70RSAT24RFI000025 Financial Support Services RFI.pdf

70RSAT24RFI000025

REQUEST FOR INFORMATION

Title: Financial Support Services

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This Request for Information (RFI) supports the Department’s efforts to provide Financial Support Services. (See Attached Draft Statement of Work (SOW)).

This RFI is for information and market research planning purposes only and shall not be construed as an obligation on the part of the Government. This is NOT a Request for Quotations or Proposals. No solicitation document exists, and the Government may or may not issue a formal solicitation as a result of the responses received to this RFI.

The Government will not pay for any response or demonstration expenses. All costs incurred responding to this RFI will be solely at the interested party's expense. Failure to respond to this RFI will not preclude participation in any future solicitation. Any information received will become the property of the Government and will not be returned to the submitter. Interested parties are responsible for adequately marking proprietary or sensitive information. Government technical experts drawn from staff within Department of Homeland Security (DHS) and other federal agencies may review responses. The Government may use selected support contractor personnel to assist in the review of the RFI responses.

These support contractors will be bound by appropriate non-disclosure agreements to protect proprietary information.

I. Introduction

The purpose of this RFI is twofold:

1) To obtain feedback from industry partners on the financial support services required as outlined in this RFI and draft SOW.

2) Identification of qualified and interested sources with the capability to provide the services identified in the draft SOW included in the RFI attachment. Responses to this RFI will be used to assist the Government in determining the most appropriate acquisition strategy.

II. Scope

The scope of this effort will be to provide a full range of financial management support services using a variety of financial procedures. These financial management functions include accounting, auditing, financial analyst support services, financial operations support services, travel management support services, bank card support, conference management support, travel, front office support, and SharePoint development and management. DHS Science and Technology (S&T) Directorate Office of Enterprise Services (OES) Finance and Budget Divisions (FBD) seeks services for its DHS S&T customers. Refer to the draft SOW included with this RFI for specific details.

III. Question(s) for Industry

Responses to this RFI should provide summaries of corporate expertise and capabilities that address the following areas:

1) Contract Management Support

2) Financial Operations Support

3) Travel Management Support

4) Bankcard Program Management Support,

5) Conference Management Support,

6) Internal Controls/Financial Audit

7) Front Office Support (Executive Support, Share Point, and Records Management).

Submission Content Example

The following sections provide a recommended outline for a response to this RFI. This outline is intended to minimize the effort of the respondent and structure the responses for ease of analysis by the Government.

Section 1 – Corporate Expertise (1-2 pages)

a. Provide company information, POC data.

b. Note whether the company has provided similar services to those in the Draft Statement of Work, as outlined in the areas listed in Section III, in the past three years as either a prime contractor, subcontractor, or teaming partner.

Section 2 - Overview of Capabilities (up to 4 pages)

a. Provide an overview of company capabilities corresponding to the tasks in the Draft SOW, as outlined in the areas listed in Section III.

b. Provide an overview your company’s ability to support the entire SOW in any of the following scenarios:

a. As prime contractor, without subcontracting partners

b. As prime contractor, with subcontractor partners

c. As part of a team of contractors

Section 3 - Questions for the Government (up to 4 pages)

a. Identify any questions for the Government in response to the Draft SOW

b. Identify potential performance risks and suggested mitigation related to the tasks in the Draft

SOW

c. Provide any recommendations for innovative approaches to this requirement.

IV. Submission Requirements

Responses from all interested sources with relevant capabilities are encouraged to respond. Responses shall be a maximum of fifteen (15) pages and include the following information:

Responses must have a cover letter that includes the following information:

1) RFI Title

2) Company Name

3) Company Address

4) SAM Unique Entity Identifier (UEI) Number

5) Commercial and Government Entity (CAGE) Code

6) Company’s Size and Socio-Economic Status information for NAICS code 541611

7) Technical Point of Contact(s) (Name, title, email, and phone number)

8) Contracting Point of Contact(s) (Name, title, email, and phone number)

9) Identify if your firm currently holds any Best-in-Class (BIC) contract vehicles (e.g. OASIS, GSA GWAC, GAS MAS contracts, etc.), to include the applicable contract number.

Submissions shall be made using Microsoft Office applications. Font shall not be smaller than 12-point Times New Roman. Please provide your response to this RFI no later than 5:00 p.m. Eastern Daylight Time on Friday, July 5, 2024, to DHS Headquarters Office of Procurement Operations (OPO) Contracting Officer Donna Wright, donna.wright@hq.dhs.gov, and Contract Specialist Aleyson Bickley, aleyson.bickley@hq.dhs.gov. Any questions and inquiries must be submitted to the email addresses above.

Note:

The Government reserves the right to hold one-on-one meetings as a result of responses received from this RFI as part of its market research. Meetings may be held with companies who provide comprehensive and relevant responses to the topic and questions in this notice.

mailto:donna.wright@hq.dhs.gov mailto:aleyson.bickley@hq.dhs.gov