preventative_and_corrective_maintenance__instructions_to_offerors_09.13.2019_Final.rtf

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Instructions to Offerors

The United States Secret Service intends on awarding a single award, fixed price / Time & Material contract for preventative and corrective maintenance of Under Vehicle Inspection Systems (UVIS).

The Government anticipates awarding on initial offers but reserves the right to conduct discussions if necessary and determined to be in the best interests of the Government. Therefore, the offertory’s initial proposal should contain the offertory’s best terms from a cost or price and technical standpoint.

The offerors Proposal shall be submitted in the following format:

PART A - General Business lnformation/Representations and Certifications PART B - Technical

PART D - Pricing

PART A: General Business Information/Representations and Certifications

Please provide the following information

l. Name, title, telephone number, fax number, and email address of the point of contact.

Nine-digit DUNS. The DUNS is used to verify that the vendor is in SAM. By submitting a proposal, the Offeror acknowledges the Government requirement to be in the System for Award Management (SAM) database prior to award of any contract. lnformation about SAM may be found at www.SAM.gov.

Nine-digit TIN. The Taxpayer Identification Number is necessary for electronic payment.

FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. If you have completed the annual representations and certifications electronically through ORCA at http: //orca.bpn.gov, then provide a statement as such and it will be verified.

PART B: TECHNICAL CAPABILITIES

The proposals received under this Request for Proposal (RFP) will be evaluated in accordance with the instructions contained within. As stated in the RFP, the award(s) shall be made to the responsible Offeror(s) whose proposal is determined to best meet the needs of the Government after consideration of all factors, that is, the proposal 1hat provides the best value to the Government. Best value is defined as the offer that results in the most advantageous acquisition decision for the Government as determined by an in1egra1ed assessment and trade-off analysis among non-price and price factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Technical Capabilities are more important than Past Performance.

The Government may award any resulting contract to other than the lowest priced Offeror, or other than the Offeror with the highest non-price rating. Although the Government anticipates making an award on initial offerors, the Government reserves the right to establish a competitive range and open discussions with those offerors most highly rated. The competitive range may be further limited in accordance with FAR 15.306(c)(2) for purposes of efficiency. The evaluation factors and sub-factors for this award are:

Factor 1: Technical Capabilities: The following technical subfactors shall be evaluated. Subfactors A and B are of equal importance.

A. Technical: The offeror's shall develop a Statement of Work (SOW) that demonstrates its understanding of the requirements listed in the Performance Based Work Statement (PBWS) as well as its knowledge of the services lo be provided. Best commercial practices to be used in performing the tasks under the solicitation shall be provided. The proposal shall contain the contractor's approach in performing the tasks at hand with accomplished personnel who will understand the requirements and possess the experience to successfully provide the knowledge, skills and abilities necessary to provide outstanding vehicle inspection system maintenance. For example, what expertise does your firm possess to successfully accomplish each of the tasks described in the PBWS'! What current practices and/or tools are established and in place at your firm which will allow the completion of all tasks described in the PBWS? What quality standards does the offeror propose to provide the highest degree of quality and efficiency'! How will quality assessments be performed'! Can the offeror provide any innovative strategies to accomplish the casks referenced in the SOW'? Does the offeror have any specific training or certifications specific to UVIS maintenance'! The technical proposal shall not exceed twenty typed pages. There is no minimum page limit. The quality of answers in relation to each subject will be evaluated rather than the quantity of pages.

Work Plan/Schedule: The offeror shall demonstrate their ability to compose, coordinate, and conduct work plans and schedules for all tasks described in the PBWS while managing resources, scheduling, cost and quality control by providing their written project plan for this contract. Additionally, the offeror shall identify a Preventive Maintenance Schedule and detailed checklist identifying each task conducted during PM checks for all units. Additionally, the offeror shall provide a detailed strategy for their response plan for corrective maintenance. There is no minimum or maximum page limit. The work plan will be evaluated on the offeror's ability to effectively accomplish the tasks in the PBWS.

PART C: PAST PERFORMANCE

The offeror shall submit all relevant projects similar in nature based on size and scope to the requirements as stated herein this solicitation. This shall include contracts/orders held with government entities within the past three (3) years. If government references are not available, the offeror may provide references from private entities. All contracts/orders during this period that resulted in disputes concerning performance issues such as delivery or cost problems in performing the contract, the corrective action taken, and the effectiveness of the action(s) taken to address such issues shall be identified.

The following information shall be included with the submission of all references:

Name of Government Agency /Company Client whether served as prime or as subcontractor on effort;

The government shall assess risks associated with the offeror's past performance in the following areas: risk reduction efforts for meeting technical (delivering quality products) requirements, meeting schedule requirements, controlling contract price and managing the contracted effort on similar programs.

Provide the following information substantiating your ability to successfully meet solicitation requirements.

Meeting Technical {Delivering Quality Products) Requirements - Describing meeting technical (delivering of quality products) requirements performed during previous relevant efforts. Discuss the systemic improvement instituted or actions taken to rectify problems. Describe any quality awards or certifications that indicate a high-quality process for performing the services required. Identity what part of the company received the award and when it was received. If the award was received more than three years ago, present evidence that the qualifications still apply.

Meeting Schedule Requirements - Provide the percentage that the products were delivered early, on time, or late, regardless of the reason. Where schedules were modified from the original schedule, discuss the reasons for the change and the delivery performance against this modified schedule. For scheduled delinquency, describe how late the deliveries were, the reason deliveries were late, and the systemic improvement actions taken 10 correct the delivery problem. Where available, provide schedule variance measures. Also, show the past performance of your management control/workload planning system.

Controlling Contract Cost/Price - Provide the contract cost/price and briefly describe those internal controls that ensured you did not exceed the contract cost/price. If costs were exceeded or prices were adjusted, provide the reasons and state the systemic improvement actions taken and current controls now in place 10 prevent future recurrences. If the information is not available, stale why and provide the best comparable information available.

Managing Contract Effort on Similar Programs Describe previous efforts that exceeded or did not meet requirements and metrics on similar programs. Include the reasons why requirements and metrics were not met and identify systemic improvement actions taken to prevent further occurrences. Where performance exceeded requirements and metrics, identify the actions taken and their application to this contract. When possible, provide the appropriate metrics to demonstrate performance improvements, effectiveness of systemic improvement actions, or continuous improvement.

The Government will evaluate the above-referenced contracts for similar services as identified in this solicitation.

The Offeror shall submit the above mentioned Past Performance information in addition to submitting a completed "Past Performance Survey" (attached as Addendum

1) for each Past Performance Reference used. Past Performance Surveys are due no later than the solicitation dose time/date.

PART D: PRICING:

Offerors shall identify pricing in the following formal, and shall include pricing for each Option Year.

TASK 1: Annual Fixed Price for Preventative Maintenance for 9 UVIS units.

TASK 2: Hourly Rate for Corrective Maintenance to include Job title. This CLIN is a NOT TO EXCEED $1,320 per year. The offeror shall identify whether or not they intend to inflate wages in accordance with the Wage Determination or if they use their own wage infla1ion rates.

TASK 3: Spare Parts for Corrective Maintenance. The offeror shall provide a list of standard spare parts along with the unit price of each part. This CLIN is a NOT TO EXCEED $11,000 per year The offeror shall identify whether or not they intend to inflate wages in accordance with the Wage Determination or if they use their own wage inflation rates.

All proposal documents shall be submitted in electronic format and emailed to Keisha Pender at keisha.pender@usss.dhs.gov. NO LATER THAN September 18, 2019 at 5:00 PM EST Hard copy proposals will not be accepted.