimum of one (1) day of training on the operation of the instrument to multiple users. The brand names are Hitachi, Jeol, and Zeiss.

1.3 Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide one (1) Field Emission Scanning Electron Microscope as defined in this Statement of Requirements (SOR) except for those items specified as Government furnished property and services. The instrument shall meet the following requirements:

STANDARD REQUIREMENTS

• 1 year factor warranty after installation for all components of the system.

• Necessary computer(s), monitor(s), and accessories for operation of the instrument and accompanying equipment in a non-network environment. All components must be wired (not Bluetooth enabled).

• Software and hardware must operate using Windows 10 or newer.

• All software and hardware shall be compatible with McAfee Anti-Virus.

• The computer(s) must contain a minimum of one (1) USB port for the transfer of data.

INSTRUMENTAL REQUIREMENTS

• Software and hardware must operate using Windows 10 or newer

• The computer(s) must contain USB ports for the transfer of data

• The instrument shall be plug-and-play. No additional fees for software use shall be instituted at a later date.

• Must include ability to export images and data as a .jpeg, .tiff, csv, etc.

• All parts shall be new.

• Field Emission Scanning Electron Microscope is capable of operating under variable pressure

• Maximum pump-down time for the chamber under high vacuum is five minutes or less

• Stage navigation camera system for locating a region of interest quickly

• Minimum 8.0” chamber size

• Minimum accelerating voltage of less than 1kV must be achievable

• Magnification range from 15x to 300,000x or better

• Joystick controller

• Included Everhardt Thornley Secondary Electron Detector

• Included Solid State Backscattered Electron Detector with a minimum of five segments

• Included variable pressure detector for imaging

• Included sputter coater (gold and palladium targets included) o Coating of samples must be completed in under 15 minutes

• Live imaging from at least two different signals must be possible simultaneously (such as SE and

Backscatter)

• Silicon Drift Detector with a minimum of 40mm2 sensor area

• Minimum of one (1) extra port for future excitation source (such as X-beam)

• Automated X,Y,Z, rotation, and tilt controls must be available using software

• Included chamber scope

• Active vibration table (Note: Instrument will be in 5th floor laboratory located less than 30 feet from elevator lobby)

• In Lens SE Detector

NECESSARY ADDITIONS TO BE INCLUDED IN THE PRICE

• Shipping and delivery within six (6) months of contract award.

• All necessary pump(s), air compressor(s), and/or water chiller

• Installation

• Delivery

• Warranty

• Training for minimum of six (6) examiners

• Single pin stub holder

• Large sample holder (to hold documents approximately 4” x 6” in size)

• All software

OPTIONS TO BE INCLUDED IN THE PRICE AS SEPARATE LINE ITEMS

• Additional isolation options necessary for the equipment’s location.

• Navigation Camera

• In-chamber oxygen plasma cleaner

• Four additional years of warranty

AWARD TO BE MADE BASED ON LOWEST PRICE TECHNICAL ACCEPTABILITY (LPTA)

• Technical Acceptability – o Ability to supply a functioning Field Emission Scanning Electron Microscope brand name or equivalent meeting all requirements o If it is a brand name equivalent, the model must be used in three (3) laboratories within the United States. Contractor must provide contact information of the three (3) laboratories within the United States.

• Price

1.4 Specific Tasks:

1.4.1 Deliver one (1) Field Emission Scanning Electron Microscope to 950 H Street, NW, Washington, DC 20223. The contractor is delivering to a secure location; therefore, the delivery vehicle will need to undergo screening at a separate location in DC prior to delivery.

1.4.2 The contractor shall provide all necessary paperwork for any contract personnel to obtain the appropriate access to the facility prior to their arrival on-site.

1.4.3 Deliver the instrument from the delivery truck to the 5th floor of the United States Secret Service.

Note: entry through one standard door is required. Install the Field Emission Scanning Electron Microscope and all detectors to 5th floor laboratory space. Ensure their operability.

1.4.4 Provide training to all users on the instrument.

1.4.5 The instrument shall be in working order during the full year of the warranty period, as well as during the optional years of warranty award.

1.5 General Information:

1.5.1 Date of Delivery: The instrument shall be delivered no later than six months after the contract is awarded. The instrument shall be installed and training shall be completed no later than seven months after the contract is awarded.

1.5.2 Place of Delivery: 950 H Street, NW, Washington, DC 20223. The contractor is delivering to a secure location; therefore, the delivery vehicle will need to undergo screening at a separate location in DC prior to delivery.

1.5.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 to 4:00 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4 Type of Contract: The Government will award a firm fixed-price contract.

1.5.5 Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.5.6 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.7 Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the delivery, installation, and training for the Field Emission Scanning Electron Microscope and all detectors.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO). The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.5.8 Contractor Travel: Contractor(s) will be required to travel to the USSS CFS Laboratory in Washington, DC. All travel expenses must be included in the initial firm fixed-price. No additional travel expenses will be reimbursed.

1.5.9 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6 Section 508 Requirements: Section 508 of the Rehabilitation Act (classified to 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendixes A, C & D, and available at https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the CO and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

Section 508 Requirements for Technology Products

Section 508 applicability to Information and Communications Technology (ICT): Field Emission Scanning Electron Microscope

Applicable Exception: N/A Authorization #: N/A

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components (including but not limited to Multimedia (video/audio)): Does not apply

Applicable 508 requirements for software features and components (including but not limited to Software infrastructure)

Applicable 508 requirements for hardware features and components (including but not limited to Computers & laptops; Peripheral Equipment (ex. keyboards); Video Displays and Monitors): All requirements in Chapter 4 apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

Section 508 Deliverables

Section 508 Accessibility Conformance Reports: For each ICT item offered through this contract (including commercially available products, and solutions consisting of ICT that are developed or modified pursuant to this contract), the Offeror shall provide an Accessibility Conformance Report https://uscode.house.gov/view.xhtml?req=(title:29%20section:794d%20edition:prelim)%20OR%20(granuleid:USC-prelim-title29-section794d)&f=treesort&edition=prelim&num=0&jumpTo=true https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5

(ACR) to document conformance claims against the applicable Section 508 standards. The ACR shall be based on the Voluntary Product Accessibility Template Version 2.0 508 (or successor versions).

The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed by following all of the instructions provided in the template, including an explanation of the validation method used as a basis for the conformance claims in the report.

Part 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

2.1.4 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW.

When key personnel are used as an evaluation factor in a best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2 ACRONYMS:

CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-The-Shelf CPFF Cost Plus Fixed-Fee FAR Federal Acquisition Regulation FFP Firm Fixed-Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager SOW Statement of Work TE Technical Exhibit TM Time and Material https://www.itic.org/policy/accessibility/vpat

TPOC Technical Point of Contact

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide employee(s) to escort the contractor(s) during installation, delivery, and training.

3.2 Facilities: The Government will provide desk or laboratory space within the USSS CFS Laboratory to install the Field Emission Scanning Electron Microscope, applicable detectors, computer, and monitor.