Vendor_Questions_and_Answers.pdf

RFQ 70RFP319QEH00004

Firing Range Maintenance Services

QUESTIONS AND ANSWERS

1. Question: The Caswell Range Target Equipment and Maintenance System training is no longer available and subsequent similar training is not available - bidder requests this requirement be removed from the RFP. Response: Caswell system will remain. The system needs to be maintained until the new system is installed. No date is available for replacement of the current system.

2. Question: Can a bidder requests a site visit? Response: A site visit can be arranged be arranged. Coordinate with Sterling Collins at (sterling.p.collins@ice.dhs.gov) or 202-794-4442.

3. Question: Contractor is responsible for packaging the waste generated during onsite activities -who is responsible for off-site disposal of the waste generated during contract activities?

Response: The requirements for packaging and disposal are explained under paragraph 4 of the SOW - HAZARDOUS MATERIAL CONTROL MANAGEMENT (HMCM) PROGRAM. The Contractor shall remove all hazardous/nonhazardous materials and waste from the job site at the end of each maintenance session.

4. Question: Please clarify what work is expected to be completed under, “Remove assemblies and all other components of the conveying system not mentioned herein.” Response: For this requirement, conveying system is the same as target retrieval system. The expectation is to change parts as necessary with the system, or minimally on a quarterly basis.

5. Question: What size are the rubber blocks requiring replacement? Response: Approximately 18- 20 inches long.

6. Question: Please clarify the number, size and type of all filters requiring replacement:

• Who is responsible for supplying the filters?

• Who is responsible for off-site disposal of the used filters?

• What is the replacement frequency of the filters: prefilters weekly, secondary filter

Quarterly, HEPAs every 6 months?

Response: All work and what is required to perform that work, i.e. filters, blocks, etc. is the responsibility of the vendor. The vendor is responsibility for offsite disposal of used filters. Filters shall be replaced in accordance with manufacturers recommendations.

7. Question: Please confirm disposal of existing rubber and supply of new rubber is not required in any quantity during recycling. If it is, please provide previous quantities. Response: Historically, the rubber has not been recycled. Task 4 requires that worn rubber blocks to be discarded in the designated hazardous materials waste barrels.

8. Question: For CLIN 0007 – ODC - Corrective Maintenance: How is labor for this task to be invoiced? How is overhead and profit to be applied to material purchases? Response: CLIN X007 is corrected to read - Other Direct Costs. All labor costs associated with this CLIN shall be included as part of the vendors fixed price costs for maintenance under other CLINS.

Vendors shall propose an indirect burden that will be evaluated and applied to Other Direct Costs. For applicable Indirect Burden rates (i.e. G&A and Material Handling), separately identify such indirect rates for each ordering period within the SF 1449, under the ODCs/Travel line item description. Since this is a commercial contract, note that these rates are fixed throughout the life of the effort and not subject to adjustment.

mailto:sterling.p.collins@ice.dhs.gov

9. Question: Task 1 Weekly target range preventative maintenance and range cleaning. It shows wheels, hardware and pulleys need to be a part of the contractor fixed cost. What if we have to replace a large ticket item like a drive motor, carrier or computer software or hanger? Does that get billed against Item 0007 - Other Direct Costs? Response: Yes. These items may be charged against CLIN 0007 In accordance with Paragraph 3 - OTHER DIRECT COST (ODC) FOR

CORRECTIVE MAINTENANCE AND MATERALS NEEDED.

10. Question: Task 4 - Quarterly Target Range Preventative maintenance. Inspect rubber blocks in front of the running man and replace as necessary. Are the blocks and hazardous waste disposal of the blocks a part of the fixed bid or will those costs be billed against Item 0007 -other direct costs? Response: Blocks and other hazardous waste material will be recycled and the profit from the recycling will be subtracted form the next month’s invoice.

11. Question: Item 0002 - States that replacement parts for range maintenance need to be on hand.

Will the contractor be able to bill against Item 0007 to have parts on hand prior to needing them so when a part breaks, we can fix it immediately? Some parts take 60-90 days to receive after ordering. Response: Frequently used parts may be purchased in advance on CLIN 0007 and then stored on site for immediate use as required.

12. Question: Task 5 - Quarterly Air Filters Replacement. Do all the filters in this quarterly task have to be changed, even if the filters are good for that given quarter? Or change as needed?

Response: Filters need to be changed in accordance with manufacturers guidelines and recommended timelines, no exceptions. The range is in use all year round and there is never likely to be a time that filters will not need to be changed.

13. Question: Please verify the sizes and quantities of filters. The original ventilation design shows different sizes than in this RFQ. Response: Below are the three filters required by the manufacturer for the current unit in place.

• Pre-filter sizes and quantities o 144Ct Pre-Filters -MERV 8 24 x 24 x 2 (High Capacity)

• Secondary filter sizes and quantities o 18- Puracel 24"ht x 24"w x 12"d Plastic Frame, 95%ASHRAE, MERV15, V-Bank

Filter, GT Style, 20 mm Single Header, Single Phase Media, No Gasket **Notes;

592 x 592 x 292mm, EN779 F8

• HEPA filter sizes and quantities o 18 -High Capacity, "5V" BOX 99.99% HEPA, EN1822-H13, 24" x 24" x 11.5", Gskt downstream, Black Plastic frame, ***Notes, Rated 2000 CFM (used to replace Hi-capacity HEPA's with Alum Seps)

14. Question: Task 6 - Quarterly Bullet Trap Preventative Maintenance. Are Gum Rubber patches in fixed bid or billed against Item 0007 as needed? Response: Gum Rubber replacement shall be included in fixed bid on CLIN 0006.

15. Question: Task 6: Is the granular rubber a part of the fixed bid or billed against Item 0007 as needed. Response: Gum Rubber replacement shall be included in fixed bid on CLIN 0006.

16. Question: Wet wiping ceiling baffles - Please verify the number of rows per range. Response:

There are 15 rows of ceiling baffles.

17. Question: Under Task 6, the ceiling baffles are mentioned to be cleaned. Do you want the top of the safety ceiling cleaned too? Response: As stated under Task 6, “Wet wipe shooter’s booths, and all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.”

18. Question: If the facility goes from a static range to a tactical range, will we be able to adjust this pricing because there will be 144 more baffles per range to clean? Response: There is no plan to go to a tactical range.

19. Question: If target tracks and crass braces are damaged, will that repair be billed against Item 0007? Response: Yes. The repair can be billed against CLIN 0007.

20. Question: Each gun range has 12 shooting points. Are each shooting point divided into individual bullet traps or all 12 points share a common bullet trap? Response: The ranges share the same bullet trap.

21. Question: Do the bullet traps consist of granulated rubber and gum rubber curtains?

Response: Yes

22. Question: How far apart are the two gun ranges? Response: The ranges are next to each other and are separated by a wall with door access.

23. Question: For wet wipe of the range, are we required to wet mop the floor? Generating lead contaminated liquid waste. Response: Task 6 includes, “Wet wipe shooter’s booths, and all horizontal and vertical surfaces from the firing line to the back wall and from the bottom of the safety ceiling to the floor.” Wet mopping is required and that the water must be disposed of as contaminated liquid waste.

24. Question: Will the government provide the air filters (pre and HEPA filters) for the exhaust and recirculated air system? Response: The vendor is responsible for the cost of all filters. Cost should be included under CLIN X003 – Quarterly Air Filter Replacement.

25. Question: Is there a storage room for the Environmental equipment used for cleaning? Or do we have to haul away our equipment after each cleaning?

26. Question: Will the government provide the gum rubber curtains or does contractor provide?

Response: The vendor is responsible for the cost of all Gum Rubber Curtains. Cost should be included under CLIN X006 – Semi-Annual Gum Rubber Curtain Replacement.

27. Question: What is the size of each rubber curtain? Response: The height and length of the curtain can vary. On average, the curtain size is 145 in(L) X 35 in(H) X 48 in(W). The rubber blocks are approximately 20 in(L) X 12 in(H) X 9 in (W).

28. Question: How many rubber curtains per range? Response: The range is approximately 48 Ft wide and has 12 lanes. Curtains were not sized per lane. Several curtains are overlapping.

29. Question: What is the approximate quantity of granulated rubber per range? Response:

Approximately 1000 pounds per range per year.

30. Question: Is the vendor responsible of collecting and disposing of the gun cleaning waste?

Response: Yes. Specific requirements are included in the Statement of Work.