70RFP124RE1000003 A00004.pdf

(x)

70RFP124RE1000003

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OPO/FPS/EAST CCG/R1

701 Market Street, Philadelphia, PA 19106 U.S. Dept. of Homeland Security - OPO DHS/FPS/East CCG/Region 1

Philadelphia PA 19106 701 Market Street, Suite 4200

70RFP1

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 1 ACQ DIV(70RFP1)

07/30/20240004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/22/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP 70RFP124RE1000003 – PSO Service throughout Western Massachusetts, Rhode Island &

Connecticut.

Amendment 0004 is issued for the following purpose:

1. The due date for proposal submissions is extended from October 29, 2024 1:00 PM EST to

November 4, 2024 1:00 PM EST.

2. Proposal Submission Requirements (Attachment 1) #4 Page Limitation clarified to state

“the technical proposal (covering all non-price factors) is limited to ten (10) pages in at least 11pt. font and 1” margins”. See replacement Proposal Requirements (Attachment 1 -

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Thomas S. Schrank

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP124RE1000003/0004

Proposal Submission Requirements – Page Limit)

3. To provide an updated Seniority List. See attached Seniority List (Attachment 2 - BO.

Attachment 10 - Seniority List) and updated

Master Certification List (Attachment 6. BC.

Attachment 2 - PSO Master Cert# Updated).

4. To provide an updated Point of Contact for submission of Past Performance Questionnaires

(Attachment 3 - BH. Attachment 4 – Past

Performance Questionnaire). If PPQs were submitted to the previous POC, please resubmit them to kerrin.cahill@fps.dhs.gov.

5. To provide the Government response to Vendor

Questions (Attachment 4 - Government Responses to

Vendor Questions). The answers are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

6. To provide updated SOW Exhibits 10 & 11

(Attachment 5).

7. The Post Exhibits have been updated to correct various elements including relief requirements.

Replacement Post Exhibits were provided to those vendors who previously provided a signed

Non-Disclosure Agreement or in response to an email request containing a signed Non-Disclosure

Agreement to kerrin.cahill@fps.dhs.gov. If vendors did not receive updated post exhibits, please email kerrin.cahill@fps.dhs.gov to request them.

8. All other terms and conditions remain the same.

Attachments:

1. Proposal Submission Requirements - Page Limit

2. BO. Attachment 10 - Seniority List

3. BH. Attachment 4 - Past Performance

Questionnaire

4. Government Responses to Vendor Questions

5. Updated SOW Exhibits 10 & 11

6. BC. Attachment 2 - PSO Master Cert# Updated

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP124RE1000003/0004

Period of Performance: 05/01/2025 to 04/30/2030

Period of Performance: 05/01/2025 to 04/30/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFP 70RFP124RE1000003 PSO Services for Western Massachusetts, Rhode Island & Connecticut

February 2024 Version

Proposal Submission Requirements

1. The resulting contract requires access to classified information. Offerors shall possess a Top Secret facility clearance prior to the date and time established for PSO’s to begin standing post. PSO’s shall begin standing post on 05/01/2025. If the Contractor selected for award does not possess a Top Secret facility security clearance, DHS will sponsor the firm for the facility clearance. If a sponsored Contractor does not receive the required facility clearance prior to the date by which PSOs are to stand post, DHS may employ appropriate contractual remedies, up to and including termination of the contract.

Offerors shall document within their proposal whether or not they possess the required facility clearance.

2. Standard Form 1449, Solicitation/Contract/Order for Commercial Items – When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal. All pages of the SF1449 must be completed to include the Pricing

Schedule, which details all CLINs, quantities, unit prices and extended prices.

3. Proposals shall be comprised of TWO (2) separate electronic files. The first file shall contain one (1) copy of the technical (non-price) submission. The second file shall contain one copy of the pricing submission and all other documents required by the solicitation (e.g. the SF 1449 to include the Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.).

Both of these files should clearly identify the RFP for which it is being submitted. The

Price Element Breakdown shall be submitted in Excel Format. Vendors are reminded to submit files one and two via email to Kerrin.Cahill@fps.dhs.gov and fpsacqdiv1@fps.dhs.gov. Proposal submissions containing links to SharePoint or similar sites will not be accepted.

4. Page Limitation-Excluding the cover page, table of contents, past performance project forms

(attachment 3), past performance questionnaires (attachment 4), field level supervision exhibit

(attachment 8), teaming agreement, teaming narrative or narrative demonstrating an affiliate’s meaningful involvement, the technical proposal (covering all non-price factors) is limited to ten

(10) pages in at least 11pt. font and 1” margins. Pages in excess of this limitation will not be evaluated. The pages excluded from evaluation will be at the discretion of the Agency.

5. Contractors are informed that it is the Government’s desire to make award on initial proposals when deemed possible by the Contracting Officer, however the Government reserves the right to communicate and/or negotiate with offerors if later determined necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals

RFP 70RFP124RE1000003 PSO Services for Western Massachusetts, Rhode Island & Connecticut

February 2024 Version in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

6. Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 120 days after the solicitation closing date, unless requested to further extend it by the

Contracting Officer.

Seniority List

Massachusetts, Rhode Island & Connecticut

PSO Status State Seniority

Date

1 F Connecticut 09/13/2021

2 F Connecticut 12/06/2018

3 F Connecticut 09/24/2018

4 F Connecticut 10/10/2018

5 F Connecticut 05/21/2015

6 F Connecticut 09/06/2019

7 F Connecticut 05/13/2013

8 F Connecticut 11/22/2017

9 F Connecticut 05/05/2022

10 F Connecticut 03/24/2015

11 F Connecticut 05/18/2022

12 P Connecticut 06/05/2023

13 F Connecticut 01/31/2011

14 F Connecticut 09/19/2011

15 F Connecticut 10/10/2018

16 P Connecticut 03/29/2024

17 F Connecticut 02/01/2018

18 F Connecticut 05/13/2020

19 F Connecticut 03/09/2023

20 F Connecticut 09/27/2021

21 F Connecticut 12/28/2021

22 F Connecticut 02/19/2003

23 F Connecticut 10/30/2017

24 F Connecticut 09/26/2014

25 P Connecticut 08/03/2023

26 F Connecticut 05/08/2006

27 F Connecticut 01/31/2018

28 F Connecticut 03/09/2023

29 F Connecticut 09/24/2018

30 F Connecticut 05/26/2016

31 F Connecticut 01/07/2022

32 F Connecticut 06/21/2007

33 P Connecticut 11/15/2010

34 F Connecticut 02/02/2022

35 F Connecticut 03/21/2017

36 F Connecticut 03/25/2015

37 F Connecticut 01/31/2018

38 F Connecticut 04/07/2022

39 F Connecticut 02/05/2018

40 F Connecticut 09/19/2011

41 F Connecticut 09/22/2014

42 F Connecticut 09/24/2018

43 F Connecticut 10/20/2021

44 F Connecticut 10/30/2017

45 F Connecticut 10/26/2016

46 P Connecticut 01/30/2024

47 F Connecticut 09/24/2019

48 F Connecticut 08/15/2005

49 F Connecticut 10/07/2022

50 P Connecticut 05/15/2023

51 F Connecticut 12/09/2021

52 F Connecticut 08/15/2005

53 P Connecticut 07/20/2023

54 P Connecticut 11/07/2023

55 P Connecticut 09/24/2021

56 F Connecticut 09/03/2013

57 F Connecticut 06/13/2018

58 F Connecticut 01/31/2018

59 F Connecticut 04/10/2023

60 F Connecticut 10/07/2022

61 F Connecticut 12/01/2006

62 F Connecticut 05/13/2013

63 P Connecticut 02/08/2024

64 F Connecticut 12/02/2013

65 P Connecticut 09/18/2015

66 F Connecticut 11/14/2022

67 F Massachusetts 10/25/2004

68 F Massachusetts 12/03/2007

69 F Massachusetts 01/07/2008

70 F Massachusetts 03/07/2011

71 F Massachusetts 03/07/2011

72 F Massachusetts 03/14/2011

73 F Massachusetts 08/15/2011

74 F Massachusetts 09/19/2011

75 P Massachusetts 07/22/2022

76 P Massachusetts 04/08/2024

77 F Massachusetts 04/02/2014

78 F Massachusetts 11/24/2014

79 P Massachusetts 06/08/2022

80 F Massachusetts 05/09/2015

81 F Massachusetts 07/24/2015

82 P Massachusetts 08/04/2023

83 F Massachusetts 12/21/2016

84 P Massachusetts 06/29/2016

85 F Massachusetts 02/22/2017

86 F Massachusetts 03/23/2017

87 P Massachusetts 12/12/2022

88 F Massachusetts 05/17/2017

89 F Massachusetts 08/07/2019

90 P Massachusetts 10/10/2023

91 F Massachusetts 02/07/2020

92 F Massachusetts 08/19/2021

93 F Massachusetts 12/15/2021

94 P Massachusetts 12/21/2023

95 F Massachusetts 12/16/2021

96 F Massachusetts 03/02/2022

97 P Massachusetts 02/08/2024

98 P Massachusetts 07/10/2023

99 F Massachusetts 06/13/2022

100 F Massachusetts 08/03/2022

101 F Massachusetts 08/03/2022

102 F Massachusetts 11/14/2022

103 P Massachusetts 04/29/2024

104 P Massachusetts 10/30/2023

105 F Massachusetts 12/01/2022

106 P Massachusetts 01/19/2024

107 F Massachusetts 12/12/2022

108 P Massachusetts 05/08/2023

109 F Massachusetts 01/05/2023

110 F Rhode Island 08/24/1998

111 F Rhode Island 06/06/1999

112 P Rhode Island 01/05/2023

113 F Rhode Island 03/25/2002

114 F Rhode Island 10/07/2005

115 F Rhode Island 11/13/2009

116 F Rhode Island 04/25/2010

117 F Rhode Island 10/29/2013

118 F Rhode Island 10/29/2013

119 P Rhode Island 08/04/2023

120 F Rhode Island 05/12/2014

121 F Rhode Island 05/09/2015

122 F Rhode Island 05/09/2015

123 F Rhode Island 12/01/2015

124 F Rhode Island 06/01/2017

125 F Rhode Island 07/19/2017

126 F Rhode Island 06/13/2018

127 F Rhode Island 06/25/2018

128 F Rhode Island 02/25/2020

129 F Rhode Island 05/22/2020

130 F Rhode Island 09/15/2021

131 P Rhode Island 02/22/2024

132 F Rhode Island 05/06/2022

133 F Rhode Island 05/09/2022

134 F Rhode Island 08/03/2022

135 F Rhode Island 11/09/2022

136 P Rhode Island 04/29/2024

Note: "F" denotes a full-time PSO. "P" denotes a part-time PSO.

U.S. Department of Homeland Security

Federal Protective Service

701 Market Street

Philadelphia, PA 19106

U.S. Department of Homeland Security

Federal Protective Service

701 Market Street

Philadelphia, PA 19106

ATTACHMENT 4

PAST PERFORMANCE QUESTIONNAIRE

Solicitation: 70RFP124RE1000003

NAME OF CONTRACTOR REQUESTING THE REFERENCE: __________________

The purpose of this questionnaire is to obtain information regarding the quality of the above named Contractor’s past performance relative to a contract, completed or in progress, at your company/agency. The Federal Protective Service is considering this Contractor for Protective Security Officer services throughout Western Massachusetts, Rhode Island and Connecticut. We would greatly appreciate your input regarding the quality of the Contractor’s past performance.

Handwritten responses are sufficient. It is requested that the individual(s) responsible for the administrative oversight of the project (e.g. security specialist, COR, COTR, etc.) respond to this questionnaire. More than one copy of the questionnaire may be submitted if responses from more than one individual are appropriate.

Upon completion of the survey, please email Kerrin.Cahill@fps.dhs.gov. If you have any questions, please email Kerrin Cahill at Kerrin.Cahill@fps.dhs.gov. We appreciate your efforts on our behalf.

CONTRACT NO. OR PROJECT TITLE: _____________________________________

PERIOD OF PERFORMANCE TO

INCLUDE ALL OPTION PERIODS:_________________________________________

TOTAL PROJECT VALUE TO

INCLUDE ALL OPTION PERIODS: _________________________________________

ANNUAL NO. OF PROTECTIVE SECURITY OFFICER HOURS (Note: If ID/IQ contract, provide the maximum post hours available for the most recent one year ordering period):_________________________________________

If ID/IQ ACTUAL NO. OF PROTECTIVE SECURITY OFFICER HOURS PERFORMED FOR THE MOST RECENT ONE YEAR ORDERING PERIOD: ________________________________________________________

Please provide a brief description of the scope of this project so that we determine any similarities to this contract:

QUESTIONS

PERFORMANCE:

Please provide your comments on the Contractor’s performance in the following areas:

1. How consistent is the Contractor in providing required staffing at each post of duty?

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. How consistent is the Contractor in providing employees who report to duty properly groomed, uniformed, and equipped?

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. How consistent is the Contractor in keeping training records, certifications, and related documentation complete, accurate, and current?

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. Discuss the overall level of professionalism, attentiveness, and bearing of the Contractor's workforce.

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. How effective is the Contractor in identifying potential problems and resolving them on his own?

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

6. How effectively does the Contractor respond to problems presented to him by owner and tenant representatives?

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. Discuss the Contractor’s quality control of the project.

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. Discuss the Contractor’s overall management of the project

Comments: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

9. Discuss the Contractor’s ability to seamlessly transition or phase-in under a newly awarded contract (if applicable):

Comments:

10. Discuss the Contactor’s ability to provide the level of supervision sufficient to ensure effective performance by the productive Protective Security Officers over the course of the Contract.

Comments:

11. Did this contract require the contractor to submit a subcontracting plan? If so, has the contractor been making a good faith effort to meet the subcontracting goals contained within the plan? (NOTE: The individual completing this questionnaire may need to contact the cognizant contracting officer in order to ascertain whether the contractor is meeting subcontracting goals.)

12. If you had a choice, would you hire this Contractor again? Why or why not?

13. In summary, would you describe the quality of the Contractor's services and overall performance as:

a. _____ Highly Acceptable – Based on the contractor’s performance under this project, the level of risk associated with this vendor is substantially less than the level expected from a competent vendor.

b. _____ Acceptable – Based on the contractor’s performance under this project, the level of risk associated with this vendor is no more than the level expected from a competent vendor.

c. _____ Unacceptable – Based on the contractor’s performance under this project, the level of risk associated with this vendor is greater than the level normally expected from a competent vendor.

Your Name: ______________________________

Your Position: ______________________________

Company: ______________________________

Telephone No: ______________________________

Fax: ______________________________

E-mail address: ______________________________

August 2020 Version image1.png

# Contractor Question Government Response 1 Please confirm that the Transition Timeline is set to a maximum or not to exceed of 120 calendar days from Contract Award.

The transition time is a maximum of 120 days.

2 Price Proposal. The SF 1449 is to be included in the Price Proposal. And unit prices are to be added to all line items. The current SF 1449 in the package of solicitation documents still states the due date of August 22, 2024. Will a revised or updated SF 1449 stating the new due date of September 13, 2024 be issued before proposal submission time?

No. The original documents will not be edited after they are uploaded to SAM. Vendors should check each amendment to see if any documents or dates have been revised.

3 Prior to the proposal submission is the Government planning onsite walk throughs or site visits for potential bidders? Or should bidders simply look to the post exhibits for site specific information.

The post exhibit will provide all site and schedule information. Due to security and consumer consideration, no site walkthroughs can be accomodated.

4 Will responses to the Q&A be emailed out to bidders or posted on SAM.gov or both?

Responses will be posted via RFP Amendment 0004 on SAM.gov

5 SOW 6.6.4-6.6.5: What type of weapon are the current PSOs using? Current weapon is 40 caliber Glock model 22. The required weapon for this contract will be 9mm handgun. See SOW Exhibit 10.

6 SOW 11.2: Should the Contract Manager be a contract-dedicated employee? There is no requirement for the position to be 100% contract-dedicated.

7 Exhibit 10 (in Attachment 2b): Are shotguns required for this contract? If so, how many?

No

8 SOW 5.2.3 lists the physical demands of the job, but does not mention that a physical fitness test is required. However, Exhibit 12 of Attachment 2b (Section 2/Attachment 3) provides the requirements and form for a PAT test. Can the government please verify that a PAT test is required as part of the medical/physical requirement for the PSOs?

A Physical Abilities Test (PAT) is required. See SOW Section 5.2.2

9 Does the incumbent currently have the contract fully staffed? If not, what are the differences?

Yes, the incumbent is fully staffed in accordance with the requirements of the current contract.

10 Would a document included in the technical to verify the contractor's clearance be excluded from the page limit count?

Yes. This would be excluded from the page count.

11 Many government points of contact will not provide a response if a CPARS is available. Will the government accept the most recent CPARS in lieu of providing a past performance questionnaire? And, would the CPARS be excluded from the past count?

Yes. However, vendors should not submit individual CPARS. Vendors should indicate that a CPARS is in the system and the DHS Evaluation team will review it. See "1. Relevant Past Performance" Page 32 Contract Clauses.

12 Will the government confirm that the header and footer are exempt from the 11 point font restriction?

Headers and Footers are included in the 11 point font restriction.

13 Can the tables, figures, and graphs included in the proposal be exempt from the 11 point font size as long as they remain legible and readable?

Font shall be 11pt, including tables, figures and graphs.

14 Post Exhibit: The following Posts, also listed on the Post Exhibit, do not show the start/end times or workdays/hours for each respective post? Please provide this information.

MA0113 – No shift start/end times MA0158 Post #5 – No start/ end times & no workdays listed MA0180 Post #4 - No start/ end times & no workdays listed MA6016 OHO Lobby - No start/ end times & no workdays listed

Updated Post Exhibits will be sent out prior to this amendment. If a vendor did not receive updated Post Exhibits, please contact kerrin.cahill@fps.dhs.gov to receive them.

15 Post Exhibit & S F1449: The Post Exhibit shows 249,440.75 total annual hours;

however, the SF 1449 states 304,000.00 annual hours. Please clarify which is correct.

307,500 (inclusive of 304,000 basic and 3,500 ESS annual hours) are the annual hours. Those are the maximum number of hours that can be ordered in a single performance year. The post exhibit is provided to show actual hours ordered. See Maximum Quantities under the Addendum to FAR 52.212-4 (Para 3)

16 Att. 4 PPQ & RFP Section PPQ, page 5: Att. 4 references the solicitation for Brooklyn, Long Island, and Staten Island NY area with instructions to submit completed PPQs to Ryan.C.Hessler@fps.dhs.gov.

RFP, Section PPQ states that the completed PPQs should be e-mailed to Kerrin Cahill at Kerrin.Cahill@fps.dhs.gov

Please confirm that the PPQs for this submission for PSO Services for Western MA, RI, CT should be submitted to Kerrin Cahill at Kerrin.Cahill@fps.dhs.gov

All PPQs shall be submitted to Kerrin Cahill at Kerrin.Cahill@fps.dhs.gov

17 I am a maryland based firm and I wanted to know do I need the local license for the selected states prior to bid submission or before beginning of the work if Contract is awarded

A local license is required prior to the start of performance. See FAR 52.212-4(q), Other compliances, “Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

18 Is the Offeror’s electronic submission to be placed (100%) on an exclusive form provided by DHS or via the Offeror’s typed paper submission organized, formatted and tabbed consistent with submission guidelines. I’m not able to readily discern this information.

See "Proposal Submission Requirements" in the Contract Provisions. The Proposal Submission Requirements in the Solicitation are clear on their face. See Page 62 of the Contract Clauses "Proposal Submission Requirements" and Attachment 1.

19 Can the Offeror (a new company) establish the company’s past performance through its key personnel with considerable guard force protective contract experience of equal or larger size of this contract and with almost identical deliverables?

No. Please see the Past Performance Evaluation factor.

20 What is the current contract(s) number(s), and what is their current value? This is currently 2 separate contracts: Massachusetts & Rhode Island total current value is $44,512,275.00; Connecticut total current value is $43,738,365.00.

21 How frequently are medical exams and physical test required? See SOW 5.2.2.1

22 Is there a specific frequency required for drug testing required throughout the year?

As outlined in SOW, 5.2.4, Contractor shall perform random drug screening of 1% of all PSOs assigned to the contract monthly.

23 How many PTS computer/tablet/kiosk devices is the contractor required to provide for this contract, and are there specific devices required at specific post with reference to the Exhibit list of approved PTS devices?

61 devices will be required for this contract. There is not specific devices for specific posts.

Approved PTS computer/tablet/kiosk devices are listed on Exhibit 10 Contractor Provided Equipment in SOW for PSOs.

24 Can the Officers provide their own weapon if it meets the contract requirements and is maintained according to the contract requirements?

No.

25 What software is the contractor required to provide for the PTS devices? PTS device software is provided in Exhibit 10 of Amendment 0004 (Contractor Provided Equipment) of SOW.

26 Is there a specific Network Service required/preferred for the PTS devices? If not, what is the current service being used?

of Amendment 0004

27 Are Guard Mount hours required for this contract? No.

28 Is there an average estimated TAS number of hours anticipated based on previous years?

Approximately 4% of the total annual hours on the post exhibit may be TAS.

29 Is the Contractor required to provide a cell phone at each post for this contract?

See #31

30 Is the Contractor required to provide radios for any of the post, or are all radios being provided?

The contractor is required to provide radios and/or cell phones for each post. Some locations will have an additional radio provided by goverment for communication with Mega Center.

31 Is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government?

Vehicle Screening is required at access control points in the garage and parking areas. This screening is a visual inspection by the PSOs and no screening equipment is required.

32 Please clarify the due date for questions. Page 14 of C. 70RFP124RE1000003 Provisions indicates that questions were due no later than 1 PM Eastern Time on 07/15/2024. However, the solicitation was issued on 07/18/2024.

The due date for questions was extended until August 15, 2024 at 1 p.m. via Amendment 0001.

This date has passed and no further extension is anticipated.

33 Will a pre-proposal conference be held? If so, when? Pre-Proposal Video was uploaded to SAM on 8/12/2024.

34 Am I allowed to subcontract a private security company for this? Yes. See "Proposal Submission Requirements" 35 Will an Offeror’s past performance be evaluated more favorably if a past performance questionnaire is submitted?

Submitting a PPQ does not guarantee that Past Performance will be evaluated more favorably.

Please see Past Performance Evaluation Factor

36 The Price Proposal Instructions state, “4. The Contractor shall also provide a detailed breakdown of its proposed unit prices for each contract line item.”

Question: Will the Government confirm that “detailed breakdown” is referring to the Price Element Breakdown (Attachment 6) Excel file?

RFP 70RFP124RE1000003 Provisions; 11 of 49; Price Proposal, Paragraph 4.

Yes. Attachment 6 is the suggested format for each vendor to provide their price element breakdown. Vendors are not required to use this file, but they should confirm that they adequately capture of all of the price elements found in Attachment 6 as part of their provided price breakdown spreadsheet. See Attachment 6 and the "Price Proposal" Section, page 69.

37 Question: Is FPS using the Post Tracking System on this contract? If not, are bidders required to price Exhibit 10 Contractor Provided Equipment, 6 Supplementary Equipment? Attachment 2b – SOW Exhibits 1-16; Exhibit 10 Contractor-Provided Equipment.6. Supplementary Equipment

Yes, PTS is used under this requirement and each vendors adequately price in costs related to PTS in their proposals

38 In the column labeled “Vehicle Type”, it is listed as NA.

Questions: Are bidders required to propose vehicles? If so, how many? If not, is the Government providing vehicles for the contract?

Attachment 2b – SOW Exhibits 1-16; 59; Exhibit 10 Contractor-Provided Equipment.5. Contractor Vehicle Requirement

There is no vehicle requirement for this contract.

39 The Standard Form SF1449 instructions state “When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal.”

Questions:

Does the Government want Offerors to include the completed four (4) page SF1449 as the “cover page” for both Package One – Technical (Non-Price) Proposal and Package Two – All Non-Technical Documents? RFP 70RFP124RE1000003 Provisions; 4 of 49; Technical Proposal (Non-price factor),

1. Relevant Past Performance.

By "cover page" does the Government mean that the completed SF1449 should be the first four (4) pages of both packages?

Offerors shall provide the completed SF1449, Pricing Schedule and signed amendments as part of their "Attachment 2 All Non-Technical Documents" package. See "Proposal Submission Requirements"

40 Attachment 10 Seniority List The hire dates on this list are no older than 5 years old, which is unusual for statewide FPS contracts.

Would FPS please validate with the incumbent vendor if these are hire dates or seniority dates (for SCA purposes) performing these services?

Updated list is attached to this Amendment 0004.

41 SOW Exhibit 10 Firearms What is the current handgun make, model, caliber used by the incumbent officers?

Current handgun is 40 caliber Glock model 22.

42 SOW Exhibit 10 PTS Equipment

vs. the number of PTS tablets listed on the (3) Post Exhibits which total over 60. Will FPS please clarify the number of tablets required for this effort?

PTS is in use on the current contracts. The requirement is 61. See Post Exhibits for a further breakdown by location. The same device may be used at multiple posts.

43 TAMS: Is TAMS in use on the current contract? Yes.

44 SOW Exhibit 10.1 Uniform requirements

a. For the “Expandable or Straight Police” baton – the quantity is “NA”.

Will FPS please confirm that the use of batons is NOT required on this Contract in any of the States?

b. At the end of the exhibit, there is a requirement for Traffic vests to be issued at 1 per PSO.

Are these for all posts, or just the access control-vehicle, garage and exterior patrol posts?

All PSOs on contract will be equipped with baton (Expandable or straight). Traffic vests will only be required on exterior posts. The Statement of Work (SOW) Exhibit 10 has been updated. See attachment to this Amendment.

45 Attachment 2 – PSO Master Certification List This list has 87 personnel entries – far fewer than the 137 headcount on the Seniority list; will FPS please clarify if the MCL is perhaps missing some data?

Updated PSO Master Certification (Attachment 6) and Updated Seniority List (Attachment 2) are attached to this amendment A00004.

46 Post Exhibit: There are (5) “Access Control-Vehicle” posts at either Garage or Exterior Gate access points.

Are contractor-provided undercarriage search mirrors required at any of these locations?

Undercarriage mirrors are not required by contractors.

47 In #3 on page 62 of the Solicitation Provisions section in the RFP document, it states that the technical proposal is limited to five pages. However, in #4 on page 3 of the Provisions document, it lists the page limitation as ten pages. Can the government verify which is the correct number of pages for the technical?

Ten (10) pages. The Amendment 0004 clarifies the page limit.

Sheet1

Exhibit 10

Contractor-Provided Equipment

1. Uniform Requirements

The Contractor shall furnish uniform clothing items, as indicated below, to PSOs performing on this Contract. Badges, patches, and other approved devices worn on uniforms shall carry distinctive company markings and in compliance with applicable state and local laws. Note:

Regional Directors, or designee, may authorize adjustments to uniform clothing items to account for varying climate zones.

Uniform Components Type Color Minimum

Body Armor Minimum, NIJ Level IIA with Concealed Carrier Black 1

*Boots Pair, Quarter Black 0

Cap Baseball Style Black 2

Cap Watch cap or Trooper Style Black 1

Double Magazine Case or Speed Loader Case Nylon, Compatible with Specified Weapon Black 1

Duty Belt “Keepers” Nylon Black 4 Expandable or Straight Police Baton With Holder Black 1

Glove and MicroShield

Nylon, Slide on Belt Type, Holds Set of Single Use Disposable Gloves and One (1) Single Use

Black 1

Gloves Winter, Pair Black 1

Handcuff Case Nylon Black 1

Handcuffs and Keys Meets NIJ 0307.01

Jacket Winter, Patrol Type Black 1

Jacket Nylon Windbreaker Black 1

Key Strap with Flap Nylon Black 1

Retention Holster Minimum, Level II, Nylon, Slide on Belt Type with safety strap (left/right as required)

Black

MicroShield Single Use, Disposable

Nameplate

2-1/2” x 5/8” Metal Plate with Rounded Edges and 1/4” Lettering Identifying First Initial and Last Name

Gold Metal with Black Lettering

Necktie Clip-on Black 2

Oleoresin Capsicum (OC) 2.0-ounce Non-Flammable Flip Top Safety Canister with Stream or Foam Spray Pattern (or as designated by State or local)

Uniform Components Type Color Minimum

Oleoresin Capsicum (OC) Case

Nylon, Slide on Belt Type Black 1

Pistol belt Nylon without Shoulder Strap Black 1

Shirt, long sleeve Insignia, Shoulder Patch Light Gray 4

Shirt, short sleeve Insignia, Shoulder Patch Light Gray 4

Trouser All Season Weight Black 4

Flashlight w/holder Portable Black 1 Optional/Regional

Specific

*PSO must wear black low Quarter Boots*

The contractor will provide all security officers, including part-time and reserve officers, with their own pistol. Select the firearm that will be used:

Caliber 9mm

Caliber .38

Caliber .40 S&W

Specifications

1. Caliber 9mm

The overall size shall not exceed 7.5” long, 5.5” high, and 1.5” wide and weigh no more than 30

oz. excluding the magazine. The caliber authorized is 9MM and not any larger. The magazines (three for each pistol) shall hold a minimum of 10 rounds and not more than 17. The pistol must be able to be fired without a magazine inserted into the weapon. The magazine must fall free (unloaded) when the magazine catch is activated. The double action only trigger pull must not weigh more than 12 pounds and not less than 5 pounds. The pistol may be either a traditional double action only or a striker fired design.

The pistol shall have a dark corrosive resistant finish and must be capable of being fired without the manipulation of an external safety or cocking lever. Passively operated grip or trigger safeties are acceptable. The normal function of the pistol shall be double action only. The pistol must be operable by a right or left-handed user. The use of a polymer-framed pistol is acceptable. There is not a requirement for an all-metal firearm.

All safeties must be internal or passive. An inertial interlocked firing pin will be the primary safety to positively prevent movement of the firing pin unless the trigger is pulled completely through its entire length of travel.

The sights must be drift adjustable and be luminous night sights, one (1) dot on the front sight, and two (2) dots on the rear sight, which appear as three (3) illuminated dots when the weapon is held at arm’s length. The illuminated dots must not be visible when viewed from the muzzle end of the pistol. The color of the illuminated dots must be green. The illumination materials for the night sight must comply with Nuclear Regulatory Commission standards.

The following pistols are recommended:

Smith & Wesson M&P 9 MM; 5900 Series in DAO 9MM Glock 17 & 19 9MM

SIGARMS Sigpro 9MM; P226 and P228 in 9MM DAO

Ammunition type is authorized:

110- 147 grain Jacketed Hollow Points. (If local statutes permit)

X

Recommended Brands:

• Federal

• Speer

• Winchester

• Remington

2. Caliber .38

The overall size shall not exceed 10.5” long, 5.5” high, and 1.55” wide and weigh no more than 42 oz. or less than 35 oz. empty with a 4 inch non-ported, semi or fully shrouded (lugged) barrel. The pistol may be capable of firing either 38 Special +P or .357 Magnum cartridges although the duty caliber authorized is .38 Special +P. The cylinder shall hold 6 rounds and be opened with the manipulation of just one release. The double action trigger pull must not weigh more than 12 pounds and not less than 5 pounds.

The pistol shall have a blued or stainless-steel finish and must be capable of being fired without the manipulation of an external safety. The normal function of the pistol shall be double action with the capability of being fired in a single action mode. The pistol must be operable by a right or left-handed user. With the exception of grips and small internal parts, it shall be an all-metal firearm.

All safeties must be internal and passive. A transfer bar type mechanism will be the primary safety to positively prevent contact between the hammer and firing pin or hammer and cartridge primer unless the trigger is pulled completely through its entire length of travel.

The sights must be fixed front and fixed, drift or fully adjustable rear. The following pistols are recommended:

• Smith & Wesson Model 686 K or L frame

• Taurus Model 82 or 65

• Ruger GP 100 Series

Ammunition type authorized:

• 110 – 135 grains +P rated Jacketed Hollow Point. (If local statutes permit)

3. Caliber .40 S&W

The overall size shall not exceed 7.5” long, 5.5” high, and 1.5” wide and weigh no more than 30

oz. excluding the magazine. The caliber authorized is .40 S&W and not any larger. The magazines (three for each pistol) shall hold a minimum of 10 rounds and not more than 15. The pistol must be able to be fired without a magazine inserted into the weapon. The magazine must fall free (unloaded) when the magazine catch is activated. The double action only trigger pull must not weigh more than 12 pounds and not less than 5 pounds. The pistol may be either a traditional double action only or a striker fired design.

The pistol shall have a dark corrosive resistant finish and must be capable of being fired without the manipulation of an external safety or cocking lever. Passively operated grip or trigger safeties are acceptable. The normal function of the pistol shall be double action only. The pistol must be operable by a right or left-handed user. The use of a polymer-framed pistol is acceptable. There is not a requirement for an all-metal firearm.

All safeties must be internal or passive. An inertial interlocked firing pin will be the primary safety to positively prevent movement of the firing pin unless the trigger is pulled completely through its entire length of travel.

The sights must be drift adjustable and be luminous night sights, one (1) dot on the front sight, and two (2) dots on the rear sight, which appear as three (3) illuminated dots when the weapon is held at arm’s length. The illuminated dots must not be visible when viewed from the muzzle end of the pistol. The color of the illuminated dots must be green. The illumination materials for the night sight must comply with Nuclear Regulatory Commission standards.

The following pistols are recommended:

• Smith & Wesson M&P .40 Cal.

• Glock 22 & 23 .40 Cal.

• SIGARMS Sigpro .40 Cal.; P226 and P229

• 155-180 grain Jacketed Hollow Point

2. Firearm and Ammunition Requirements

Pump-action shotgun, when applicable

The only caliber authorized is 12 gauge. The overall size shall not exceed 42” long and weigh no more than 9 lbs. (empty). The length of the barrel will be no shorter than 18” and no longer than 20”.

It must have a dark corrosive resistant finish with black synthetic stock and fore-end. A fore-end with integral light is allowed. The magazine tube will hold a minimum of 5 rounds of ammunition (2 ¾” shells) and not more than 7. The shotgun will use a locked breech manually operated system that functions on the pump action principle.

It will have a single action only trigger system with a cross bolt manual safety. The sights can be rifle, bead, adjustable open, or ghost ring – they can be luminous tritium night sights. If they are luminous tritium night sights then they must comply with Nuclear Regulatory Commission standards.

The following shotgun is recommended:

• Remington 870

• 9 pellet 00 Buckshot

3. Personal Protective Equipment Requirement

The Contractor shall maintain a stock of the following Personal Protective Equipment (PPE) items for each PSO, post, and location covered by this contract and in quantities sufficient for a two-week period.

The Contractor shall maintain all equipment in a ready and usable condition and replenish stock as necessary to ensure a two-week supply is available at all times.

Item Description QTY

Eyewear Blood and Air Borne Protection *

Gloves Medical Examination Gloves *

Hand Sanitizer Alcohol-Based *

N95 Mask Filtering Face Piece Respirator *

MicroShield Single Use, Disposable *

* As appropriate to supply each security officer this equipment for at least two weeks in performance of their duties.

Contractor shall replace disposable continuous wear items such as masks and gloves over course of a PSOs shift as recommended by manufacturer to ensure maximum effectiveness of the item

4. Communications Equipment Requirement.

The Contractor shall provide, maintain, and supplement, as may be necessary at the site identified above, the following number(s) of radios/cellular phones and described associated equipment/ to equip each security officer on post a method to communicate with FPS.

Type of Equipment Qty.

Radio, portable, handy-talkie, four (4) watts, with Helifex antenna *

Charger, rapid rate, portable *

Charger, rapid rate, desktop *

Battery, rapid rate *

Standard carrying case *

Base Station As needed

Cellular telephone 1 Per Post

Cellular telephone charger 1 Per Post

Cellular telephone holder 1 Per Post

* PSOs must be able to communicate with FPS at all times. It is the contractor’s responsibility to determine the type and quantity of equipment necessary to accomplish this requirement noted in the chart above.

Licenses and Frequencies: The Contractor shall apply for an FCC license and authorization to operate in frequencies specified by the Government. Where necessary, the COR shall issue a letter of authorization, identifying the Contractor as having a need to communicate over a frequency or frequencies assigned to an agency of the Federal Government.

Normal, Emergency and Continuous Communications: All two-way portable radio units must have the capability of transmitting and receiving clear and concise vocal transmissions between the security officer, supervisory personnel and the Contractor's base station.

The cellular phones must have a telephone number with the local area code of the location of the post. The cellular phone shall have the capability to receive and make calls without restrictions for having the capability for two-way communications between FPS, the Contractor, and the security officer personnel assigned to this Contract.

The Contractor shall provide a listing of radio(s) and associated equipment used on this Contract to the COR prior to standing post. The Contractor shall provide a listing of cellular telephone numbers and the associated posts used on this Contract to the COR prior to standing post.

5. Contractor Vehicle Requirement

The Contractor shall furnish vehicle(s), as indicated below, for patrol, to transport supervisors in the course of supervision duties, or emergency response, as may be necessary. The vehicles shall carry distinctive markings of the company. The vehicles shall be available at all times during the life of the contract.

The Contractor shall immediately replace a vehicle must be removed from operation for any reason. It is the Contractor's responsibility to register, insure, and provide proper maintenance for the vehicles. The vehicles shall have the following equipment:

• Rotational emergency roof light in compliance with applicable state and locallaws

• One (1) 10 – 15 lb. portable dry chemical, ABC extinguisher, installed and maintained in accordance with NFPA 10, Portable Fire Extinguishers

• One (1) conventional, universal first aid kit that contains an Airway pack, Cling bandages, and a minimum of two bite sticks

Vehicle Type

Estimated use mi/hours

Vehicle Type

Estimated use mi/hours

N/A

6. Supplementary Equipment

The Contractor shall furnish the following supplemental equipment items for each PSO, post, or location as indicated

Item Description Qty.

“Security” Rain Coat Full Length/Reflective Lime Green 1 per PSO exterior post

“Security” Vest Reflective Lime Green 1 per Vehicle Area

Pocket Notebook Pocket Size 1 per PSO

Pen Ball Point 1 per PSO

The Contractor shall furnish the following Post Tracking System (PTS) equipment items for each PSO, post, or location as indicated. The quantity of PTS tablets will be determined by the number of posts.

Operating System Windows 10 Enterprise or Windows 10 Pro 61

Ruggedization MIL-STD-810G, IP52 (minimum, Scratch proof glass (Gorilla Glass)

Processor Celeron N3050 or better 61

Display Capacitive Touchscreen with Resolution minimum of 720p 61

Hard Drive >128 GB SSC 61

Cellular Data 4G LTE 61

Ports 1x USB 3.0, 1s Micro HDMI, SIM Card (for cellular data) 61

Sensors GPS 61

Wireless 802.11AC Wireless 61

Smartcard Reader (integrated with device or add-on)

PIV compliant Smart Card Reader as included as the GSA FIPS approved Products list / Omni key 3121 / HID Global / APL #3121 / Product #R31210349-1

Battery Capacity Minimum SOT of 4 hours 61

Biometric sensor (integrated with device or add-on) Digital Persona TCETC1FF02 Fingerprint Scan Module

*Fingerprint Licenses Neurotechnology Fingerprint Client and Neurotechnology Fingerprint Matcher

* PTS requires the use of Neurotechnology VeriFinger (Matcher and Extractor) licenses to support the biometrics authentication via fingerprint.

1. Fingerprint Client License The Fingerprint Client component is a combination of the Fingerprint Extractor, Fingerprint BSS, Fingerprint Segmenter and Fingerprint WSQ components. This license is available for customers using VeriFinger or MegaMatcher SDK.

2. Fingerprint Matcher License The Fingerprint Matcher performs fingerprint template matching in 1-to-1 (verification) and 1-to-many (identification) modes. Also, the Fingerprint Matcher component includes fused matching algorithm that allows to increase template matching reliability.

The following PTS computer/tablet/kiosk devices are…