SF 30 70RFPW24QW8000001 amend 3 watt v2.pdf

(x)

70RFPW24QW8000001

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Auburn WA 98001 Attn: Thomas Westlake

OPO/FPS/WEST CCG/R8F

1901 C Street SW, Suite 100 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/West CCG/Region 8

Auburn WA 98001 1901 C Street SW, Suite 100

70RFPW

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS WEST CCG (70RFPW)

05/29/20240003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/01/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jennifer J. Moore

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Requisition No. 192124R08PRJP0059

Solicitation: 70RFPW24QW8000001

CO: Jennifer Moore: Jennifer.J.Moore@fps.dhs.gov, CS: Thomas Westlake, Thomas.Westlake@fps.dhs.gov

NVMS Video Surveillance System (VSS) located at the Dick Cheney Federal

Building 100 E B Street, Casper Wyoming 82601. The purpose of this amendment is to:

a. Provide responses to timely questions received. Responses are provided via Attachment 1- Questions & Answers.

Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 65CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFPW24QW8000001/0003

b. Remove the original Attachment A, Statement of

Work (pages 26-77/157 of the RFQ package), in its entirety and replace it with the revised, attached Attachment A, Statement of Work.

c. Remove the Attachment A.1, Drawings (pages

78-97/157 of the RFQ package) in its entirety and replace with the revised, attached

70RFPW24QW8000001 Amendment 3, Attachment A.1.

d. The response date for this solicitation remains 06/07/2024 at 09:00 PDT.

e. Do not use any hyperlink. All emails should be sent to thomas.westlake@fps.dhs.gov.

2. There are no others changes as a result of this amendment; all other dates, terms and conditions shall remain the same.

**OFFERORS ARE ENCOURAGED TO REVIEW THE RFQ

PACKAGE AND ASSOCIATED AMENDMENTS IN THEIR

ENTIRETY. ANY SUBMISSION WHICH DOES NOT MEET THE

REQUIREMENTS OF THIS RFQ WILL BE REMOVED FROM

AWARD CONSIDERATION. ATTACHMENT E (revised via

AM0001) IS PROVIDED FOR YOUR CONVENIENCE AND

OUTLINES THE REQUIREMENTS OF THIS RFQ PACKAGE.****

1 - Questions & Answers

A - Statement of Work (REVISED)

A1 – Site Drawing (REVISED)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Amendment 0003, Questions and Answers for RFQ#70RFPW24QW8000001, VSS in Casper, WY RFQ Package posted on 5/29/2024

Date Rec'd Question Answer

1 4/18/2024 Does the contractor need to provide 30 amp power circuit to the PSO Office head end? If so, could the government please define that location on the drawing and the location of the closest panel that power can be pulled from?

See Amendment 0003 revised SOW Para C.2 Installation Requirements

C.2.2 The Contractor shall provide and install a complete IP based VSS to include, but not limited to, Network Video Management System (NVMS) capable of viewing, recording, playback, and exporting of video, cameras, servers, RAID 5/6 (hot swappable) video storage, workstations, and network routers/switches. Provide and install camera mounts and other appurtenances, premise wiring and support , and system hardware as required for a complete and fully operational system as specified in this SOW. The installed system shall be easily expandable for future growth.

3 Electrical closets have been identified, 2 on the first floor and 1 on the second floor. RM 1100, RM 2219, & RM 1026. Plans have been amended to reflect.

2 4/18/2024 Does the contractor need to provide 30 amp power circuit to the switch/ups location in post office building? If so, could the government please define that location on the drawing and the location of the closet panel that power can be pulled from?

See Amendment 0003 revised SOW Para C.2 I nstallation Requirements

C.2.2 The Contractor shall provide and install a complete IP based VSS to include, but not limited to, Network Video Management System (NVMS) capable of viewing, recording, playback, and exporting of video, cameras, servers, RAID 5/6 (hot swappable) video storage, workstations, and network routers/switches. Provide and install camera mounts and other appurtenances, premise wiring and support , and system hardware as required for a complete and fully operational system as specified in this SOW. The installed system shall be easily expandable for future growth.

3 Electrical closets have been identified, 2 on the first floor and 1 on the second floor.

RM 1100, RM 2219, & RM 1026. Plans have been amended to reflect.

3 4/18/2024 Are both of the buildings on generator power? If not is the generator power available for this project? Both facilities are on generator power. Generator Power cannot be relied upon.

4 4/18/2024 Due to the addition not depicted on the drawings provided, does the government want to move the location of the NNE camera and place it further to the west?

Please see SOW Para C.7. VSS Locations upgrades & add-ons: See Drawing updated in Amendement 3 (Attachment WY0030_VSS_Design) The contractor and FPS Technical Point of Contact (TPOC) shall verify all camera installation locations to provide the optimal view prior to any installation.

5 4/18/2024 The current corner mount place are mounted with hardware that is rusting, Does the government want the current corner mounting plate removed and replaced with a new corner mounting plate and for that mount to be attached with stainless steel hardware?

See Amendment 0003 revised SOW Para E.2.1 All of the currently installed cameras and mounting hardware are to be replaced and new.

Page 3 of 6570RFPW24QW8000001/0003 Q & A

6 4/18/2024

The exterior of the building has a decorative out cropping that is 8” out from building, Does the government want the centerline of the camera to be out past that vertical plane so as to not be blocking any video along the sides of the building? If yes, how far does the government want that centerline of the camera to extend past the furthest vertical plane of the building?

Yes the centerline of the camera should be out past the vertical plane so that no view is obstructed. As determined by mounting hardware neccesary.

7 4/18/2024 The equipment list is missing a UPS for the PSO workstation and monitors, per the SOW all the equipment is required to be on a UPS, that workstation and monitor would require a 1500va UPS, will the government add an UPS for the PSO lobby to the equipment list?

See Amendment 0003 revised equipment list SOW Para D.5.1 VSS Equipment List at a minimum: Equipment list updated to include one SM1500RMXL2UTAA or equivalent

8 4/18/2024 There are only 2 monitors on the SOW and during the site visit, that discrepancy was noticed, Will the government update the equipment list to include the additional monitors needed for this project?

See Amendment 0003 revised equipment list SOW Para D.5.1 VSS Equipment List at a minimum: Equipment list updated to include two more 24" monitors MHD24-G2- NA or equivalent

9 4/18/2024

The monitors on the SOW equipment list are HD monitors (1920X1080) and Under section C.4.1 calls for 2 monitors that 40-45” 4KUHD. The cameras are much higher resolution than the what HD Monitor will support at 2560X1920 (5MP). Would the government clearly define the monitor size for PSO Lobby and PSO Office? Would the government also define the actual resolution requirement of any and all monitors needs for this project?

The part number for this monitor is M4K43-G2-NA 43 (or equivilant). This is not an HD, it is an 4K UHD 3480x2160 (4K) (https://www.nexlar.com/shop/avigilon-m4k43-g2-na-43-lcd-monitor-4k-uhd/). See Amendment 0003 revised equipment list D.5.1 VSS Equipment List at a minimum:

10 4/18/2024 The monitors for the PSO station are listed as 43”, per the site visit those will not fit into the current console, the largest size would be a 24” and those are available in 4k resolution, will the government update the SOW to reflect the size that will fit?

See Amendment 0003 revised equipment list SOW Para D.5.1 VSS Equipment List at a minimum: The 43" monitors will be installed at the Security operations Center and an additional two 24" 4k monitors will be added to the equipment list for the front desk area.

11 4/18/2024

For the distance the PSO sits from the monitor in the PSO office, per industry guideline a 32” monitor would be better for viewing and the eyes, below is industry standers for distances based on monitor size. The PSO at the current desk will be sitting at approx. 25” from the monitors. Will the government change this from a 43” monitor to a 32” monitor? Would the government consider 4 each 32” monitor in the PSO Office?

No, the Government will not consider any changes to the monitor sizes listed.

Page 4 of 6570RFPW24QW8000001/0003 Q & A

11 continued

12 4/18/2024 Does the government want the monitors mounted to the PSO desk in the PSO office?

See Amendment 0003 revised SOW Para C.4, C.4.1, C.4.2. The monitors shall be desk mounted where feasible.

Page 5 of 6570RFPW24QW8000001/0003 Q & A

13 4/18/2024

The Multi sensors cameras require 60 watt POE, the current salient for the switch is 30 wa4 per port, There are now POE switches that exceed 90watts POE per port as the demand for POE powered devices has grown. By using a switch with below salient characteristics, you could use one switch with dual redundant power supplies to power the whole system and remove the POE inserters, thus saving the government money on the installation. This will also remove a point of failure and allow the ability to monitor individual camera power draw for troubleshoo.ng.

The government would also have the ability to remote into the switch from workstation and power cycle the camera. Will the government accept these salient characteristics?

Switch

No, See Amendment 0003 revised SOW Para D5.1, 16 count 60W POE injectors on the equipment list covers the power requirement. Moreover, the designs callout 2 switches, not 1, and reducing to 1 switch is not technically possible with the structured cabling outlined for use in this project.

14 4/18/2024

As a cost saving would the government allow the use of POE powered network extenders with the following salient characteristics? By doing this this would save the government the cost of addi.onal ups, switch, rack and power installation in the post office. This would also make it so all the equipment is in the secure location of the PSO office.

POE Extenders

No, this does not meet ANSI/TIA-568.1-E for combined distance requirements.

15 4/18/2024

There are new wire technologies that extend the range of network cabling and such wire is commonly referred to as “gamechanger” made by Paige Datacom. This wire will go 656 feet at 2.5gbps and provide 100watts POE at that distance and is UL Verifed to support this. The wire can be certified by all these industry standard testers can certify:

Fluke DSX CableAnalyzer, Trend Networks LanTEK III,IV, Netscout Onetouch AT, AEM Test Pro, Viavi and Softing. The wire is commercially available and information is readily available on the company’s website. We have successfully used this in multiple government installation already to date, would the government accept this method on this project?

ANSI/TIA-568.1-E certified cable REQUIRED

"gamechanger" is not an approved ANSI/TIA-568.1-E standard for structured cable and should not be used in any government application.

Page 6 of 6570RFPW24QW8000001/0003 Q & A

16 4/18/2024 Is the ceiling space above the drop lid in FOB Plenum rated? Yes

17 4/18/2024 Is the ceiling space above the drop ceiling in Post Office Plenum rated? Yes

18 4/18/2024 Does either building or the breezeway have asbestos that has not been abated? The building has been completely abated.

19 4/18/2024

Section C.5.4 calls for a “17” combination display, keyboard, KVM, mouse” to be installed at the server location and in section D.5.1 equipment list under remote monitoring workstation the government has “Rackmount LCD, keyboard and optional KVM”. These 2 units are completely different, will the government clearly define what rack mountable unit and features (ie..mouse, kvm, etc..)they want on this project? This monitor should also match up to the camera resolution and we recommend it be a 4K (UHD) monitor, will the government also supply the minimum resolution for this rack mounted monitor?

See Amendment 0003 revised SOW Para. C.5.4 has been updated to match what is located on D.5.1. Moreover there is no branding requirement we suggest a 17" or equivalent.

20 4/18/2024

In section D.5.1 the UPS in the equipment list is a SM5000RT3UTAA or equivalent, this UPS is significantly larger than necessary to power the system. Also, under section E.1.4 it specifically calls out the UPS requirement and under section F.2.6 A) the government requires the contractor to provide UPS back up calculation. Based on sections E.1.4 and the requirement of F.2.6 A) I asked will the government allow the contractor to supply the necessary sized UPS based on the calculation of the power requirement on the system in each location there is a need/ requirement for backup power?

Please provide UPS calculation for all UPS based on the equipment as needed. See Amendment 0003 revised SOW Para E.1.4 , Backup Power Requirements –All VSS electrical and electronic equipment installed shall be powered from an Uninterruptable Power Supply (UPS). It is expected that all equipment necessary for continuous live viewing, recording, and archiving VSS will be uninterrupted during a power outage. The UPS shall be sized to provide at least four (4) hours battery back-up in the event the primary power source is interrupted. The Contractor shall include load calculations with their bid proposal.

21 4/18/2024

In section F.2.6 Calculations the government ask contractor about power calculations however there is nothing addressing the POE power consumption of the system, In order to verify system design considerations, I ask if the government could add the requirement for contractor to supply a system POE calculation per switch and a wiring diagram showing what devices are connected to any POE switches in the system?

The government will not update this as the POE power consumption is covered via 60W POE injectors. See SOW para D.4, D.4.1, D.5.1

22 4/18/2024

In section D.5.1 under wiring government call out for Cat 6a Plenum. In the Design Standards section E.3.11 Calls out for Cat 6/7 and that it be UL Listed for it’s intended use. Aso in section E.3.12 and E.3.13 the government references Cat 6/7. Is the contractor to follow the government’s design standards section or the information provided in the equipment list?

See Amendment 0003 revised SOW Para E.3.11, E.3.12, E.3.13

Page 7 of 6570RFPW24QW8000001/0003 Q & A

23 4/18/2024 During the site visit it was clear the government would benefit if all the cameras were of the 360 multi-imagers variant and would offer better coverage with no blind spots, Would the government make a change to the SOW and replace 270 multi-imager cameras with the 360 multi-imager variant?

The 270 degree field of view meets the needs of the government.

24 4/18/2024 In order for the multi-imager in the post office entry to see down the hallway it would need to mounted with a extension pole and pendant adapter, Does the government want the contractor to mount that camera at the elevation of the hallway threshold so it can see down the hallway going to the north?

Yes. See Amendment 0003 revised Para C.2.10 The Contractor shall verify all camera views with the FPS COR/PM prior to installation.

25 4/19/2024 During site visit it was represented that the government wants a viewing/workstation in the PSO office area, will the government update the SOW to reflect the additional workstation in section C.7.1 b) and in the equipment list in section D.5.1?

Yes, See Amendment 0003 revised SOW has added additional workstation to both D.5.1 and C.7.1

26 4/19/2024

2. Per E.6.2 “In the event any Contractor supplied equipment, component, part fails within the specified warranty period, the Contractor shall immediately replace or repair the item within 24 hours at no additional cost to the Government. If the Contractor is unable to rectify the issue(s) within the allotted (me, the Contractor shall be liable for all costs incurred by the Government to correct the issue(s).”

a) Does the government expect the contractor to have spares onsite?

This site has limited flights and with manufactures there are processes for getting advance replacements from the factories that generally take 24-48 hours. Also there would be shipping (me of another 24 hours.

b) Would the government change this requirement to state that the contractor must contact FPS within 24 hours of receiving ticket and any warranty work must be performed within 5 business days?

A) The Government is not responsible for how the contractor meets SOW Para E.6.2.

B) No, the Government shall not make these changes to SOW Para E.6.2

27 4/19/2024

Per E.18 E.18.1 The Contractor shall provide on-site software maintenance support for a period of 12 months. This support shall start upon successful completion of the Substantial Completion Inspection (SCI) and include support for the Video Management software. E.18.2 This support shall include screen development, report generation, software upgrades, OS patches, virus protection, system configuration, response plan implementation and other such support required for operation.

a) The amount of (me/hours the government expects the contractor to provide “on-site software maintenance” in not clearly defined in this section, Will the government specify the amount of (me/hours and the actual number of site visits the government expects from the contractor for this requirement?

b) Will the government allow the contractor doing amended remote support sessions to provide software support for this requirement?

A) It is up to each vendor to determine the amount of time needed to comply with the requirements outlined in SOW Para E.18

B) No, there cannot be any permanent remote connections made to the system.

Page 8 of 6570RFPW24QW8000001/0003 Q & A

28 4/19/2024

Per E.6.1 The warranty terms shall be; the Contractor shall guarantee that all installed parts, components, systems and workmanship meet the specifications set forth in this SOW. Additionally, the Contractor shall warranty all Contractor supplied components, workmanship and/or systems for a (minimum) period of 12 months from the date of Government acceptance.

a) Does the government want this to mean that in the event any Contractor supplied equipment, component, part fails within the 12month workmanship warranty period; the Contractor shall replace or repair the item at no additional cost (materials and labor) to the Government?

b) If any Contractor supplied equipment, component, part fails within the factory warranty period and outside the 12month workmanship warranty, will the Government pay the contractor the additional cost (materials, shipping and labor) to repair/replace that item with the factory?

c) If the government calls out the contractor for a warranty claim and the item is not covered under warranty or issue is operator error, will the government pay the cost of expenses and labor that the contractor incurs for that call out?

A) Yes

B) No, outside of the 12 month warranty the contractor is no longer liable.

C) The contractor may submit a Request for equitable adjustment and the Government will evaluate such a claim for reasonableness.

29 4/19/2024 Will the government provide detailed description of the mounting the government wants for each camera location (ceiling, wall, corner or pendant) on the map and in the details in section C.7 to be specific to each camera variant?

No, camera mounts are subjective to siteline requirements.

30 4/19/2024

E.5.8 Where removal of equipment or materials leaves holes or damaged surfaces, the Contractor shall patch the holes and damaged surfaces, as well as, paint the surface to match adjacent finished surfaces. Finished surfaces of patched area shall be flush and match the existing adjacent surface as closely as possible. If new work is to be applied to existing area, then removal and patching shall be adequate for installation of new work.

A) The current exterior is faded and the new corner mounting hardware has a different footprint than the current corner mounts that are installed, this will leave some surface area expose that would not be weathered and may even be a slightly different color. I asked during the site visit and was told that would not be an issue to worry about, will the government confirm this and modify this section to reflect those changes in this SOW?

A) Barring any damage to the façade, discoloration from exterior weathering is not a concern. We will not amend the SOW, as it states "match the adjacent surface as closely as possible."

31 4/19/2024

E.6.7 The Contractor shall maintain an incident log as part of the software maintenance program, recording therein all deviations from normative operations, and all corrective actions taken. The incident log shall be submitted to FPS upon detection of anomalies, quarterly, and at the end of the contract period.

a) What does the government consider the end of the contract period, please define?

See Amendment 0003 revised SOW para E.18.1. The Contractor shall provide on-site software maintenance support for a period of 12 months.

32 4/19/2024 During site visit monitors for the existing desk in Security Room 1126 were discussed, I do not see where these monitors or a workstation are called out in the SOW. Please provide workstation requirement and size and quantity of monitors for the desk in room 1126.

See Amendment 0003 revised SOW para C.5.5 and D.5.1

Page 9 of 6570RFPW24QW8000001/0003 Q & A

33 4/19/2024 Exact location for switch/UPS on the USPS side was discussed during site walk, has a final location been determined?

The current proposed switch room is 1026. See Amendment 0003 revised amended designs WY0030_VSS_05212024 to the locked electrical closet. Please see SOW para C.5.3. All equipment shall be rack mountable, if possible. All equipment that is not rack mountable shall be installed on the wall. An appropriately sized piece of ¾” plywood shall be mounted on the wall, painted with fire retardant paint, and all equipment mounted on the plywood. Final mounting location shall be approved by the FPS PM

Page 10 of 6570RFPW24QW8000001/0003 Q & A

FOR OFFICIAL USE ONLY (FOUO)

For Official Use Only (FOUO)

Federal Protective Service U.S. Department of Homeland Security

Revised 5/21/2024

Attachment A

STATEMENT OF WORK

for

Upgrade of Video Surveillance System (VSS), Dick Cheney Federal Building 100 E B Street Casper, WY 82601

70RFPW24QW8000001 Amendment 3, Attachment A

/ For Official Use Only (FOUO) 2

STATEMENT OF WORK

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE

C. SCOPE

C.1 GENERAL

C.2 INSTALLATION REQUIREMENTS

C.3 VIDEO STORAGE REQUIREMENTS

C.4 SECURITY OPERATIONS MONITORS

C.5 NETWORKING EQUIPMENT

C.6 OPERATING SYSTEMS UPDATES AND SERVICE PACKS

C.7 ATTACHMENTS WITH DEVICE/EQUIPMENT LOCATIONS

C.8 HISTORICAL BUILDING REQUIREMENTS

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS AND REQUIREMENTS

D.1 NETWORK VIDEO MANAGEMENT SYSTEM

D.2 MINIMUM SERVER AND WORKSTATION REQUIREMENTS

D.3 IP NETWORK VIDEO CAMERA MINIMUM REQUIREMENTS

D.4 NETWORK MANAGED SWITCH

D.5 EQUIPMENT LIST

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 DESIGN STANDARDS

E.2 MATERIALS AND EQUIPMENT

E.3 ELECTRICAL AND CABLING REQUIREMENTS

E.4 FINAL INSPECTION AND ACCEPTANCE

E.5 CLEANLINESS, PROTECTION, AND PATCHING

E.6 WARRANTY AND MAINTENANCE

E.7 SAFETY AND HEALTH

E.8 QUALITY CONTROL PLAN

E.9 TRAINING

E.10 CONFIGURATION MANAGEMENT

E.11 COMPONENT/DEVICE CONFIGURATIONS

E.12 NETWORK SETTINGS

E.13 AUDIT AND ACCOUNTABILITY

E.14 IDENTIFICATION AND AUTHENTICATION / ACCESS CONTROL

E.15 DATA PROTECTION

E.16 USER ACCOUNTS

E.17 INCIDENT MANAGEMENT AND DISASTER RECOVERY

E.18 SOFTWARE MAINTENANCE

E.19 ENTERPRISE ARCHITECTURE

F. DELIVERABLES

/ For Official Use Only (FOUO) 3

F.1 GENERAL

F.2 REQUEST FOR QUOTATION (RFQ)

F.3 PRE-INSTALLATION DELIVERABLES

F.4 POST-INSTALLATION DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 WORK AUTHORIZATION

G.2 PERIOD OF PERFORMANCE

G.3 PLACE OF PERFORMANCE

G.4 CONTACTS

G.5 CONTRACTOR ACCESS AND USE OF PREMISES

G.6 SECURITY REQUIREMENTS

G.7 CONTRACTOR SUITABILITY REQUIREMENTS

G.8 GOVERNMENT ACCEPTANCE PERIOD

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 ACCESSIBILITY REQUIREMENTS (SECTION 508)

H.3 SECTION 508 APPLICABLE EIT ACCESSIBILITY STANDARDS

H.4 SECTION 508 APPLICABLE EXCEPTIONS

H.5 SECTION 508 COMPLIANCE REQUIREMENTS

I ACCOUNTABLE PROPERTY:

I.1 DEFINITIONS:

I.2 DELIVERABLES:

I.3 INVOICES:

I.4 PROPERTY ACCOUNTABILITY:

I.5 PHYSICAL INVENTORY:

I.6 PROPERTY DISPOSAL:

I.7 LOST, STOLEN, DAMAGED OR DESTROYED (LDD) PROPERTY:

J. INFORMATION TECHNOLOGY SECURITY

J.1 SECURITY CERTIFICATION/ACCREDITATION

J.2 SECURITY REVIEW AND REPORTING

J.3 CONTINUOUS MONITORING

J.4 NOTIFICATION AND CREDIT MONITORING REQUIREMENTS FOR PERSONALLY IDENTIFIABLE

INFORMATION INCIDENTS (JULY 2023)

J5. CONTRACTOR EMPLOYEE ACCESS

/ For Official Use Only (FOUO) 4

A. BACKGROUND

A.1 The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the federal Government.

A.2 The following Statement of Work (SOW) and guidelines have been developed by the

Department of Homeland Security (DHS), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces. The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

B. PURPOSE

B.1 Description of New System

B.1.1 This SOW is for the purchase and installation of a new standalone, Network Video

Management System (NVMS), IP cameras, client workstation, and all additional equipment and appurtenances necessary for a fully functional IP Video Surveillance System (VSS) located at the Dick Cheney Federal Building 100 E B Street, Casper Wyoming 82601. The new system will have a total of 16 cameras purchased and installed.

B.1.2 The VSS shall monitor vehicle traffic, personnel entry, emergency exits, and the exterior perimeter of the facility. The Video Surveillance System (VSS) shall retain video for a minimum of 30 days +25% additional storage space for future expansion.

Storage shall be calculated at full camera resolution, full frame rate, and low compression.

B.1.3 All systems shall be stand-alone and separated from all other computer networks and do not require internet access.

C. SCOPE

C.1 General

C.1.1 As part of the pre-bid process, FPS may have a site visit, and all interested Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A site visit will be scheduled by the Contracting Officer (CO) or Contract Specialist (CS). All questions relevant to this SOW shall be submitted in writing to the CS. The Contractor shall not make or assume any changes to this SOW without written approval from the CO.

C.1.2 The Contractor shall be responsible for the removal, inventory, packaging for storage and return of all removed equipment to the FPS PM. All currently installed wire, cable, / For Official Use Only (FOUO) 5 and fiber, which is not designated for reuse, shall be completely removed by the Contractor and properly disposed of. FPS-owned equipment should be returned to the FPS PM, while agency-owned equipment should be returned to the respective agency.

In both cases, the Contractor shall obtain a receipt to confirm the return. Additionally, the Contractor will maintain detailed records of disposals and returns, including item descriptions, quantities, dates, and signatures, and make them available for inspection upon request. The Contractor shall coordinate with the FPS PM and agency representatives to establish specific procedures and locations for disposal and return, considering security protocols, chain of custody requirements, and any additional instructions provided by FPS or the agency.

C.1.3 The existing system shall remain fully functional and operational to the best extent possible during the installation of the new Video Surveillance System (VSS). The contractor shall cut over from the existing system to the new systems in stages in order to minimize the number and duration of outages. The Contractor shall submit a system cutover plan in accordance with Section F Deliverables. The cutover plan shall be reviewed and approved in writing by the Contracting Officer’s Representative (COR) or Project Manager (PM).

C.1.4 The Contractor shall provide and install and configure the systems as described and/or shown herein. The systems shall include all connectors, adapters, terminators, and appurtenances to interconnect all equipment. The Contractor shall also supply all cabling and miscellaneous materials necessary to interconnect all equipment installed in accordance with this SOW.

C.1.5 The Contractor shall be required to be familiar with all applicable codes while carrying out the work outlined in this SOW. The Contractor shall complete the work pursuant to this SOW following all applicable codes and standards including, but not limited to:

Occupational Safety and Health Administration (OSHA), Underwriters Laboratories (UL), National Fire Protection Association (NFPA), National Electrical Code (NEC), ANSI/BICSI, and any additional federal, state and local codes and policies.

C.1.6 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. By no means shall the Contractor be authorized the use of Government owned property, tools, or equipment, to complete work in accordance with this SOW, unless otherwise specified.

C.1.7 In the event any operational system or utility (e.g. fire, IDS, HVAC) is required to be disabled or turned off, forty-eight (48) hour written notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS PM prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS PM.

/ For Official Use Only (FOUO) 6

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.8 All personnel engaged in installation activities pursuant to this SOW shall be licensed by the state, local authority, and/or the city local authority in the required trades or professions which require licensing by such jurisdictions. The type and level of license shall be consistent with requirements of the jurisdictions and work to be performed by this SOW.

C.1.9 Installers shall be trained, certified, and authorized by the Manufacturer to install, integrate, test, and commission the system. The contractor shall provide and submit with their proposal documentation from the manufacture that they are trained, certified, and authorized to install, integrate, test, and commission the system.

C.1.10 It shall be the sole responsibility of the contractor to employ personnel licensed and qualified to carry out all tasks outlined in this SOW. At no time during the installation shall the contractor require Government personnel to complete tasks required to be completed by the contractor as covered by this SOW.

C.1.11 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.12 The Contractor shall provide a daily access schedule to coordinate installation activities. The schedule shall be submitted as part of the project plan.

C.1.13 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS system to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the Video Surveillance System (VSS) and shall be available for the final inspection walkthrough.

C.1.14 The Contractor may be required to attend installation construction meetings.

C.2 Installation Requirements

C.2.1 The Contractor shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state and federal codes and policies. All appurtenances, such as, but not limited to connectors, terminators, and mounting hardware shall be supplied by the Contractor, as well as all adjustments, / For Official Use Only (FOUO) 7 alignments, programming, and configuration required for a complete and optimal VSS operating system.

C.2.2 The Contractor shall provide and install a complete IP based VSS to include, but not limited to, Network Video Management System (NVMS) capable of viewing, recording, playback, and exporting of video, cameras, servers, RAID 5/6 (hot swappable) video storage, workstations, and network routers/switches. Provide and install camera mounts and other appurtenances, premise wiring and support, and system hardware as required for a complete and fully operational system as specified in this SOW. The installed system shall be easily expandable for future growth.

C.2.3 The Contractor, for all equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. All licensing fees shall be nonrecurring.

C.2.4 All equipment required to be wall-mounted shall be mounted on an appropriately sized piece of ¾” plywood shall be mounted on the wall, painted with fire retardant paint, and all equipment mounted on the plywood. Final mounting location shall be approved by the FPS PM.

C.2.5 The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment which is not accessible by ladder.

C.2.6 All measurements and equipment locations are approximate and shall be verified by the

Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

C.2.7 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday. Any ceiling tiles damaged from the contractor shall be replaced with like type.

C.2.8 The Contractor shall remove and haul debris from the project site daily and dispose of in a proper, acceptable manner in accordance with all federal, state and local laws and regulations, off the job site property. The debris created from this project shall not be disposed of at the job site, in Government dumpsters, or on Government property.

C.2.9 The Contractor shall install and configure cameras in accordance with manufactures recommendations and industry best practices for optimal live view and recording.

C.2.10 The Contractor shall verify all camera views with the FPS COR/PM prior to installation.

C.2.11 The Contractor, when removing the existing cameras, cabling, and appurtenances in accordance with this SOW, shall ensure all openings or penetrations are fire sealed

/ For Official Use Only (FOUO) 8 and/or patched accordingly to protect against weather exposure, unless otherwise designated for reuse. All openings or penetrations that are designated for reuse shall be fire sealed and/or patched accordingly to protect against weather exposure at the completion of installation of installation. All penetrations that become exposed to weather during installation shall be protected from exposure throughout the installation period.

C.3 Video Storage Requirements

C.3.1 The Contractor shall calculate appropriate storage for all cameras recording at thirty

(30) frames per second (fps) at the device (Camera, not total system), maximum resolution, and minimum compression. Storage capacity shall be capable of storing video for a minimum of thirty (30) days. The Contractor shall calculate and provide video storage requirements with the submitted proposal; the Contractor shall include enough storage for an additional five (5) cameras for future expansion maintaining the thirty (30) day minimum requirement.

C.3.2 The Contractor shall configure the installed VSS to function in a Network Domain environment, not as a workgroup.

C.3.3 Microsoft Windows and the NVMS software shall be configured to use MS Active

Directory for authentication. If the NVMS software is not capable of authenticating to the Active Directory then separate NVMS accounts will be configured in accordance with account management plan.

C.3.4 The Contractor shall not apply power to the NVMS until, at a minimum; the following checks have been completed.

a) All equipment has been installed and connected in accordance with manufacturer’s instructions.

b) All installed and/or reused wiring has been tested accordingly (e.g. shorts, opens, continuity).

c) Power supplies have been verified to operate at the correct voltage, phase, and frequency. Satisfaction of the above requirements shall not relieve the Contractor of responsibility for incorrect installation, defective equipment, or collateral damage as a result of Contractor work/equipment.

C.3.5 The Contractor shall ensure all system devices are configured appropriately for time synchronization. The local time zone where the system physically resides will be utilized. All devices shall be configured for time synchronization with a GPS enabled network time source. The GPS time source will not have any connectivity capability beyond receive functionality.

C.3.6 The Contractor shall demonstrate to the COR/FPS PM that the completed NVMS installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and

/ For Official Use Only (FOUO) 9 shown. The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

C.4 Security Operations Monitors

C.4.1 The Contractor shall install 2 40-45” LCD 4K UHD, 16:9 (M4K43-G2-NA or equivalent) inside the Dick Cheney Federal Building 1st floor room 1126 headend / security room. The monitors shall be desk mounted where feasible.

C.4.2 The Contractor shall install 2 22-27” LCD 4K UHD, 16:9 (MHD24-G2-NA or equivalent) inside the Dick Cheney Federal Building lobby security desk. The monitors shall be desk mounted where feasible.

C.5 Networking Equipment

C.5.1 As required per this SOW, the contractor shall purchase, install, and configure all equipment, components, and necessary appurtenances for a complete and appropriately configured Ethernet network connecting all devices of the NVMS.

C.5.2 The Contractor shall configure installed switches with Virtual Local Area Network

(VLAN) and appropriate VLAN Routing.

C.5.3 All equipment shall be rack mountable, if possible. All equipment that is not rack mountable shall be installed on the wall. An appropriately sized piece of ¾” plywood shall be mounted on the wall, painted with fire retardant paint, and all equipment mounted on the plywood. Final mounting location shall be approved by the FPS PM.

C.5.4 The Contractor shall install a rack mounted 17-inch combination display, keyboard, and mouse at a usable height. ER1-17 – 1U (or equivalent), KVM Network Station, rack mount with a 17-inch flip-up LED monitor and slide-out shall be installed in the IT room connected to the new NVMS Server for system configuration and administration.

C.5.5 The Contractor shall install one (1) new VSS client workstation in the 1st floor room

1126 headend / security room. Location of the workstation shall be coordinated with the FPS COR/PM before installation.

C.5.6 The Contractor shall install one (1) new VSS client workstation in the lobby security desk location. Location of the workstation shall be coordinated with the FPS COR/PM before installation.

C.5.7 The Contractor shall install hardware based, packet filtering firewalls in accordance with the Network Settings specifications noted in Section E.12.

/ For Official Use Only (FOUO) 10

C.5.8 The Contractor shall enable software based, packet filtering firewalls on the VSS network. Firewalls will be enabled to permit only authorized network devices and protocols. A list of ports and protocols shall be provided as part of the system documentation for each unique device model and software suite. The VSS shall be functionality tested to ensure enabled firewall rules and port restrictions do not interfere with the overall functionality of the systems.

C.5.8 The Contractor shall ensure that all installed monitors that are Wi-Fi-capable have that capability disabled.

C.6 Operating Systems Updates and Service Packs

C.6.1 Operating systems and software applications shall be capable of being updated/patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System (OS) Software, at the time of installation, are current with all security updates/patches, service packs, revisions, and shall provide through the warranty period. The NVMS and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturers recommendations.

C.6.2 The Contractor shall remove and/or disable all software components that are not required for the operation and maintenance of the camera system; and shall provide documentation on what is removed and/or disabled. The software to be removed and/or disabled shall include, but is not limited to: games, device drivers for network devices not delivered, messaging services (e.g., MSN, AOL IM), Servers or clients for unused Internet services, unused networking and communications protocols, unused document processing utilities (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, OpenOffice, etc.).

C.6.3 The Contractor shall provide notification of patches affecting security within a 12 month period as identified in the patch management process.

a) Pre-Contract Award – The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified.

b) Post-Contract Award - The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

C.6.4 The Contractor shall ensure that all VSS components have the latest manufacture approved firmware version installed. Firmware version is to be documented on the device inventory.

/ For Official Use Only (FOUO) 11

C.7 Attachments with Device/Equipment Locations

C.7.1 VSS Locations upgrades & add-ons: See Drawing (Attachment WY0030_VSS_Design)

The contractor and FPS Technical Point of Contact (TPOC) shall verify all camera installation locations to provide the optimal view prior to any installation.

a) One (1) Avigilon NVR5-STD-64TB-S19-NA or Equivalent. To be located within the 1st floor room 1126 headend / security room.

b) One (1) Avigilon RM6-WKS2MN-NA SS or Equivalent, Remote Monitoring Workstation, with USB PTZ controls. To be located within the 1st floor room 1126 headend / security room.

c) One (1) Avigilon RM6-WKS2MN-NA SS or Equivalent, Remote Monitoring Workstation, with USB PTZ controls. To be installed 1st floor lobby security monitoring desk.

d) One (1) Time Server (VTN-TN-PRO) GPS NTP Time server with external building antenna. To be installed in room 1126 headend / security room.

e) Six (6) each wired: 5 MP, H.265 HDSM Smart Codec, Single Sensor, Self Learning Video Analytics, LightCatcher Technology outdoor dome IP camera, Wide Dynamic Range (WDR). Install per attachment WY0030_VSS_Design and reference drawings.

f) Seven (7) each wired: 8 MP, H.265 HDSM Smart Codec, 270 degree MultiHead, Next- Generation Video Analytics, LightCatcher Technology, Outdoor dome IP Camera with Wide Dynamic Range WDR. Install per attachment WY0030_VSS_Design and reference drawings.

g) One (1) each wired: 5 MP, H.265 HDSM Smart Codec, 360 degree MultiHead, Next-

h) Two (2) each wired: 3 MP, H.265 HDSM Smart Codec, 360 degree MultiHead, Next-

C.8 Historical Building Requirements

C.8.1 The Dick Cheney Federal Building in Casper, Wyoming is a Historic Building and is on the National Register of Historic Places.

a) ADM 1020.2 GSA Procedures for Historic Properties.

/ For Official Use Only (FOUO) 12

b) The National Historic Preservation Act of 1966, as amended and Executive Order 11593.

c) The Secretary of the Interior's Standards and Illustrated Guidelines for Rehabilitating

Historic Buildings, Revised 1992 (36 CFR 67).

d) GSA Technical Preservation Guidelines: http://www.gsa.gov/portal/content/101402

e) GSA Historic Preservation Technical Procedures:

http://www.gsa.gov/portal/hp/hpc/category/100371/hostUri/portal

f) National Park Service Preservation Briefs: http://www.nps.gov/tps/how-to-preserve/briefs.htm

C.8.2 Any work that could alter the building’s historic fabric, character, or appearance, both on the interior and exterior must first be approved by the GSA’s Historic Preservation Officer/Historic Preservation Specialist and the North Dakota State Historic Preservation Office (SHPO) before any actions are to take place.

C.8.3 If there are significant modifications planned and…