Sources Sought Notice Upfitting.docx

TITLE: 38-Sources Sought Notice

SOL: 70RFP324RFIE30001

DUE: 7/26/2024 at 16:00 EST

NAICS: 332611

AGENCY: Department of Homeland Security, Federal Protective Service, 800 North Capitol North Washington, DC 20002.

POC: Steven Abbey Email all responses only to: Steven.Abbeyii@fps.dhs.gov

DESCRIPTION: This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of all businesses relative to the North American Industry Classification Code (NAICS) 332611 – Motor Vehicle Body Manufacturing. The Department of Homeland Security, Federal Protective Services is seeking all qualified business manufacturer or distributors of small business manufacturers to all the following brand name or equal specifications:

REQUIREMENT: The objective of this requirement is to secure reliable Law Enforcement Upfitter services specific to the DHS supplied 2024 Chevrolet Silverado EV (Pick Up). The Contractor shall provide all necessary equipment, materials, labor, and supervision to provide upfitter services to one (1) 2024 Chevrolet Silverado EV (Pick Up). All upfitting work shall be completed at the Contractor’s facility. The Contractor’s facility must be located within 50 miles or less of the immediate Washington, DC Metropolitan Area (also known as the “DMV” area).

1.0 APPLICABLE DOCUMENTS

1.0.1. Federal Vehicle Standards for the 2024 Chevrolet Silverado EV (Pick Up) per requirements dated 26 July 2023, and entitled, "LU87 SINs 55C-55L-557-57A-59A Marked LE Upfit Amended 09.26.2023", which can be found as an attachment as well as on the GSA Federal Vehicle Standards webpage: https://vehiclestd.fas.gsa.gov/CommentCollector/DocumentationDocList/LEO

1.0.2. UI Bulletin #200 Upfitter Power Provisions - Chevrolet Silverado EV WT models, which can be found as an 00attachment as well as on the General Motors Upfitter Integration webpage: https://www.gmupfitter.com/technical-bulletins/?_sfm_technical_bulletin_year=2024&_sfm_technical_bulletin_vehicle=Silverado%20EV&_sfm_technical_bulletin_type=Electric%20Vehicle

1.0.3. UI Bulletin #199 Silverado EV – Exterior Panel Dimensions, which can be found as an attachment as well as on the General Motors Upfitter Integration webpage: https://www.gmupfitter.com/technical-bulletins/?_sfm_technical_bulletin_year=2024&_sfm_technical_bulletin_vehicle=Silverado%20EV&_sfm_technical_bulletin_type=Electric%20Vehicle

1.0.4. UI Bulletin #198b High Voltage Disabling/Enabling, which can be found as an attachment as well as on the General Motors Upfitter Integration webpage: https://www.gmupfitter.com/technical-bulletins/?_sfm_technical_bulletin_year=2024&_sfm_technical_bulletin_vehicle=Silverado%20EV&_sfm_technical_bulletin_type=Electric%20Vehicle

SPECIFIC REQUIREMENTS (Brand Name or Equal equipment acceptable for non-provided government equipment).

2.0 PROJECT MANAGEMENT PLAN

Within 5-calendar days of contract award, the Contractor shall provide a Project Management Plan that includes major milestones and timelines including but not limited to the details of the following:

2.1.1. Ordering of Contractor provided equipment and lead times,

2.1.2. Vehicle preparation for upfitting to include any fabrication needed,

2.1.3. Installation of Contractor provided equipment,

2.1.4. Installation of Government provided equipment,

2.1.5. Deliverables presented to TPOC and COR, and

2.1.6. Project completion.

The Project Management Plan, at a minimum, shall have a schedule laying out the steps and milestones towards the complete upfitting process of the Chevrolet Silverado EV.

2.1 Government Provided Equipment

In accordance with FAR 52.245-1 – Government Property (Sept 2021), the following Equipment will be provided:

2.2 Contractor Provided Equipment

The contractor is responsible for providing and installing the items listed throughout this SOW. Any deviation to the equipment listed must be approved by the TPOC and COR.

2.3 CONTRACTOR PROVIDED EQUIPMENT REQUIREMENTS

Equipment must be designed to perform and function in severe heat/cold and in a metropolitan environment. All fittings, fasteners, bolts, wiring and miscellaneous hardware shall be properly designed and engineered for the specifications indicated. All fabrication, assembly and paint techniques will provide a finished unit consistent or exceeding common industry standards. All exposed wiring must be completely secured under appropriate sheaths, panels, etc., to prevent damage.

Materials shall be as specified herein. When materials are not specified, the vehicle and all parts thereof shall be furnished to provide the intended function, durability, safety, and maintain good long-term appearance. All materials shall be new, shall be suitable for the intended purpose, and shall be free of any characteristics or defects in material and workmanship, which may affect the performance, function, durability, and serviceability of the finished vehicle, or detract from its appearance. The government reserves the right to make the final determination of the suitability of all components and their arrangement on and in the vehicle.

All conversions and modifications shall conform to all requirements of the Original Equipment Manufacturer’s (OEM’s) Modifier /Upfitter Guide.

3.0 AFTERMARKET CONTENT, GENERAL REQUIREMENTS

The contractor shall procure all required resources, supplies, equipment, and perform all equipment installation to upfit the vehicles. The vehicle will be shipped/delivered by the Government to the place of performance. The work shall be executed at a single location to assure uniformed installation processes. The effort includes installing communications, electrical, lighting, and support equipment to produce a fully functional vehicle capable of supporting law enforcement operations. The vehicle shall meet all applicable Department of Transportation and Federal Motor Vehicle Safety Standards following modification. Modifications shall not disable vehicle OEM features, unless specified within.

4.0 EMERGENCY LIGHTING AND PA/SIREN

The vehicle shall be equipped with a complete all LED emergency lighting system with siren and PA and other controllers, relays, harnesses, and up-fit items as required. All equipment shall be installed in full compliance with manufacturer's guidelines and recommendations. The siren shall be equipped with a horn ringer sequencer feature, allowing the driver to scroll through wail, yelp, and phase tones by tapping the vehicles horn for "hands-free" control when the siren selector is in the standby position. The system shall be installed in accordance to the OEM’s Modifier/Upfitter Guide. The installation shall include the integration (cables, connections, and programming).

Detailed layout and electrical schematics shall be created depicting the design solution prior to performing any modifications to the vehicle.

The mounting clip for the PA microphone shall be mounted higher than the leg, in the knee area, within center reach of driver and front passenger.

The vehicle specific emergency lighting and siren system shall include:

399 Series

Legacy

(2) IONT-B

(2) TLIMB/A

TLIB

TLIB

5.0 RADIO PREP PACKAGE & ANTENNA

The contractor shall provide and install, the government furnished radio equipment identified in section 5.1. The contractor shall provide and install power, ground, and antenna wiring including the following unless noted otherwise. All console cable ends shall be a minimum length of a 24” service loop. All antennas shall be at least 18 inches from any other antenna or light bar.

HKN6110B

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5.1 Government Furnished Radio Equipment

The contractor shall install the government provided Motorola APX 8500 mobile radio with remote mount head, radio speaker as well as all associated cabling. In addition, the contractor shall install the government provided portable radio charger in a location convenient for the driver to access the radio to facilitate its use.

The government will supply the following equipment, cables, and radio chargers, to the vendor which shall be installed in each vehicle:

· Radio (APX 8500 High-power)

· Radio trunion

· Radio head (E5)

· Interconnect cable

· Radio Power cables

· Remote head power/ignition cable

· Palm mic

· Speaker

· RF Triplexer

· APX portable vehicular charger

6.0 CENTER CONSOLE AND ACCESSORIES

6.1 CENTER CONSOLE ACCESSORIES

The center console shall include mounting and installation provisions for the following center console accessories included with the specified console unless otherwise noted.

DESCRIPTION

One (1) face plate for Motorola radio head

One (1) face plate for Harris MACOM 7300 radio head

One (1) controller faceplate

One (1) 2” face plate with two (2) DC outlet holes

Two (2) DCoutlets

1 & 2” filler plates as required

One (1) 4” internal dual beverage holder

Two (2) mic clips (siren and radio), PA siren mike jack located on passenger side vertical surface

One (1) or equal, tilt and swivel arm rest

6.2 CENTER CONSOLE

One (1) center console shall be provided. The center console accessories shall include cup holder, filler plates, mounting for siren control, two (2) power ports for 12-volt ignition, USB and Aux input jack for mobile devices, and mounting provisions for warning and flood light controls. The center console shall be installed in accordance with manufacturer’s instructions between the two front seats.

DESCRIPTION FOR CHEVROLET SILVERADO EV

Brand Name or Equal

7.0 LAPTOP MOUNT & CHARGER

The Contractor shall procure and install one (1) heavy duty passenger side laptop mounting system. The mount shall include a universal vertical base, a 7-inch upper pole, a 9-inch locking slide arm, a computer cradle with CAM back clips, and a Trade Agreement Act (TAA) compliant 100-watt USB-C DC/DC power adapter as described below. The USB-C DC/DC power adapter must be hardwired to the vehicle’s power source.

DESCRIPTION AND BRAND NAME OR EQUAL PART NUMBERS

Universal vertical base:

-Height Adjustability: 7.75" to 12.75" -Must be able to mount to any flat, vertical surface.

- Shall be adaptable to various vehicle seat configurations.

Gamber-Johnson: DS-138

Center-mounted complete upper pole – 7-inch:

-Height Adjustability: .038" to 5.76"

- Shall be adaptable to various vehicle seat configurations.

Gamber-Johnson: 7160-0178

Locking slide arm – 9-inch:

-Must allow for adjustability of a laptop's position: telescope 9" to 13" from the center pole closer to the drive, rotate / swivel 360 degrees, tiltable range from 26 degrees back to 90 degrees forward, and lock.

Gamber-Johnson: 7160-0220

Computer cradle with CAM back clips:

-Must allow for the mounting of mid-size laptops.

-Must have adjustable clips to secure a laptop and adjustable CAM back clips to prevent back and forth movement.

-Must allow for a laptop to be easily removed from the mounting system.

Gamber-Johnson: 7160-0250-03

8.0 WEAPONS VAULT, TRUCK CAP, AND SUPPLEMENTAL POWER SYSTEM

The contractor shall provide and install a weapons vault system in the truck bed of the Chevrolet Silverado EV. All parts shall be installed on the vehicle per manufacturers’ instructions. The vault shall secure the M16 rifle with M68 or M150 optics, using the TACOM approved M16 collapsible butt stock conversion kit, the M4A1 rifle with M68 or M150 optics, the M4 rifle with M68 or M150 optics, and the M870 MCS.

The weapons vaults shall secure the weapons with a unique (not keyed alike) styled key-locking mechanism, which requires a unique specific key to open (or release) and secure. The weapons vaults shall utilize keys and key control security measures as defined in Army Regulation 190-11. Combination or cypher locks are acceptable. Five (5) sets of keys shall be provided.

Dimensions of the rifles are for reference only:

Height 11.5” with mag inserted.

Height 11.5” with mag inserted

Height 10.5 “with mag inserted

Height 10.5” with mag inserted

Barrel Length 10, 14, 18”

Figures 8.1. and 8.2. are depictions of the truck cap, weapons vault, and extendable cargo glide requirements. Due to the additional weight of the equipment being installed (e.g., truck cap, slide out tray, weapons vault), the contractor shall provide and install a supplemental power back system. The weapons vault system shall consist of the following brand name or equal requirements:

Extendable truck bed cargo slide with 1000-pound weight capacity. To be installed on top of the bed truck weapons vaults.

M2 Series 2-Rail Aluminum Slide (70% Extension, 1,000 LB Rating) 60"L x 8.5"W with 1/8" Tray N/A

- 3.5kW PowerBack Supplemental LiOn System

- 200-Watt 12 Volt Flexible Monocrystalline Solar Panel with Controller

Figure 8.1 Truck Cap

Figure 8.2 Full Truck Vault with Cargo Glide

9.0 DC ELECTRICAL SYSTEM

All DC wiring shall be in accordance with the applicable portion of Society of Automotive Engineers (SAE) J1292.

All DC wiring mounted to the chassis or outside the body shall be stranded copper conductors.

All DC wiring shall be routed in flexible loom or conduit (tie wraps are not acceptable) and in accordance with the OEM’s Body Builder police modifier bulletin.

All wiring shall be secured to prevent snags and pinching that could damage or disconnect the wire.

The wiring terminals used in all DC wiring shall grip the wire insulation as well as the conductor.

Fasteners, conduit, and conduit fittings for electrical wiring shall not exhibit electrolysis with adjacent materials.

Exterior wiring shall be accessible for replacement without removing any component of the SUV.

Grommets or electrical bulkhead fittings shall be employed for any wire passing through a structural member.

All DC wire shall be color-coded as specified in SAE J1292. The wire and circuit breaker size shall be as follows:

Corrosion protective coating shall be applied between ground lugs and the vehicle chassis.

Electrical conductors and cables routed in conduits and looms shall be continuous in length, connections, taps, splice, terminations shall not be concealed in conduit or loom unless reviewed and approved in advance by the government.

Conductors and cables may be terminated with the electrical/electronic devices’ mating type connector, or the vehicle OEM approved and released wire splice tool kit and procedures. Otherwise, the use of aftermarket butt splice, push-on (spade), bullet, ring, insulation displacement types of connectors are prohibited unless reviewed and approved in advance by the government.

Conductors and cables, rated up to 20 amperes, shall be terminated with environmentally sealed electrical connection system. Weather pack flexible pin and sleeve terminals with dual locking tangs shall be installed with calibrated ratchet type crimpers. Self-lubricating seals shall be installed on all-weather pack terminals. Connector housings shall be either in-line or panel-mount types.

The DC system shall be installed in accordance with the OEM’s Upfitter/ Modifier Guide

10.0 DC ELECTRICAL DISTRIBUTION AND CONTROL

Switches shall be located on the dash, near the dash, or in the console. Multiplexed wiring systems shall be installed to the extent possible. In addition to the OEM provisions, a minimum of one hotwired branch power circuit may be required.

One (1) dedicated hotwired outlet shall be provided and installed for the laptop power supply.

11.0 FIRE EXTINGUISHER 1

One (1) 5-pound minimum fire extinguisher, BC dry chemical, shall be mounted in the rear cargo area.

12.0 CONSPICUITY MARKINGS

Conspicuity markings shall be provided and installed. A vehicle engineering layout drawing with markings shall be created and provided by the contractor. The markings shall include:

Red/White DOT/FMSS308 reflective conspicuity tape on the inside door edges.

13.0 EXTERIOR GRAPHICS

Vinyl graphics, including agency seals and identification information, on the vehicle shall be provided and installed by the vendor. All vinyl shall be reflective. The final design and placement of all decals and graphics shall be reviewed and approved by FPS prior to installation. Decals/graphics shall be applied following the general placement illustrations depicted in figure 13.1. and completed with automotive removable reflective film. The vendor shall provide renderings to the government for approval, prior to placement.

The graphics and markings shall include:

· Two (2) stripes, on driver and passenger side panels, blue (20” x 60”) and gray (1” x 55”)

· Two (2) text, on front quarter panels, “Homeland Security” (2-3/8” U.C.)

· Two (2) text, front doors, “Federal Protective Service POLICE” (1-7/16” U.C. & 6-1/4” U.C.)

· One (1) text on rear hatch driver side, “POLICE” (4” U.C.)

· One (1) text on rear hatch, “1-877-4FPS-411” (2” U.C.)

· Two (2) logos on rear quarter panels, DHS Badge Seal, 3 color with UV guard (7”)

· Two (2) logos on front quarter panels, DHS Seal, 5 color with UV guard (7”)

Figure 13.1 General Exterior Decal Placement

14.0 VEHICLE OPERATOR, PREVENTIVE MAINTENANCE, SERVICE, PARTS AND ELECTRICAL SCHEMATICS MANUALS Operating and maintenance manuals for all body installed equipment/systems and components shall be furnished. Literature shall include all systems and component items furnished on the vehicle including but not limited to the following: the Operator’s Manual, Service Manual, Parts Catalog, Lubrication Charts, base vehicle modifications and upgrades, hydraulic system, generator system, converter, breaker panel, lighting components, a/c system, heater system, and any other component furnished. The service manual shall include 12 VDC and 115 VAC as built wiring diagrams. All body, sub-systems, and equipment requirements described above shall be functionally organized in electronic formats.

Manuals shall be well organized, thoroughly cross-indexed and authentic with no extraneous material such as advertisements or irrelevant information. All publications shall be submitted in electronic format in the form of CD-ROM disks. Within the manuals, the vehicle shall be treated as a whole and not as a grouping of disassociated parts from various suppliers. It shall be the responsibility of the contractor to ensure that all of the suppliers' subsystems are presented in sufficient detail to present a complete and clear picture of the whole vehicle and that terms and functional designations of wires and components are consistent throughout.

The material in all manuals shall be identically organized and indexed with compatible numbering.

14.1 QUANTITIES AND TYPES OF MANUALS

The manuals below shall be provided to the Government in the categories as follows:

14.1.1 Operator's Instructional Manual

14.1.2 Preventive Maintenance Manual

14.1.3 Service Manual – which shall include the following:

14.1.3.1 System Interface Diagrams, Mechanical

14.1.3.2 Diagnostic and troubleshooting

14.1.4 Parts Manual

14.1.5 Electrical Schematics Manual

14.1.6 One electronic copy and one paper copy of each manual and schematics shall be provided.

14.1.1 VEHICLE OPERATOR’S INSTRUCTION MANUAL

The Operator's Instruction Manuals shall contain all information needed for the optimum operation of the vehicle, including general vehicle familiarization material, location, function, and operation of all controls, indicators, switches, and emergency procedures and trouble diagnoses.

The manuals shall be logically organized with systems and elements considered in descending order of importance. Care shall be taken that all statements are clear, positive, and accurate with no possibility of incorrect implications or inferences.

14.1.2 VEHICLE PREVENTIVE MAINTENANCE MANUAL

The Preventive Maintenance Manuals shall enable the maintainer to perform the periodic inspection and preventive maintenance tasks. These shall include all lubrication and inspection requirements for all apparatus requiring such work on a periodic basis to maintain the vehicles in satisfactory working order. The contractor shall ensure that all apparatus supplied has an inspection interval determined by the component manufacturer.

The manuals shall contain a detailed description of each component to enable a maintainer to maintain, the vehicles. The manuals shall include a complete systematic procedure for long term periodic maintenance requirements for all components.

14.1.3 VEHICLES SERVICE MANUAL

The Service Manuals shall enable the technician to perform diagnostics and repairs of the completed vehicle. The Contractor shall ensure that all apparatus supplied is covered by the manual.

The Diagnostic and Troubleshooting sections of the manuals shall enable the technician to troubleshoot, adjust, and complete running repair for all systems on the vehicle. Running repair is the diagnosis and correction of any subsystem or component malfunction by adjustment, repair, or replacement in order to return the vehicle to service in a reasonably short period of time. The section shall include a general description and operation of each system, block diagrams, signal flow diagrams, detailed schematics with narrative and functional wiring and piping diagrams.

14.1.4 VEHICLE PARTS MANUAL

The Parts Manuals shall enumerate and describe every component with its related parts and Contractor part numbers. Supplier part numbers shall be included in their respective manuals. Cut-away and exploded drawings shall be used to permit identification of all parts not readily identified by description. Each part or component shall be identified as being part of a functional group. An important aspect of the parts catalogs shall be the complete itemization of all servicing materials (oils, paints, special compounds, greases, other) required on the vehicle and the component requiring its use.

14.1.5 VEHICLE ELECTRICAL SCHEMATICS MANUAL

The Electrical Schematics Manual shall enumerate and describe every component with its related electrical schematics and Contractor electrical schematics. Supplier schematics shall be included.

THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 332611 – Motor Vehicle Body Manufacturing.

Response Email should contain the following information: Name of firm, Socio-Economic category of the firm, complete address, phone & fax number of contacts.

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