Amendment 4.pdf

(x)

70RFP124RE2000004

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: Ryan Hessler

OPO/FPS/EAST CCG/R2

701 Market Street, Suite 4200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/East CCG/Region 2

Philadelphia PA 19106 701 Market Street, Suite 4200

70RFP1

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 1 ACQ DIV(70RFP1)

05/23/20240004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/26/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 0004 is to:

1. Provide responses to the questions submitted by industry. The questions and answers can be found in the PDF attached as a paperclip to Amendment 0004. The answers to the questions are provided for informational purposes, any changes resulting from the questions and answers are documented within Amendment 0004 If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

2. The proposal due date remains unchanged at Friday June 14, 2024 at 4:00pm Eastern Time.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Thomas S. Schrank

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP124RE2000004/0004

3. All other term and conditions remain unchanged.

Period of Performance: 12/01/2024 to 11/30/2029

CO: Tom Schrank

215-521-2257

Thomas.schrank@fps.dhs.gov

CS: Ryan Hessler

215-521-2270

Ryan.c.hessler@fps.dhs.gov

COR: Renee Ann Saporita

646-369-0147

Renee.A.Saporita@fps.dhs.gov

Budget: Viola Smith

646-589-6025, Viola.Smith@fps.dhs.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

QUESTION ONE: How many of the contract positions require 40 hours of training in FLETC Georgia

ANSWER: Please refer to section 6.7.2, 6.7.3 and 11.4 of the Statement of Work (SOW). The number of NWDTP Training Instructors is at the offeror’s discretion.

QUESTION TWO: Should we price for air travel and travel days?

ANSWER: Offerors should price as appropriate for costs incurred with training. Please refer to

6.7.3.1.1.2 of the SOW and Paragraph 5 of the Price Proposal section of the RFP which states, The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, the Post Exhibits and the Contractor’s technical proposal.

QUESTION THREE: Are flights cost reimbursable?

ANSWER: Please see Statement of Work (SOW) section 6.7.3.1.1.2 and paragraph 5 of the Price Proposal Section of the RFP which states, The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, the Post Exhibits and the Contractor’s technical proposal.

QUESTION FOUR: Do incumbent’s require FLETC?

ANSWER: As long as incumbent instructor has been certfied at FLETC it is not required.

However, see 11.4.2 of the SOW for annual recertification requirements.

QUESTION FIVE: Does the government provide payment for the 8 hours training on TAMS?

ANSWER: No, please factor into price proposal. See 7.4.3 of the SOW as well as pages 10-13 of the Solicitations Provisions, Price Proposal; and Paragraph 5 of the Price Proposal section of the RFP which states, The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, the Post Exhibits and the Contractor’s technical proposal.

QUESTION SIX: Can the contractor use their own PTS system?

ANSWER: No, the Contractors shall use FPS Post Tracking System; however, see 14.8 of the SOW and SOW Exhibit 10, 6. Supplemental Equipment for Contractor requirements to obtain software licenses, PTS computer/tablet/kiosk devices, and peripheral equipment. Please see section 14.8 of the SOW and SOW Exhibit 10 #6. The Contractor shall furnish the following Post Tracking System (PTS) equipment items for each PSO, post, or loca�on as indicated.

QUESTION SEVEN: Has a copy of CBA been provided?

ANSWER: YES, please see attachment 5 for both the Brooklyn and Long Island CBAs. These are Paperclipped to the RFP – 1449.

QUESTION NINE: Is this a new requirement or an ongoing requirement? If it is an ongoing requirement, does DHS_FPS face any challenges currently?

ANSWER: It is an on-going requirement. The Government can’t answer questions in relation to the incumbent contractor’s performance.

QUESTION TEN: Who is the incumbent contractor(s)?

ANSWER: Alante Security Group

QUESTION ELEVEN: What is the current total contract value?

ANSWER: The current contract value is $38,746,902.50, QUESTION TWELVE: Are all the companies listed in the CBA are the incumbents of the contract?

YES, Alante Security Group is the incumbent on the contract.

QUESTION THIRTEEN: Are there any significant changes to coverage between the previous contract and this opportunity? (a change in hours and/or post positions?)

ANSWER: Please be advised that this is an indefinite delivery, indefinite quantity type contract and task orders will be issued for the actual known service requirements based on the post requirements at that time. The current, known service requirements are provided for informational purposes only. Please see page 9 of Contract Clauses of the RFP, section 03.

Maximum Quantities.

QUESTION FOURTEEN: Are all officer positions fully staffed?

ANSWER: The Government can’t answer questions in relation to the incumbent contractor’s performance. Information pertaining to current staffing is not releasable or necessary for offerors to submit a proposal under this solicitation.

QUESTION FIFTEEN: What is the hourly pay rate for each position and the hourly bill rate for the current incumbent company?

ANSWER: This information is not releasable as it is business sensitive. See also the answer to question 22.

QUESTION SIXTEEN: Will there be any required training for guards prior to covering shifts at the various locations? Like orientation/site-specific training? If so, are these hours billable to the Protective Security Officer Services (PSO) for DHS_FPS in addition to the set hours mentioned in the solicitation?

ANSWER: Yes, training requirements are outlined in SOW section 6 and Exhibit 6, 8, and 9.

No, hours in training are not directly billable, but these costs are to be factored into the bill rate.

See Attachment 6 and pages 10-13 of the Solicitations Provisions, Price Proposal and Paragraph 5 of the Price Proposal section of the RFP which states, The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, the Post Exhibits and the Contractor’s technical proposal.

QUESTION SEVENTEEN: Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?

ANSWER: The contractor is responsible for all required state and local requirements. See SOW section 4.2. See also Contract Clauses, page 10, 04. Prices, A. Department of Labor (DOL) prevailing or Collective Bargaining Agreement (CBA) Wage Determinations (WD) and Attachment 5 CBA for Queens and pages 10-13 of the Solicitation Provisions, Price Proposal.

QUESTION EIGHTEEN: What is the annual scope of hours? Or how many hours of work were performed annually by the incumbent?

ANSWER: Please see Post Exhibit for annual scope of hours; additionally, please note the CLINS on the 1449 indicate the annual maximum amount of hours that could be ordered per ordering period. : Please be advised that this is an indefinite delivery, indefinite quantity type contract and task orders will be issued for the actual known service requirements based on the post requirements at that time. The current, known service requirements are provided for informational purposes only. The Government reserves the right to order up to the maximum quantities set forth in the SF1449 Schedule, to include, if the need arises, the addition of new posts/buildings/locations and/or expansion of duty hours at existing posts. See page 9 of Contract Clauses of the RFP, section 03. Maximum Quantities. As a reminder, offerors wishing to receive a copy of the post exhibit must submit a completed Non-Disclosure Agreement, DHS For, 11000-6, to Ryan.C.Hessler@fps.dhs.gov and FPSACQDIV1@fps.dhs.gov.

QUESTION NINETEEN: Does FPS agree to subcontracting post-award to perform the service?

mailto:Ryan.C.Hessler@fps.dhs.gov

ANSWER: Subcontracting post-award is at the discretion of the vendor. The maximum percentage your firm can subcontract out depends on the size status of the firm with whom you are subcontracting. See clause 52.219-14 LIMITATIONS ON SUBCONTRACTING (JULY 2023) (DEVIATION JULY 2023) beginning on page 33 of the Contract Clauses attachment to the solicitation. Paragraph (e) sets for the limitation for subcontracting with subcontractors that are not similarly situated entities. See paragraph (b) for the definition of similarly situated entity.”

QUESTION TWENTY: How many Area Supervisors are currently in place?

ANSWER: Specific information pertaining to the exact number of supervisors working on the current contract is part of the incumbent’s staffing approach and considered non-releasable.”

QUESTION TWENTY-ONE: How many Site Supervisors are currently in place?

QUESTION TWENTY-TWO: How many Roving Supervisors are currently in place?

QUESTION TWENTY-THREE: Can you please provide the number of FTEs against each position? Also please mention the positions.

ANSWER: Specific information pertaining to the exact number of PSOs and supervisors working on the current contract is part of the incumbent’s staffing approach and considered non-releasable.”

QUESTION TWENTY-FOUR: Are there any additional positions in the current contract?

ANSWER: NO

QUESTION TWENTY-FIVE: Does the current staff meet the training and hiring requirements?

ANSWER: Please see Master Certification List (attachment 2a) for current staff training status.

QUESTION TWENTY-SIX: When our guards are placed on site, please break down the background process that will be required for them to work on the department (for example fingerprints first, walk-in appointment, EQIP, Flash card or PIV, the timeframe it takes to get through background, etc)

ANSWER: Please see SOW section 5.3 and SOW section 13.5, we are unable to provide a timeframe as it can vary due to numerous circumstances.

QUESTION TWENTY-SEVEN: Are guards allowed to work on-site if they have passed our background check and submitted paperwork to the Department?

ANSWER: Please see SOW section 5.4, specifically 5.4.2.

QUESTION TWENTY-EIGHT: Will the department provide ample time after the announcement of the award for a new contractor to properly on-board their personnel? (i.e. 30 days or so).

ANSWER: YES, Please see Section 2 of the SOW. There is a 120-day transition provided.

QUESTION TWENTY-NINE: Can the department give the contractor a meeting to discuss under what are the reasons that the department have not awarded them the contract?

ANSWER: YES, in accordance with FAR 15.506 a(1) each offeror can provide a written request for a debrief up to 3 days after award notification.

QUESTION THIRTY: Will the government provide a debriefing upon request to the contractor after the award?

ANSWER: YES. See also answer to question 46.

QUESTION THIRTY-ONE: How many Supervisors are currently in place?

current contract is part of the incumbent’s staffing approach and considered non-releasable.

Please see SOW section 12.2.5 and Management approach section of RFP found on pages 7-10 of the Solicitation Provisions attachment.

QUESTION THIRTY-TWO: What is the annual mileage required for one patrol vehicle?

Answer: This contract will not require a patrol vehicle. See page 59 of RFP Attachment 2B – SOW Exhibits, Exhibit 10, Contractor Provided Equipment, 5. Contractor Vehicle Requirement.

QUESTION THIRTY-THREE: What kind of Vehicle does the department require?

ANSWER: This contract will not require a patrol vehicle. See page 59 of RFP Attachment 2B – SOW Exhibits, Exhibit 10, Contractor Provided Equipment, 5. Contractor Vehicle Requirement.

QUESTION THIRTY-FOUR: Can we provide CPARs instead of PPQs?

ANSWER: No, the RFP does not allow offerors to submit a CPARs in lieu of a Past Performance Questionnaire (PPQ); submission of PPQs is optional.

QUESTION THIRTY-FIVE: Does the department anticipate an award date? If so, please provide the award date.

ANSWER: YES, the government anticipates making award by 8/1/2024.

QUESTION THIRTY-SIX: What are the anticipated PSO supervisor hours?

ANSWER: Supervision is not prescribed under the RFP, vendors must submit their proposed supervisory plan. Please refer to Number 2 – Management Approach, A. Quality Assurance on Page 7 of the Solicitation Provisions attachment.

QUESTION THIRTY-SEVEN: Can you please provide the hours for each FTEs?

ANSWER: Specific information pertaining to the exact number of PSOs and supervisors working on the current contract is part of the incumbent’s staffing approach and considered non-releasable. Please refer to the post exhibit for post hours and the current, known requirement;

however, be advised that this is an indefinite delivery, indefinite quantity type contract and task orders will be issued for the actual known service requirements based on the post requirements at that time. The current, known service requirements are provided for informational purposes only.

The Government reserves the right to order up to the maximum quantities set forth in the SF1449 Schedule, to include, if the need arises, the addition of new posts/buildings/locations and/or expansion of duty hours at existing posts. See page 9 of Contract Clauses of the RFP, section 03.

Maximum Quantities and Section C, 1. Staffing Plan on page 9 of the Solicitation Provisions attachment.

QUESTION THIRTY-EIGHT: Please provide the seniority List applicable to this solicitation.

ANSWER: Please see attachment 10, Queens PSO Seniority List on the RFP – 1449.

QUESTION THIRTY-NINE: Does the department anticipate any additional position applicable to this solicitation?

ANSWER: No

QUESTION FORTY: What is the procedure for requesting the incumbent documents?

ANSWER: Please see SOW Section 2.2.

QUESTION FORTY-ONE: Please provide insights on whether the government has any preferred Guard Management Software solutions, such as TrackTik, or if there are any specific recommendations or considerations we should keep in mind when exploring options for our guard management needs.

ANSWER: The government is unable to provide any recommendations or considerations regarding the above.

QUESTION FORTY-TWO: Can DHS disclose what the incumbent target PSO staffing level and what is the current PSO headcount on this contract? How many active PSOs are in TAMs?

Does the incumbent management plan include use of FTE and/or PTE staff from other awarded DHS contracts (i.e. queens, etc.).

ANSWER: The Government can’t answer questions in relation to the incumbent contractor’s performance. Information pertaining to current staffing is not releasable or necessary for offerors to submit a proposal under this solicitation.

QUESTION FORTY-THREE: Firearms; Can DHS disclose the current model being utilized by the incumbent?

ANSWER: Please see Attach #2, SOW Exhibits – Pg 52 , the incumbent is using .40 S & W handguns.

QUESTION FORTY-FOUR: Radios; Can DHS confirm requirement for vendor provided portable radios. Can DHS provide any clarification on any make/model requirements? Can DHS confirm requirement vendor provided FCC license provided? Attach #2 – PDF Pg 58. If yes on radios vendor or government provided, confirm addition of radio holder to Exhibit 10 of contractor provided equipment; Attach #2 – PDF Pg 50-51

ANSWER: YES, please see Attachment #2, SOW Exhibits 1-16, Exhibit 10, Contractor Provided Equipment, #4 for all questions. The government is unable to provide specifics regarding the current make/model.

QUESTION FORTY-FIVE: Breaks & Meals Staten Island & Brooklyn: As the CBA does not outline breaks, can DHS confirm the incumbent break schedule is the typical 30 minutes for breaks and 30 minutes for meals? Or clarify if it is not the typical break schedule/shift allowance. Is the current contractor/staff compensated for breaks? (Paid/Unpaid). Is the current contractor/staff compensated for meals? (Paid/Unpaid)

ANSWER: The PSOs don’t have paid breaks. The vendor administers the breaks in accordance with New York State Labor Law and have a PSO dedicated to meal relief. The PSO arrives to the Post the PSO on duty signs out the relief PSO signs in and assumes the Post. At the end of the break the relief PSO signs out and the PSO that was relieved signs back in. Please also refer to SoW section 12.1.2; contractors are required to provide breaks or meal periods in accordance with the minimum state requirements.

QUESTION FORTY-SIX: As the CBA does not outline breaks, can DHS confirm the incumbent break schedule is the typical 30 minutes for breaks and 30 minutes for meals? Or clarify if it is not the typical break schedule/shift allowance. Is the current contractor/staff compensated for breaks? (Paid/Unpaid). Is the current contractor/staff compensated for meals? (Paid/Unpaid).

ANSWER: The PSOs don’t have paid breaks. The vendor administers the breaks in accordance with New York State Labor Law and have a PSO dedicated to meal relief. The PSO arrives to the Post the PSO on duty signs out the relief PSO signs in and assumes the Post. At the end of the break the relief PSO signs out and the PSO that was relieved signs back in. Please also refer to SoW section 12.1.2; contractors are required to provide breaks or meal periods in accordance with the minimum state requirements.

QUESTION FORTY-SEVEN: Does the current PWS or operations require guard mount?

ANSWER: No