QA 8000007 ND0037 1023.pdf

Questions and Answers

70RFPW24QW8000007

The answers to contractor questions are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

1. What is the existing power infrastructure?

a. Is the power supply stable?

b. Will UPS(s) be required?

i. If so, what is the power requirement?

ii. How many UPS?

Answer:

The existing power infrastructure is Standard Commercial three phase power

a) Yes the power supply is stable

b) Yes

a. Please see revised SOW provided with Amendment 0009, Section E, Design standards, subsection E.1.4.

b. Please see revised SOW provided with Amendment 0009, Section E, Design standards, subsection E.1.4.

c) Are there existing fiber optic access points?

a. Will new fiber optic cables be required?

i. If so, what type?

b. What are the lengths of the fiber optic cables from point of origin to end destination?

c. How many fiber optic runs?

d. What termination types will be required?

Answer: No

A) Yes. Please see revised SOW provided with Amendment 0009, Section E, Design

Standards, Subsection E.1.2

B) Please see revised SOW provided with Amendment 0009, Section E, Design Standards , Subsection E.1.2. Approximately up to 10,000’.

C) Please see revised SOW provided with Amendment 0009, Design Standards, Subsection

E.1.2. Approximately up to 1,000 runs.

D) Please see revised SOW provided with Amendment 0009 section E, Design Standards, Subsection E.3.12.

3. Will trenching be required?

a. If so, are the utility locations marked on the ground and/or properly documented?

b. Will dig permits be required?

c. Who will be required to obtain the digging permits?

Answer: No trenching will not be required

a) NA

b) No, the installation of the pole is no longer required.

c) Please see above.

4. Will lead and asbestos abatement be required?

a. Have the buildings been tested for lead and asbestos?

i. If so, will the government provide the results of the testing?

b. Are there any other health hazards associated with the applicable installation and maintenance?

Answer: No

a) NA

i) NA

b) NA

5. Are any of the buildings listed as historic buildings?

a. If so, who will determine the locations approved for possible drilling and camera placement?

Answer: No

a) NA

6. Is the existing camera system analog or IP?

a. Are the cameras connected by ethernet or coax cable?

Answer: The existing camera system is analog.

a) Coax

7. Is Cat6 plenum indoor and outdoor cable required?

a. Are there existing cable raceways or paths to route the new ethernet through?

b. Will conduit be required?

i. If so, what type and how many feet?

Answer:

Yes, please see revised SOW provided with Amendment 0009, Section E, Design Standards, subsection E.3.1.

a) Yes, there are existing cable paths that can be re-utilized.

b) Please see revised SOW provided with Amendment 0009, Section E, Design Standards, Subsection E.3.4.

a. Please see revised SOW provided with Amendment 0009, Section E, Design Standards, Subsection E.1.2 and E.3.4 . Approximately up to 10,000’.

8. Will existing equipment need to be tested?

a. If so, what type of equipment?

b. Number of each?

Answer:

No

a) NA

b) NA

9. Will existing cameras need to be replaced?

a. If so, how many cameras need to be replaced?

b. What type and/or brand of cameras are they to be replaced with?

Answer: Yes

a) Approximately 6.

b) Please see revised SOW provided with Amendment 0009, Section D, System/Equipment

Salient Characteristics and Requirements, Subsection D.3.1 – D.3.2.

10. Camera locations:

a. How many cameras are/will be mounted above 12' on the buildings/poles?

b. How many cameras are/will be roof top mounted?

c. How many cameras are/will require a lift?

Answer:

a) Approximately 3.

b) Approximately 0.

c) That is up to the contractor and their installation/safety practices. Depending on those practices, there may be six (6) cameras that require a lift.

11. Do the buildings have drop ceilings, or are they solid ceilings between floors?

Answer: The building has both drop and solid ceilings.

12. Are “To Scale” drawings available for publication?

a. If not, what is the length, width, and height of the building(s).

Answer: No

a) Approximately 185’ x 180’ x 60’

13. What are the “testing requirements” for the new or upgraded system(s)?

Answer: Please see revised SOW provided with Amendment 0009, Section E, Design

Standards, Subsection E.4.5

14. Is the government able to extend the solicitation’s due date?

Answer: The Government will extend the due date if and when necessary. Individual extensions will not be granted.

15. Will the Government please provide a Site Visit Attendee List?

Answer: Yes. The Site Attendee List will be provided as a separate attachment.

16. The equipment list shows OM4 Armored 6 strand fiber optic cable. Will the Government advise where they envision the fiber being used?

Answer: No

17. The equipment list states CAT6A Plenum cable, sections E.3.12 & E.3.13 states CAT6/6A cabling. Furthermore, section E.3.11 calls out CAT6/7 shielded cable. Please confirm if the Government wants CAT6A, CAT6A Plenum or CAT6/7 shielded cable?

Answer: Please see revised SOW paragraph’s D.5.1, E.3.11, E.3.12, E.3.13.

18. Can the Government confirm the camera labeled as "camera 12" in attachment B will be mounted to the roof Guard Shack?

Answer: Confirmed. This will be mounted to the roof of the guard shack.

19. Can the Government confirm the contractor will be able to use the currently installed conduit running from the Guard Shack to the Federal building for cabling for the camera labeled as "camera 12" listed in attachment B?

Answer: This conduit is intended to be used.

20. Can the Government please provide detailed internal floor plans of the Federal Building?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

21. Can the government identify where the MDF/IDFs are located on the floor plan? Can riser closets be used as an IDFs if needed?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

22. SOW C.7.1.d states "Six (2) each wired: 8.0C-H5A-PTZ-DP36 or equivalent," Please confirm that only 2 PTZ cameras are needed.

Answer: Confirmed. Please see revised SOW provided with Amendment 0009 Section C, sub section C.7.1 (d).

23. The PTZ and MH cameras require 60W PoE (poE ++) injectors that are listed. Are the "Rack Mount POE++ Injector" injectors on the line below still required, or is this asking to rack mount the other PoE injectors?

Answer: Rack mount injectors removed. Please see revised SOW provided with Amendment

0009. Section D.5.1.

24. Will the new monitors specified be wall mounted or on desktop stands?

Answer: Monitor mounts will not be specified. Coordination will be required on final mounting.

See revised SOW provided with Amendment 0009, Section C sub section C.4.1.

25. During the site visit it was noted the front and rear doors to not have direct camera coverage.

Please confirm this is acceptable as FSR3 requires all entrances and exits to have camera coverage.

Answer: SOW Requirements prevail.

26. During the site visit it was noted the front and rear doors to not have direct camera coverage.

Please confirm this is acceptable as FSR3 requires all entrances and exits to have camera coverage.

Answer: SOW Requirements prevail.

27. During the site visit it was noted the new MDF location may not have appropriate power.

Please confirm if the Government or the Contractor will be responsible to install the appropriate electrical circuit for the VSS equipment.

Answer: The Contractor would be responsible. See revised SOW provided with Amendment

0009, Section C sub section C.1.4.

28. During the site visit it was noted that there may be more than 1 viewing workstation desired.

Please confirm if there are additional workstations and the quantity. If so, will they also require 4 hours of UPS time, and what size monitors would they need?

Answer: See revised SOW provided with Amendment 0009, D.5.1 and Section E, sub section

E.1.4.

29. Please confirm the mounting heights of cameras attached to the building.

Answer: Cameras are mounted approximately 8’ to 25’.

30. Please confirm the front security desk will require equipment for 4 hours of UPS backup.

Please confirm the 6U of UPS equipment, plus the workstation will need to be mounted INSIDE the desk, which will require modification of the desk.

Answer: Please see revised SOW provided with Amendment 0009, Section E sub section E.1.4 for UPS requirements. Configuration of the desk is provided by the contractor to meet the requirements.

31. Why is there no camera coverage of the front doors on the current facility drawing? There is coverage of the sidewalks and street parking from two PTZs.

Answer: N/A

32. Why is the camera by the loading dock next to the generator not on the current facility drawing? There is a current camera here now but not on the current replacement map.

Answer: N/A

33. Will a mini split be installed in the IT room for proper cooling?

Answer: N/A

34. Will an electrical contractor be given time to do a walk-through of the facility to give a proper quote on replacing the conduit and pulling of new wire?

Answer: No. The site visit conducted on 05/30/2024 was a one time only event. No additional site visits will be conducted.

Name Justification

35. This SOW list multiple items as “equivalent” not “equal to or better than” Is there a name/sole source justification in the SOW? If there is no name justification, will the government make the corrections to state “equal to or better than”?

Answer:

Part A. No, a Brand Name Justification is not necessary.

Part B. No the Government will not make that change.

36. This SOW only list “Avigilon” part numbers or “equivalent” on a majority of items, Is there a name/sole source justification on this SOW?

Answer: No, a Brand Name Justification is not necessary.

Monitors

C.4.1 The Contractor shall install 2 40-45” LCD 4K UHD, 16:9 (M4K43-G2-NA or equivalent) at the lobby security desk. Final mounting location shall be approved by the FPS PM.

D.5.1 VSS Equipment list has 2 40-45", HD, 16:9 Aspect Ratio (such as Avigilon MHD43-G3- NA Monitor or equivalent)

37. This states 40-45” display but also states a part number that represents a 43” monitor, Is there a Name justification for this item?

Answer:

1) Please see revised SOW Section D, System/Equipment Salient Characteristics and Requirements provided with Amendment 0009, Section D, Subsection D.5.1

a. None is required as it is stated “or equivalent.”

38. Would the government clearly define the size on the monitors requested and location of those monitors?

Answer: No, the Government specifies a range of monitor sizes from 40” to 45”. Please see revised SOW provided with Amendment 0009, Section C, Scope, Subsection C.4.1.

39. There are no salient characteristics for this monitor, if there is no name justification/sole source, Will the government provide those salient characteristics so the contractor can provide “an equal to or better than”?

Answer:

No specific monitor size was provided in the question however for the salient characteristics for the monitors required, please see revised SOW provided with Amendment 0009 Section C, sub-section C.4.1.

40. The actual location whether 20’ or 150’ from the headend makes a difference in cost in wire and labor it would take to run wire to workstation, Will the government provide the exact location of any and all monitors on the map ? Will the government provide the mounting method needed for any and all monitors required in this SOW?

Answer: No, a site visit was provided. See designs for location of workstations and headend equipment. Mounting method to be confirmed with FPS PM. Please see revised SOW provided with Amendment 0009 Section C, sub section C.4.1.

41. During the site visit it was determined that the larger monitor would not fit at the lobby screening area, Will the government update this size and requirement in C.7.1 b) and equipment list D.5.1? If there is no name justification , In order for contractor to provide an equal to or better than” will the government provide salient characteristics?

Answer: No. Please see answer to question #38.

42. Will the government approve the installation of the workstation and ups in the lobby screening area to be install sitting on the floor under the PSO desk? If not, here would be a cost to install a shelf or other method, will the government clearly define the expectation and provide how, where and by what method the government wants the workstation, ups installed at the pos lobby screening area?

Answer: No. The contractor is responsible for the installation of the equipment in the lobby screening area.

Invalid Part

44. D.5.1 VSS Equipment List at a minimum: 2 CCV Control Software Page (such as Avigilon or equivalent), There is no such Avigilon thing as “CCV Control Software Page” , Will the government clearly define this item requested with a correct part/item number and provide associated salient characteristic?

Answer:

Please see revised SOW provided with Amendment 0009, Section D, System/Equipment Salient Characteristics and Requirements, sub sections D.1 and sub section D.5.1

UPS Requirement

45. In section D.5.1 the UPS in the equipment list is a SM5000RT3UTAA or equivalent, this UPS is significantly larger than necessary to power the system. Also, under section E.1.4 it specifically calls out the UPS requirement and under section F.2.6 A) the government requires the contractor to provide UPS back up calculation. Based on sections E.1.4 and the requirement of F.2.6 A) Will the government allow the contractor to supply the Appropriately sized UPS based on the calculation of the power requirement on the system in each location there is a need/ requirement for backup power?

Answer: Yes. Please see revised SOW provided with Amendment 0009 Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1; Section E, Additional Project Requirements, Subsection E.1.4; and Section F, Deliverables, Subsection

F.2.6.

Storage Calculation

B.1.2 The VSS shall monitor vehicle traffic, personnel entry, emergency exits, and the exterior perimeter of the facility. The Video Surveillance System (VSS) shall retain video for a minimum of 30 days +25% additional storage space for future expansion.

Storage shall be calculated at full camera resolution, full frame rate, and low compression.

C.3.1 The Contractor shall calculate appropriate storage for all cameras recording at thirty

(30) frames per second (fps) at the device (Camera, not total system), maximum resolution, and minimum compression. Storage capacity shall be capable of storing video for a minimum of thirty (30) days. The Contractor shall calculate and provide video storage requirements with the submitted proposal; the Contractor shall include enough storage for an additional five (5) cameras for future expansion maintaining the thirty (30) day minimum requirement.

46. B.1.2 conflicts with C.3.1 , Based on these 2 requirements the contractor has no clear direction to provide the calculation required for this SOW. One states 25% for future and one states 5 cameras for future. Will the government provide clear un-conflicting requirement for this calculation?

Answer:

Yes. Please see revised SOW provided with Amendment 0009 Section C, Scope, Subsection C.3.1 and Section B, Purpose, Subsection B.1.2.

47. Also with C.3.1 the “5 cameras” would have to be clearly defined as the camera type (single sensor or multi sensor) and Megapixel would drastically affect the calculation. Will the government provide the salient characteristics for the camera the government wants the contractor to include in this calculation?

Answer:

Please see revised SOW provided with Amendment 0009 Section C, Scope, Subsection C.3.1 and Section B, Purpose, Subsection B.1.2.

What is also missing from this requirement is the videos compression method H.264 or H.265.

All the cameras and server list both H.264 and H.265 compression codec.

48. There is a difference between the two codec. Will the government provide what codec it wants the contractor to use in calculation?

Answer:

The Contractor shall use H.265 for their compression codec calculations. Please see revised SOW provided with Amendment 0009, Section C, Scope, Subsection C.3.1

49. What is also missing from this calculation is activity (amount of time constant record each day) and scene (amount of movement in imagine), these setting are clearly available in the storage calculator and need to be defined to provide true and accurate calculations, will the government provide this information so contractors can provide accurate calculation to meet requirements in B.1.2 and/or C.3.1?

Answer: Please see revised SOW provided with Amendment 0009, Section C, Scope, Subsection

C.3.1

50. Using these calculations on Motorola’s design tool it shows that with the amount of storage listed in the SOW in section C.7.1 a), D.2 and D.5.1, in this sow FPS included the design tool and they used lower quality setting of 6 which is lower than what they are requesting the contractor to use and with what FPS used that it shows 30 days and 7 hours. If contractor was to do the calculation as outlined in this SOW, at the higher rates, there would be insufficient storage to meet the 30 day requirement. Based on these discrepancies will FPS verify and recalculate to provide a base line of storage for this SOW for the amount of storage servers needed to meet the 30 day requirement?

Answer: Yes. Please see revised SOW provided with Amendment 0009, Section C, Scope, Subsection C.3.1

Server

C.7.1

a) One (1) Avigilon NVR5-STD-64TB-S19-NA or Equivalent. Location of the NVMS shall be coordinated with the FPS COR/PM before installation.

b) One (1) Avigilon RM7-WKS2MN-NA SS or Equivalent, Remote Monitoring

Workstation, with USB PTZ controls. Location of the workstation shall be coordinated with the FPS COR/PM before installation.

51. There would be a difference in installation cost both wire and labor based on the location of any equipment in this SOW, will the government provide the exact location of server and workstations and place that location on the map?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

55. During the site visit there wasn’t a clear location of the workstation in the FPS area or the lobby area, there is a cost for shelving, racks or mounts as well as labor cost, in order for any contractor to provide an accurate submittal to the government the government would need to supply this information, will the government provide any and all information relevant (location and method) to the installation of any workstations and the severs required in this SOW?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

56. During the site visit there where prints that the building maintenance had and also GSA said they have building prints, will the government provide any and all documentation in relationship to current cameras and building electrical plans?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

57. The is a cost to run electrical to the server rack and that cost is directly related to the distance from nearest electrical panel, Will the government provide the exact location the government want the server rack and provide that location on the site map?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

Camera Locations

58. Will the government update the map to show the locations of cameras that was discussed during the site visit?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

59. During site visit FPS, suggested adding additional cameras to the SOW, at the front entry, will the government add those additional camera to the map? Wil the government update the equipment list? Will the government add the salient characteristics if different than those already in section D?

Answer: N/A

60. Will the government locate on map the location they want the headend installed and provide room number or name?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

61. Will the government provide location on the map of electrical panels that have open circuits available to supply power to the VSS Headend?

Answer: Please see ND0037_Design_Combined_Blueprints provided with Amendment 0009.

C.7.1

d) Six (2) each wired: 8.0C-H5A-PTZ-DP36 or equivalent, H.265 HDSM Smart Codec, Single Sensor, Self Learning Video Analytics, LightCatcher Technology outdoor dome

PTZ IP camera, Wide Dynamic Range (WDR). Install per attachment

ND0037_VSS_Design and reference drawings.

62. The equipment list in section D states 2 each and this shows “six 2 Each” , will the government correct this line item quantity?

Answer: Please see the answer to question #22.

No further questions will be answered.