A0003 - 230426 Incorporate Answers and Corrected SOW.pdf

(x)

70RFPW23QWA000005

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Auburn WA 98001 Attn: Alyssa McQueen

OPO/FPS/WEST CCG/R10

400 15th Street SW Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/West CCG/Region 10

Auburn WA 98001 400 15th Street SW

70RFPW

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS WEST CCG (70RFPW)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/11/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Installation of Video Surveillance System (VSS) at Seattle, WA Federal Building

1. The purpose of this amendment is to:

a. Provide responses to questions received in response to the solicitation.

b. Replace current Statement of Work (SOW) with new version dated April 26th, 2023.

2. There are no other changes to this solicitation as a result of this amendment. All other terms and conditions remain in effect.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Maria Santiago

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 206-506-0182 Maria.Santiago@fps.dhs.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFPW23QWA000005/0003

3. As a result of this amendment, the response dates remain unchanged. Quotations are due no later than May 9th, 2023, 0900 PST.

Attachment(s):

a. Questions and answers (2 pages)

b. Revised Statement of Work dated April 26, 2023(48 pages)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFQ Package posted on 04/10/2023 Date Rec'd Question Answer

1 4/24/2023 Is there a cost estimate , budget or ballpark figure for the project listed?

There is an Independent Government Cost estimate for this project. This will not be shared with the Contractors.

2 4/24/2023 Is there an actual start date for the project?

No, there is not an actual start date for this project. Contractor has 180 Calendar days to complete the project after notice to proceed is given.

3 4/24/2023 B.5.1 - Can the government provide the manufacturer and part number of the cameras that are to be integrated into the new Video Management System (VMS)?

The cameras that are not being replaced are either Bosch or Pelco fixed analog cameras that shall be integrated into the new VMS. Unknown model numbers of the Bosch and Pelco fixed cameras.

4 4/24/2023 B.5.2 - Will the IP Video intercoms integrate with the new Video Management System (VMS) or just the

Main Entrance?

See section B.5.2 of the revised SOW dated 4-26-2023.

5 4/24/2023 B.5.2 - Will this intercom need camera call up and the ability to open the door via Physical Access Control System (PACS) integration?

See section B.5.2 of the revised SOW dated 4-26-2023.

6 4/24/2023 B.5.2 - If so, can the Government provide the manufacturer & part numbers of the PACS panel? DSX is the manufacture of the PACS. Unknown for part number.

7 4/24/2023 B.5.4 - oWill the contractor need to provide personnel with cer fica on in cybersecurity?

▪i.e CISSP, Security+ etc.

No, the contractor does not need to provide personnel with certification in cybersecurity.

8 4/24/2023 B.5.6 - Does the Government have a desired manufacturer? No, the contractor doesn't have a desired manufacturer. Contractor must meet all salient characteristics and requirements outlined in the SOW.

9 4/24/2023 B.5.12 - Can the Government clarify the statement “licensing for the VMS software being proposed includes the right to upgrade to all future VMS versions and has no cost to upgrade and no recurring licensing fees”?

See B.5.12 of revised SOW dated 4-26-2023. VMS solution cannot have any additional licensing fees beyond the intial licensing in the submittal.

10 4/24/2023

B.5.12 - How long is the contractor responsible for free upgrades? See B.5.12 of revised SOW dated 4-26-2023.

11 4/24/2023 B.5.12 - Considering the contractor has no way of predicting the cost of future VMS upgrades, will the Government allow the contractor to upgrade the system on a new task order?

No, VMS solution cannot have any additional licensing fees beyond the intial licensing included in the contractor's submittal.

12 4/24/2023 B.5.14 - Are there any other requirements for the equipment such as TAA and/or BAA? No, there are no other requirements such as Trade Act Agreement and/or

Business Associate Agreement.

13 4/24/2023

B.5.17 - The cameras that are to be integrated utilize exposed cabling, considering the requirement reference in B.5.17, is the contractor required to re-install existing cabling in conduit?

No, the cabling for cameras that are not being replaced can be left as is unless the contractor removes it for any reason. If removed the Contractor shall ensure it's on j-hooks and not laying on the roof.

14 4/24/2023 B.5.17 -It is recommended that new cabling is installed. The existing cabling has been exposed to the elements for an unknown period of time and is most likely in need of replacement.

▪Does the Government concur with the above?

No. B.5.17 of the revised SOW dated 4-26-2023 applies to newly installed cabling to the new contractor provided cameras.

15 4/24/2023 B.5.19 - Can the Government provide the amount of rack space currently available? There is not any rack space available. Contractor is to provide the rack. See D.7 of the revised SOW dated 4-26-2023 for the size of the rack.

16 4/24/2023 B.5.19 - Can the Government provide clarification, will generator powered outlets be available or not? See B.5.20 and C.8.2 of the revised SOW dated 4-26-2023.

Questions and Answers for RFQ#70RFPW23QWA000005, VSS in Seattle, WA

17 4/24/2023 B.5.19 - Can the Government provide an electrical layout of the site notating the available generator powered outlets?

There is not an electrical layout for the site. See B.5.20 and C.8.2 of the revised SOW dated 4-26-2023.

18 4/24/2023 B.5.21 - Will the Government provide a location for the contractor to park/store the lift when it is not in use i.e overnight, over the weekend?

The Government can provide the contractor a place to park the lift. However, the Government is not responsible for the lift if something happens to it.

19 4/24/2023

C.1.9 - Can the Government provide a list of areas that will need 48-hour advance notice? Currently, the childcare center. However, this can change depending on the route the contractor chooses to install the cable. E.3.2 of the revised SOW dated 4-26-2023 states "The Contractor is also responsible for determining the best pathway." If that pathway involves tenant space then 48 hours notice is required.

20 4/24/2023

C.1.0 - How many meetings does the Government anticipate the contractor to attend? C.1.0 of the revised SOW dated 4-26-2023 references the site visit for the pre-bid process. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A one-time site visit was held on 4- 18-2023.

21 4/24/2023 C.2.3 - If the proposed manufacturer does not offer a certification program, is the contractor required to propose an alternate system that does provide manufacturer certification?

No, see C.2.3 of revised SOW dated 4-26-2023.

22 4/24/2023 C.2.5 - What is the future expandability requirements for the system? 100 cameras, 500 cameras, 1000+ cameras?

The following sentence was removed from section C.2.5 of the upated SOW dated 4-26-2023. "The installed system shall easily be expandable for future growth."

23 4/24/2023 C.2.5 - Does the proposed system need to have the ability to be an enterprise system? The proposed systems does not need to have the ability to be an enterprise sytem.

24 4/24/2023 C.3 - Can the Government provide the make and model of cameras 2, 4, 5, 6, 7 & 1 2? The cameras that are not being replaced are standard (Bosch and Pelco) fixed analog cameras that shall be integrated into the new VMS. Model numbers are unknown.

25 4/24/2023

C.8.1 - This requirement states a minimum of 4-hour runtime, but Section B.5.19 states a 15-minute runtime if generator powered outlets are available, can the Government clarify which is required?

Where headend equipment is to be installed there is an existing electrical outlet (120v 30amp with L5-30 plug type) that is connected to emergency power. This is the only location there is an existing electrical outlet connected to emergency power. All other contractor provided equipment locations not connected to this outlet will require 4-hour run time UPS.

26 4/24/2023 E.6.1 - Does the Government suggest that the contractor have replacement stock to meet the 5-business day requirement?

No, the Government is not suggesting that the contractor have replacement stock.

27 4/24/2023 E.6.1 - Will the Government allow the contractor to exceed this requirement should the equipment/parts have to be ordered?

Yes, the Government will authorize the contractor to exceed 5 business days should the equipment/part have to be ordered.

28 4/24/2023 E.6.1 - Should an analog camera fail and a replacement is not obtainable, is the contractor required to replace analog equipment with IP equipment?

E.6.1 of the revised SOW dated 4-26-2023 states "any Contractor supplied equipment, component, part fails within the factory warranty period." The existing analog cameras doesn't apply to this.

29 4/24/2023

E.9 - Will the Government accept training from the manufacturer of the system either in-person or virtual?

See SOW E.9.2 of the revised SOW dated 4-26-2023. The government will accept training from the manufacturer of the system. However, all training must be completed in-person.

Law Enforcement Sensitive (LES) / For Official Use Only (FOUO)

ATTACHMENT A

Federal Protective Service

Management Directorate

U.S. Department of Homeland Security

STATEMENT OF WORK

For

Partial Replacement of Video Surveillance System (VSS)

Updated April 26, 2023

Administrative Building 4735 East Marginal Way

Seattle, WA 98134

General Services Administration Building Number: WA0953

Attachment A

STATEMENT OF WORK

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE

B.1 PLACE OF PERFORMANCE

B.2 PURPOSE

B.3 PERIOD OF PERFORMANCE

B.4 DESCRIPTION OF EXISTING SYSTEMS

B.5 DESCRIPTION OF NEW VSS (BASE REQUIREMENT)

B.6 CONTRACTOR FURNISHED EQUIPMENT

C. VSS SCOPE

C.2 INSTALLATION REQUIREMENTS

C.6 VIDEO STORAGE REQUIREMENTS

C.7 NETWORKING EQUIPMENT

C.8 UNINTERRUPTED POWER SUPPLY (UPS) REQUIREMENTS

C.9 OPERATING SYSTEMS UPDATES AND SERVICE PACKS

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS AND REQUIREMENTS

D.1 NETWORK VIDEO RECORDER (NVR) SERVER (MEET OR EXCEED ALL THE SALIENT

CHARACTERISTICS LISTED BELOW)

D.2 VIDEO MANAGEMENT SYSTEM – SHALL SUPPORT THESE ESSENTIAL SOFTWARE

CAPABILITIES

D.3 WORKSTATION REQUIREMENTS (MEETS OR EXCEEDS ALL THE SALIENT CHARACTERISTICS

LISTED BELOW)

D.4 INTERIOR/EXTERIOR IP, 1080P PTZ, POE CAMERA, VERIFY THE CAMERA IS COMPATIBLE

WITH THE VIDEO MANAGEMENT SYSTEM SOFTWARE TO ENSURE FULL FUNCTIONALITY OF THE

CAMERA

D.5 INDOOR/OUTDOOR FIXED CAMERA: VERIFY THE CAMERA IS COMPATIBLE WITH THE VIDEO

MANAGEMENT SYSTEM SOFTWARE TO ENSURE FULL FUNCTIONALITY OF THE CAMERA. THE

CONTRACTOR SHALL DETERMINE THE NECESSARY LENS BASED ON THE REQUIRED FIELD OF VIEW

AND LIGHTING FOR EACH CAMERA

D.6 UNINTERRUPTED POWER SUPPLY (UPS) MEET OR EXCEEDS THE FOLLOWING SALIENT

CHARACTERISTICS

D.7 RACK 42U MEET OR EXCEEDS ALL THE FOLLOWING SALIENT CHARACTERISTICS

D.8 IP OVER COAX MEDIA CONVERTORS (ENCONN MINI POWER (TX AND RX) OR MEET OR

EXCEEDS ALL THE FOLLOWING SALIENT CHARACTERISTICS)

D.9 POE NETWORK EXTENDER (VERACITY OUTREACH MAX XT OR MEET OR EXCEEDS ALL THE

FOLLOWING SALIENT CHARACTERISTICS)

D.10 MONITORS MEET OR EXCEEDS ALL THE FOLLOWING SALIENT CHARACTERISTICS

D.11 IP VIDEO INTERCOM (AIPHONE IX-MV7-HB TOUCHSCREEN MASTER STATION OR MEET OR

EXCEED THE FOLLOWING SALIENT CHARACTERISTICS)

D.12 NETWORK SWITCH REQUIREMENTS

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 DESIGN STANDARDS

E.2 MATERIALS AND EQUIPMENT

E.3 ELECTRICAL AND CABLING REQUIREMENTS

E.4 FINAL INSPECTION AND ACCEPTANCE

E.5 CLEANLINESS, PROTECTION, AND PATCHING

E.6 WARRANTY AND MAINTENANCE

E.7 SAFETY AND HEALTH

E.8 QUALITY CONTROL PLAN

E.9 TRAINING

E.10 COMPONENT/DEVICE CONFIGURATIONS

E.11 NETWORK SETTINGS

E.12 AUDIT AND ACCOUNTABILITY

E.13 IDENTIFICATION AND AUTHENTICATION / ACCESS CONTROL

E.14 DATA PROTECTION

E.15 USER ACCOUNTS

E.16 INCIDENT MANAGEMENT AND DISASTER RECOVERY

E.17 SOFTWARE MAINTENANCE

E.18 ENTERPRISE ARCHITECTURE

F. DELIVERABLES

F.1 GENERAL

F.1.9 REQUEST FOR QUOTATION (RFQ) IN ORDER FOR THE GOVERNMENT TO COMPREHENSIVELY

EVALUATE THE CONTRACTOR’S PROPOSAL, THE FOLLOWING INFORMATION SHALL BE REQUIRED.

PROPOSALS THAT DO NOT INCLUDE THE REQUIRED INFORMATION SHALL BE CONSIDERED NON-

COMPLIANT AND SHALL NOT BE FURTHER EVALUATED

F.2 PRE-INSTALLATION DELIVERABLES

F.3 POST-INSTALLATION DELIVERABLES

G. PROJECT ADMINISTRATION

G.1 WORK AUTHORIZATION

G.2 PERIOD OF PERFORMANCE

G.3 SPECIAL SCHEDULING REQUIREMENTS

G.4 CONTRACTOR ACCESS AND USE OF PREMISES

G.5 SECURITY REQUIREMENTS

G.6 CONTRACTOR SUITABILITY REQUIREMENTS

G.7 GOVERNMENT ACCEPTANCE PERIOD

H. APPLICABLE STANDARDS

H.1 GENERAL

H.2 SECTION 508 REQUIREMENTS

H.3 INSTRUCTIONS TO OFFERORS

H.4 ACCEPTANCE CRITERIA

I. ACCOUNTABLE PROPERTY

I.1 DEFINITIONS:

I.2 DELIVERABLES:

I.3 INVOICES:

I.4 PROPERTY ACCOUNTABILITY:

I.5 PROPERTY DISPOSAL:

I.6 LOST, STOLEN, DAMAGED OR DESTROYED (LDD) PROPERTY

J. INFORMATION TECHNOLOGY SECURITY

J.1 SECURITY CERTIFICATION/ACCREDITATION

J.2 SECURITY REVIEW AND REPORTING

A. BACKGROUND

The Federal Protective Service (FPS) is the federal law enforcement agency responsible for the protection and security of federal facilities, employees, and visitors. FPS actively works to reduce security vulnerabilities of federal facilities from criminal, terrorist, accidental, and natural disaster threats to ensure properties remain safe, secure, and available to the American public and employees of the federal Government.

The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), Management Directorate, Federal Protective Service

(FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and Government leased spaces. The SOW and regulations were developed with the notion that the security posture of each federally owned building or Government leased space is unique.

B. PURPOSE

B.1 Place of Performance

B.1.1 The place of performance is at the Administrative Building at Federal Center South at

4735 East Marginal Way Seattle, WA 98134.

B.1.2 This building is on the historical register and special consideration for design and placement shall be taken into consideration. Placement of devices will need to be approved by FPS Project Manager. (SEE SECTION E.1.6 for more info)

B.2 Purpose

The purchase, installation and programming of the new NVR, workstation, network switches, encoder, IP over coax media convertors, monitors and one rack. Also, any other miscellaneous parts required to get the system back up and running. Connect the analog cameras that are not being replaced to the new contractor provided equipment and any appurtenances necessary for a fully functional IP video surveillance system located at the Administrative Building at Federal Center South in Seattle, WA. All equipment that is proposed by the contractor shall be in compliance with section 889 of the 2019 John S. McCain NDAA.

B.3 Period of Performance

ALL WORK SHALL BE COMPLETED WITHIN 180 CALENDAR DAYS AFTER

RECEIPT OF NOTICE TO PROCEED.

B.4 Description of Existing Systems

B.4.1 The Video Surveillance System (VSS) existing system at the Administrative Building at Federal Center South consists of an Avigilon NVR and 17 analog cameras. Not all the cameras on the current system will be replaced at this time.

B.5 Description of New VSS (Base Requirement)

B.5.1 This SOW states the requirements for the purchase, installation, and programming for a new Network Video Recorder (NVR) Server, workstation, cameras, rack, switches, monitors, IP over coax media convertors and encoder. The new contractor provided system shall have an NVR/server with Video Management System (VMS). The Contractor shall connect the existing six analog cameras that are not being replaced to the new Contractor provided system. This SOW includes the requirements for the following: camera licenses and all appurtenances necessary to connect the existing cameras to the new NVR for a fully functional IP VSS. The VSS shall monitor vehicle traffic, personnel entry, emergency exits, and the exterior perimeter of the facility.

B.5.2 This SOW includes IP Video Intercoms for the childcare center located withing the facility. The new system shall comprise of eight IP Video intercom systems, one network switch and all other appurtenances needed for a fully functioning IP video intercom system. All stations shall provide direct two-way video and voice communication between any and all video intercom stations. The only video intercom station that needs to be connected to the VSS for recording/live purposes is the one located outside the main entrance to the childcare center. Contractor must integrate the video intercom outside the main entrance to the Physical Access Control System (PACS) to unlock front entrance door from any of the video intercom systems.

B.5.3 At the location where the headend equipment there is an existing electrical outlet (120v

30amp with L5-30 is the plug type) that is connected to emergency power.

B.5.4 A cybersecurity acceptance test will be completed at project completion by Department of Homeland Cybersecurity Office. Contractor shall be onsite for the test to provide any assistance, answer any questions and resolve any issues identified. The Contractor at the start of the final inspection shall have the attached templated document completed. Contractor shall work with the FPS PM to schedule the final Inspection at least one week in advance.

B.5.5 The existing NVR is currently located on a table in a room behind the screening station. The new Contractor provided headend equipment shall be located inside a new contractor rack. The rack is to be installed where the existing table with the NVR is located. The workstation will also go inside the rack. The Protective Security Officer (PSO) shall be able to view and control the cameras at their security desk. Contractor shall supply all cabling/hardware/peripherals to operate the system at the PSO desk located on the other side of the wall (approximately 30 feet) from where the rack and headend equipment is being installed.

B.5.6 To alleviate future maintenance/warranty issues that the facility is currently experiencing the new Contractor provided NVR/Server, workstation and cameras shall all be from the same manufacture.

B.5.7 All cable runs shall not exceed 85 percent of manufacture specified maximum distance. The contractor must install the necessary number of extenders to keep each wire run between devices under 85 percent of manufacture specified maximum distance. Prior to using the existing cable, the contractor must test it. Contractor shall provide a drawing with their proposal showing the approximate wire length to all cameras. The Contractor also shall include on the same drawing or on a separate drawing if applicable the location of the PoE midspan extenders.

B.5.8 All new cabling shall be tested to certify that the cable conforms to ANSI/TIA/EIA-

568-B standards. Tester shall be a Fluke DTX-1800 or equivalent with the ability to save results; those result shall be printed and provided to the FPS PM.

B.5.9 All PoE midspan extenders must meet IEEE802.3af PoE (15) and IEEE 802.3 at PoE Plus (2-event signature) (25-30W) IEEE 802.3bt PoE (to 90W+, non LLDP) standard.

B.5.10 All midspan extenders must be powered by the system UPS.

B.5.11 Any extender mounted on the roof must be outdoor rated or installed in an outdoor rated enclosure.

B.5.12 All licenses, firmware and software fees shall be non-recurring. The Contractor shall provide confirmation on manufacture letterhead that they are trained on the specific VMS platform being proposed. Also, licensing for the VMS software being proposed includes the right to upgrade to all future VMS versions and has no cost to upgrade and no recurring licensing fees. VMS solution can not have any additional licensing fees beyond the initial licensing in the contractor’s submittal. Should the hardware running the VMS solution reach an end of life the Government shall be able to transfer the licenses to the new VMS hardware at no cost.

B.5.13 The Contractor shall box up and return the old NVR and all cameras that are being replaced to the FPS Project Manager.

B.5.14 All equipment that is proposed by the Contractor shall be in compliance with section 889 of the 2019 John S. McCain NDAA.

B.5.15 No patch panels or surface mount boxes shall be used. shall be used. All cameras must have a dedicated wire run and connect directly from camera to a switch.

Contractor to program switch(es) to monitor cameras connection, if connection drops, the switch automatically power cycles the camera.

B.5.16 Any newly installed wire/cabling not in the ceiling must be in conduit/j-hooks. It’s the contractor’s responsibility to determine amount needed, to purchase it, and to install it.

B.5.17 No newly installed wire shall lay on the roof. All newly installed cabling on the roof must be in conduit or j-hooks. It’s the contractor’s responsibility to determine amount needed, to purchase it, and to install it. Contractor may use the existing j-hooks.

B.5.18 Contractor to program switch(es) to monitor cameras connection, if connection drops, the switch automatically power cycles the camera.

B.5.19 The Contractor is responsible for determining best location for the new switches to be installed. For all switches not installed in the contractor provided rack the contractor shall purchase and install a cabinet that is large enough to hold the switch and UPS inside the new contractor provided cabinet. The contractor shall provide two keys for the lockable cabinet to the FPS PM. Switches are to be connected to new contractor provided UPS. All IP cameras shall be powered via PoE switch with at least four (4) hours runtime UPS when generator powered outlets are not available and 15-minute minimum runtime UPS when connected to generator powered outlets.

B.5.20 Where headend equipment is to be installed there is an existing electrical outlet (120v

30amp with L5-30 plug type) that is connected to emergency power. This is the only location there is an existing electrical outlet connected to emergency power.

B.5.21 The Contractor is responsible for ensuring the existing analog cameras that are connected to the existing system are transferred to the new system can be viewed and recorded. If additional licenses, software, firmware are required to make them viewable and recordable the Contractor shall purchase and install them.

B.5.22 Some camera locations may require a lift to get to. It is the Contractor’s responsibility for determining if one is needed or not. If the Contractor’ determines one is needed it shall be included in their proposal and it shall be a separate line item in their proposal.

Contractor shall notify FPS PM 24-hours in advance to when the lift will be on-site.

Contractor is responsible for coordinating the scheduling, delivery, and removal of lift.

If the Contractor later determines a lift is needed and it’s not included in their proposal it at the Contractor’s expense. Contractor is responsible for coordinating the scheduling, delivery, and removal of lift.

B.5.23 Contractor to follow OSHA guidelines for equipment required to be worn and safety guidelines for working on the roof and/or lift. The Contractor shall provide their own safety equipment.

B.6 Contractor Furnished Equipment

BASE ITEMS QUANTITY UNIT

Network Video Recorder (NVR) Server 192TB 1 EA WorkStation 1 EA VMS/Camera Licenses Contractor to determine EA IP PTZ Cameras 9 EA IP Fixed Camera 9 EA Encoder 1 EA Network Switch 2 EA Ethernet POE (media convertors) 4 Pair PoE Outdoor Rated Network Extender Contractor to determine EA Monitor 32-inch 4K 3 EA 42u Rack for Headend Equipment 1 EA Video IP Intercom System 8 EA Multi-Adaptor/Relay Module 1 EA Network Time Protocol GPS Time Server PoE 1 EA Uninterrupted Power Supply/ Contractor to determine Contractor to Determine/Provide Calculations EA

C. VSS SCOPE

C.1 General

C.1.1 As part of the pre-bid process, FPS may have a site visit, and all interested Contractors are invited to attend. The purpose of the site visit is for Contractors to survey the site and review the requirements of this SOW. A site visit will be scheduled by the Contracting Officer’s Representative (COR)/FPS PM. All questions relevant to this SOW shall be submitted in writing to the Contracting Officer. The Contractor shall not make or assume any changes to this SOW without written approval from the Contracting Officer.

C.1.2 The existing system shall remain fully functional and operational to the extent possible during the installation of the new surveillance system. The contractor shall cut over from the existing system to the new system in stages to minimize the number and duration of outages. The Contractor shall submit a system cutover plan in accordance with Section F Deliverables. The cutover plan shall be reviewed and approved in writing by the FPS PM.

C.1.3 The Contractor shall provide and install and configure the system as described and/or shown herein. The system shall include all connectors, adapters, terminators, and appurtenances to interconnect all equipment. The Contractor shall also supply any required licenses and all miscellaneous materials necessary to interconnect all equipment installed in accordance with this SOW.

C.1.4 The Contractor shall be required to be familiar with all applicable codes while carrying out the work outlined in this SOW. The Contractor shall complete the work pursuant to this SOW following all applicable codes and standards including, but not limited to:

Occupational Safety and Health Administration (OSHA), Underwriters Laboratories (UL), National Fire Protection Association (NFPA), National Electrical Code (NEC), and any additional federal, state and local codes and policies.

C.1.5 The Contractor shall furnish all tools and equipment necessary to complete all work outlined in this SOW. By no means shall the Contractor be authorized the use of Government owned property, tools or equipment, to complete work in accordance with this SOW, unless otherwise specified.

C.1.6 In the event, the Contractor determines any operational system or utility (e.g. fire, IDS, HVAC) is required to be disabled or turned off, forty-eight (48) hour notice shall be required and approved by the GSA Building Manager, FPS Inspector, and/or FPS PM prior to deactivation.

a) The Contractor, prior to departing for the day, shall ensure all system(s) previously disabled or turned off are functioning properly. A basic functional test shall be required to determine proper functionality of the system(s) and should be reported to the FPS PM.

b) In the event a system is non-functional once enabled or turned on, it shall be the responsibility of the Contractor, at no additional cost to the Government, to restore the system(s) prior to departure from the site.

c) If the Contractor fails to restore all system(s) before departing, they shall be liable for all costs incurred by the Government to restore system(s) functionality.

C.1.7 The Contractor shall be solely responsible for ensuring their employees and subcontractors abide by all requirements of the contract. At all times while work is being performed in accordance with this contract, the Contractor shall have a supervisory representative available to answer questions, resolve issues, supervise company employee(s), and subcontractor(s).

C.1.8 For scheduling purposes, the Contractor shall request in writing access needs into tenant space (including childcare) and sensitive areas 48 hours in advance to the FPS PM. The FPS PM will coordinate installation activities in those area.

C.1.9 The Contractor shall maintain a separate set of drawings, schematics, and wiring diagrams of the VSS to be used for creating as-built drawings. This set shall be accurately kept up to date by the Contractor, noting all changes and additions to the VSS and shall be available for the final inspection walkthrough. Digital copy shall be provided to the FPS PM at the final inspection walkthrough.

C.1.10 After contract award, the Contractor shall attend an in-person pre-installation meeting with the FPS PM. The Contractor may be required to attend other meetings (in-person and/or teleconference) during the install with the FPS PM as communicated by the

FPS PM.

C.1.11 There may or may not be onsite parking. The contractor should plan on unloading materials and finding parking offsite if necessary.

C.2 Installation Requirements

C.2.1 On any exterior camera mount removed the Contractor shall use parapet roof mount with roof mount adapter. Contractor to remove old camera mount. Contractor to remove or cut flush old mounting hardware and install roof mount adapter to cover old mounting holes. Contractor to seal roof mount adapter to parapet. New camera must be mounted in horizonal plane.

C.2.2 The installation of any equipment inside the childcare space and playground area shall not be done while children are present. On weekdays work must be completed after 6:00 PM and shall be finished before 5:00 AM. The contractor may work on the weekend however must coordinate with FPS Project Manager (PM).

C.2.3 Installers shall be trained, certified, and authorized by the Manufacturer to install, integrate, test, and commission the system. The contractor shall provide and submit with their proposal documentation from the manufacture that they are trained, certified, and authorized to install, integrate, test, and commission the system for both the VSS and video intercom equipment. If documentation is not available the contractor can substitute by providing with their proposal confirmation on manufacture letterhead, they are trained, certified, and authorized to install, integrate, test, and commission the system within two years of the submittal date.

C.2.4 At least one factory certified trained technician on the VMS being installed by the contractor must be onsite at all times during the installation. Factory certification must be within the last two years (date of proposal).

C.2.5 The Contractor shall install all system components and appurtenances in accordance with manufacturer’s instructions following all applicable local, state, and federal codes and policies. All appurtenances, such as, but not limited to connectors, terminators, and mounting hardware shall be supplied by the Contractor, as well as, all adjustments, alignments, programming, and configuration required for a complete and operational VSS operating system.

C.2.6 The Contractor shall provide and install cameras, and any other equipment necessary for fully functional VSS. Provide and install camera mounts, other appurtenances, and system hardware as required for a complete and fully operational system as specified in this SOW.

C.2.7 The Contractor, for all camera/equipment/device(s) requiring licensing, shall purchase/install license(s) as required by the manufacturer. All licensing fees shall be nonrecurring. This includes the cameras that are not being replaced and that are being connected to the new system.

C.2.8 The Contractor shall be responsible to provide the necessary equipment and tools to access all equipment.

C.2.9 All measurements and equipment locations are approximate and shall be verified by the Contractor for accuracy and installation feasibility. The Government shall not be held responsible for any error or variation in any measurements or other data listed, nor shall the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the requirements in accordance with the true intent and meaning of the specifications without additional cost to the Government.

C.2.10 All ceiling tiles removed to accommodate installation shall be returned at the end of the workday.

C.3 Camera Locations:

Camera 1. Replace the existing exterior analog PTZ camera on the SW corner of the facility roof facing east with a new IP PTZ camera. Use existing coax cabling. The contractor shall use ethernet POE (media convertors) over coax.

The coax terminations will be replaced with three-piece connector, O-crimp style ferrel and a crimped center pin. See Section D.4 for camera specifications.

Camera 2. This analog fixed camera is located on the southside facing rollup door will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable. If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 3. Replace and rewire (using outdoor rated cable) the existing exterior analog fixed camera that views the childcare playground with a new exterior IP fixed camera. Use parapet roof mount with roof mount adapter, contractor to remove old fix camera mount. Contractor to remove or cut flush old mounting hardware and install roof mount adapter to cover old mounting holes.

Contractor to seal roof mount adapter to parapet. Camera must be mounted in horizonal plane. See Section D.5 for camera specifications.

Camera 4. This analog fixed camera is located on the southwest corner facing north will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable. If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 5. This analog fixed camera is located on a pole in the parking lot facing the north gate will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable. If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 6. This analog fixed camera is located on the northwest corner facing north will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable. If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 7. This analog fixed camera is located on the interior breezeway of the warehouse facing the north rollup door will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable.

If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 8. Replace the existing exterior analog PTZ camera on the NW corner of the facility roof facing east with a new IP PTZ camera. Use existing coax cabling. The contractor shall use ethernet POE (media convertors) over coax.

The coax terminations will be replaced with three-piece connector, O-crimp style ferrel and a crimped center pin. See Section D.4 for camera specifications.

Camera 9. Replace and rewire (using outdoor rated cable) the existing exterior PTZ camera with a new exterior IP fixed camera to view the plaza area. Use parapet roof mount with roof mount adapter, contractor to remove old fix camera mount. Contractor to remove or cut flush old mounting hardware and install roof mount adapter to cover old mounting holes. Contractor to seal roof mount adapter to parapet. Camera must be mounted in horizonal plane. See Section D.4 for camera specifications.

Camera 10. Replace and rewire (using outdoor rated cable) the existing exterior PTZ camera on the NE corner with a new exterior IP PTZ camera. Re-use existing PTZ mounting hardware. See Section D.4 for camera specifications.

Camera 11. Replace the existing exterior analog PTZ camera above the loading dock with a new IP PTZ camera. Use existing coax cabling. The contractor shall use ethernet POE (media convertors) over coax. The coax terminations will be replaced with three-piece connector, O-crimp style ferrel and a crimped center pin. See Section D.4 for camera specifications.

Camera 12. This analog fixed camera is located on the SE corner of the facility facing the south vehicle gate will not be replaced. Contractor is to connect this camera to the new system and ensure its viewable and recordable. If additional hardware, licenses, software, firmware are required to make this camera viewable and recordable the Contractor shall purchase and install them.

Camera 13. Replace the existing exterior analog PTZ camera on the pole in the parking lot (above camera 5) facing the north gate with a new IP PTZ camera.

Use existing coax cabling. The contractor shall use ethernet POE (media convertors) over coax. The coax terminations will be replaced with three-piece connector, O-crimp style ferrel and a crimped center pin. See Section D.4 for camera specifications.

Camera 14. Replace the existing exterior analog PTZ camera on the north end visitor parking gate facing south with a new IP PTZ camera. Use existing coax cabling. The contractor shall use ethernet POE (media convertors) over coax.

The coax terminations will be replaced with three-piece connector, O-crimp style ferrel and a crimped center pin. See Section D.4. for camera specifications.

Camera 15. Replace and rewire (using outdoor rated Cat 6 cable) the existing exterior PTZ camera on the eastside that covers the parking lot with a new exterior IP PTZ camera. Re-use existing PTZ mounting hardware. See Section

D.4 for camera specifications.

Camera 16. Replace and rewire (using outdoor rated cable) the existing interior fixed camera that views the lobby area with a new interior IP fixed camera. See Section D.5 for camera specifications.

Camera 17. Replace and rewire (using outdoor rated cable) the existing exterior fixed camera on the NE corner that covers the walkway and main entrance with a new exterior IP PTZ camera. Re-use existing mounting hardware. See Section D.4 for camera specifications.

Camera 18. Install a new IP PTZ camera near camera 15 to view the walkway and childcare playground. See Section D.4 for camera specifications.

Camera 19. Install a new IP fixed camera the back entrance/exit of the childcare classroom. Contractor to work with FPS PM to determine best location. See Section D.5 for camera specifications.

Camera 20. Install a new IP fixed cameras to view the main entrance to the childcare. Contractor to work with FPS PM to determine best location. See Section D.5 for camera specifications.

Camera 21. Install a new IP fixed camera to view the childcare emergency exit and facility exit. Conduit may be needed. Conduit to match wall color.

Contractor to work with FPS PM to determine best location. See Section D.5 for camera specifications.

Camera 22 and 23. Install two new IP fixed cameras to view main childcare hallway. Contractor to work with FPS PM to determine best location for both cameras. See Section D.5 for camera specifications.

Camera 24. Install a new IP fixed camera to view at the south end of the hallway looking north to view staff room Contractor to work with FPS PM to determine best location for camera. See Section D.5 for camera specifications.

C.4 IP Video Intercom Locations –

1. Main Office (desk mounted)

2. Outside Main Entrance (wall mounted)

3. Infant Room (wall mounted)

4. Woddler Room (wall mounted)

5. Preschool Room (wall mounted)

6. Kitchen (desk mounted)

7. Staff Room (wall mounted)

8. Toddler (wall mounted)

The network switch for the IP Video Intercom system shall be mounted in the rack with the headend equipment and connected to UPS power. See C.8.1 and C.8.2.

The only IP Video Intercom that shall be recorded on the VSS is the outside main entrance.

Contractor must integrate the video intercom outside the main entrance to the Physical Access Control System (PACS) to unlock front entrance door from any of the video intercom systems.

C.5 Network Video Recorder (NVR)

C.5.1 The contractor shall purchase, install, and program a new NVR and workstation that meets the salient characteristics in section D.1 and D.3.

C.5.2 The workstation and NVR shall be from the same manufacture and two separate computers.

C.5.3 All NVR storage (hard drives) must be supplied by the NVR manufacturer.

C.5.4 Workstation shall be able to view live cameras via VMS client application should the NVR have a failure or go offline.

C.5.5 See section D.1 for minimum NVR specifications and see section D.2 for minimum

VMS specifications.

C.5.6 All individual components of the system shall be 100% compatible with the existing cameras, existing components the contractor uses, and integrable with any future additions/upgrades to system. Commercially manufactured end products shall remain unaltered and not tailored to fit end use.

C.6 Video Storage Requirements

C.6.1 The Contractor shall provide and install a minimum of 192TB of storage in contractor provided NVR.

C.6.2 The Contractor shall demonstrate to the COR/FPS PM that the completed installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and shown.

The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

C.7 Networking Equipment

C.7.1 As required per this SOW, the contractor shall purchase, install, and configure all equipment, components, and necessary appurtenances for a complete and appropriately configured Ethernet network connecting all devices of the NVMS.

C.7.2 All equipment shall be rack mountable.

C.7.3 The Contractor shall ensure the newly installed switches for the VSS is installed inside the rack with the NVR.

C.7.4 The Contractor shall ensure that any additional contractor provided switches (not installed in the rack with the headend equipment) shall be secured in size appropriate, ventilated, wall mounted, lockable cabinet, and connected to a contractor provided

UPS.

C.7.5 At a minimum two switches are required for the project. If the Contractor determines additional switches are required, they shall include the cost in their proposal.

C.7.6 All wiring shall be neat and properly labeled at the new NVR and all switches.

C.8 Uninterrupted Power Supply (UPS) Requirements

C.8.1 Backup Power Requirements – All VSS electrical and electronic equipment outlined in this SOW installed shall be powered from an Uninterruptable Power Supply (UPS) with a minimum 4-hour runtime It is expected that all equipment necessary for continuous live viewing, recording, and archiving of video will be uninterrupted during a power outage. The Contractor shall include load calculations for each UPS with their proposal. The contractor shall also provide a drawing showing each UPS size and what each UPS is providing power to.

C.8.2 Where the headend equipment is to be installed there is an existing electrical outlet

(120v 30amp with L5-30 plug type) that is connected to emergency power. This is the only location there is an existing electrical outlet connected to emergency power.

C.8.3 1 ISC RMP Criteria 70 - Provide uninterruptible emergency power to essential electronic security systems for a minimum of four hours.

C.9 Operating Systems Updates and Service Packs

C.9.1 Operating systems and software applications shall be capable of being updated/ patched after delivery. The Contractor shall ensure that all installed server(s) and client workstation(s) Operating System Software (OS), at the time of installation, are current with all security updates/patches, service packs, revisions, and shall provide through the warranty period. The NVMS and all other installed software shall be the current version with all applicable updates and installed in accordance with manufacturers recommendations.

C.9.2 The Contractor shall remove and/or disable of all software components that are not required for the operation and maintenance of the camera system; and shall provide documentation on what is removed and/or disabled. The software to be removed and/or disabled shall include, but is not limited to: games, device drivers for network devices not delivered, messaging services (e.g., MSN, AOL IM), servers or clients for unused internet services, unused networking and communications protocols, unused document processing utilities (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, OpenOffice, etc.)

C.9.3 The Contractor shall provide notification of patches affecting security within a pre-negotiated period as identified in the patch management process.

1) Pre-Contract Award – The Contractor shall provide details on their patch management and update process. Responsibility for installation and update of patches shall be identified.

2) Post-Contract Award - The Contractor shall provide notification of known vulnerabilities affecting Contractor-supplied or required OS, application, and third-party software within 30 days after public disclosure.

D. SYSTEM/EQUIPMENT SALIENT CHARACTERISTICS AND

REQUIREMENTS

D.1 Network Video Recorder (NVR) Server (meet or exceed all the salient characteristics listed below)

a) Standard components that are manufactured and available for purchase as standard replacement parts as long as the product is commercially available from the manufacturer.

b) All manufactured products shall be thoroughly tested and proven in actual use

c) Minimum 5-year manufacture warranty for replacement and repair of defective equipment

d) Software updates shall be available for free of charge during product warranty period. The software installed on the IP Video Management appliance shall not be subject to any additional software maintenance agreements.

e) Supports a minimum of 256 IP cameras.

f) Must run off of Windows Server IOT 2019 for storage standard or newer.

g) Must have minimum 192TB of storage and support adding additional storage.

h) Must have minimum 16 Hard Drive bays.

i) All NVR storage (hard drives) must be supplied by the manufacture.

j) All NVR storage (hard drives) must be supplied by the NVR manufacturer

k) Storage bandwidth minimum 550 Mbits/s

l) Operate on an Intel Xeon processor and minimum 16 GB of system memory.

m) Rack mountable

n) Two Display Ports and One DVI

o) 2 USB 2.0 ports and 3 USB 3.0 ports and 1 USB-C port

p) The NVR Server shall include image storage with configurable resolutions and frame rates.

q) Minimum Raid 5 and Raid 6 HDD Redundancy

r) All components/equipment licensing fees for the newly installed NVR Server shall be nonrecurring.

s) The NVR Server shall be capable of system fail-over and redundancy options.

t) Built-in Transcoder shall support up to 2 UHD resolution video streams in parallel.

u) Built-in redundant (dual) power supplies

v) 2 RJ-45 Giga ports teamed and 1 IPMI BC Port

w) Two hot swap redundant power supplies

x) Operating system storage separate from video storage on 2 240GB RAID 1 configuration.

D.2 Video Management System – shall support these essential software…