70RSAT19Q00000025_Amendment_001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/S&T

245 Murray Lane, SW, #0115 S&T Acquisition Branch Office of Procurement Operations U.S. Dept. of Homeland Security

CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/S&T

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/08/2019

202-447-0376Allison Stridh (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

04/16/2019 1600 ES

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

70RSAT19Q00000025

AMENDMENT 001

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 19 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20528-0115

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Washington DC 20528-0115 245 Murray Lane, SW, #0115 S&T Acquisition Branch Office of Procurement Operations

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$32.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. Dept. of Homeland Security

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Request for Quote (RFQ) to provide conference facility space and relates supplies and services for the Department of Homeland Security, Science and Technology Directorate, First Responders Resource Group's Annual Conference, held in San Diego, California. This conference will be held May 7th through 9th, 2019.

Period of Performance: 04/22/2019 to 05/09/2019

0001 Facility and related supplies and services.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Amalia Rodezno

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: X1AB

Product/Service Description: LEASE/RENTAL OF

CONFERENCE SPACE AND FACILITIES

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

19 2 of

Request for Quote No. 70RSAT19Q00000025 First Responder Resource Group 2019 Annual Conference

Section B. Supplies or Services

B.1. Items and Price The contractor shall provide conference facility, and related supplies and services in accordance with the Statement of Work (SOW, Section C).

B.1.2. Contract Type This Solicitation will result in a single Purchase Order award. The associated Purchase Order will be Firm-Fixed Price (FFP) type, as described in Federal Acquisition Regulation (FAR) 16.202.

B.2. Funding The Government will fully fund the resultant purchase order in the applicable Performance Period.

Section C. Statement of Work (SOW)

This is a Statement of Work (SOW) for the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) 2019 First Responders Resource Group (FRRG) Annual Conference (hereafter referred to as the FRRG Conference or the event). The FRRG Conference will be held on May 7-9, 2019 in San Diego, CA.

This SOW is for the rental of conference facility space and the provision of related supplies and services, listed in Section III Scope of Work, only. The requirement does not include third party conference planning services, travel or lodging expenses for the technology demonstration attendees.

II. Background

The purpose of the FRRG Annual Conference is to engage first responders, identify and prioritize capability gaps, collaborate on Statements of Objective (SOO) development efforts, and demonstrate emerging technologies that are transitioning or will transition to the market.

The FRRG is composed of approximately 140 first responders who are subject matter experts in their fields (EMS, fire, law enforcement, bomb squad, and/or public safety officials) from various state, local, and Federal agencies across the country. The FRRG members have applied and been accepted into the group by the Science and Technology Directorate. The insight delivered by the conference is mission critical as it will (a) identify capability gaps that S&T’s Office of Science and Engineering (OSE), Operations and Requirements Analysis Division (ORA) will use to develop new technologies and (b) make first responders aware of the technology that S&T has transitioned to market.

III. Scope of Work

The FRRG Annual Conference will take place over three days, May 7-9, 2019. The event will be preceded by a setup day on the afternoon of May 6, 2019.

Set-Up Date Event Dates Monday, May 6, 2019 Tuesday, May 7 – Thursday, May 9, 2019

The conference facility must be in the San Diego area.

The conference facility must either have at least one restaurant/eatery on-site to accommodate 100 participants at one time, or be located not more than two city blocks from a restaurant/eatery. The conference facility must either have a coffee shop or coffee cart within the building, or be located not more than two city blocks from a coffee shop.

This is necessary in order for participants to quickly access food and beverages during collaboration breaks without going too far and thus missing meeting activities.

IV. Tasks TASK 1: Meeting Space requirements. The contractor shall provide the following space:

• One general session room is to accommodate a minimum of 120 participants. The preferred room setup style is half or full rounds of 8-10 seats per table. The room will need to be accessible starting the day prior to the event, between 3:00 to 5:00 p.m., and will be used through the end of the event.

• Six breakout rooms to accommodate up to 20 participants per room. The preferred room setup style is pods of 4-6 or U-shape. These rooms will be used for all three days of the event, and will be used simultaneously.

• One lockable planning office/storage room to accommodate 10 participants set in boardroom style or rounds (room configuration is flexible). This room will be used for the entire conference. This room will need to be accessible starting the day prior to the event between 12:00 p.m. to 3:00 p.m. and will be used through the end of the event.

The general session and the planning office/storage room must be available the day prior to the meeting for setup.

The planning office/storage room must be able to be locked. The contractor will provide keys and/or access cards to all meeting rooms at no additional cost to the government. (As used in this document, “at no additional cost to the government” means the price of the referenced supply or service shall be included in the contractor’s firm fixed price, and the contractor shall make no additional charges to the government for the referenced supply or service above the proposed firm-fixed price.) The FRRG Annual Conference agenda and room requirements are summarized in the following table:

General Session

Date Time # People Setup Style

Day prior to the event (May 6, 2019)

Access to the room between

3:00pm – 5:00pm. The room will be secured through the next day

Half or full rounds of 8-10 seats per table Day 1 (May 7, 2019)

7:30am – 6:00pm Day 2 (May 8, 2019)

Day 3 (May 9, 2019)

Breakout Room: #1-6

Day 1 (May 7, 2019)

8:00am – 5:00pm

Pods of 4-6 (preferable) or U- Shape Day 2 (May 8, 2019)

Planning Office

(May 6, 2019)

Access to the room between

12:00pm – 3:00pm. The room will be secured through the next day

Boardroom or rounds

Day 1 (May 7, 2019)

6:00am – 7:00pm

Day 2 (May 8, 2019)

TASK 2: Audio Visual Support and Equipment. The contractor shall provide set-up, troubleshooting, and break-down of audio visual equipment. Below is a list of required equipment for the general session room, planning office, registration area, and breakout rooms needed for all three days of the event. The contractor shall have an audio visual equipment technician on-site during set-up and available as necessary through the duration of the event.

Location A/V Required

General Session

Day prior to the event and day of the event

(May 6 – May 9, 2019)

• Dual LCD projector and screen (6’ x 10’ or larger)

• Stage

• One podium with microphone

• One lavalier microphone for the facilitator

• Two Q&A microphones

• Speakers and sound system

• One wired internet line

• All cables and adapters to connect the laptop to the projector

• Extension cords, surge protectors, power to connect all A/V equipment

Note:

• Government is permitted to bring and set up its own laptop computers to be used in conjunction with the contractor provided equipment in the meeting rooms.

Government is permitted to connect its equipment to the Contractor’s electrical outlets and facilities with no additional cost to the Government.

Breakout Sessions

(Rooms #1-6)

(May 7 – May 9,

• Digital Projector and screen – 1 each per breakout room

• All cables and adapters to connect the laptop to the projector

• Extension cords, surge protectors, power to connect all A/V equipment

• Power for 5 laptops per room

• Whiteboard or flipcharts – 1 each per breakout room

• One wired internet line – 1 each per breakout room

Planning Office

• Power for 10 laptops

Registration Area

• Designated sign space to direct visitors to rooms

• Power for up to six laptops/devices

• One Wired internet line

The contractor shall also provide audio-visual equipment technicians on-site during setup and during the event:

Audio Visual Equipment Technician Onsite Support Required

(May 6, 2019)

4-hour minimum. Tentatively (3:00 p.m. – 7:00 p.m.)

Hours will be determined based upon when the facility will be available to the client.

Day 1 (May 7, 2019) 12-hour minimum. Tentatively 6:00 a.m. – 6:00 p.m.

Day 2 (May 8, 2019) 10-hour minimum. Tentatively 7:00 a.m. – 5:00 p.m.

Day 3 (May 9, 2019) 10-hour minimum. Tentatively 7:00 a.m. – 5:00 p.m.

TASK 3: Lockable, secure space. The contractor shall provide a lockable, secure space to store meeting materials and sensitive information. The secure space can be the planning office, or a separate secure room near the registration area. The contractor shall provide any keys or access cards needed to access the secure space at no additional cost to the government. (As used in this document, “at no additional cost to the government” means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the government for the referenced supply or service about the proposed firm fixed price. The locked secure space must be available exclusively to the Government starting as early as 12:00 p.m. on May 6, 2019, but no later than 5:00 p.m., and it will remain available until 7:00 p.m. on May 9, 2019.

TASK 4: Registration Area. The contractor shall provide a dedicated registration desk and/or registration area located adjacent to the general session room the day prior to the event (May 6, 2019) and on the days of the event (May 7-9, 2019) 6:00 a.m. – 6:30 p.m. with power for four staff. The front registration table space required is 12’ to 16’ or two 6’or 8’ banquet tables end to end. Two additional schoolroom (18”x 30”) tables are to be set behind the registration desk and will be used for an additional prep area. The contractor shall provide four registration chairs for the conference support staff. An additional 6’ banquet table will be provided as a materials table.

The registration area shall have dedicated internet access for four people. The registration area shall have sufficient space to also accommodate the equivalent of a 10’x10’ pop-up booth, in the event that the Government wishes to display such.

TASK 5: Conference Services Coordinator. The contractor shall provide a conference facility coordinator to assist the government personnel who will plan and organize the FRRG Annual Conference. This coordinator shall not be a third-party conference planner. Assistance will include, but is not limited to, securing the meeting rooms and registration space; obtaining and setting up audio visual equipment; ensuring the meeting rooms are set at the beginning of each session, and cleaned during breaks and at the end of the day; and ensuring meeting equipment provided by the contractor is secured at the conclusion of the event.

TASK 6: Government laptops, Power requirements, and Internet Access. The contractor shall permit the Government to bring and set up its own laptop computers to be used in conjunction with the contractor-provided audio visual equipment. The contractor shall permit the Government to connect its laptop computers and other equipment to the contractor’s electrical outlets and other facility hookups at no additional cost to the government.

(As used in this document, “at no additional cost to the Government” means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the Government for the referenced supply or service above the proposed firm-fixed price.)

The contractor shall provide power for the following number of computers in each room:

Room Function Power Access Required

General Session For all classroom seating

Planning office 10 laptops

Breakout Rooms #1-6 Five laptops per room

Registration Six laptops or devices

The contractor shall provide wireless or wired, where specified, internet connections for the following number of computers in each room, for the duration of the FRRG Annual Conference as detailed in the below table.

Function Internet Access Required

General Session Unlimited Wireless Internet access during event

Breakout Rooms (#1-6) Unlimited Wireless Internet access during event

Registration Area Unlimited Wireless Internet access during event

TASK 7: Onsite Printing and Copying. The contractor shall provide on-site copying and printing capability of no more than 10 pages per day at no additional cost to the government. The government intends to print conference materials, as necessary, in Microsoft Word, PowerPoint, Excel or Adobe PDF formats.

TASK 8: Easels and Flip Charts. The contractor shall provide six flip charts/easels to be used in each of the six breakout rooms.

The contractor shall provide 10 easels. Easels will be used to hold registration signage and directional signage. The contractor shall permit the government to place directional signs and conference signage to direct guests to the conference. The easels will remain the property of the contractor.

Room Number of Easels

General Session 2

Registration Area 2

Breakout Rooms #1-6 6 (flipchart easels)

Directional Signage 6

TASK 9: Water. The contractor shall provide pitchers of water and/or water coolers in the contracted rooms at no additional cost to the government.

First Responder Resource Group 2019 Annual Conference

TASK 10: Final walkthrough. The contractor shall conduct a final walkthrough of the facility space with the government personnel one day prior to the event.

TASK 11: Room Block. The contractor shall provide a sleeping room rate for the FRRG Annual Conference attendees at a price no greater than the federal government per diem lodging rate set by the General Services Administration (GSA), in accordance with the Federal Travel Regulation (FTR).

The contractor shall also provide a reserved sleeping room block for the attendees. The contractor shall provide the Group Rate two (2) days prior and after the contracted meeting dates. The sleeping room block will be open for the conference attendees to make reservations until two weeks prior to the conference start date April 24, 2019, 11:59pm EST, the contractor may release any rooms in the block that are unsold to the FRRG 2019 Annual Conference attendees back into its general inventory.

The following table details the reserved sleeping room block requirement:

Date # Sleeping Block Rooms/Night

May 6, 2019 20

May 7, 2019 120

May 8, 2019 120

May 9, 2019 40

TOTAL 300

All rooms at the group sleeping room rate or in the reserved sleeping room block shall be single- or double-occupancy non-smoking.

The contractor shall provide a telephone number and/or Internet URL for FRRG Annual Conference attendees to make reservations. The contractor shall furnish this telephone number and/or URL to the government and the government will disseminate it to the potential attendees.

The government shall not be responsible for any costs for any rooms in the block that are not reserved, used, or paid.

The Government shall not be responsible for any cancellation costs that may be incurred by FRRG Annual Conference attendees.

If the contractor’s facility is oversold the FRRG 2019 Annual Conference attendees will be the last guests relocated to a nearby hotel or hotels. In the event that the conference attendees must be relocated, the contractor shall notify the government immediately as to which attendees are being displaced. The contractor shall arrange comparable accommodations for the displaced attendees at nightly rates no greater than the federal government per diem lodging rate set by the General Services Administration (GSA). The comparable accommodations shall be as close as possible to the contractor’s conference facility and shall not be limited to hotel properties owned by the contractor.

In the event that attendees must be relocated on the first or second day of the FRRG 2019 Annual Meeting, if rooms become available in the contractor’s facility on a subsequent night or nights, the contractor shall offer those rooms to the attendees before offering them to other guests.

IV. Deliverables

The deliverable is the provision of conference facility space and the related supplies and services as outlined in Section III above.

Section D. Packaging and Marking

N/A

Section E. Inspection and Acceptance N/A

Section F. Deliveries or Performance

F.1. Performance Period Period of Performance. The period of performance is the date of award through May 9, 2019.

F.2. Place of Performance The contractor shall perform the work at its own facility.

F.3. Deliverables The Contractor shall provide conference facility and related supplies and services in accordance with the Section C, Statement of Work.

Section G. Contract Administration Data

G.1. Contracting Officer The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this task order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Procuring and Administering Contracting Officer is:

Amalia Rodezno Department of Homeland Security Office of Procurement Operations 245 Murray Lane, SW, Mailstop 0115 Washington, D.C. 20528-0115 E-mail: Amalia.Rodezno@hq.dhs.gov

G.2. Contracting Officer’s Technical Representative The Contracting Officer’s Representative (COR) for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

The COR is:

To be determined at time of award.

mailto:Amalia.Rodezno@hq.dhs.gov

G.3. Government Point of Contact Government Point of Contact. The following is an additional Government point of contact to assist with the preparation and conducting of the 2018 Video Quality in Public Safety (VQiPS) Workshop:

To be determined at time of award.

G.4. Invoicing and Payment The contractor shall invoice at the end of the period of performance, after all tasks have been completed and all deliverables accepted. The invoice shall be submitted to the email box InvoiceSAT.consolidation@ice.dhs.gov, and copy the COR and CO.

Section H. Special Contract Requirements

H.1. Hotel and Motel Fire Safety Act of 1990. Federally funded meetings and conferences cannot be held in properties that do not comply with the Hotel and Motel Fire Safety Act of 1990. A list of facilities that meet the requirements can be found on the U.S. Fire Administration Website: http://apps.usfa.fema.gov/hotel/#searchlist .

Section I. Contract Clauses

I.1. 52.252-2 Federal Acquisition Regulation (FAR) Clauses Incorporated by Reference (FEB 1998) This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at these addresses:

• https://acquisition.gov/far/current/html/

• http://farsite.hill.af.mil/vffara.htm

The following FAR clause is incorporated by reference:

FAR Clause Title Date 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018

52.223-10 Waste Reduction Program MAY 2011

2. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

mailto:InvoiceSAT.consolidation@ice.dhs.gov http://apps.usfa.fema.gov/hotel/#searchlist https://acquisition.gov/far/current/html/ http://farsite.hill.af.mil/vffara.htm

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C.

3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

(5) [Reserved]

(6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

_X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

(10) [Reserved]

(11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

(ii) Alternate I (Jan 2011) of 52.219-4.

(13) [Reserved]

(14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

(17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637 (d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Nov 2016) of 52.219-9.

(v) Alternate IV (Aug 2018) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

(19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C.

657f).

X (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

(23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (28) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(ii) Alternate I (Feb 1999) of 52.222-26.

(29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ii) Alternate I (July 2014) of 52.222-35.

_X (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ii) Alternate I (July 2014) of 52.222-36.

(31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (33) (i) 52.222-50, Combating Trafficking in Persons (JAN 2019)

(22 U.S.C. chapter 78 and E.O. 13627).

(ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

(34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

(35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

(37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

(38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

(ii) Alternate I (Oct 2015) of 52.223-13.

(39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-14.

(40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

(41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

(43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

(44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

(45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(ii) Alternate I (Jan 2017) of 52.224-3.

(46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

(47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

(ii) Alternate I (May 2014) of 52.225-3.

(iii) Alternate II (May 2014) of 52.225-3.

(iv) Alternate III (May 2014) of 52.225-3.

(48) 52.225-5, Trade Agreements (Aug 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

(52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

(53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C.

2307(f)).

(54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (55) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C.

3332).

(56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

(57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

(58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).

(60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

(ii) Alternate I (Apr 2003) of 52.247-64.

(iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

(2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).

(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

(4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C.206 and 41 U.S.C. chapter 67).

(5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

(7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

(8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jan 2019) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2019) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

3. Homeland Acquisition Regulation (HSAR) Clauses by Reference

The full text of the HSAR may be accessed electronically at http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf .

The following HSAR Clauses are incorporated in this contract by reference:

HSAR Clause No Title Date 3052.242-72 Contracting Officer’s Representative DEC 2003

Section J. List Documents, Exhibits and Other Attachments

J.1. Facilities Checklist

Section K. Representations, Certifications, and Other Statements of Bidders Representations and certifications must be on file and accessible via the System for Award Management (SAM) portal.

Section L. Instructions, Conditions, and Notifications to Bidders

L.1. Provisions The following FAR provision is incorporated by reference.

FAR 52.212-1 Instructions to Offerors –Commercial Items (OCT 2018) FAR 52.204-7 System for Award Management (OCT 2018)

The full text of this provision may be viewed at the following link:

https//www.acquisition.gov/far/current/html/52_212_213.html#wp1179124

L.2 Due Date The technical volume and price volume together constitute a quote. The quote shall be submitted via email to Amalia Rodezno, Contracting Officer, at Amalia.Rodezno@hq.dhs.gov 3T and Allison Stridh, Contract Specialist, at Allison.Stridh@hq.dhs.gov by 4:00PM, April 16, 2019, Eastern Standard Time. NO EXCEPTIONS.

L.2.1. Questions Quoters are invited to submit questions about this solicitation via email to Allison.Stridh@hq.dhs.gov and Amalia.Rodezno@hq.dhs.gov 3T by 11:00AM, Wednesday, April, 10, 2019, Eastern Standard Time. NO

EXCEPTIONS.

L.2.2. Late Submissions The late submissions, modifications, revisions, and withdrawals of quotes conditions outline in the above reference provision, FAR 52.212-1, Instructions to Offerors – Commercial Items, apply to this solicitation.

L.2.3. Completeness Quoters’ quote must contain all of the elements outlined in Section L. A quote missing one or more of elements outlined in Section L may be considered unacceptable.

http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf http://www.acquisition.gov/far/current/html/52_212_213.html#wp1179124 mailto:Amalia.Rodezno@hq.dhs.gov mailto:Allison.Stridh@hq.dhs.gov mailto:Allison.Stridh@hq.dhs.gov mailto:Amalia.Rodezno@hq.dhs.gov

L.3 Submission Requirements

(i) Response to the Technical Factor 1: Provide a completed Facilities Checklist (Attachment J.1).

(ii) Response to the Price Factor: Submit a total price for the FRRG conference. The quoter may itemize other individual elements of the pricing. The Government is exempt from being taxed. Therefore, no tax should be included in the price submitted. Any tax exempt forms that need to be completed by the government may be submitted with the quote. Do not include the cost of the rooms in the quote.

Section M. Basis for Award and Evaluation Factors

M.1. Basis for Award The Government will award a purchase order resulting from this solicitation to the lowest priced technically acceptable quoter. Only vendors that are technically acceptable and able to provide all requirements will be considered for award.

M.2. Evaluation Factors

M.2.1. Technical Factor (Non-price) The Government will evaluate the extent to which the quote provides the facilities and associated services and supplies enumerated in Tasks 1-12 of the Statement of Work.

M.2.2. Price Provide a single total price for all of the work outlined in the Statement of Work, Section C. Price may be submitted as a separate document accompanying the Technical response. Price will be evaluated for reasonableness.

The Government will evaluate the total price, including all facilities and associated services and supplies enumerated in Tasks 1-12 of the Statement of Work, Section C. The Government is exempt from all taxes.