70SHED24 Shed IFB.pdf

Revised 2021 1

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: 12 x 32 Complete Shed building

CONTRACT NO. 70SHED24

ADVERTISEMENT DATE: June 07, 2024

QUESTIONS DUE BY: June 10, 2024 3:00 PM EST

BID DUE DATE / TIME: June 17, 2024 10:00 AM EST

BID LOCATION: State Highway Administration

Dayton Maintenance Facility

4401 State Route 32

Dayton, MD 21036

I. SUMMARY STATEMENT

The State Highway Administration is soliciting bids for a qualified vendor to provide complete and deliverable buildings at multiple locations in Howard and Frederick counties, Maryland.

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to Certified Small Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and Procurement Article Subsections 14-501 – 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

Refer to Attachment No. II for further information regarding this program.

III. ISSUING OFFICE and PROCUREMENT OFFICER

Maryland Department of Transportation State Highway Administration 4401 State Route 32 Dayton, MD 21036

The Procurement Officer is Chris Lookingbill. The sole point of contact for purposes of this IFB is the Procurement Officer’s Designee, Stephen Rush. The Procurement

Revised 2021 2

Officer’s Designee may be contacted at telephone number 410-531-5533 between 8:00 A.M. and 4:00 P.M. or by FAX 410-531-5113 or by email srush2@mdot.maryland.gov .

NOTE: The vendor is solely responsible for ensuring any information sent to the Procurement Officer by FAX has been received by the Procurement Officer.

IV. PRE-BID CONFERENCE

No Pre-Bid Conference will be held. Any questions pertaining to this IFB will be due by June 10, 2024, by 3 P.M. EST.

V. BID DUE DATE

The Bids must be received by the Procurement Officer or their designee, Stephen Rush at the State Highway Administration offices located at 4401 State Route 32, Dayton, MD 21036 on or before June 17, 2024, by 10 A.M. local time.

Bids shall be opened publicly at the time, date and location designated above.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax, telegraphic, mailgram or E-mail bids will not be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

VI. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

VII. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement Regulations ($50,000 or Less).

VIII. TERMS and CONDITIONS

A. Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

mailto:srush2@mdot.maryland.gov

Revised 2021 3

C. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

D. Changes. This contract may be amended only with the written consent of both parties. Amendments may not change significantly the scope of the Contract (including the Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this

Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of

COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination.

Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

IX. SCOPE OF CONTRACTOR SERVICES

1. The following scope of service outlines the requirements and responsibilities for the delivery of four sheds to locations within two counties. The sheds will be constructed to the specifications provided, including dimensions of 12x32 feet, featuring two 24x36 slider-style windows, one pre-hung fiberglass insulated door, and insulated double bubble flooring.

2. Specifications: 2.1. Shed Dimensions: Each shed shall measure 12 feet in width and 32 feet in length and be enclosed in vinyl siding and trim. Color to be determined (TBD).

2.2. Windows: Two 24x36 slider-style windows shall be installed in each shed location TBD. 2.3. Door: Each shed shall be equipped with one pre-hung, six light fiberglass

Revised 2021 4 insulated door, location TBD. 2.4. Insulated Double Bubble Flooring: The flooring of each shed shall consist of a double bubble layer of insulation to provide enhanced thermal efficiency and protection against moisture.

3. Responsibilities of the Vendor: 3.1. Construction: The vendor shall construct four sheds according to the provided specifications. 3.2. Quality Assurance: The vendor shall ensure that all sheds meet quality standards and are free from defects. 3.3. Delivery: The vendor shall arrange for the transportation and delivery of the sheds to the designated locations within the specified counties. 3.4. Installation: The vendor shall provide installation services upon delivery, including the block and leveling of each shed on the designated sites. 3.5. Compliance: The vendor shall comply with all relevant regulations and requirements related to shed construction, transportation, and installation in the specified counties.

4. SHA Responsibilities: 4.1. Site Preparation: SHA shall prepare the designated locations, free of debris for shed installation. 4.2. Access: SHA shall provide clear and unobstructed access to the delivery sites for the vendor's vehicles and equipment.

5. Delivery Schedule: 5.1. The delivery of the sheds shall be completed within 10 days.

5.2. The vendor shall coordinate with the client to establish mutually agreeable delivery dates and times for each shed.

6. Payment Terms: 6.1. Payment shall be made in accordance with the terms outlined in the vendor-client contract. 6.2. Complete payment upon successful delivery and installation of the sheds.

7. Warranty: 7.1. The vendor shall provide a warranty covering materials and workmanship for a period of 1 yr. from the date of installation. 7.2. Any defects or issues arising during the warranty period shall be promptly addressed and rectified by the vendor at no additional cost to the client.

8. Amendments: Any amendments to this scope of service shall be made in writing and agreed upon by both parties.

CONTRACT MANAGER

The CM for this contract shall be Mr. Joshua Stonesifer, Resident Maintenance Engineer – Dayton Maintenance Shop. Mr. Stonesifer can be contacted at 410-531-5533.

Questions pertaining to this contract shall be directed to Mr. Stonesifer. The Contract Manager may appoint other SHA authorized representatives to act on his behalf.

A. VENDOR QUALIFICATIONS:

1. The Vendor shall be licensed and bonded in the State of Maryland with a minimum of seven (7) years of commercial experience. The builder must have been actively engaged in the Shed and outdoor furniture business with a thorough knowledge of techniques, tools and materials for a minimum of five (5) years. SHA reserves the right to request/verify proof of vendor’s qualifications.

2. The Vendor must be able to provide a record of prior experience of jobs of similar nature in scope. SHA reserves the right to conduct reference checks prior to contract award. Any negative responses received may result in disqualification of the bid.

Revised 2021 5

4. Commercial comprehensive generally liability insurance in the amount of $1,000,000.

Documentation to be provided to State Highway Administration prior to “notice of award” issued.

B. SERVICE REQUIREMENTS:

1. The Vendor shall furnish all labor, supervision, tools, equipment, supplies, transportation, and insurance necessary to complete the entirety of the project related.

Note: Any specialized equipment which is rented by the Vendor for use on this project is to be included in the lump sum bid.

2. Crew Size: Incidental to construction and delivery cost.

3. Location of work shall include but not limited to:

FREDERICK LOCATIONS:

Petersville Salt Facility 2523 Jefferson pike Jefferson, MD 21755

Closest intersection: US 340/ MD 180

Libertytown Salt Facility 13037 Liberty Road Union Bridge, MD 21791

Closest Intersection: MD 26 @ Bessie Clemson Rd.

HOWARD COUNTY LOCATIONS:

97 Barn Cooksville Frederick Rd ½ mile West of MD 97 Cooksville, MD 21723

29 Barn Scaggsville US Route29 & Gorman Road Old Columbia Road Laurel, MD 20723

All work shall conform to Federal, State, county and local codes, rules, and regulations.

The Vendor shall be responsible for obtaining all necessary permits for hauling purposes.

Revised 2021 6

The Vendor must be capable of coordinating with other trades performing work on designated projects (i.e.) electricians, plumbers, painters, carpet installers, etc.

The Vendor shall leave the work area clean and free of materials, debris, and Vendor’s equipment to the satisfaction of the authorized SHA authorized representative.

No sub-Contractors shall be permitted to work under this contract without the consent of SHA Contract Manager.

C. UNSATISFACTORY WORK:

The State Highway Administration authorized representative shall inspect all work performed and be the final judge as to work being performed correctly. In the event the work performance of the Vendor is unsatisfactory, the Vendor will be notified by SHA Contract Manager and be given three (3) calendar days to correct the work. There will be no cost to SHA.

D. PAYMENT:

The Vendor shall submit an invoice for the completed building upon delivery and finial inspection. The invoice must contain the complete company name, remit to address, telephone number, contact person, F.E.I.N. (Federal Employment Identification Number), MDOT SHA contract number for this contract, a unique invoice number and invoice date. Invoice shall clearly describe details of services and include copies of the signed delivery tickets that apply. Failure to do so may result in delay of payment.

Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees.

Invoice shall be sent to the following address:

State Highway Administration Dayton Maintenance Shop

4401 State route 32 Dayton, MD 21036

ATTN: JOSHUA STONESIFER

The State Highway Administration is exempt from Maryland Sales and Use Taxes by Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption Number 52-73-0358K. Do not include tax.

4 LIABILITY:

The Vendor must be covered by a sufficient amount of liability insurance. The Vendor shall provide this Administration with proof of liability insurance and coverage before the contract is awarded.

5 BID CONTENT

Revised 2021 7

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. I. Attachment No. I is not to be altered in any way and is to contain only the price or prices stipulated on the form.

Bid submissions must be:

• Submitted in a sealed envelope.

• Addressed to Stephen Rush-Dayton Maintenance shop 4401 State route 32

Dayton MD, 21036

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope (i.e., "Bid Submission -

Contract No. 70SHED24

6 OPENING of BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section III of this IFB.

7 DURATION / TERM OF THE CONTRACT/PROJECT

The duration / term of the contract is lump sum per building upon delivery and acceptance by June 30, 2024.

8 ATTACHMENTS

Contract Bid Form – Attachment No. I (required with bid submittal) Small Business Reserve Procurement – Attachment No. II Small Business Contract Affidavit – Attachment No. III (required with bid submittal)

Revised 2021 8

P a g e 1 o f 2

C O N T R A C T B I D F O R M – A T T A C H M E N T - I This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

State Highway Administration IFB No.: 70SHED24 Vendor Name:

Date of Bid:

Column A Column B Column C Column D

Item / Description Quantity (See Note a)

Vendor’s Bid Monthly bid per Unit

Total Cost ($) (Column B x C)

1001 12X32 Complete Shed Building - located at Petersville Salt Facility, 2523 Jefferson Pike, Jefferson, MD 21755. Closest Intersection: US340 / MD180

1 Each

1002 12X32 Complete Shed Building – located at Libertytown Salt Facility, 13037 Liberty Road, Union Bridge, MD 21791

1003 12X32 Complete Shed Building - Located at the SHA Salt Dome on US29 & 216 in Scaggsville.

1004 12X32 Complete Shed Building - Located at the SHA Salt Dome on Old Frederick Road & US 97.

TOTAL AMOUNT (Sum of Column D) (See Note a)

TOTAL BID AMOUNT

NOTE:

a ) SHA, i s ex emp t f ro m M ary l an d Sa l e s an d Use Tax es b y Ex emp t io n Ce r t i f i c a t e Nu mb er 3 0 0 02 5 6 -3 an d f ro m

Fed e ra l Ex c i se Tax es b y Ex emp t io n Nu mb er 5 2 -7 3 -03 5 8K. Do n o t i n c lu d e t ax i n b id pr i ce s

Revised 9-11-14

P a g e 2 o f 2

F O R T H E C O N T R A C T O R :

S i g n a t u r e / D a t e :

P r i n t N a m e :

T i t l e :

F e d e r a l T a x I . D . N u m b e r :

P h o n e N u m b e r :

ATTACHMENT II

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small Business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

The business is independently owned and operated;

The business is not a subsidiary of another business;

The business is not dominant in its field of operation;

The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

The manufacturing operations of the business did not employ more than 100

$2,000,000 in its most recently completed 3 fiscal years;*

The service operations of the business did not employ more than 100

$2,000,000 in its most recently completed 3 fiscal years;* and

The construction operations of the business did not employ more than 50

$7,000,000 in its most recently completed 3 fiscal years.*

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

Attachment III

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14- 501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal, (name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _________

Date of Most Recent Qualification__________________________________

DATE: _____________

BY: _____________________________________________________________

Signature (Authorized Representative and Affidavit)