Q and A - 70SBUR21Q00000003.pdf

Question # OFFICIAL VENDOR QUESTION GOVERNMENT RESPONSE

I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement.

If this is a follow-on requirement, could you please provide the previous contract or task order number?

This is a follow-on requirement. The previous order number is 70SBUR18P00000021.

Can you provide a sample quote?

Also, what are the required documents that are needed?

Unfotunately, USCIS will not be able to provide a sample quote for quoters to utilize.

All of the documents needed to provide a "complete quote" are listed within PART IV - Provisions, Instructions &

Evaluation. Please carefully read the solicitation and anything that has been highlighted within, you will want to make sure you address within your quote.

Our company is interested in submitting a proposal for the above referenced solicitation currently due

September 15, 2020. Is it possible to request an extension for offers due September 25, 2020? This additional time would help us prepare the best possible offer.

Unfortunately, at this time USCIS cannot extend the solicitation due date. Due to the first round of deliveries beginning in early October, USCIS must have all quotes received no later than 11:00am ET 09.15.2020 to allow for enough time to accomplish reviews and create an award with enough lead-time to allow for a successful first round of deliveries.

What size trailer would be needed for this haul, 26', 53' etc.?

Is it a driver assist, (worker) to load an unload or will the company be unloading the documents?

Will we know ahead of time what days we will be transporting the materials?

I do see the 2 attachments in this bid but is there any other type of forms needed in order to place a bid on this contract?

There is no specific size requirement for the enclosed trailer. As long as the trailer can support up to the maximum number of pallets per location, fifteen (15) pallets to the NRC & twenty-five (25) pallets to the HBG, it should be sufficient for this requirement.

Please see PART III - ATTACHMENT C - STATEMENT OF WORK. "USCIS safety regulations prohibit Government personnel from entering the trailer or loading the pallets onto and off of the truck". The contractor personnel will be required to load and unload the pallets at the pick-up and drop-off locations. All three (3) locations can provide the truck driver with a pallet jack to load and unload the shipment

Please see PART III - ATTACHMENT C - STATEMENT OF WORK Section 8 - Delivery Schedule.

Please see PART IV - PROVISIONS, INSTRUCTIONS, & EVALUATIONS for a detailed overview of what is needed to submit a complete quote. Specifically all of the highlighted sections shall be followed.

May i ask you what lane this load is about so I can give you an accurate rate on them?

We have a rate quote for this lane for this year, but like next year if the rate goes up. can we adjust our rates or the rates we summit is for all 5 years?

Please see PART III - ATTACHMENT C - STATEMENT OF WORK. The pick-up location is at the California Service Center, which is located in Laguna Niguel. The drop-off location(s) are the National Records Center in Lee's Summit, MO & the

Remote File Maintenance Facility located in Harrisonburg, VA.

The quote must provide complete pricing for the base period of performance and all of the optional periods. Pricing will be on a Firm Fixed Price basis, which means you will not be able to adjust your rates after contract award for any of the optional periods unless a wage determination has been updated.

My company just has one truck and I am the driver currently as well. I probably can handle the portion of 1 delivery a month to VT but not the other part (which requires three deliveries a month since the trip from CA to VT and back to CA will probably take at least two weeks). Do I still qualify to bid?

If the answer is Yes, I would like to know what is the weight for each shipment roughly speaking since the weight station has certain restrictions regarding the weight. My truck is 53 foot long dry van. Will that be large enough to cover your load?

For those optionals, can we leave it blank for now?

Do you have the security clearance requirement for drivers in case I need a one to assist?

USCIS requires services to be performed by a contractor that can deliver to all of the required locations within the delivery schedule. To clarify, there are no deliveries to Vermont as part of this requirement. The pick-up location is in

California and the to drop off locations are in Missouri and Virginia. Please see PART III - ATTACHMENT C -

STATEMENT OF WORK.

That size vehicle would be sufficient for this requirement.

For a quote to be considered complete, pricing for all of the periods (Base + Optionals) must be populated. If anything is left blank, the quote will not be considered complete.

Please See PART II - ATTACHMENT A - SECURITY REQUIREMENTS | SECURITY REQUIREMENT 3 - [MODIFIED] for more information.

As a contractor and organization, we want to be extremely successful in everything we do. Although this solicitation is a new requirement, from your perspective, what has made other contractors successful transporting files for USCIS?

In the event one of our drivers experience unforeseen circumstances which would cause a delay in the delivery time, are able to provide the contact details of the warehouse personnel at the NRC and HBG?

Understanding and following all of the requirements within PART III - ATTACHMENT C - STATEMENT OF WORK throughout the entirety of the orders performance will make for a successful contract.

Please see PART III - ATTACHMENT C - STATEMENT OF WORK. "Any delay or unplanned occurrence of a pick-up or drop-off will need to be communicated with the COR and TPOC no less than two (2) hours before the scheduled pick-up or drop-off." The COR or TPOC will communicate the delay with the warehouse personnel.

I have some questions as far as the formatting and exactly what goes in the packet?

Is the technical approach to be in essay form?

Please See PART IV - PROVISIONS, INSTRUCTIONS & EVALUATION for instructions on what is needed to submit a complete quote. Please review the whole solicitation in its entirety and make sure you address anything that has been highlighed within it and submit that as part of your quote.

The technical approach can be in essay form if that is your company's preference. Your technical approach should address the requirements within PART III - ATTACHMENT C - STATEMENT OF WORK as well as include a copy of the the Technical Acceptance checklist located in bullet #4 within ADDENDUM TO FAR 52.212-2 EVALUATION –

COMMERCIAL ITEMS (OCT 2014). USCIS will have to determine that your company has understanding of this requirement within your technical approach.

Questions & Answers

RFQ - 70SBUR21Q00000003