70RSAT18Q00000078_Full_Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/MSSNSPRT

245 Murray Lane, SW, #0115 S&T Acquisition Division Office of Procurement Operations U.S. Dept. of Homeland Security

S&T MURRAY LANE CODE 16. ADMINISTERED BYCODE

X

X

512110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/MSSNSPRT

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/12/2018 1000 ES

08/29/2018

202-254-8773Nicolas Sanchez (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70RSAT18Q00000078

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 18 RSCY-18-00195OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20528-0115

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20528 Building 410 245 Murray Lane

DHS S&T

15. DELIVER TO

Washington DC 20528-0115 245 Murray Lane, SW, #0115 S&T Acquisition Division Office of Procurement Operations

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$32.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. Dept. of Homeland Security

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a solicitation/Request for Quote (RFQ) to provide conference facility space, and related supplies and services, to the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Cyber Security Division (CSD) for its 2019 R&D Showcase and Technical Workshop

- Video Production.

DO/DPAS Rating: NONE Delivery: 03/04/2019

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Aaron H. Ford

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

X

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Cyber Security Division 2019 R&D Showcase &

Technical Workshop — Video Production

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

18 2 of

70RSAT18Q00000078

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

I) Purchase Order Clauses

i) Federal Acquisition Regulation (FAR) 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

• https://acquisition.gov/far/current/html/

• http://farsite.hill.af.mil/vffara.htm

The following FAR clause is incorporated by reference:

FAR Clause Title Date 52.212-4 Contract Terms and Conditions-Commercial Items JAN 2017

ii) Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items (JAN 2017).

a) Inspection and Acceptance. The following is an addendum to FAR 52.212-4, paragraph (a), Inspection and Acceptance:

Deliverables identified in Attachment I, Statement of Work (SOW), will be inspected and accepted as outlined in Attachment I, SOW, Section IV, Deliverables. All deliverables must be received and accepted by the COR before payment will be made. The contractor may invoice after the COR has accepted the last deliverable identified in Attachment I, SOW, Section IV, Deliverables.

b) Invoicing and Payment. The following is an addendum to FAR 52.212-4, paragraph (g), Invoice:

Invoices shall be submitted to the email box InvoiceSAT.consolidation@ice.dhs.gov, and copy Megan.Mahle@hq.dhs.gov and Aaron.Ford@hq.dhs.gov.

iii) Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jul 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, https://acquisition.gov/far/current/html/ http://farsite.hill.af.mil/vffara.htm mailto:InvoiceSAT.consolidation@ice.dhs.gov mailto:Megan.Mahle@hq.dhs.gov mailto:Aaron.Ford@hq.dhs.gov

Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108- 77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_x_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_x_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

_x_ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Nov 2016) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_x_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_x_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_x_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O.

13126).

_x_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_x_ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_x_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_x_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

_x_ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

_x_ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_x_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

___ (ii) Alternate I (Jan 2017) of 52.224-3.

_x_ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_x_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_x_ (55) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_x_ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

_x_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C.

chapter 67).

_x_ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

_x_ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

_x_ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

iv) Homeland Acquisition Regulation (HSAR) Clauses by Reference

The full text of the HSAR may be accessed electronically at

• http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf

The following HSAR Clauses are incorporated in this contract by reference:

HSAR Clause No Title Date 3052.242-72 Contracting Officer’s Technical Representative DEC 2003

v) HSAR Clauses Included in Full Text.

vi) HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006).

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and

(5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C.

395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

(g)A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or quote.

(End of clause)

vii) Other Terms and Conditions

a) Deliveries and Performance

(1) The deliverable is the provision of video production services outlined in the Attachment I, Statement of Work.

(2) Period of Performance. The period of performance is the date of award through March 18, 2019

(3) Place of Performance. The Contractor shall perform the work at the conference facility (January 7 – 10, 2019) and at its own facility.

(4) Parking and Meals: All transportation, parking, and meals during performance of the contract (including planning, at the event, and post-production) are the Contractor’s responsibility and will not be paid by the government.

(5) Insurance: The Contractor shall carry general liability insurance with coverage not less than $1 million. The purpose of this requirement is to cover any damages caused by the contractor to the conference facility while performing this contract at the conference facility.

b) Contracting Officer’s Representative.

(1) The Contracting Officer’s Representative (COR) for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

(2) The COR is:

Megan Mahle Department of Homeland Security Science and Technology Directorate Washington, DC 20528 Phone: (202) 254-2245 Email: Megan.Mahle@hq.dhs.gov

c) Contracting Officer

(1) The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this task order. In the event the contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the Contracting Officer.

(2) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the contracting officer, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the contracting officer, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

(3) The procuring and administering contracting officer for this task order is:

Aaron H. Ford Science and Technology Acquisition Division Office of Procurement Operations U.S. Department of Homeland Security Phone: 202-447-5015 Email: Aaron.Ford@hq.dhs.gov mailto:Aaron.Ford@hq.dhs.gov

d) Additional Points of Contact.

(1) The following is an additional point of contact to assist with the preparation and conducting of the video production and event:

Shelby Smith Support Contractor Science and Technology Directorate U.S. Department of Homeland Security Phone: (202) 254-6796 Email: Shelby.Smith@associates.hq.dhs.gov

II) Purchase Order Documents, Exhibits or Attachments

Attachment II.1 – Statement of Work Attachment II.2 – Certification for Prohibition on Contracts with Corporate Expatriates (For Solicitation Only) Attachment II.3 – Video Production Checklist

III) Solicitation Provisions

i) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998).

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these Internet addresses:

• https://acquisition.gov/far/current/html

• http://farsite.hill.af.mil/vffara.htm

The following FAR Provision is incorporated by reference:

FAR Clause Title Date 52.212-1 Instructions to Offerors – Commercial Items JAN 2017

(End of provision)

ii) Due Date

a) The quote shall be submitted via email to Nicolas Sanchez, Contract Specialist, at Nicolas.Sanchez@hq.dhs.gov by 10:00AM, Wednesday, September 12, 2018 Eastern Time

(ET). NO EXCEPTIONS.

mailto:Shelby.Smith@associates.hq.dhs.gov https://acquisition.gov/far/current/html http://farsite.hill.af.mil/vffara.htm mailto:Nicolas.Sanchez@hq.dhs.gov

b) Questions

(1) Quotors are invited to submit questions about this solicitation via email to Nicolas Sanchez, Contract Specialist, at Nicolas.Sanchez@hq.dhs.gov by 11:00AM, Tuesday, September 4, 2018, Eastern Time (ET). NO EXCEPTIONS.

c) Late Submissions: The late submissions, modifications, revisions, and withdrawals of quotes conditions outline in the above reference provision, FAR 52.212-1, Instructions to Offerors – Commercial Items, apply to this solicitation.

d) Completeness

e) Quotors’ quote must contain all of the elements outlined in Section III.iii. A quote missing one or more of elements outlined in Section III.iii may be considered unacceptable.

iii) Submission Requirements

a) Response to the Technical Factor 1: Provide a completed Video Production Checklist (Attachment 3).

b) Response to the Technical Factor 2: Provide previous work examples

The quote must include web links to two examples of the quoter’s previous work that are similar to the scope of video production described. Any additional files beyond the two requested will not be reviewed or considered. One video example must include a picture in picture of the presenter and presentation brief. Two camera angles must be featured and must capture audience Q&A. The video example will include a branded intro, ending and lower third, similar to the scope of video production work described above. The second example must include a panel discussion and Q&A and will feature two camera angles and a branded intro, ending and lower third. The purpose of these examples is to demonstrate the quoter’s capabilities performing the tasks. The videos should be provided via links to YouTube. Non-working YouTube links will not be considered and Quoters who do not provide two working YouTube links will not be considered for award.

c) Response to Technical Factor 3: Provide Project Plan

The quote must include a draft project schedule to include all tasks from pre-production to post-production. The draft schedule will account for all tasks of the statement of work and all deliverables and deadlines included in section 4 as well as any video tasks required to create and finalize the videos. The draft schedule will be submitted in chorological order and will demonstrate an understanding of the statement of work and project management/time required to meet all deliverable dates.

d) Response to the Price Factor: Complete the attached pricing table. Each subtask must include an associated cost, each task must be totaled and the table should include a final price for completion of the full Statement of Work. Quoters should identify the unit for each subtask. The Government is exempt from being taxed, therefore, no tax should be included mailto:Nicolas.Sanchez@hq.dhs.gov in the price submitted. Any tax exempt forms that need to be completed by the Government may be submitted with the quote.

e) An award will not be made to a Quotor who does not have an active registration in the System for Award Management (SAM) database. The Quotor shall submit a completed FAR 52.212-3 provision with the quote.

iv) Basis for Award and Evaluation Factors

a) Basis for Award

(1) The Government will award a purchase order resulting from this solicitation to the responsible Quotor whose quote conforming to the solicitation will be most advantageous to the Government, technical and price factors considered.

b) Evaluation Factors

(1) Technical Factors

(a) Video Production Checklist (Non-price) – The Government will confirm that the quote includes a completed checklist that includes all associated services and supplies enumerated in Tasks 1- 3 of the Statement of Work.

(b) Previous Work Examples (Non-price) – The Government will evaluate the extent to which the quoter’s previous work, as demonstrated in provided work examples, are relevant to the Statement of Work. To be considered relevant, the examples of previous work must include two examples that are similar to the scope of video production described above. Refer to iii b for additional guidance on examples.

(c) Project Plan (Non-price) – The Government will evaluate the extent to which the quote includes a reasonable draft project schedule based on Statement of Work tasks and Section IV deliverables.

(2) Price

(a) The Government will evaluate the price, including all video production and associated services and supplies enumerated in Tasks 1- 3 of the Statement of Work and included on the completed pricing table. The Government is exempt from all taxes.

c) The Technical Factors are weighted more heavily than Price.

Attachment II.1 – Statement of Work 2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

ATTACHMENT II.1 – STATEMENT OF WORK

U.S. Department of Homeland Security Science and Technology Directorate

Cyber Security Division

2019 Cyber Security Division R&D Showcase & Technical Workshop— Video Production

I. Introduction

The Department of Homeland Security (DHS) Science and Technology Directorate (S&T) will hold its 2019 Cyber Security R&D Showcase and Technical Workshop. The three-day event will be held January 8 – 10, 2019 at a facility to be named in Washington, D.C metropolitan area (D.C., Virginia or Maryland).

This Statement of Work (SOW) is for video production services detailed in Section II Scope of Work. This SOW does not include any other aspect of organizing, hosting, or running the event. This requirement is not for third-party conference planners. Offers from third-party planners will not be considered.

II. Scope of Work The Contractor will provide video production services for the three-day R&D Showcase and Technical Workshop, set for January 7-10, 2019. This includes pre- and post-production work.

The contactor is required to provide video production services the day prior to the event (set-up) and during the three days of the event:

The Contractor shall provide video production services based upon the frame rate of NTSC 1080 30p.

The video content captured will be used in final presentation videos to be placed onto DHS.gov and YouTube and future Government project videos. For additional information on the final presentation videos, refer to Task 3 Post Production Video Support.

The contactor will provide video production services in the R&D Showcase and Technical Workshop general sessions, located in a room to be named. Camera set-up for this room shall be as follows.

Room Dates/Times of Service

Minimum Camera Set-up Requirement

General Session January 8 - 10, 2019 (4 hours, estimated 8 a.m. -12:00 p.m.

One camera angle (back of the room) and an additional camera to the side of the stage.

Below is a detailed description of the video production service areas. Specific facility conference layout will be provided by the Government prior to the event.

Setup Date Event Dates Monday, January 7, 2019 Tuesday, January 8 – Thursday, January 10, 2019

Frame Rate NTSC 1080 30p

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

R&D Showcase and Technical Workshop General Session Room Square Feet: 9,500 – 10,000 square feet Room Set-up Mix of classroom and theatre seating for 800 -1,000 participants Distance from camera riser to presenter

Required: Camera one (back of the room) 75-125’ Required: Camera two (to the side of the stage)

15-45’

Room Use by Date:

January 7, 2019 (Access is available between 2:00 p.m. – 4:00 p.m.):

Video production set up, test, and perform a dry run for the Government.

January 8 - 10, 2019 (4 hours, estimated 8 a.m. - 12:00 p.m.

General session

For specific video production tasks, refer to Task 2 On-site Video Production Support.

Set-up/Tear-down and Storage:

Date Set-up Completed Tear-Down January 7, 2019 No later than 6:00 p.m. N/A

January 8, 2019 No later than 30 minutes prior to the start of the agenda 12:30 p.m.

January 9, 2019 No later than 30 minutes prior to the start of the agenda 12:30 p.m.

January 10, 2019 1 No later than 30 minutes prior to the start of the agenda 12:30 p.m.

The Government’s planning office will be locked during off-hours. The Contractor may keep equipment in the planning office during this time period as long as it is coordinated with the Government personnel.

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

III. Tasks All deliverables shall be provided in accordance with Section IV, Deliverables, below.

TASK 1: Pre-production Support

Task 1.1: The Contractor shall provide a production lead to assist the Government personnel who will plan and organize the video production logistics of the event.

Task 1.2: The Contractor shall conduct an in-person or teleconference kick-off meeting with the Government within three days after the award.

Task 1.3: The Contractor shall provide proof of insurance to include coverage not less than $1 million and conforms to the requirement of Part I Terms and Conditions and Clauses, Section 8 Insurance. The Contractor shall send the insurance certificate to the Government and conference hotel/facility to be named no than December 8, 2018.

Task 1.4: The Contractor shall conduct a final walkthrough at the conference facility to be named with the Government personnel, facility conference planner, and conference A/V lead(s) four to two weeks prior to the event, as scheduled by the Government.

Task 1.5: The Contractor shall provide the Government with a video production project schedule (as submitted with their proposal) in Word, Excel or PDF to include all subtasks for Task 1, Pre-production Support, Task 2, On-site Video Production Support, Task 3, Post-production Video Support, and final deliverables per Section IV, Deliverables. The draft schedule submitted with the proposal will be reviewed during the kick-off meeting (Task 1.2). The Government will recommend changes as necessary, if any, and the Contractor shall submit a revision no later than three days after the kick-off meeting. Next, the Contractor shall provide an updated schedule, including finalized logistics and outstanding tasks, before the first day of the event. Subsequently, the Contractor shall update the schedule weekly, due by the close of business (5:00 p.m.) each Friday, until all deliverables have been received and accepted.

Task 1.6: The Contractor shall work with the Government to gather presenter information for the video lower thirds and to develop the video format and brand prior to the event. For additional information, refer to Task 3.3.

TASK 2: On-site Video Production Support The contactor shall provide all on-site video production support during the event. The Contractor will determine the appropriate video production equipment and staff to meet the deliverables.

Task 2.1: On January 7, 2019, the Contractor shall set up, test, and perform a dry run for the Government. The Contractor shall be available for set-up between 2:00 p.m. – 4:00 p.m. The Government will set the specific time and notify the Contractor four to two weeks prior, based on room availability at the facility.

Task 2.2: On January 8 – 10, 2019 the Contractor shall capture each presentation, panel session, and all Q&A portions of the conference general session. Audience members will be provided a microphone to ask questions at their seat. If the audience member cannot be captured on camera, the audio of the question must be captured and provided in the final produced presentation video (refer to Task 3.3 “Audience Questions”). The detailed three-day agenda can be found at:

http://www.cvent.com/d/95qj3r http://www.cvent.com/d/95qj3r

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

Video Capture Requirement

Date Shooting Time Number of Videos

Length per presentation/video capture

January 8, 2019

4 hours, estimated 8 a.m. - 12:00 p.m.

5 videos will be an estimated 10-15 minutes

2 videos will be an estimated 30 - 40 minutes

2 video will be an estimated 60 minutes

January 9, 2019 9

6 video will be an estimated 10-15 minutes

1 video will be an estimated 30-40 minutes

2 videos will be an estimated 60 minutes

January 10, 2019 9

5 videos will be an estimated 5-7 minutes

1 video will be an estimated 10 minutes

3 video will be an estimated 45-60 minutes

Total: 27

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

As part of the Government’s contract with the procured facility, the following list of audio/visual equipment will be used for this event. The Contractor will be allowed to plug into the audio equipment to capture the event sound.

Function A/V Required

General Session Set-up: January 7, 2019

Event: January 8 – 10, 2019

• Dual LCD projector and screen (9 x 12 or larger)

• Two 60” or larger monitors to be placed toward the back of the room. The monitors will also present the presentation brief.

• Laptop

• Slide advancer

• All cables and adapters to connect the laptop to the projector

• Small stage (at a minimum 4’wide x 12’ long) enough to accommodate 1 speaker and a panel of 6 people

• One speaker microphone with podium

• Two Q&A wireless microphones

• Six wireless lavaliere microphones (Six wireless lavaliere mics will be used for days 1 and 2. Two lavaliere wireless mics will be used on day 3)

• Two speaker timers (one to face the presenter, the other will be placed at the head client table)

• 42” or larger Confidence monitor

• Extension cords, surge protectors, and power for all A/V equipment

• Sound system

• Audio mixer

• Two lighting trees to face the stage, with a minimum of four lights per tree and 750 watt cans or 6,000 watts total

• Velour Pipe and drape behind the stage and from screen to screen (estimated 30 - 40 feet)

• Two small risers (6’ x 8’ long) enough to fit the client’s video production camera equipment. One riser will be placed in the back center and another on the side.

• Power for all classroom seating (10-15 seats)

2019 Cyber Security Division R&D Showcase & Technical Workshop-Video Production

TASK 3: Post-production Video Support

The contactor shall provide all post-production video support deliverables to the Government between 30 - 60 days after of the completion of the event. The final deliverable due dates have been laid out in the deliverable section (IV Deliverables). The Contractor will determine the appropriate video production equipment and staff to meet the deliverables.

Task 3.1: The Contractor shall provide the below captured video content as individual RAW camera files (h.264 in at least 1080p) to the Government. The Contractor will deliver the video footage two weeks after the event.

Task 3.2: The Contractor shall provide individual transcription files in Microsoft Word from the general session video footage captured. The transcription will have an accompanying time code every 30 seconds.

Task 3.3: The Contractor shall provide a final produced presentation video for each general session presentation listed in Task 2.2. The final produced video will include the presenter and the technical brief (picture in picture), if a brief is provided. For presentations that didn’t provide a brief, the video will only include the presenter(s). For a picture reference refer to Figure 1. Each video file will be named based upon the presentation date, topic area and presenter’s name provided by the Government.

The individual video files must be made 508 compliant (have a closed caption option to be turned on/off).

The following video branding shall be used:

• Lower Thirds: The Contractor shall create the lower thirds to include the presenter’s name and organization. The information for the lower thirds will be provided by the Government.

• Video Branding: The Contractor shall create customized video branding, using the DHS S&T event brand, to include the lower third graphic, event banner, introduction, and end-tag. The Government will provide the source files of the stock imagery and DHS S&T logo.

Produced Video Format:

• Final produced videos must be provided in the following format: MPEG-4/ h.264 in at least

1080p resolution and at least 7 Mbps bitrate files.

• The brief and presenter must be synced. The brief must follow what was presented on stage by the presenter. The brief will be provided by the Government.

• Audience questions: Each video must include any Q&A session during or following each presentation. The final produced video should provide a video shot of the audience member asking the question and the presenter responding to the question.