Questions and Answers 70RFPW24QW8000006 1023.pdf

Questions and Answers

70RFPW24QW8000006

The answers to contractor questions are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

1. What is the existing power infrastructure?

a. Is the power supply stable?

b. Will UPS(s) be required?

i. If so, what is the power requirement?

ii. How many UPS?

Answer: The existing power infrastructure is Standard Commercial three phase power

a) Yes the power supply is stable

b) Yes

a. Please see revised SOW provided with Amendment 0008 Section E, Design standards, subsection E.1.4

b. Please see revised SOW provided with Amendment 0008 Section E, Design standards, subsection E.1.4

2. Are there existing fiber optic access points?

a. Will new fiber optic cables be required?

i. If so, what type?

b. What are the lengths of the fiber optic cables from point of origin to end destination?

c. How many fiber optic runs?

d. What termination types will be required?

Answer: No

A) Yes. Please see revised SOW provided with Amendment 0008, Section E, Design

Standards, Subsection E.1.2

B) Please see revised SOW with Amendment 0008, Section E, Design Standards, Subsection

E.1.2. Approximately up to 10,000’

C) Please see revised SOW with Amendment 0008, Section E, Design Standards, Subsection

E.1.2. Approximately up to 1,000 runs

D) Please see revised SOW with Amendment 0008 Section E, Design Standards, Subsection

E.3.12

3. Will trenching be required?

a. If so, are the utility locations marked on the ground and/or properly documented?

b. Will dig permits be required?

c. Who will be required to obtain the digging permits?

Answer: No trenching will not be required.

a) NA

b) No, the installation of the pole is no longer required.

c) Please see above

4. Will lead and asbestos abatement be required?

a. Have the buildings been tested for lead and asbestos?

i. If so, will the government provide the results of the testing?

b. Are there any other health hazards associated with the applicable installation and maintenance?

Answer: Asbestos remediation required ONLY if contractor intends to disturb any area outside of any area identified in the attached report.

a) Yes, the buildings were tested for asbestos in 2018. No there has been no lead testing conducted.

a. Yes, please see attached file Fargo_Fed_Final.pdf

b) No

5. Are any of the buildings listed as historic buildings?

a. If so, who will determine the locations approved for possible drilling and camera placement?

Answer: No, ND0046 is not listed as a historic building.

a) NA

6. Is the existing camera system analog or IP?

a. Are the cameras connected by ethernet or coax cable?

Answer: The existing camera system is analog.

a) Coax

7. Is Cat6 plenum indoor and outdoor cable required?

a. Are there existing cable raceways or paths to route the new ethernet through?

b. Will conduit be required?

i. If so, what type and how many feet?

Answer:

Yes, please see revised SOW provided with Amendment 0008, Section E, Design Standards, subsection E.3.1

a) Yes, there are existing cable paths that can be re-utilized.

b) Please see revised SOW provided with Amendment 0008, Section E, Design Standards, Subsection E.3.4

a. Please see revised SOW provided with Amendment 0008, Section E, Design

Standards, Subsection E.1.2 and E.3.4 Approximately up to 10,000’

8. Will existing equipment need to be tested?

a. If so, what type of equipment?

b. Number of each?

Yes

a) Dome and PTZ cameras

b) (2) Dome cameras and (2) PTZ cameras

9. Will existing cameras need to be replaced?

a. If so, how many cameras need to be replaced?

b. What type and/or brand of cameras are they to be replaced with?

Answer:

Yes, all FPS owned cameras will need to be replaced EXCEPT for the (2) dome cameras in the lobby and the (2) PTZs on the awning at the front entrance.

a) 9 existing cameras need to be replaced with new cameras. The contractor will verify with onsite FPS PM which existing cameras are to be taken down/replaced. Please refer to

ND0046_Combined_Set_Amendment 0008 for new camera placement.

b) Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.3.1 –

D.3.4 ND0046_Combined_Set_Amendment 0008

10. Camera locations:

a. How many cameras are/will be mounted above 12' on the buildings/poles?

b. How many cameras are/will be roof top mounted?

c. How many cameras are/will require a lift?

Answer:

a) 1 camera will be mounted approximately 15’ on a pole

b) 7 cameras will be roof top mounted.

c) Please refer to Amendment 0008 provided with Amendment 0008, SOW Section C, Scope, Subsection C.2.6. Approximately all cameras may or may not need a lift.

d) ”Depending on the contractors installation/safety policy there may be cameras that are not suitable for ladder installation. Depending on individual policies a lift might be required.

11. Do the buildings have drop ceilings, or are they solid ceilings between floors?

Answer: The buildings have both drop ceiling and solid ceiling.

12. Are “To Scale” drawings available for publication?

a. If not, what is the length, width, and height of the building(s).

Answer: No

a) Approximately 300’x 235’x 45’ . Please see revised SOW provided with Amendment 0008, Section C, Installation Requirements, Subsection C.2.6

13. What are the “testing requirements” for the new or upgraded system(s)?

Answer: Please see revised SOW provided with Amendment 0008, Section E, Design

Standards, Subsection E.4.5

14. Is the government able to extend the solicitation’s due date?

Answer: The Government will extend the due date if the extension is determined to be warranted. Individual extension requests for the convenience of offerors will not be granted.

15. F.2.5 is specific to "List of Materials" and states with the itemized price list " All items shall match those on the manufacturer data sheets." Is the Government asking for data sheets on materials or that the materials listed must match the hardware data sheets? The Government is not asking for data sheets for the Wiring items listed in the Wiring section of D.5.1 table, correct?

Answer: The Government is asking for the manufacturer datasheet for all items that the contractor is submitting as part of the Request for Quotation (RFQ). Please see revised SOW provided with Amendment 0008, Section F, Deliverables, Subsection F.2.2

16. SF 1449 states that Delivery is "1 Days after Notice to Proceed" while SOW G.2 states "90 business (sic) days following NTP." Would the Government please clarify?

Answer: The SOW prevails. Please see revise SOW provided with Amendment 0008, Section F, sub-section F.1.2.

17. Will the Government please provide a Site Visit Attendee List?

Answer: Yes. Please see Site Visit Attendee List provided as a separate document.

18. Can we send multiple emails for submission, given file size?

Answer: Yes. All emails must be clearly marked in the subject line with solicitation number and solicitation part.

19. Would the Government consider extending the due date of the solicitation for at least 1 week after the Government posts answers to questions to allow for proper pricing?

Answer: Please see answer to question #14.

20. The equipment list shows OM4 Armored 6 strand fiber optic cable. Will the Government advise where they envision the fiber being used for and in such a large amount?

Answer: The government will not advise on location(s). Footage provided is only a suggestion please submit RFQ based on the contractor’s technical designs.

21. The camera map in attachment B is highly pixilated and is impossible to read. Can a higher resolution camera map be provided?

Answer: Yes. Please refer to updated ND0046_Combined_Set_Amendment0008

22. Can the government identify the MDF/IDFs location on a detailed floor plan?

Answer: Please see revised floor plans provided with Amendment 0008

ND0046_Combined_Set_Amendment0008

23. Equipment list D.5.1 calls for 14 60W PoE++ injectors, but the list of cameras shows that only 10 would be needed. Please confirm if the Government wants 14 60W PoE++ injectors

Answer:

All 16 cameras will need 60W PoE injectors. Please see revised SOW provided with Amendment 0008, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1

24. Some older PTZ cameras require 95W PoE injectors instead of 60W injectors. Please confirm what type of injectors used on the to remain PTZ cameras installed on the front of the building or the model number.

Answer: The existing PTZs on the front of the building are H5A-PTZ-8MPs

25. Will the new monitors specified be wall mounted or on desktop stands?

Answer: Please see revised SOW provided with Amendment 0008 Section C, Scope, Subsection

C.4.1, C.4.2, and C.4.3.

26. During the site visit, it was noted that more than 1 workstation to view the cameras may be desired, specifically at the security desk. Please confirm the number of workstations the Government requires for this project. If there are additional workstations what size monitors are needed and will each workstation require 4 hours of UPS battery backup?

A) (3) workstations will be required for this project. Please see revised

SOW provided with Amendment 0008, Section C, Scope, Subsection

C.5.5, C.5.6, C.5.7

B) Please see revised SOW provided with Amendment 0008, Section

C, Scope, Subsection C.4.1., C.4.2., C.4.3

C) Yes, Please see revised SOW provided with Amendment 0008, SOW

Section D, Equipment List, Subsection D.5.1, and Section E, Additional

Project Requirements, Subsection E.1.4.

27. The front security desk will require some retrofitting to install the 6U of UPS equipment, a shelf to raise the monitors for practical viewing through the glass countertop. Please confirm the retrofitting of the front security desk is a requirement of the SOW.

Answer: The retrofitting of the front security desk is a requirement of the SOW. Please see revised SOW provided with Amendment 0008, Section C, Scope, Subsection C.4.1.

28. Per SOW, 40-45 inch monitors are required. These sized monitors will not fit inside the front security desk. Please confirm size of monitors and mounting location.

Answer: Please see revised SOW provided with Amendment 0008, Section C, Scope, Subsection C.4.1.

29. During the site visit it was noted that the 2 existing cameras are mounted on a utility pole not owned by the government. Please confirm that a new pole, attached to the concrete wall (which is owned by the Government), connected via aerial wire, will be required for the parking lot coverage.

Answer: GSA has confirmed the existing pole which is currently being used is owned by the government. The contractor shall use the existing pole.

30. During the site visit it was noted that the entrance doors are not sufficiently covered per FSR3. Please confirm the camera count and coverage is still accurate?

Answer: The camera count has been updated revised. Please see revised SOW provided with

Amendment 0008 , Sections B, Purpose, Subsection B.1.1, C, Scope, Subsection C.7.1.g, and D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1

31. During the site visit it was noted that the corner cameras are mounted 30 to 40 feet high. This will degrade camera performance. Please confirm that the mount heights will remain the same or can they be lowered to improve performance?

Answer: Camera mount heights will remain the same.

32. During the site visit it was noted that one of the cameras is very close to an LED flood light.

This has caused some video washout at night. Can this camera be mounted lower on the corner to correct this?

Answer: Yes this is acceptable.

33. What is the height to the 2nd-floor roof from ground level?

The height is approx. 18’ from ground level to 2nd floor roof. Please see revised SOW provided with Amendment 0008, Section C, Installation Requirements, Subsection C.2.6

34. During the site visit it was noted that the new MDF location, on the 3rd floor, may require a new electrical outlet. Please confirm if the Contractor or the Government will be responsible for installing the new circuit and any other required electrical work.

Answer: Yes. Please see revised SOW provided with Amendment 0008 Section E, Additional Project Requirements, Subsection E.1.1 and E.1.2

35. Are there any OSHA requirements for the installation of the new rack?

Answer: Yes. See revised SOW provided with Amendment 0008 Sections C, Scope, Subsection C.1.5 and E, ADDITIONAL PROJECT REQUIREMENTS, Subsection E.7.1

36. During the site visit it was noted that there is an old armory security station desk that should be dismantled and removed. Please confirm this removal is included in the contractor scope.

Answer: Yes, this is part of the contractor scope. Please see revised SOW provided with

Amendment 0008, Section C, Scope, Sub sections C.1.2 and C.2.8.

37. During the site walk, the FPS guide stated that all external conduit associated with the VSS must be replaced to meet current NEC standards. Please confirm this is part of the scope of this project..

Answer: If external conduit is being re-used the contractor shall ensure that it meets current NFPA/NEC standards. Please see revised SOW provided with Amendment 0008, Section E, Additional Project Requirements, Subsection E.3.2 and E.3.4

38. During the site visit it was noted that the external conduit is attached to wood blocks sitting on a piece of rubber and are degrading. If external conduit is being re-used, please confirm if the wooden blocks will be re-used or will need to be replaced to meet current NEC standards.

Answer: If external conduit is being re-used the contractor shall ensure that it meets current NFPA/NEC standards. Please see revised SOW provided with Amendment 0008, Section C, Scope, Subsection C.1.5, and Section E, Additional Project Requirements, Subsection E.3.2

39. Is all cabling from the old system expected to be removed from the building, or cut back as mentioned during the site visit?

Answer: All currently installed wire, cable, and fiber, which is not designated for reuse, shall be completely removed by the Contractor and properly disposed of. Please see revised SOW provided with Amendment0008, Section C, Scope, Subsection C.1.2.

Name Justification

40. This SOW list multiple items as “equivalent” not “equal to or better than” Is there a name justification in the SOW? If there is no name justification, will the government make the corrections to state “equal to or better than”?

Part A. No Brand Name Justification is necessary.

Part B. No, the Government will not make a change.

41.0 This SOW only list “Avigilon” part numbers or “equivalent” on a majority of items, Is there a name/source justification on this SOW?

Answer: Please see answer to Question #40.

Network switch

42. Section D.4 Network Managed Switch a)(2) states 24 SFP Ports, per the item in the equipment list this should be 2 SFP Ports, would the government make this correction?

Yes. Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.4.1.a

Monitors

43. C.4.1 The Contractor shall install 2 40-45” LCD 4K UHD, 16:9 (M4K43-G2-NA or equivalent) inside the Fargo Federal Building and Post Office lobby security desk. Final mounting location shall be approved by the FPS PM.

Answer: No question was asked therefore unable to give answer.

44. D.5.1 VSS Equipment list has 2 40-45", HD, 16:9 Aspect Ratio (such as Avigilon MHD43- G3-NA Monitor or equivalent)

This states 40-45” display but also states a part number that represents a 43” monitor.

Is there a Name justification for this item?

Answer:

1) Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1

a. None is required as it is stated “or equivalent.”

45. Would the government clearly define the size on the monitors requested and location of those monitors?

Subsection C.4.1, C.4.2, C.4.3.

46. There are no salient characteristics for this monitor, if there is no name justification will the government provide those salient characteristics so the contractor can provide “an equal to or better than”?

Answer:

No specific monitor size was provided in the question, however, for the salient characteristics for the monitors required, please see revised SOW provided with Amendment 0008, Section C, sub-section C.4.1, C.4.2 and C.4.3.

47. During the site visit it was determined that the larger monitor would not fit at the lobby screening area, Will the government update this size and requirement in C.7.1 b) and equipment list D.5.1? If there is no name justification, In order for contractor to provide an equal to or better than” will the government provide salient characteristics?

Answer: Please see answer to question #45.

Invalid Part

48. D.5.1 VSS Equipment List at a minimum: 1

CCV Control Software Page (such as Avilgilon or equivalent), There is no such Avigilon thing as “CCV Control Software Page.” Will the government clearly define this item requested with a correct part/item number and provide a salient characteristic?

Answer:

Please see Amendment 0008, revised SOW Section D, System/Equipment Salient Characteristics and Requirements, sub sections D.1 and sub section D.5.1

UPS Requirement

49. In section D.5.1 the UPS in the equipment list is a SM5000RT3UTAA or equivalent, this UPS is significantly larger than necessary to power the system. Also, under section E.1.4 it specifically calls out the UPS requirement and under section F.2.6 A) the government requires the contractor to provide UPS back up calculation. Based on sections E.1.4 and the requirement of F.2.6 A) Will the government allow the contractor to supply the Appropriately sized UPS based on the calculation of the power requirement on the system in each location there is a need/ requirement for backup power?

Answer: Yes. Please see Amendment 0008, revised SOW Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1; Section E, Additional Project Requirements, Subsection E.1.4; and Section F, Deliverables, Subsection F.2.6

Storage Calculation

50. B.1.2 The VSS shall monitor vehicle traffic, personnel entry, emergency exits, and the exterior perimeter of the facility. The Video Surveillance System (VSS) shall retain video for a minimum of 30 days +25% additional storage space for future expansion.

Storage shall be calculated at full camera resolution, full frame rate, and low compression.

C.3.1 The Contractor shall calculate appropriate storage for all cameras recording at thirty

(30) frames per second (fps) at the device (Camera, not total system), maximum resolution, and minimum compression. Storage capacity shall be capable of storing video for a minimum of thirty (30) days. The Contractor shall calculate and provide video storage requirements with the submitted proposal; the Contractor shall include enough storage for an additional five (5) cameras for future expansion maintaining the thirty (30) day minimum requirement.

B.1.2 conflicts with C.3.1 , Based on these 2 requirements the contractor has no clear direction to provide the calculation required for this SOW. One states 25% for future and one states 5 cameras for future. Will the government provide clear unconflicting requirement for this calculation?

Answer:

Yes please see Amendment 0008, revised SOW Section C, Scope, Subsection C.3.1 and Section B, Purpose, Subsection B.1.2.

51. Also with C.3.1 the “5 cameras” would have to be clearly defined as the camera type (single sensor or multi sensor) and Megapixel would drastically affect the calculation. Will the government provide the salient characteristics for the camera the government wants the contractor to include in this calculation?

Answer: Please see Amendment 0008, revised SOW Section C, Scope, Subsection C.3.1 and Section B, Purpose, Subsection B.1.2.

52. What is also missing from this requirement is the videos compression method H.264 or H.265. All the cameras and server list both H.264 and H.265 compression codec.

There is a difference between the two codec. Will the government provide what codec it wants the contractor to use in calculation?

Answer: The Contractor shall use H.265 for their compression codec calculations. Please see revised SOW provided with Amendment 0008 Section C, Scope, Subsection C.3.1

53. What is also missing from this calculation is activity (amount of time constant record each day) and scene (amount of movement in imagine), these setting are clearly available in the storage calculator and need to be defined to provide true and accurate calculations, will the government provide this information so contractors can provide accurate calculation to meet requirements in B.1.2 and/or C.3.1?

Answer: Please see revised SOW provided with Amendment 0008 Section C, Scope, Subsection C.3.1

54. Using these calculation on Motorola’s design tool it shows that with the amount of storage listed in the SOW in section C.7.1 a), D.2 and D.5.1, in this same region on sow FPS included the design tool and they used lower quality setting than what they are requesting the contractor to use, by doing so the storage called out in the SOW also would be insufficient to meet the 30 day requirement, Will FPS verify and recalculate to provide a base line on this SOW for the amount of storage needed to meet the 30 day requirement?

Answer:

Yes. Please see revised SOW provided with Amendment 0008, Section C, Scope, Subsection C.3.1

Server

C.7.1 a) One (1) Avigilon NVR5-PRM-96TB-S19-NA or Equivalent. To be located within the

MDF_TR_RM_347 headend / security room.

D.2 Minimum Server and Workstation Requirements states “Up to 80 TB Raw, 64 TB Effective

(RAID 6)”

D.5.1 Equipment List states “Avigilon NVR5 STD 96 TB Windows Server 2019 (or equivalent)”

55. These 3 areas of the SOW conflict and reference different servers and server types. Will the government please upgrade this area of the SOW to remove the conflicting information so the contractor can provide a submittal with the item the government is requesting?

Answer: Yes, Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.2.

Camera Locations

56. Will the government update the map to show the locations of cameras that was discussed during the site visit?

Answer:

Yes. Please refer to updated ND0046_Combined_Set_Amendment0008 provided with Amendment 0008

57. During site visit FPS, suggested adding additional cameras to the SOW, at the front entry and the parking garage entrance, will the government add those additional cameras to the map? Wil the government update the equipment list? Will the government add the salient characteristics if different than those already in section D?

Answer:

a. Yes. Please refer to ND0046_Combined_Set_Amendment0008 provided with Amendment 0008 regarding the additional cameras.

b. Yes. Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1

c. Yes. Please see revised SOW provided with Amendment 0008, Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.3.4

58. Will the government locate on map the location they want the headend installed and provide room number or name?

Yes, Please see updated floor plans provided with Amendment 0008.

“ND0046_Combined_Set_Amendment0008”.

59. Will the government provide location on the map of electrical panels that have open circuits available to supply power to the VSS Headend?

Answer:

Please see updated floor plans provided with Amendment 0008. “ND0046_Combined_Set_Amendment0008” however electrical panel locations will need to be contractor verified in the field.

60. Will the government provide the mounting height of the camera that is to be locate on the north end of the parking lot.

Answer: The camera shall be installed at the height of the existing cameras which are to be replaced. Approximately 15’.

61. The camera location on the north end of the parking lot will require a custom mounting pole, what color does the government want the pole and does the government want this pole built out of aluminum to avoid rusting?

Answer: The government no longer needs a custom pole to mount a camera. The contractor will utilize the existing pole.

62. Will the government confirm that the camera on the north end of parking lot, that this custom pole can be mount to the retaining wall?

Answer: Please see question #60.

Additional workstations

63. During the site visit, FPS represented that they would add additional workstations, one in PSO office and one in FPS office.

Answer: No question was asked, therefore it is not possible to provide an answer.

64. Will the government add those to the equipment list?

Answer: Although not specified it is assumed the additions referred to relate to the workstations.

Yes. Please see revised SOW provided with Amendment 0008, Sections C, sub sections C.5.6 and C.5.7 and Section D, System/Equipment Salient Characteristics and Requirements, Subsection D.5.1.

65. Will the government add the monitors associated to those additional workstations to section c.7?

Subsection C.4.2 and C.4.3

66. Will the government provide the salient characteristics to the sow for the monitors it will require at each workstation?

Answer:

Please see revised SOW provided with Amendment 0008, Sections C, sub sections C.4.1, C.4.2 and C.4.3 and Section D, Sub section D.5.1.

67. Will the government provide the location of these workstations on the map?

Answer: Yes. Please see updated ND0046_Combined_Set_Amendment0008 provided with Amendment 0008.

68. Will the government provide the location of the electrical panels on the map

Answer: Please see Question #59

NO FURTHER QUESTIONS WILL BE ANSWERED

The answers to contractor questions are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the sol...