70RFP125RE1000006.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EAST CCG/R1

See Schedule

CODE 16. ADMINISTERED BYCODE

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR70RFP1

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/24/2025 1700 ET(267) 717-9993kimberly skiotys (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70RFP125RE1000006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 4 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 4200 Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$29

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FPS EAST CCG DIV 1 ACQ DIV(70RFP1)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

DHS/FPS/East CCG/Region 1 U.S. Dept. of Homeland Security Ofc of Procurement Operations - FPS 701 Market Street, Suite 4200 Attn: Kimberly Skiotys Philadelphia PA 19106 Contract Specialist: Kimberly Skiotys email:

kimberly.skiotys@fps.dhs.gov

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Thomas S. Schrank

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

01/21/2025

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Federal

Protective Service (FPS) is issuing this request for proposals (RFP) to solicit offers for the purpose of awarding a contract to provide

Protective Security Officer services for the IRS

Facility in Andover, Massachusetts.

The requirement is being solicited in accordance with FAR Part 12/15 procedures as a competitive

8(a) small business (SB) set-aside. It is anticipated that a single award, fixed price, Indefinite delivery/indefinite quantity (IDIQ) type contract will be established as a result of the solicitation. Resultant award will consist of a one (1) year base period with four (4) one (1) year option periods.

The ordering periods are as follows:

Base Year: July 01, 2025 – June 30, 2026

Option Period 1: July 01, 2026 – June 30, 2027

Option Period 2: July 01, 2027 – June 30, 2028

Option Period 3: July 01, 2028 – June 30, 2029

Option Period 4: July 01, 2029 – June 30, 2030

Those small business’ wishing to receive the current post exhibit must submit a completed

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

4 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP125RE1000006

Non-Disclosure Agreement to kimberly.skiotys@fps.dhs.gov, which is included under this RFP. Upon receipt of a completed DHS

Form 11000-06, the post exhibit shall be sent via email.

Period of Performance: 07/01/2025 to 06/30/2030

0001 PSO Services 97000 HR

Base Period (07/01/2025 to 6/30/2026)

Anticipated Award Type: Indefinite-quantity

Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 07/01/2025 to 06/30/2026

1001 PSO Services 97000 HR

Option Period 1 (07/01/2026 to 06/30/2027)

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 07/01/2026 to 06/30/2027

2001 PSO Services 97000 HR

Option Period 2 (07/01/2027 to 06/30/2028)

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 07/01/2027 to 06/30/2028

3001 PSO Services 97000 HR

Option Period 3 (07/01/2028 to 06/30/2029)

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 07/01/2028 to 06/30/2029

4001 PSO Services 97000 HR

Option Period 4 (07/01/2029 to 06/30/2030)

(Option Line Item)

Product/Service Code: S206

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP125RE1000006

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 07/01/2029 to 06/30/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFP 70RFP125RE1000006, PSO Services – IRS Andover, MA

October 2024 Version

TABLE OF CONTENTS

Standard Form 1449 (all pages, including Pricing Schedule, are to be completed in their entirety)

Contract Clauses (Paperclipped to Standard Form 1449)

Contract Documents, Exhibits and Attachments (Paperclipped to Standard Form 1449)

Statement of Work (Attachment 1)

Exhibits (Attachment 2)

Past Project Form (Attachment 3)

Past Performance Questionnaire (Attachment 4)

Department of Labor Wage Determination(s) (Attachment 5)

Price Element Breakdown (Attachment 6)

Instructions for the Price Element Breakdown Template (Attachment 6A)

Award Approval Request (Attachment 7)

Field Level Supervision Exhibit (Attachment 8)

Proposal Submission Checklist (Attachment 9)

PSO Seniority List (Attachment 10)

Solicitation Provisions (Paperclipped to Standard Form 1449)

Model for Price Realism

Model for Price Realism

April 2022 Version

Applicable: Prevailing WD(s)/CBA(s):

PRICING ELEMENT Base Period Option Period 1 Option Period 2 Option Period 3 Option Period 4 Total

Regular Hourly Wage Rate Proposed (Ref Note 1)

Health and Welfare Hourly Rate Proposed (Ref Note 1)

Total Productive Hours Proposed - 0

Total Regular Wage Direct Labor $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Cost for Premium Portion of Estimated Overtime Hours (Ref Note 2) - 0

Shift Differential Pay - 0

Bonus/Performance Pay - 0

Subtotal - Productive Labor $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

PSO Fringe Benefits and Non-Productive Time (Ref Note 4)

Health and Welfare (Ref Notes 1 & 3) $ - 0

Pension (Ref Note 1) - 0

401K Matching (Ref Note 1) - 0

Annual Benefit - 0

Holiday - 0

Vacation - 0

Sick - 0

Personal - 0

Jury Duty - 0

Bereavement - 0

Training - 0

Guard Mount - 0

Breaks & Lunches (See Breaks & Lunches Tab for Additional Pricing Info Required) - 0 - 0 - 0 - 0 - 0 - 0

Other - 0

Sub-Total Fringe Benefits and Non-Productive Time $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Taxes

FICA $ - 0

FUTA - 0

SUTA - 0

Other - 0

Sub-Total Taxes $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Overhead $ - 0

Other Direct Elements (Reference Note 4)

Workman's Comp Insurance $ - 0

General Liability Ins - 0

Uniforms - 0

Body Armor - 0

Weapons - 0

Ammunition - 0

Personal Protection Equipment - 0

Targets - 0

Travel - 0

Guard License Fees - 0

Medical/Physical Fitness/Drug Screen - 0

Other Start-Up/Transition - 0

Vehicle (Lease or Depreciation) - 0

Vehicle Maintenance - 0

Vehicle Fuel Charges - 0

Computer Usage Charges (Storage, Mainframe, Internet) - 0

Third Party Systems (e.g. Post Confirmation System) - 0

Post Tracking System (PTS) Equipment & Hardware - 0

Post Tracking System (PTS) Other (e.g. Licenses) - 0

Consultants/Professional fees - 0

Other:

XXXXX - 0

XXXXX - 0

XXXXX - 0

Sub-Total - Other Direct Elements $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Non-PSO Positions (See Non-PSO Positions Tab for additional Price Info Required) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

General and Administrative $ - 0

Total Price w/o Profit $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Profit $ - 0

Grand Total $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Basic Rate

Explanatory Notes

Note 1 - Rates

Note 2 - Cost for Premium Portion of Estimated Overtime Hours

Note 3 - Health and Welfare

Note 4 - Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing

Signature and Title of Preparer

(&"Arial,Italic"Name of Company&"Arial,Regular") Price Element Breakdown for Solicitation (&"Arial,Italic"RFQ or RFP #&"Arial,Regular") &D

For the purpose of this price breakdown model, these elements should be separately broken out as shown, even if it is the contractor's accounting practice to include these items in their Overhead and/or G&A rate. However, the contractor should reduce their reported Overhead and G&A amounts for the impact of these separately identified price elements to the extent they are already included in their Overhead and G&A. This will ensure that price elements are not duplicated in the breakdown.

Provide written narratives describing the basis of the proposed Wage and Health & Welfare rates, including when weighted averages are used due to multiple applicable wage determinations.

Narrative on the Basis of the Proposed Wage and Health & Welfare Rates

Provide a description of the basis of estimate for the H&W amount proposed in Row 18 as well as a description of any estimates, including the specific cost elements/spreadsheet rows containing those estimates, of any other health and welfare amounts priced into the proposal. For example, if all H&W cost proposed, inclusive of any H&W amounts paid for non-productive time (if applicable), is included in Row 18, then the narrative should describe that all H&W costs are included in Row 18 and how those costs were calculated. However, if for example H&W costs paid for Non-Productive time, if applicable, are included in Rows 22 through 30, then the narrative should clearly describe those Rows that contain costs for H&W and the basis of estimate for those costs.

Narrative on the Basis of Estimate for H&W Costs

The "Cost for Premium Portion of Estimated Overtime Hours" line item (Row 11) is for contractors to input the lump sum premium cost for overtime hours estimated to be worked. These amounts should only represent the premium portion of overtime cost because the basic wages are already included in the Total Regular Wage Direct Labor (Row 10). The Government will not provide SCA price adjustments during contract performance for the premium portion of overtime hours worked. Accordingly, contractors should consider any applicable escalation for the overtime premium portion of the labor costs included in their price proposal. Note, contractors are required to input the percentage of overtime hours compared to productive hours on the "FTEs, Nonproductive Hrs, & OT" worksheet.

Breaks & Lunches

Proposed Hours and Costs for Providing Breaks and Lunches, and Associated Relief Costs

Base Period Option Period 1 Option Period 2 Option Period 3 Option Period 4 Total

Paid Break Hours - 0

Paid Lunch Hours - 0

Non-Paid Break Hours - 0

Non-Paid Lunch Hours - 0

Total Break/Lunch Hours - 0 - 0 - 0 - 0 - 0 - 0

Total Paid Break Costs $ - 0

Total Paid Lunch Costs - 0

Other Costs to Provide Relief - 0

Total Cost for Paid Breaks, Lunches, and Relief $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Instructions (also see Price Element Breakdown Instructions):

a. Complete the cells shown above in Rows 3 through 6 to detail the amount of (1) Paid Break and/or Lunch hours included in your pricing and (2) Non-Paid Break and/or Lunch hours that the vendor estimates will be provided. Row 7 automatically will compute the total.

b. For Rows 9 and 10 provide the total Paid break and/or Paid lunch costs included in your "Model for Price Realism" worksheet.

c. Input in Row 11 any other costs for providing relief (e.g. Relief Officer travel time between posts) that are not priced elsewhere in the "Model for Realism" (i.e. additional relief costs not included in Row 30 of the "Model for Realism"). See instruction e. below for a description of the narrative requirement identifying which costs elements on the "Model for Realism" include relief costs.

d. Row 13 automatically computes the total cost for Paid Breaks, Lunches, and other costs to provide relief.

e. In the text box below provide a detailed narrative explaining the basis of estimate for paid break/lunch costs (e.g. XX amount of break /lunch time per an 8 hour shift) and other relief costs included in your "Model for Price Realism" worksheet. This narrative shall explain (1) the computations used to determine the paid breaks/lunch costs included in the pricing, (2) the basis of estimate and composition of other costs for providing relief (e.g. wages and fringes paid to XX relief officer(s) for XX travel time between posts), and (3) if applicable, which cost elements from the "Model for Price Realism" Worksheet , other than Row 30, contain additional costs for paid breaks/lunches and/or relief . Additional worksheet tabs may be added if necessary to provide this requested Relief and Break pricing information.

f. The Total Cost for Paid Breaks, Lunches, and Relief for each period will automatically populate the Relief cells in row 30 of "Model for Price Realism" tab.

Note - The Government will not provide SCA price adjustments during contract performance for increases in wages and benefits provided for paid lunches and relief associated with paid lunches.

Narrative Description of the Basis of Relief and Break Costs Included in the "Model for Price Realism" Tab

Non-PSO Positions

Proposed FTEs, Hours, and Costs for Non-PSO Positions

Base Option 1 Option 2 Option 3 Option 4 Total Hours/Costs Priced

Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Total Hours Priced Total Costs without G&A or Profit

Contract Manager(s) - 0 $ - 0

Regional Manager(s) - 0 - 0

Supervisors (Direct) - 0 - 0

Quality Control Personnel - 0 - 0

NWDTP Instructor(s) - 0 - 0

Training Instructor(s) - 0 - 0

Admin - 0 - 0

Additional Positions:

XXX - 0 - 0

XXX - 0 - 0

XXX - 0 - 0

Total - 0 - 0 $ - 0 - 0 - 0 $ - 0 - 0 - 0 $ - 0 - 0 - 0 $ - 0 - 0 - 0 $ - 0 - 0 $ - 0

Instructions (also see Price Element Breakdown Instructions)

a. The purpose of this worksheet is to provide additional pricing information regarding the Non-PSO Positions that are included in your Firm Fixed Price price build-up. Please note that the Total Costs without G&A or Profit for each period will automatically populate the Non-PSO position cells on the "Model for Price Realism" tab. Any applicable G&A and profit for the non-PSO positions should be priced on the "Model for Price Realism" tab" on the G&A and Profit lines (Rows 74 and 78).

b. For purposes of this worksheet, full-time equivalent employees equal the number of employees on full-time schedules plus the number of employees on part-time schedules converted to a full-time basis to staff the contract. For instance, if 5,000 hours are quoted for a particular position and on average the annual productive hours of a full time employee for that position is 1800 hours (e.g. 2080 less 80 holiday less 160 vacation leave less 40 sick), the equivalent FTE to staff the labor category is calculated as 5000/1800 = 2.8 FTE. Note that for staffing to an FTE level, a contractor may use a combination of full time and part time employees. This information shall be entered in the applicable cells for each Non-PSO Position category. This information may be used for Government Price Realism evaluation purposes.

FTEs, Nonproductive Hrs, & OT

PSO FTEs, Non-Productive Hours per FTE, and Percentage of Overtime Hours Proposed by Period

Base Period Option Period 1 Option Period 2 Option Period 3 Option Period 4

PSO Full Time Equivalents Proposed

Vacation Hours per FTE

Sick/Personal Hours per FTE

Holiday Hours per FTE

Training Hours per FTE

Guard Mount Hours per FTE

Percentage of Productive Hours to be Fulfilled through the use of Overtime

Instructions:

In the cells above, input the number of proposed Full Time Equivalent (FTE) PSOs, Vacation Hours per FTE, Sick/Personal Hours Per FTE, Holiday Hours Per FTE, Training Hours per FTE, Guard Mount Hours per FTE, and Percentage of Productive Hours Hours to be Fulfilled through the use of Overtime . These amounts shall correspond to the costs presented on the Model for Price Realism tab. The percentage of Productive Hours to be fulfilled through the use of Overtime is calculated by dividing Productive Overtime Hours by Total Productive Hours. Note, not all of the non-productive hour categories listed above may pertain to your proposal. Accordingly, only input values for those categories that are included in the price build up prepared on the Model for Price Realism spreadsheet.

The input above is based on a pricing strategy that utilizes Full Time Equivalent calculations as a basis of estimate for non-productive hours. If a different pricing strategy was utilized, vendors should alter this spreadsheet to provide similar information based on their unique pricing strategy . The data inputted in this spreadsheet does not automatically populate any other spreadsheet and is not used in any formulas contained in this workbook.

In the text box below, provide a narrative describing the basis of the proposed PSO FTEs , each applicable non-productive hour category, and the percentage of overtime hours. Describe any unique factors that may impact the estimate(s). For example, if the estimates consider certain non-productive hour categories do not pertain to all PSOs (e.g. part time PSOs), then the narrative should clearly explain the impact.

This information may be used for Government Price Realism evaluation purposes.

Narrative Description of the Basis of the PSO Full Time Equivalents and Non-Productive Hours Proposed

Attachment 6 - Supplement

Instructions for the Price Element Breakdown Template

Introduction

This Price Element Breakdown Template is a Microsoft Excel based pricing tool that provides a standardized format for costing a PSO Firm Fixed Price rate. The template was designed to assist contractors in pricing their proposal. Contractors should only complete those cost elements which apply to their proposal. The cost data provided in these worksheets are considered data other than certified cost pricing data as discussed under FAR 15.403-5(b)(2).

Instructions for Completion

1. The Price Element Breakdown file contains four worksheets entitled “Model for Price Realism”, “Breaks & Lunches”, “Non-PSO Positions”, and “FTEs, Nonproductive Hrs, & OT”.

2. Provide the name of your company and the solicitation number for your submission in the header section of the “Model for Price Realism” worksheet.

3. The “Model for Price Realism” worksheet contains four reference notes near the bottom of the spreadsheet: Note 1 – Rates; Note 2 – Cost for Premium Portion of Estimated Overtime Hours; Note 3 – Health and Welfare; and Note 4 – Fringe Benefits, Non- Productive Time, and Other Direct Element Pricing. These notes provide intructions on completing the “Model for Realism” and, for Notes 1 and 3, require narratives on the bases of estimate for the Rates and Health and Welfare Cost.

4. The offeror shall input the rates, hours, and cost amounts for those line items listed on the “Model for Price Realism” worksheet that apply to the current proposal. Note, the amounts for “Breaks & Lunches” (Row 30) and “Non-PSO Positions” (Row 74) are automatically populated when the applicable supporting worksheets are completed.

5. Row 10 of the “Model for Price Realism” worksheet automatically calculates Total Regular Wage Direct Labor. Total Regular Wage Direct Labor is calculated by multiplying the Regular Hourly Wage Rates Proposed inputted by the offeror in Row 5 by the Total Productive Hours Proposed inputted by the offeror in Row 8.

6. Rows 15, 33, 41, 72, 78, and 82 of the “Model for Price Realism” worksheet automatically calculate applicable totals, therefore data should not be inputted into these rows. Row 84 automatically calculates the Firm Fixed Price hour rate applicable to the inputted data; therefore data should not be inputted into this row.

7. Rows 68-70 provide the option to insert “Other” price elements, which are not included in the standardized listed elements. If including “Other” price elements, insert a description of each element in the applicable worksheet cell. If additional “other” price elements are needed for the breakdown, please insert new rows under Row 70 and list the additional elements.

Attachment 6 - Supplement

Instructions for the Price Element Breakdown Template

8. The purpose of the “Breaks & Lunches” worksheet is to provide specific cost data regarding breaks, lunches, and relief that was included in the offeror’s proposal. The “Breaks & Lunches” worksheet provides detailed instructions on completing the worksheet and required narrative on the offeror’s basis of estimate. Note that the narrative requires that the offeror identify which cost elements from the "Model for Price Realism" worksheet contain the break and relief costs included in each identified element. For example, if the Relief line item from the “Model for Price Realism” includes $1,000 for paid break costs and $200 for Relief Officer travel, the offeror would identify as such in their narrative. If the wages, taxes, and fringe cost elements include $1,200 for the PSO relief costs, such amounts shall be identified in the narrative. The narrative also requires that the offeror detail the basis of estimate for determining the paid break and/or lunch hours priced into the proposal. The “Breaks & Lunches” worksheet will automatically populate to the “Model for Price Realism” worksheet.

9. Cost data for the Non-PSO Positions shall be entered under the “Non-PSO Positions” worksheet as directed by the instructions found on the worksheet. Total costs for the Non-PSO positions identified under the “Non-PSO Positions” worksheet will automatically populate the “Model for Price Realism” worksheet under the Non-PSO Position line item.

10. The purpose of the “FTEs & Non-Productive Hours” worksheet is for contractors to provide the Government with additional information concerning the estimated number of Full Time Equivalent (FTE) PSOs and Non-Productive Hours per FTE proposed. The “FTEs & Non-Productive Hours” worksheet contains detailed instructions on inputting the required information. A narrative describing the basis of estimate for the proposed number of FTEs and Non-Productive Hours per FTE is required in the text box provided.

This worksheet is only for informational purposes to assist the Government in understanding offerors’ proposals. The data inputted on the “FTEs & Non-Productive Hours” worksheet does not automatically populate any cells and is not referenced in any formulas in the other worksheets of the “Price Element Breakdown” workbook.

11. Additional worksheets may be provided to explain any calculations, bases of estimate, or other factors/judgments used to determine the pricing amounts in the template.

12. The worksheet is not locked and may be adjusted by the offeror as appropriate.

RFP 70RFP125RE1000006, PSO Services – IRS Andover, MA

SOLICITATION PROVISIONS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS -

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The US Department of Homeland Security (DHS), Office of Procurement Operations, Federal Protective Service (FPS) is issuing this competitive request for proposals (RFP) to solicit offers for the purpose of awarding a contract to provide the services described herein. DHS/OPO/FPS (the Government) will conduct this acquisition using the procedures of Part 12 of the Federal Acquisition Regulations.

Proposals are due no later than 5:00PM, Eastern Time, on February 24, 2025.

Submissions shall be made via email to: kimberly.skiotys@fps.dhs.gov

Any proposal received after the exact time for receipt of proposals specified above will be deemed “late” and will be considered only in accordance with the provisions set forth under FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, paragraph (f).

By submitting a proposal, the Contractor agrees to comply with all terms and conditions set forth in this RFP, including the Statement of Work (SOW). Failure to address all shall/must statements could result in a deficiency.

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factors shall be used to evaluate offers and are listed in descending order of importance.

Relevant Past Performance

Management Approach

The technical evaluation factors, when combined, are more important than price.

In considering the relevance of an offeror’s past performance, the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. If subcontractor past performance is provided, the subcontractor past performance will be given weight proportional to the scope, magnitude and complexity of the aspects of the work under the solicitation for which the subcontractor is proposed. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the

RFP 70RFP124RE1000004, PSO Services – IRS Andover, MA

Government. Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. The Government will consider the quality of an offeror’s past performance. This consideration is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s relevant past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the Past Performance evaluation factor, the Government will give greater weight to the contracts or efforts which are determined to have greater relevance to the RFP. An offeror whose past performance demonstrates either a low expectation or no expectation that the offeror will be able to successfully perform the required effort may not present the best value to the Government.

The Government reserves the right to award the contract to other than the lowest priced offeror.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options (including the 6-month option available under FAR 52.217-8) to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Proposal Evaluation Information

Non-price factors, when combined, are more important than price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The Government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the Government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating. This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the Government to incur cost beyond the price of the technical proposals already reviewed.

Proposal Submission Requirements

1. Standard Form 1449, Solicitation/Contract/Order for Commercial Items – When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal. All pages of the SF1449 must be completed to include the Pricing Schedule, which details all CLINs, quantities, unit prices and extended prices.

2. Proposals shall be comprised of TWO (2) separate electronic files. The first file shall contain one (1) copy of the technical (non-price) submission. The second file shall contain one copy of the pricing submission and all other documents required by the solicitation (e.g., the SF 1449 to include the Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.).

Both of these files should clearly identify the RFP for which it is being submitted. The Price Element Breakdown shall be submitted in Excel Format. Vendors are reminded to submit files one and two via email to kimberly.skiotys@fps.dhs.gov. Proposal submissions containing links to SharePoint or similar sites will not be accepted.

3. Page Limitation-Excluding the cover page, table of contents, past performance project forms (attachment 3), past performance questionnaires (attachment 4), field level supervision exhibit (attachment 8), teaming agreement, teaming narrative or narrative demonstrating an affiliate’s meaningful involvement, the technical proposal (covering all non-price factors) is limited to fifteen (15) pages in at least 11pt. font and 1” margins. Pages in excess of this limitation will not be evaluated. The pages excluded from evaluation will be at the discretion of the Agency.

4. Contractors are informed that it is the Government’s desire to make award on initial proposals when deemed possible by the Contracting Officer, however the Government reserves the right to communicate and/or negotiate with offerors if later determined necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

5. Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 120 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

Technical Proposal (Non-price factors) – The Government shall incorporate all elements of the successful Contractor’s technical proposal (in full or by reference), except for Relevant Past Performance information, into any contract resulting from this RFP. The Contractor is required to submit the following technical (non-price) information:

1. Relevant Past Performance:

The Contractor is provided an opportunity to demonstrate relevant past performance on contracts currently being performed or performed within the past three (3) years. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will consider the quality of the Contractor’s relevant past performance. The Government reserves the right to use any and all of the information available to include the contractor’s proposal, the past project forms submitted with the proposal, the past performance questionnaires submitted on behalf of the contractor, CPARS assessments, close at hand information and any other source to determine relevancy of projects and quality of performance by the offeror.

Reference Contracts:

a. The Contractor may submit up to a maximum of three (3) contracts for evaluation. The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government reserves the right to utilize any and all information on the Past Project Form including but not limited to hours, dollars, number of posts, number of PSOs as well as the Past Performance Questionnaires and CPARS Assessments to determine magnitude.

b. If a teaming arrangement is being proposed, refer to Notes #1 and 2 below for additional proposal submission requirements.

c. The Contractor may submit reference contracts performed by an affiliate. In order to receive credit for the past performance of an affiliate, the contractor must clearly demonstrate in its proposal that the affiliate will have meaningful involvement in the solicited requirement.

Refer to Note #3 below for additional proposal submission requirements.

Past Project Form. The Contractor shall complete a Past Project Form (Attachment 3) for each reference contract submitted.

Past Performance Questionnaires.

a. Past Performance Questionnaires (Attachment 4) may be submitted for each reference contract.

b. If the Contractor chooses to submit a Past Performance Questionnaire (Attachment 4) for any of its reference contracts, it shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company to provide feedback (e.g., Project Manager, Contracting Officer’s Representative). The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFP submission due date, directly to Kimberly Skiotys by email at kimberly.skiotys@fps.dhs.gov. The Contractor is responsible for ensuring its customer reference returns the questionnaire to the Agency if it wishes the Agency to consider the questionnaire in its evaluation. The Agency is not obligated to follow-up with references to locate questionnaires that have not been received from customers other than FPS. The Agency may decline to reach out to FPS customers who have not returned a questionnaire if an assessment for the most recently completed performance period is resident in the Contractor Performance Assessment Reporting System (CPARS) for the reference contract.

*Important Notes for Relevant Past Performance:

1. Where a teaming arrangement (as defined at FAR Subpart 9.6) is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) may be submitted. Thus, a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) may be submitted in total. (Note for Joint Ventures: For Joint Ventures, a maximum of up to 6 projects may be submitted in total from the JV and JV partners (no more than 3 projects may be submitted for any one entity, JV or JV partner)).

2. Where a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement, if one exists, shall be submitted as part of the proposal by the managing partner of the joint venture or the prime contractor. The Government is interested in the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement and this narrative may enhance the Government’s understanding of your proposal. If subcontractor experience is provided, the subcontractor experience will be given weight relative to the scope, magnitude, and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal shall clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the offeror’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation. Be sure to consider the portion of effort proposed to be performed by partners or subcontractors in determining the most relevant references to submit.

This narrative and/or Teaming Agreement will not count against the stated page size limitation.

If the Contractor fails to submit a narrative and/or the actual Teaming Agreement or if it lacks sufficient detail, the Agency, at its discretion, may decline to consider the past performance record of the teaming partner in the past performance evaluation.

3. In order to receive credit for the past performance of an affiliate, a separate narrative shall be submitted as part of the proposal clearly demonstrating that the affiliate will be meaningfully involved in performance of the solicited contract. That is, the resources of the affiliate, (e.g., workforce, management, facilities, or other resources that demonstrably contributed to the affiliate’s performance on the submitted project(s)) will be provided or relied upon by the Contractor for contract performance on the solicited requirement to an extent that warrants attribution of the affiliate’s past performance to the offeror. While there may be multiple ways to demonstrate meaningful involvement, generally reach back capability to the affiliates or common parent’s resources alone does not establish meaningful involvement. The Agency will not consider an affiliate's record where that record does not bear on the likelihood of successful performance by the offeror. The narrative must also describe in detail, and with specificity, the relationship between the offeror and the affiliate as well as the current status of the affiliate as a going concern. If the offeror purchased or merged with the affiliate, state the date of purchase/ merger and the affiliate’s personnel and resources that were retained by the offeror after the purchase/merger. The Agency will assess the narrative to determine whether, and to what degree, to attribute the affiliate’s past performance to the offeror. This narrative will not count against the stated page size limitation. If the contractor fails to submit a narrative or if the narrative lacks sufficient detail to establish meaningful involvement by the affiliate, the Agency, at its discretion, may decline to consider the past performance of the affiliate in the evaluation.

Notwithstanding, because the meaningful involvement of an affiliate goes to the relevance of the affiliate’s past performance projects to the evaluation, the Agency reserves the right, at its sole discretion, to conduct exchanges with an offeror or offerors, as necessary and appropriate, pursuant to FAR 15.306, concerning its relationship with the affiliate or the affiliates proposed involvement in the solicited requirement.

Note: This section does not apply to any entity identified in the proposal as a teaming partner, subcontractor, joint venture member, etc., in accordance with Past Performance section 1(b).

The roles of such entities must be described in accordance with Note 2 above. Further, Note 1 does not apply to entities described in this section. That is, this section does not increase the number of past performance projects that may be submitted by the offeror. Additionally, where meaningful involvement of the affiliate(s) has not been established, the Agency has no obligation to evaluate the past performance of affiliates, other than the affiliate project(s) submitted as part of the proposal.

2. Management Approach:

FPS desires that offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government. In response to this Evaluation Factor, offerors shall address Quality Assurance, Transition, Staffing.

A. Quality Assurance:

1. Field Level Supervision of Protective Security Officers (PSO)

a. Offerors shall complete Attachment 8 entitled “Field Level Supervision Exhibit” clearly delineating and establishing the minimum level of field/onsite supervision the offeror shall provide under this effort. The proposed minimum level of field/onsite supervision will be evaluated by the Government to assess the level of oversight offered by the Contractor and shall be incorporated into the successful offerors’ contract. For purposes of completing the “Field Level Supervision Exhibit” the following individual(s) are not considered field level supervisors:

Contract Manager Training Instructor Quality Control Personnel “Lead” PSOs (Note: The Government defines a Lead PSO as a single point of communication at a facility, identified by post orders, for the purpose of communicating operational and facility specific info to the security force at a facility.)

Note: The “Field Level Supervision Exhibit” attachment does not count against the page limitation in the technical proposal.

b. Offerors may, at their discretion, provide a narrative to enhance the Government’s understanding of their proposal, containing their rationale for the proposed staffing levels, supervisory labor mix, and geographic placement of supervisors as contained in Attachment 8 as well as the processes, procedures and methods to be used by supervisors to ensure that effective supervision is provided contract wide. This narrative will count against the page limitation in the technical proposal.

c. Minimum Submission Requirements for Field Level Supervision of Protective Security Officers (PSOs): Offerors shall submit as a minimum the following to demonstrate the above:

Attachment 8 entitled “Field Level Supervision Exhibit clearly delineating and establishing the minimum level of field/onsite supervision the offeror shall provide under this effort.

Note: The Government’s review and acceptance of an offeror’s proposed field level supervision will not alleviate the vendor from modifying (e.g., increasing) the amount of supervision after contract award should the Government’s or Contractor’s oversight and inspections reveal systemic problems with performance. If at any time the vendor determines that additional supervision, beyond what was initially proposed, is needed to address performance issues, such additional supervision will be provided at no additional cost to the Government.

2. Quality Control: Quality Control (QC) as used in the context of this evaluation area refers to the Contractor’s formal QC Plan and the activities to be undertaken by the QC monitors in accordance with that plan. While routine activities undertaken by field level supervisors may be part of the overall QC Plan, under this evaluation area the Government is most interested in those QC activities conducted by other than field level supervisors.

a. Offerors shall address their Quality Control Plan which will be provided as a post award deliverable. At a minimum, the summary shall detail what will be inspected, the methods of inspection to be used and the frequency of inspections. Offerors may, at their discretion, include a discussion of any other aspect of their Quality Control Plan to enhance the Government’s understanding of the proposal such as location of inspections, inspection of remote posts, inspection of high-visibility and/or high traffic posts, and the methods of documenting inspections.

b. Offerors shall discuss their processes for addressing non-compliance issues (employee and other) which are identified through their Quality Control efforts.

c. Minimum Submission Requirements Quality Control: Offerors shall submit as a minimum the following to demonstrate the above:

Offerors shall address their Quality Control Plan which will be provided as a post award deliverable. At a minimum, the summary shall detail what will be inspected, the methods of inspection to be used and the frequency of inspections.

Offerors shall discuss their processes for addressing non-compliance issues identified through their Quality Control efforts.

B. Transition:

1. Offerors shall outline significant transition steps and the associated timeframes for completing these steps to assure timely contract start-up and performance. While there is no comprehensive list of significant transition steps that are required to be addressed, it is recommended that offerors address how they will accomplish the timely provision of all contract required equipment, licensing, permits and training to enhance the Government’s understanding of the proposal. Offerors, at their discretion may also discuss any nuances of the subject requirements and/or local conditions that might present a risk to successful transition and how this risk will be mitigated. This discussion may enhance the Government’s understanding of the proposal.

2. Minimum Submission Requirements Transition: Offerors shall submit as a minimum the following to demonstrate the above:

Offerors shall outline significant transition steps and the associated timeframes for completing these steps to assure timely contract start-up and performance.

Note: In no event shall any proposed transition timeline include assumptions that the Government will waive or defer any contract requirements. Additionally, in no event shall any proposed plan for transition training be dependent upon availability of Government personnel after normal business hours (e.g., overseeing training during evenings and weekends).

C. Staffing:

1. Staffing Plan.

The solicitation includes estimated PSO Service hours that may be ordered by the Government, which exceed the initial known basic PSO Service hours reflected in the post exhibits. Similarly, the solicitation includes estimated hours that the Government may order for TAS. The Government may order these additional hours at any time during the performance period of this contract and may do so without providing for a “phase-in” period.

1. The offeror shall describe their staffing plan. Offerors, at their discretion, may include information to enhance the Government’s understanding of the proposal, such as the number of PSO full time equivalents (FTEs) to be assigned to this contract, staffing of TAS requirements, and the contractor’s ability to permanently staff additional posts with licensed/trained/certified and suitably cleared PSOs with little advance notice.

2. Offerors shall describe their processes for recruitment and retention of workforce personnel with consideration of the present security environment and an increasingly competitive labor market, both within and outside the security industry.

3. Offerors shall describe their processes for limiting the duration of “open posts” of any kind for any reason.

b. Minimum Submission Requirements Staffing Plan: Offerors shall submit as a minimum the following to demonstrate the above:

Offeror shall describe their staffing…