Pre-Proposal Conference Slides 05-17-2023.pdf

PSO Services Region 4 1

RFP: 70RFP123RE4000002 Armed Protective Security Officer Services throughout Alabama

Pre-Proposal Conference

Date: Wednesday May 17th, 2023 Time: 11:00 AM ET – 12:00 PM ET Location: Microsoft Teams

PSO Services Region 4 2

Disclaimer:

• Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation. Changes to the solicitation must be made in writing via amendment.

• This Pre-Proposal Conference will not be recorded.

• The purpose of the conference is to give a general overview, specific questions will need to be submitted pursuant to the details in the RFP (Page 482).

Federal Protective Service Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

PSO Services Region 4 3

PSO Services Region 4 4

Request for Proposal 100% Small Business Set-Aside Competitive procedures under FAR Part 12 Best Value utilizing Past Performance and Price evaluation factors.

Reminder: Management Approach is not a technical factor.

The technical factor of Past Performance is more important than

Price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP.

Proposal Submission Requirements Submission due date: June 13, 2023 4:00pm ET.

SF1449 – cover page Two Electronic Files:

Price Proposal (1 copy) Technical Proposal (1 copy)

- which consist of past project forms and narrative for teaming arrangements

Proposal Expiration Date = 120 days Submission of all signed amendments and other clause requirements with Price Proposal.

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PSO Services Region 4 6

Contract Type Government anticipates awarding a single award IDIQ Contract with firm-fixed-price provisions. Resultant task orders under this contract will be firm-fixed-price.

The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.00.

Contract Award Government anticipates awarding the requirements NLT August 31, 2023.

Government anticipates a transition period of 120 days from date of award.

PSO Services Region 4 7

Period of Performance The anticipated performance periods are as follows:

Base Year: January 1, 2024 to December 31, 2024 Option Year 1: January 1, 2025 to December 31, 2025 Option Year 2: January 1, 2026 to December 31, 2026 Option Year 3: January 1, 2027 to December 31, 2027

Individual task orders will include specific performance periods

All posts to begin on January 1, 2024

4-year Full Term of IDIQ Contract if all options are exercised.

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PSO Services Region 4 9

General Scope FPS R4 follow-on PSO contract covering the State of

Alabama. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitations.

Compliance with all terms and conditions set forth in the RFP, including the Statement of Work (SOW).

PSO Services Region 4 10

General Scope (con’t) PSO CLINs inclusive of Basic/TAS and ESS services.

Top Secret clearance is required prior to contract performance start.

Post Tracking System (PTS) is a new requirement and will need to be fully functional beginning 01/01/2024.

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Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

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Temporary Additional Services

(TAS)

TAS goes beyond the basic services requirements. TAS are the short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post location.

Contractor may be required to perform these services with little advance notice.

Authorized to proceed through the CO or COR direction.

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Emergency Security Services

(ESS)

Emergency/Surge security force services.

Deployments may be to large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events.

Ordered for anywhere in the State of Alabama with little, if any, advance notice.

The government may order all estimated hours in a single emergency event. The contractor may use reserve forces to fulfill ESS requirements, however, the use of reserve forces to meet ESS requirements will not relieve the contractor of the requirement to maintain a sufficient reserve force to provide all services under the contract to include ongoing Basic Services and TAS requirements.

PSO Services Region 4 14

Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

PSO Services Region 4 15

Source Selection Criteria Contractors shall submit proposal based on the following two (2) evaluation factors:

1) Relevant Past Performance

2) Price

PSO Services Region 4 16

Relevant Past Performance Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

PSO Services Region 4 17

Teaming Arrangements Reference FAR 9.6 Provide a narrative or the actual teaming agreement Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance of the requirement.

Identify previous contracts where teaming arrangement have worked together.

PSO Services Region 4 18

Schedule of Prices Highly encouraged to provide detailed narrative of all assumptions to enhance gov’t understanding of the pricing strategy used to support the entire contract.

PSO Service will be priced as fixed hourly rates Contractors shall submit price proposal on the Pricing

Schedule and include a detailed price breakdown for the unit prices using the ‘Price Element Breakdown’ (RFP Attachment 6).

Pricing Considerations PTS strategy for implementation and management throughout the contract lifecycle. Offeror is responsible for all equipment and connectivity support. It is imperative that the offerors have adequate support in place to manage the PTS program.

Staff appropriately to cover Basic/TAS/ESS throughout life of contact up to the maximum quantity of the CLIN.

Training – NWDTP/OJT/Weapons etc.: Ensure consideration for all of the competing training requirements and documentation requirements and that there is an effective strategy to conduct all training hours.

Please review CBA information provided in the RFP:

No Escalation of PSO wages when filling out Attachment 6 Annual Service Contract Act (SCA) Adjustments do not include increases for profit, G&A, state/local taxes or general lability insurance

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PSO Services Region 4 20

Pricing Considerations (con’t) The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

PSO Services Region 4 21

Price Element Breakdown The Price Element Breakdown spreadsheet

(Attachment 6) is for Contractor’s to provide direct hours, full time equivalents, and pricing for the following non-PSO positions directly charged to the contract in addition to all other elements:

First Line Supervisors Contract Manager Other Managers (i.e., Deputy, Area, Regional, District) Quality Control Training Administrative support

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Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Reminder: Offerors shall document within their proposal whether or not they possess the required facility clearance. See page 475-476 of RFP.

Federal Protective Service Points of Contacts

Contracting Officer for this Request for Proposal E-mail: Adam.L.Reynoso@fps.dhs.gov Phone: 215-287-6944

Contract Specialist for this Request for Proposal E-mail: Mark.Toth@fps.dhs.gov Phone: 215-521-2262

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PSO Services Region 4 24

FAQ

Question # Question Answer

1 Who is the incumbent contractor providing PSO services? Inner Parish Security Corporation (IPSC) 2 What was the Period of Performance of the incumbent contract? 07/01/2018 - 06/30/2023 3 What is the current weapons platform utilized by the incumbent PSOs? Caliber 9mm 4 What is the weapon platform for the new requirement? Caliber 9mm

5 Does the incumbent guard force require all new medical certifications?

Incumbent PSOs shall undergo a medical and physical examination every five (5) years to continue working on any FPS PSO contract

IAW SOW Section 5.2.2.1 6 How many Collective Bargaining Agreements (CBA) are on the incumbent contract? Two (2): CBA 2023-225 (Statewide) CBA 2023-226 (Redstone)

7 Is the Post Tracking System (PTS) already implemented on the incumbent contract?

No, this is a new requirement. PTS is required to be implemented and fully functional for use beginning 01/01/2024.

Is the Training Academy Management Systems (TAMS) already implemented on the incumbent contract? Yes