2.2.1 RFQ SAM - 3246.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation shall not be issued. The solicitation number is RFQ# 70US0924Q70092014 and is issued as a Request for Quote (RFQ) for Automated Drive-thru Car Wash Services. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2024-05 effective April 22, 2024. This solicitation is full and open competition and the associated North American Industry Classification System (NAICS) code 811192 (Car Washes). The Government intends to award a firm-fixed price contract from this solicitation.

FAR 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2023) is applicable to this solicitation.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) and the specific evaluation criteria to be included in paragraph (a) of that provision is applicable to this solicitation.

Selection of award shall be based on Lowest Price Technically Acceptable. To be technically acceptable all requirements must be met in accordance with the attached Statement of Work. All specifications must be met or exceeded.

A completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services (NOV 2023) must be included with Offerors proposal. If you have completed the annual representations and certifications electronically through the System for Award Management (SAM), then provide a statement as such and it shall be verified.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition. Potential offerors are hereby notified that the solicitation and subsequent amendments to the solicitation shall only be available by downloading the documents at the SAM Website at https://sam.gov. By submitting a response to this solicitation, the vendor shall be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

Offeror Questions/Clarifications

All offeror questions and clarifications pursuant to this RFQ must be requested to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Taylor Haire, taylor.haire@usss.dhs.gov no later than August 7th at 1:00 PM, EDT. No additional questions and/or clarifications will be accepted after that date and time. The Government reserves the right not to provide a response for any Offeror question/clarification. If the Contracting Officer determines that a request cites an issue of significant importance, the Government shall provide a written response to all offerors.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than August 10th at 1:00 PM. EDT.

Quote Submission Due Date

Quotes shall be submitted to the Contracting Officer, Jade Gaston at jade.gaston@usss.dhs.gov and Contract Specialist, Taylor Haire. Taylor.haire@usss.dhs.gov no later than August 14th at 1:00 PM, EDT.

No late quotes will be accepted.

STATEMENT OF WORK (SOW)

Establishment of a 5-year FFP IDIQ contract for Automated Drive-thru Carwash Services for Uniformed Division Vehicles

Part 1

GENERAL INFORMATION

The United States Secret Service Uniformed Division protective mission is to provide a policing for the White House, Vice Presidents Residence, and the various Foreign Missions in and around the Washington DC area. This is a services contract to provide Automated Drive-thru Car Wash services to clean the Uniformed Division Patrol vehicles that fulfill these functions. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The Secret Service Uniformed Division (UD) is looking to put in place a 5-year IDIQ Contract to clean over 300 marked and unmarked police vehicles. U.S. Secret Services strives to always maintain a clean professional image, that includes the condition and cleanliness of our U.D. vehicles. These vehicles are vital to our mission and operate in close proximity to the general public as well as our protectees. This requirement will be for an Automated Drive-thru Car Wash Service.

1.2 Objectives: To establish a 5-year contract for Automated Drive-thru Carwash

Services that includes interior and exterior cleaning with towel drying, cleaning of windows, vacuuming of interior and wiping down of highly touched surfaces, that is a maximum of 6 miles from any of the three (3) Operational Branches (1600 Pennsylvania Ave., NW / 3507 International Place, NW / 3450 Massachusetts Ave., NW). This will minimize down time and assist the Uniformed Division personnel to be close enough to respond in the event of an emergency situation.

1.3 Scope: 5-year FFP IDIQ contract for Automated Drive-thru Carwash Services for Uniformed Division Vehicles. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Carwash Services that includes exterior cleaning with towel drying, cleaning of windows, vacuuming and as defined in this Statement of Work. The contractor shall accomplish:

Automated Drive-thru Carwash Services for Uniformed Division Vehicles:

• Car wash location within reasonable proximity of the three (3) UD Branch locations

• Provide at a minimum: Exterior cleaning and drying, clean windows, vacuum interior, and a wipe down all driver area surfaces.

1.4. Specific Tasks:

1.4.1. Exterior wash and light interior cleaning of UD vehicles.

CLINs Description Quantity Unit Price Total

(unit price X Quantity)

0001 Exterior Cleaning:

• Pre-Soak

• Foam bath

• Soft cloth wash

• Hand dried with microfiber towels

Interior Cleaning:

• Interior vacuuming of floors and seats

• Clean inside of windows

• Wipe down high touch areas

TBD $ $TBD

1001 Exterior Cleaning:

• Pre-Soak

• Foam bath

• Soft cloth wash

• Hand dried with microfiber towels

Interior Cleaning:

• Interior vacuuming of floors and seats

• Clean inside of windows

• Wipe down high touch areas

TBD $ $TBD

2001 Exterior Cleaning:

• Pre-Soak

• Foam bath

• Soft cloth wash

• Hand dried with microfiber towels

Interior Cleaning:

• Interior vacuuming of floors and seats

• Clean inside of windows

• Wipe down high touch areas

TBD $ $TBD

3001 Exterior Cleaning: TBD $ $TBD

• Pre-Soak

• Foam bath

• Soft cloth wash

• Hand dried with microfiber towels

Interior Cleaning:

• Interior vacuuming of floors and seats

• Clean inside of windows

• Wipe down high touch areas

4001 Exterior Cleaning:

• Pre-Soak

• Foam bath

• Soft cloth wash

• Hand dried with microfiber towels

Interior Cleaning:

• Interior vacuuming of floors and seats

• Clean inside of windows

• Wipe down high touch areas

TBD $ $TBD

TOTAL

CONTRACT

VALUE

1.5 General Information

1.5.1 Date of Delivery: Period of performance will be established upon the signing of the contract, base year + 4 option years.

1.5.2 Place of Delivery: The place of delivery will be at the contractor’s facility. This requirement will be for an Automated Drive-thru Car Wash Service.

1.5.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am – 6:00 pm Monday through Thursday; 8:00 am - 6:30 pm Friday through Saturday; and 8:00 am - 4:30 pm except when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, weather permitting.

1.5.4 Type of Contract: The Government will award a FFP BPA 5-year contract (Base Year + 4 Option Years).

1.5.5.1 Privacy Act: N/A

1.5.5.2 Physical Security: N/A

1.5.5.3 Key Personnel: The point of contact (POC) is Manager Ashebo, Tigabu who is responsible for the invoicing and submitting the invoices into the Invoice Processing Platform (IPP) for payment. An alternate shall be determined and will act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

Tigabu Ashebo woysidet13@gmail.com 202-829-9700

1.5.5.4 Identification of Contractor Employees: N/A

1.5.6. Contractor Travel: N/A

1.5.7 Other Direct Costs: N/A

1.5.8 Data Rights: N/A

1.5.9 Organizational Conflict of Interest: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

• IPP - Invoice Processing Platform – System used by the US Government for payment of invoices.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

mailto:woysidet13@gmail.com

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS:

CO Contracting Officer COR Contracting Officer Representative FFP Firm Fixed Price POC Point of Contact SOW Statement of Work UND Uniformed Division TPOC Technical Point of Contact

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

N/A

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide N/A

3.2 Facilities: The Government will provide N/A

3.3 Utilities: The Government will provide N/A

3.4 Equipment: The Government will provide N/A

3.5 Materials: The Government will provide N/A

ADDITIONAL TERMS AND CONDITIONS

3052.204-71 Contractor employee access. (SEP 2012)

(a) Sensitive Information, as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Pub. L. 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, part 1520, as amended, “Policies and Procedures of Safeguarding and Control of SSI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person's privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) “Information Technology Resources” include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All Contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized access to sensitive information, the Contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

(g) Before receiving access to IT resources under this contract the individual must receive a security briefing, which the Contracting Officer's Technical Representative (COTR) will arrange and complete any nondisclosure agreement furnished by DHS.

(h) The Contractor shall have access only to those areas of DHS information technology resources explicitly stated in this contract or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by Contractor personnel to gain access to any information technology resources not expressly authorized by the statement of work, other terms and conditions in this contract, or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

(i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the Contractor performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the contract, or Government Furnished Equipment

(GFE).

(j) Contractor access will be terminated for unauthorized use. The Contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

(k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department's Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the CSO and the CIO or their designees. In order for a waiver to be granted:

(1) There must be a compelling reason for using this individual as opposed to a U.S.

citizen; and

(2) The waiver must be in the best interest of the Government.

(l) Contractors shall identify in their proposals the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

(End of clause)

HSAR 3052.242-72 Contracting officer's representative. (DEC 2003)

a) The Contracting Officer may designate Government personnel to act as the Contracting

Officer's Representative (COR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract.

b) The Contracting Officer cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

(End of clause)

Unauthorized Use of the U.S. Secret Service Name In accordance with 18 U.S.C. 709, any contractor, except with the written permission of the Director of the U.S. Secret Service, who knowingly uses the words "Secret Service", "Secret Service Uniformed Division", "U.S.S.S.", "U.D." or any colorable imitation or such words or initials, in connection with or as a part of any advertisement, circular, book, pamphlet or other publication, play, motion picture, broadcast, telecast, other production, product or item, in a manner reasonably calculated to convey the impression that such advertisement, circular, book, pamphlet or other publication, product, or item, is approved, endorsed, or authorized by or by associated in any manner with, the U.S. Secret Service or the U.S. Secret Service Uniformed Division shall be punishable as follows: a corporation, partnership, business trust, association, or other business entity, by a fine under this title; an officer or member thereof participating or knowingly acquiescing in such violation or any individual violating this section, by a fine under this title or imprisonment for not more than one year, or both.

(End of clause)

Electronic Submission of Payment Requests Electronic Submission of Payment Requests

a) Definition. "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with http://www.ipp.gov/

Treasury procedures.

d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clauses)