Request for Information 70SBUR25R00000004.pdf

U.S. CITIZENSHIP AND IMMIGRATION SERVICES (USCIS)

Assessment of Internal Controls (A-123) Support Services

Request for Information (RFI) /Sources Sought (SS) Notice

THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (SS-RFI), AS DEFINED

BY FAR 15.201(e)

RFI #: 70SBUR25R00000004

PSC: R710

NAICs: 541211

APFS #: F2024065564

1. OBJECTIVE

The U.S. Citizenship and Immigration Services (USCIS) is seeking qualified vendors to assist the USCIS Office of Chief Financial Officer (CFO) Risk Management and Internal Control Division with the assessment of USCIS’s internal control assessment and/or analytic support services and ensure that the CFO remains compliant with the requirements of the CFO Act, Federal Management Financial Integrity Act (FMFIA), OMB Circular No. A-123, DHS Financial Accountability Act (FAA), and other applicable statutes. Additionally, to support USCIS’s modernization of its core accounting system, RMIC seeks financial audit/consulting expertise to appropriately identify, evaluate, and make Recommendations to eliminate financial reporting risks associated with its financial systems and processes.

USCIS is issuing this Sources Sought, Request for Information (SS-RFI) for planning purposes, in support of USCIS market research on the assessment of internal controls (A-123) support services. USCIS is seeking to gather information on respondents’ ability to meet the requirements outlined in the draft Performance Work Statement (PWS) and the specific experience identified below.

This notice is issued solely for the purpose of conducting market research in accordance with Federal Acquisition Regulation (FAR) Part 10 and does not constitute an Invitation for Bids (IFB), Request for Proposal (RFP), or Request for Quotations (RFQ). No solicitation is being issued at this time and the Government makes no assertion that a solicitation will be issued. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract, nor do they affect a potential offeror's ability to respond to any future synopsis/solicitation which may or may not follow or restrict the U.S.

Government's eventual acquisition approach. Additionally, the U.S. Government is not obligated to and will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding.

2. CAPABILITY STATEMENT/INFORMATION SOUGHT

Interested vendors are encouraged to respond to this RFI notice. Be advised that generic capability statements are not sufficient for effective in the determination of respondents’ capacity and capability to perform the specific work as required.

Responses must directly demonstrate the vendor’s capability, experience and/or ability to satisfy the requirements listed below. Provided experience must be from the vendor acting as a prime contractor or a major subcontractor. Any provided experience shall be both recent and relevant.

“Recent” is defined as performance within three (3) years of the RFI release date. “Relevant” is defined as containing efforts similar to those described in the Draft Performance Work Statement (PWS) and requirements below.

• This RFI is also soliciting comments and recommendations for USCIS considerations and planning purposes.

• USCIS has eight business process with varying levels of effort (baseline and routine monitoring) and is seeking recommendations on how to price the assessments to support the simplest Contract Line-Item Number (CLIN) structure.

3. CAPABILITY STATEMENT REQUIREMENTS

Interested parties shall address the following when responding:

1. Financial Support Assessments

Describe your experience with planning and conducting DHS Financial Accounting Act (FAA) and OMB Circular No. A-123 routine monitoring and baseline business process assessments, inclusive of complementary user entity controls, Information Used in Controls, and fraud risk. Developing and updating process narratives and related flow charts, performing walkthroughs and tests of one, developing and updating control evaluation matrices, developing test plans and performing tests of operating effectiveness, summarizing test results, documenting deficiency memoranda, performing verification and validation of corrective actions, performing roll-forward assessments, and developing deficiency memoranda.

2. Project Management

Describe your experience with providing OMB Circular No. A-123 project management, internal control assessment and financial system, process risk management support, development of milestones, and reporting.

3. Technical Support

Describe your experience with providing technical support functions for DHS Financial Accounting Act (FAA) OMB Circular No. A-123 assessment projects including the use of innovative tools and techniques. Prepare, design, and develop for review and approval audience-specific presentation, briefings,

4. RFI SUBMISSION INSTRUCTIONS

Interested vendors are requested to submit the following information in response to the RFI:

a. Cover Letter: Include company name, address, point of contract information and

UEI Number. Brief description of the company, including relevant experience and qualifications. Provide your company size and any socio-economic designations.

b. Capabilities Statement: Provide a detailed explanation of the contractor’s ability to meet the objectives outlined in this RFI. Provide your experience with providing the services outlined in the PWS. Identify whether you have performed this work as the Prime or as a subcontractor. If you have provided similar services recently, include information such as the contract the work was performed under and who it was in support for (federal agency).

c. Address All Capability Statement Requirements: Address all capability statement requirements as identified at para 3 above.

d. Strategic Source Availability: Confirm if there is a contract vehicle that USCIS can use to acquire this service. If so, provide the name of the contract vehicle and your company's associated contract number. Note that this service was previously ordered through GSA OASIS, Pool 2 Unrestricted.

e. Additional Information: Interested vendors may include other relevant information as desired.

5. RFI RESPONSE INSTRUCTIONS

RFI responses must be submitted by 3:00 PM Eastern Time (ET) on 10/29/2024. Responses must be submitted electronically via SAM or sent via email to the following:

Contract Specialist: Krystal Creaser, krystal.u.creaser@uscis.dhs.gov Contracting Officer: Felicia London, felicia.r.london@uscis.dhs.gov

Please include in the subject of your email, “70SBUR25R00000004 USCIS Assessment of Internal Controls (A-123) Support Services”.

Any information received in response to this RFI may be used by USCIS during its preparation of a subsequent RFQ/RFP including the specifications, instructions for proposal preparation, and evaluation criteria.

mailto:krystal.u.creaser@uscis.dhs.gov mailto:felicia.r.london@uscis.dhs.gov

Proprietary information should not be included in responses. Responses to this notice will not be returned.

6. DISCLAIMER

There is no commitment by the Government to issue a solicitation, to make an award(s), or to be responsible for any monies expended by any interested parties in support of any effort in response to this source sought notice. Any information submitted in response to this source sought notice is a strictly voluntary. This source sought notice is for information planning purposes and the Government will not pay or otherwise reimburse respondents for information submitted. It is the responsibility of potential vendors to monitor for the release of any follow-on information. All documentation shall become the property of the Government. Unless otherwise stated herein, no additional information is available and any request for additional information will be disregarded.