Amendment 0001 RFP 70RFP424RE5000001.pdf

(x)

70RFP424RE5000001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Philadelphia PA 19106 Attn: Claudio Casanova

OPO/FPS/EAST CCG/R5

701 Market Street, Suite 4200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security

OPO/FPS/EAST CCG/R5

Philadelphia PA 19106 701 Market Street, Suite 4200

70RFP4

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 4 ACQ DIV(70RFP4)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/07/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this amendment is to provide responses to the questions received regarding this solicitation and to update the solicitation documents.

A. The attached responses are provided in response to the questions that were received regarding this solicitation and are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

B. Delete RFP page 196, Exhibit 10 - Contractor-Provided Equipment, Paragraph 4.

Communications Equipment Requirement, and replace with the attached document. The below are removed from the requirement:

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Marcus L. Mason

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

01/18/2024

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP424RE5000001/0001

i. Radio, portable, handy-talkie, four (4) watts, with Helifex antenna. Qty:30

ii. Charger, rapid rate, desktop. Qty: As required

iii. Battery, rapid rate. Qty: As required

C. Attach RFP page 95A to add a missing page to the Statement of Work.

D. The closing date and time remains unchanged as 1700 ET on 01/26/2024.

Period of Performance: 07/01/2024 to 06/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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Question Number Reference Question Answer 1 Post Exhibit

RFP pages 225 - 226 Could FPS provide the tenant agencies associated with the buildings? This information will not be provided.

2 Proposal Submission Requirements, Paragraph 3 RFP Pg 428

Please confirm that only the first page of the SF1449 is to be submitted in Volume 1. No pages/parts of the SF1449 should be submitted in Volume 1.

Offerors are reminded that the second file shall contain one copy of the pricing submission and all other documents required by the solicitation (e.g. the SF 1449 to include the Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.).

3 Attachment 9 Proposal Submission Checklist, RFP Pg 421

"Offerors shall document within their proposal whether or not they possess the required facility clearance." Please identify where this information is to be included.

The information should be included in Electronic File Two, pricing submission and all other documents required by the solicitation .

4 Proposal Submission Requirements, Paragraph 4 RFP Pg 428

Are smaller fonts permitted within graphics and tables? Smaller fonts are not permited within graphics and tables. Per RFP instructions, the technical proposal (covering all non-price factors) is limited to ten (10) pages in at least 11pt. font and 1” margins.

5 Post Exhibit RFP pages 225 - 226

(a) The RFP includes Agency additional training and requirements for specific agencies (FBI, IRS, etc.) Would the government add agency designation to the post exhibit?

(b) Are these agency delegated sites that require specific training?

(c) Are there any additional stakeholder agency specific clearance or training/orientation requirements that were not noted in the solicitation?

(a) Specific agency names will not be added to the Post Exhibit. There are no agency specific training requirements for this RFP. The Post Exhibit identifies posts that require Tier 5 Fitness / Security clearances.

(b) See Question 5(a)

(c) See Question 5(a)

6 SOW Exhibit 10 - Contractor Provided Equipment.

RFP page 196

Will the government please confirm that the Contractor Provided Equipment of 30 radios is needed in addition to the 34 that are government provided, and in addition to the one cell phone per post?

See amendment 0001. The below are removed from the requirement:

Radio, portable, handy-talkie, four (4) watts, with Helifex antenna. Qty:30 Charger, rapid rate, desktop. Qty: As required Battery, rapid rate. Qty: As required

Cellular telephones and Cellular telephone chargers remain unchanged at one per post.

Offerors are reminded that the removal of the radios, chargers, and batteries does not affect the requirement to provide replacement batteries for the government-provided radios and any shoulder mounts and mics described in Exhibit 11A (RFP Page 204).

7 SOW Exhibit 10 - Contractor Provided Equipment, Paragraph 1.

RFP page 188

What is the current utilized/preferred brand of boots? The current/utilized brand of boots is unknown. Offerors shall propose boots that meet the standards described in the RFP.

8 SOW Exhibit 10 - Contractor Provided Equipment.

RFP page 194

Can the Government please confirm if shotguns are required at any post/building? Shotguns are not required for this solicitation.

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9 SOW Section 11.2.

RFP Page 119

(a) Is there on-site office space at any location for a Contract Manager?

(b) If so, can it be accessed on weekend/holidays?

(c) If not, in what area is the current Contract Manager located?

(a) The government does not provide office space for the Contract Manager.

(b) See response to 9(a).

(c) The current Contract Manager is located in Indianapolis, IN.

10 SOW Section 11.4

RFP Page 122 Is there an NWDTP certified Instructor on the current contract? Yes.

11 Post Exhibit RFP pages 225 - 226

For posts marked as Sat/Sun and all holidays, will the government please clarify if the post hours are intended for Saturdays, Sundays, and all holidays (regardless of the day of the week), or are the posts only if the holiday should occur on a Saturday/Sunday?

For posts marked as Sat/Sun and all holidays, post duties will be performed on all holidays, regardless of the day of the week.

12 Are there any staffing shortage issues or concerns regarding staffing levels on the current contract?

The Government will not provide any information on the incumbent contractor's performance on the contract.

13 Price Proposal, Paragraph 9 RFP Page 438

If using a subcontractor, per the price proposal instructions, are the audited financial statements and filed payroll tax returns needed for both companies, or just the prime?

Prime contractor.

14 SOW Attachment 2 - Master Certification List RFP Page 353

Will the current contractor employees be fully qualified in terms of training completion, weapons qualification and medical evaulations, by contract start date?

The current contract employees meet the requirements of the incumbent contract.

Offerors are reminded to reference Attachment 2 of the SOW, Master Certification list for determining what training, weapons qualifications, medical evaluations, etc. for the current contractor employees are required and to ensure that all trainings and certifications meet the requirements of this solicitation.

15 SOW Section 6.7.4.1.1 Amendment 0001 RFP Page 95A

Are the current PSOs and Supervisors trained to the NWDTP standards in the solicitation?

See amendment 0001. PSOs/Supervisors that work screening posts are trained per the NWDTP standards.

Exhibit 10

Contractor-Provided Equipment

4. Communications Equipment Requirement.

The Contractor shall provide, maintain, and supplement, as may be necessary at the site identified above, the following number(s) of radios/cellular phones and described associated equipment/ to equip each security officer on post a method to communicate with FPS.

Type of Equipment Qty.

Radio, portable, handy-talkie, four (4) watts, with Helifex antenna

Charger, rapid rate, portable

Charger, rapid rate, desktop

Battery, rapid rate

Standard carrying case

Base Station

Cellular telephone

Cellular telephone charger

Cellular telephone holder

Licenses and Frequencies: The Contractor shall apply for an FCC license and authorization to operate in frequencies specified by the Government. Where necessary, the COR shall issue a letter of authorization, identifying the Contractor as having a need to communicate over a frequency or frequencies assigned to an agency of the Federal Government.

Normal, Emergency and Continuous Communications: All two-way portable radio units must have the capability of transmitting and receiving clear and concise vocal transmissions between the security officer, supervisory personnel and the Contractor's base station.

The cellular phones must have a telephone number with the local area code of the location of the post. The cellular phone shall have the capability to receive and make calls without restrictions for having the capability for two-way communications between FPS, the Contractor, and the security officer personnel assigned to this Contract.

The Contractor shall provide a listing of radio(s) and associated equipment used on this Contract to the COR prior to standing post. The Contractor shall provide a listing of cellular telephone numbers and the associated posts used on this Contract to the COR prior to standing post.

one per post one per post

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FOR OFFICIAL USE ONLY (FOUO)

supplied by the contractor. The contractor shall also be responsible for replacing any damaged or defective training kit item that was provided by the contractor.

6.7.4 PSO Training and Certification Requirements

6.7.4.1 NWDTP Initial Training

6.7.4.1.1 PSOs assigned to X‐Ray screening post duties and supervisory PSOs that provide oversight and supervision for X‐Ray and non‐X‐Ray Screening posts shall successfully complete a Contractor provided minimum sixteen (16) hour curriculum in accordance with Exhibit 8, 4(a), National Weapons Detection Training Program (NWDTP) X‐Ray Screening – Initial, prior to performing or supervising screener duties. PSOs assigned non‐X‐Ray screening post duties shall successfully complete a Contractor provided minimum eight (8) hour curriculum in accordance with Exhibit 8, 4(b), National Weapons Detection Training Program (NWDTP) Non‐X‐Ray Screening ‐ Initial prior to performing screener duties. PSOs and supervisory PSOs that successfully complete the minimum sixteen (16) hour X‐Ray training curriculum may also perform duties on non‐X‐Ray screening posts without completion of the eight (8) hour non‐X‐ Ray training curriculum.

6.7.4.1.1 PSOs previously certified to the appropriate standard for their duties (i.e., eight (8) hours for non‐X‐Ray screening posts and sixteen (16) hours for X‐Ray screening posts) by an FPS NWDTP Training Instructor or FPS certified contractor NWDTP Training Instructor are not required to repeat the NWDTP initial training. The PSO must provide proof of training to the COR.

6.7.4.1.2 The Contractor shall not assign PSOs or supervisory PSOs to screening or supervisory duties unless they successfully complete the curriculum prior to performance. This will not preclude them from providing services at non‐screening posts.

6.7.4.1.3 If the PSO or supervisory PSO does not successfully complete the applicable curriculum on the first attempt, they shall have one (1) additional attempt within ninety (90) days from the initial attempt to successfully complete the curriculum; this will not preclude them from providing services at non‐ screening posts.

6.7.4.1.4 If the PSO or supervisory PSO does not successfully complete the applicable curriculum on the second attempt, they shall wait one (1) year from date of the second unsuccessful attempt to retrain; this will not preclude them from providing services at non‐screening posts.

6.7.4.1.5 If the PSO or supervisory PSO exceeds the time requirements identified in 6.7.4.1.3 they shall wait one (1) year from the initial attempt to retrain; this will not preclude them from providing services at non‐screening posts.

6.7.4.1.6 The PSOs assigned to X‐Ray screening stations, must perform, at a minimum, eight (8) hours of X‐Ray machine operations every 60 days to maintain certification. This requirement will take effect upon the completion of the Initial NWDTP X‐Ray Screening Station curriculum. If the PSO does not perform eight (8) hours within 60 days, they are no longer certified on this equipment and must complete the 16‐hour curriculum in accordance with Exhibit 8. The PSO may continue to work

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